housing authority of the city of kansas city, kansas ...agency-wide financials from march 31,...

Thursday, September 17, 2015 - 12:00 p.m.

Administration Building

1124 N. 9th Street, KCK

I. Roll Call

II. Approval of the Minutes

Regular Board Meeting - August 20, 2015

III. Executive Director's Report

IV. Committee Reports

V. New Business Consent Items

A. Resolution No. 3296

VI. Adjournment

Collection Loss Write-Off

Agenda

Housing Authority of the City of Kansas City, Kansas

Special Meeting

Special Board Meeting August 20, 2015 Page 1

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MINUTES OF THE SPECIAL MEETING

OF THE BOARD OF COMMISSIONERS OF

THE HOUSING AUTHORITY OF KANSAS CITY, KANSAS

Thursday, August 20, 2015 Wyandotte Towers 12 noon 915 Washington Blvd. On the 20th day of August 2015 at 12 noon the Board of Commissioners of the Housing Authority of Kansas City, Kansas met in special session. The meeting was called to order by Chairman Biscanin, and upon roll call, the following members of the body were present: John P. Biscanin, Chairman

Rev. Jimmie L. Banks, Vice-Chairman Theresa A. Duke, Commissioner

Robert G. Frey, Commissioner Tyrone Garner, Commissioner P. Anne McDonald, Commissioner Timothy J. Rhodes, Commissioner William J. Rogers, Commissioner Maria Torres, Commissioner Matt Watkins, Commissioner Carolyn Wyatt, Commissioner ABSENT: Jacques Barber, Commissioner ALSO PRESENT: Thomas M. Scott, Executive Director Paula K. Draves, Director of Section 8 Gregory T. Gibson, Director of Finance Gerald Glavin, Superintendent Melinda L. Linnell, Director of Housing Management Sharron Davis-Mays, Self-Sufficiency Coordinator Benice Meeks, Assistant Director of Finance Jacqueline D. Randle, Executive Services Manager Elaine L. Stroud, Asst. Director of Housing Management

Maria Kline, President/Juniper Gardens Alvin Sykes, President/Bethany Towers Joyce Herring, Glanville Towers Charles Wilson, Glanville Towers ******* Chairman Biscanin called the meeting to order. Roll call was taken. Commissioner Rogers made a motion to approve the minutes of July 16, 2015. Commissioner Wyatt seconded the motion and the following vote was recorded: AYES: Banks, Biscanin, Duke, Frey, Garner, McDonald, Rogers, Torres, Wyatt NAYS: None ABSENT: Barber, Rhodes, Watkins ABSTAIN: None Motion carried. Note: Commissioner Watkins stepped out during the vote on the minutes and Commissioner Rhodes arrived during the Executive Director’s report.

*******


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Executive Director’s Report:

Mr. Scott asked that page 26 of the board packet (memo supporting Resolution No. 3293) be replaced with the handout. He noted that this Resolution was also e-mailed on Monday, August 17, 2015.

New Directions (our employee assistance provider) will be providing training to staff. Supervisors will attend Harassment for Managers and Leaders, August 26; Dealing with Difficult People, September 23; and Drug and Alcohol Awareness, October 21. Support staff will attend Utilizing the EAP (Employee Assistance Program) September 22 and there are two sessions. EAP is a free benefit for staff and this class will teach them how to better utilize this employee benefit. Staff will also attend a two hour fair housing training within the next six months. There will be ongoing training with New Directions and HTVN (Housing Television Network.)

CBIZ, our insurance broker, has been contacted regarding our insurance renewal for the upcoming year. As you will recall, we went to a high deductible plan last year. Open enrollment will take place in October and the new deductions will take place in November as noted by Mr. Gibson.

The Healthy Argentine Program will take place from 10am—2pm, September 12, 2015 at the Argentine Community Center. Dora Cortez-Galdamez, Senior Resident Selection Specialist, will be there to accept applications for public housing.

CHIG (Community Housing Investment Group of Wyandotte County) was successful with the 501(c) (3) application. We have tried to receive this designation since 2001. At the end of the compliance period the majority owner can transfer ownership to a 501(c) (3) with limited cost . The owner equity should be in excess of $3 million by 2021. There are 117 of the 121 units currently being rented at Delaware Highland Assisted Living facility. Five applications are being processes and 25 applicants are on the waiting list. There is a minimum amount of about $1,000 due from the MCO’s (Managed Care Organizations). The management and service agreements have been revised and the fee was reduced one per cent on the real estate agreement. Income is up and we are optimistic about the future.

