how does classification affect my job?. the classification system all jobs within the csu are...

HOW DOES CLASSIFICATION AFFECT MY JOB?

The classification system• All jobs within the CSU are

organized into specific classifications within occupations

• Each classification has a statewide classification and qualification standard (CQS)

• Minimum qualifications• Typical duties• Level of responsibility

California State University Employees Union 2011

Classification and your position description – How do they relate?


Library Services Specialist is a CLASSIFICATION

Which contains distinct SKILL LEVELS:•Library Services Specialist I•Library Services Specialist II•Library Services Specialist III•Library Services Specialist IV


Reclassification vs In Class Progression

• RECLASSIFICATION-To move from one classification (Administrative Assistant) to another (Library Services Specialist) is a RECLASSIFICATION

• IN CLASS PROGRESSION-To move from an LSS I to a LSS II IS IN CLASS PROGRESSION.


Implementation of the new Library Services Specialist Series


The Process• No update to position description since July

2010 - the employee and administrator have 90 days to update the position description and reach agreement.

• Updated position description after July 2010- the employee and administrator have 90 days to review and determine if they are still in agreement.

• If no agreement is reached, both the employee and the administrator shall submit a memo to HR with the LSS classification he/she is proposing and the basis of their proposal.


The Process• HR shall conduct a position classification

review, and if necessary, a desk audit.• Any appeal of the classification decision must

be made by the employee and submitted to HR within 30 days of receipt of the classification decision.

• Appeals will be completed within 180 days of HR receiving the request. Any reclassification resulting from the appeal will be retroactive to May 2011.


Important Deadlines!

• September 29, 2011–position descriptions must be completed

• Within 30 days of the classification decision, appeals must be filed with Human Resources


Writing the Position Description


• Shift emphasis to your highest level skills and responsibilities • Shift emphasis away from lower level

tasks and duties that you do in support of the higher level responsibilities.


OUR GOAL

• Blank campus position description/classification review forms, and any directions, policies and procedures

• CSUEU resource materials such as verbs and word lists and the Know Your Rights Flyer on Reclassification and In Class Progression.


BEFORE YOU BEGIN

• Your latest position description.

• The standards for your current classification and the one to which you aspire (www.calstate.edu/HRadm/Classification/index.shtml)

• CSUEU website regarding updating your position description: (http://www.csueu.org/OntheJob/Classification/Reclassification/tabid/708/Default.aspx)


RESOURCES

The 50 percent rule


What counts is not HOW MUCH you do, or how many different

things you do, or HOW WELL you do them, but the LEVEL at which

you work.California State University Employees

Union 2011

The Legend of the Stonecutters


Three stonecutters were working at their jobs when a passerby

stopped to ask what they were doing. The first answered,

“I’m cutting stone.”


The second said “I’m building a wall.”


And the third said,“I’m creating a cathedral.”


Like the stonecutters, your tasks can have a different meaning

depending on your perspective. Redefine your tasks toward the

cathedral.California State University Employees

Union 2011

• Write down everything you do• 3-4 broad categories• Assign percentages of time• Verbs


WHERE DO I START?

• Use good English• Write in Complete Sentences• Keep verbs consistent• Keep from personalizing (referring to

incumbent)


HOW TO SUCCEED

• Form a work group, meet regularly with specific goals and deadlines

• Finally – Show a friend! Ask them to proof your work


Use Teamwork….

TYPES OF WORK


Level of work• Complexity (difficulty) of work• Degree of independence with which you

work – how are you supervised?• Where does your work come from – self

generated or assigned by a higher level employee?

• Authority to commit resources – money, labor, things

• Amount of independent judgment used


TYPES OF SUPERVISION• Direct Supervision – close and regular• General Supervision – some

delegation of responsibility, some independence in routine matters.

• General Direction – operates independently under broad guidelines

• Works as a team. Not supervised in the conventional sense.


QUANTIFY AND SPECIFY

• You do what? To what or whom? To achieve what outcome? At what level of difficulty?

• Give examples!


BE SPECIFIC

• Focus on WHAT you do and the LEVEL at which you do it

• NOT how much (workload) you do or how well (performance) you do it.


CONTACT INFO:Nancy Kobata, CSUEU Classification Chair

[email protected] phone: (559) 287-3378

Joan Kennedy, Chapter President [email protected]


mailto:[email protected]

how does classification affect my job?. the classification system all jobs within the csu are...

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