We have been asked to participate in a case study September 10, 2015 on the EPC (Energy Performance Contract.) From the study they will be able to determine the impact the EPC has had on large housing authorities.

On September 22—24, 2015 the Washington/REAC office will include us in a study of the UPCS (Uniform Physical Conditions Standards) protocol and testing.

The maintenance price list is being updated and will be mailed out next week. This will come before the Board after the 30-day comment period.

Agency-wide financials from March 31, 2014—March 31, 2015 were discussed. The net change in total income is $1,570,708. This represents a decrease in expenses of $1,098,201. There was a net income loss of $2,243,070 as of March 31, 2014; however, there is a gain of $425,839 as of March 31, 2015. The next change agency wide is $2,668,909.

Commissioner McDonald asked what was the impediment to getting the 501(c) (3) and how was this overcome. Mr. Scott noted that they tried to get it before Delaware Highlands was built, the management company changed several times and the process became complicated. We were able to keep it simple and get it done. Commissioner Frey asked how was the $400,000 surplus accomplished and were there any complaints. Mr. Scott noted that minimum rents were raised from $25 to $50. However, most of the reductions did not have a direct impact


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on residents. There has been a cut in staff and most of the savings were staff driven. Commissioner Frey noted that management has done a good job. Commissioner Watkins asked if the savings were from cutting one time expenses or if the expenses were reoccurring. Mr. Scott noted that administration expenses were cut by $312,649 and this was due to reorganization. There was a reduction of $16,626 in tenant services, a $900 savings in utilities, a $465,244 savings in bed bug treatments, a $195,294 savings in protective services and a $92,629 savings in general expenses. These are primarily a one time savings and the expenses will not come back. Mr. Scott noted that we saw a $319,150 increase in rental income over the last year. Chairman Biscanin noted that as a result of the savings, we should put in an increase for staff. Mr. Scott noted that we will look at this on an ongoing basis. Right now he is focusing on occupancy. We will monitor occupancy on a monthly basis and make adjustments were necessary. Decreasing vacancies will improve the budget. He noted that staff is being asked to do more. Commissioner Garner noted that since we are asking staff to do more with less, are they being compensated and what morale is like. Also, has the service to our residents been affected? Mr. Scott noted that turnover is consistent. He noted that morale has been higher, but it is still pretty good. We are providing free services through EAP and there is a 3 per cent merit increase in the budget for staff. Health care could be an issue. Feedback on the HSA (Health Savings Account) has been good. Mr. Scott suggested that we do more get-togethers, etc., to help with morale. Mr. Watkins applauded Mr. Scott for his tenacity in getting the 501(c) (3) done and added that this can be used as a development tool. He congratulated Mr. Scott for his hard work.

******* Committee Reports Finance Commissioner McDonald noted she met with the Finance Committee on August 10, 2015 and the following were present: Commissioners Watkins, Rhodes (via telephone), and Biscanin; Benice Meeks, Gregg Gibson, Tom Scott, Paula Draves. She began by noting that our office has spoken with Chicago HUD’s Budget and Operation’s division. They had concerns about our utilities. However, we used their formula and applied the current rates. Mr. Gibson will consider doing a formal budget revision at the 8th or 9th month of the financial year based on actual numbers. Juniper Gardens and Wyandotte Towers are showing positive numbers, but this is likely to change by year end. The Central Office Cost Center (COCC) shows a deficit because maintenance charges have not been billed back to the AMPs correctly. Finance staff will work with maintenance staff to get this corrected. Routine maintenance charges are being looked at and this began a discussion on routine wear and tear versus specific occurrences versus carelessness, and whether the agency should be more assertive in collecting maintenance fees. She explained that the policy allows for residents to grieve maintenance charges. Mr. Scott noted that most grievances are for trash pick-up. Commissioner McDonald shared that the Section 8 Voucher Program deficit is decreasing and this trend is expected to continue. The auditor left today and is expected to return September 8, 2015. The exit interview will be held September 10, 2015 at 4pm. This is the first audit since the AMP consolidation and Mr. Gibson does not expect any major issues as a result of the audit. The next meeting of the Finance Committee will be November 2 at 4pm barring no issues. Chairman Biscanin noted that he met personally with the auditor and he spoke highly of staff and how the inefficiencies have been addressed. The auditor was pleased with how things have turned around. The


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Chair commended management and staff for doing a good job and noted that the auditor was in agreement. Resident Participation Commissioner Duke noted the Resident Participation Committee met at 2pm on August 4, 2015. Ms. Mays was present along with all the councils and their boards. Ms. Mays reminded the group about following the CFRs. There are good expectations for the future. She noted that Ms. Mays is bringing everything together. The next meeting will be held at Wyandotte Tower at 2pm on September 1, 2015. She noted that Ms. Mays is on top of things and has been a big help to the councils. Mr. Scott was thanked for his help as well. Alvin Sykes was elected President of the resident council at Bethany Towers. The following committees did not meet: Bylaws, Development, Executive, Minority Participation and Personnel.

******* Commissioner Frey made a motion to accept the consent agenda. Commissioner Watkins seconded the motion and the following vote was recorded: AYES: Banks, Biscanin, Duke, Frey, Garner, McDonald, Rhodes, Rogers, Torres, Watkins, Wyatt NAYS: None ABSENT: Barber ABSTAIN: None Motion carried.

******* Consent Agenda Resolution No. 3293, authorizing the donation of 10 refrigerators. This resolution authorizes the donation of 10 refrigerators to Habitat for Humanity Re-Store, a non-profit entity that provides financial support to Habitat for Humanity. The appliances are identified by manufacturer serial numbers and PHA decal numbers. RESOLUTION NO. 3293—AUTHORITY TO DONATE 10 REFRIGERATORS.

******* Resolution No. 3294, authority to dispose of scrap metal. This resolution authorizes the dispose of 10 ranges and 14 refrigerators which are identified by manufacturer serial numbers and PHA decal numbers. The value for these appliances will be determined by scrap metal weight. RESOLUTION NO. 3294—AUTHORITY TO DISPOSE OF SCRAP METAL.

*******


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Resolution No. 3295, authorizing the sale of five vehicles. Bids closed for the sale of five housing authority vehicles on August 5, 2015. Five salvage companies were contacted by phone. They are ABC Auto Salvage, Midwest Tow, Inc., Rivers Edge Recycling, Steve’s Auto Parts and U Pull It. These vehicles were sold “as is”. One bid in the amount of $2,750 came from Midwest Tow, Inc. Staff recommends that the board approve the sale of these five vehicles with an average sale price of $550 per vehicle. RESOLUTION NO. 3295—AUTHORIZING THE SALE OF FIVE VEHICLES.

******* Commissioner Torres made a motion to go into Executive Session for 10 minutes to discuss a personnel matter. Commissioner Banks seconded the motion and the following vote was recorded: AYES: Banks, Biscanin, Duke, Frey, Garner, McDonald, Rhodes, Rogers, Torres, Watkins, Wyatt NAYS: None ABSENT: Barber ABSTAIN: None Motion carried.

*******

Commissioner McDonald made a motion to come out of Executive Session and to adjourn the meeting. Commissioner Watkins seconded the motion and it passed unanimously.

John P. Biscanin, Chairman Thomas M. Scott, Executive Director

EXECUTIVE DIRECTOR’S REPORT September 2015

1. The HAI Group has awarded one of our residents, Ta Ehpaw Gaw, a $2,500 scholarship from its Housing Authority Insurance Inc.’s Resident Scholarship program. The HAI Group is awarding 50 scholarships, worth $2,500 each, to be used the fall semester of 2015. This

marks the 12th anniversary of this scholarship program which has awarded a total of $805,000 in scholarships to public housing residents.

2. The Department of Housing and Urban Development’s Fair Housing Division will be providing

training to our staff in two 2-hour sessions on October 20, 2015. This is mandatory training for all staff. We plan to provide this training on an annual basis.

3. A luncheon was held with all staff on September 11, 2015. This end of the summer gathering was well attended.

4. Delaware Highland Assisted Living Update

5. The following monthly reports are attached:

A. Statement of Funds B. Delinquency Report C. Disbursements Over $1,000

D. Operating Receipts and Expenditures E. Maintenance Report

F. Occupancy Report G. Modernization Report H. Resident Initiative Report

I. Section 8 Report J. Monthly Move-ins and Move-outs

K. UPC Activity Report (not provided)

Kansas City, Kansas Housing Authority

Statement of Funds Available

For the Period Ended August 31, 2015

Maturity

Description Rate (a)

Date Amount Bank

General Fund Account 0.10% $28,614.94 Liberty

Payroll Account $62,493.99

Liberty

FSA Account 0.15% $12,557.88

Liberty

ACH Pymt Account 0.15% $1,412.07 Liberty

Rent Depository Account (NEW) 0.75% $543,785.78 Brotherhood

Rent Depository Account 0.75% $25,425.25 Brotherhood

Rent Bank Deposit Accounts 0.75% $358,392.89 Various

Homeless Prevention Program 0.75% $5,432.64 Brotherhood

Sponsorship Program 0.75% $22,966.87 Brotherhood

Section 8 Checking 0.75% $0.00 Brotherhood

Section 8 Checking (NEW) 0.75% $235,209.19 Brotherhood

Community Hsg Inv Group $48,200.00 Liberty

CD#120245349/1 0.45% 02/25/16 $500,000.00 Brotherhood

CD#32075 0.54% 08/23/16 $500,000.00 Liberty

CD#119583624/1 0.45% 02/24/17 $500,000.00 Brotherhood

(a) Represents Rates as of September 16, 2015 provided by Banks.

Note: Amounts reflect balances from month-end statements. Reconciliation of outstanding checks will adjust account balances, accordingly.

Gregg Gibson

Director of Finance


Delinquency in Accounts Receivable

For the Month of August 2015

Rent & Repayment

Other Charges Agreements Total

Accounts Receivable $81,201.97 ($13,245.96) $67,956.01 (Amounts Delinquent)

Total Charges to Tenants for Month $389,805.30

Delinquency Ratio 17.43%

Petitioned to Court Last Month (# of Summons Issued) 26

Praecipes Issued (# on Setout List) 14

Evictions (# Set Out) 4

Pending Evictions (# Placed on Hold) 0

______________________

Gregg Gibson

Director of Finance


Payments Over $1,000.00

For The Month of August '15

*CONTRACT COSTS*

Universal Protection Service $17,701.20

*MAINTENANCE COSTS*

Booney's Lawn Service $3,047.00




Carpet Corner Inc $2,933.60

Carpet Corner Inc $1,471.20

CFM Distributors $6,692.50

CFM Distributors $5,218.12

Clifford Power System, Inc. $3,035.00

Cummins Central Power, LLC $2,830.09

David Henderson dba Economy Lawn & Tree $1,400.00

Deffenbaugh Industries Inc $2,450.00

Goode Developing & Associates $5,700.00

Grainger $1,582.89

Home Depot Supply $3,737.11

Johnstone Supply Co $11,882.56

Klemp Electric Mach. Co. $3,323.24

Lowes $1,737.09

MC Flooring $1,050.00

McCray Millwork $2,138.38

Minnesota Elevator $8,320.00

Olney Sales $4,226.00

Oscar's Maintenance $2,255.00




PCS $1,561.15

Personal Touch Lawn Service $3,255.00



Precision Plumbing & Construction Inc $3,414.00

Predator Termite & Pest $4,316.00

Presto-X $3,400.00

Sherwin-Williams Co. $9,245.79

Sherwin-Williams Co. $3,377.65

Smallwood Locksmith $1,535.02

SOS Pest Control $8,050.00

Stanion Wholesale Electric Co. $2,656.02

Three Sons Construction $15,240.00




Ultra-Chem Inc $1,156.64

UPCS Annual Inspection $3,340.25

Water Improvement Services $1,685.00

Westlake Hardware $1,218.63

*MISCELLANEOUS COSTS*

Alexander Open Systems $2,813.75

AT&T $10,200.56

Francis G. Martin $1,020.00

Lockton Companies $14,533.50

McCulley Oil $7,104.30

Office of the Fire Marshall $1,990.00

Postmaster $5,000.00

Staples $1,527.94

US Bank Equipment $1,364.00


Payments Over $1,000.00

For The Month of August '15

*OTHER GRANT COSTS*

Bliss Associates LLC $3,500.00

Coleman American Moving $4,467.97

Driven, LLC $3,505.00

Frye Construction Co., Inc $237,403.69

General Electric Co $20,995.00

Lumley Concrete Construction $1,750.00

McConnell & Associates $7,518.00

Mill Valley Construction $26,437.50

*PAYROLL COSTS*

BlueCross BlueShield of KC $83,869.29

Colonial Life & Accident Ins $4,588.19

Delta Dental $4,465.71

Kansas Payment Center $2,306.84

Kansas Payment Center $1,153.42

KPERS Retirement System $31,948.65



Nationwide Retirement $2,674.08



UMB Health Savings Acct. $3,438.11

UMB Health Savings Acct. $3,428.11

W.H. Griffin Trustee $1,873.41

W.H. Griffin Trustee $1,202.78

*INTERBANK TRANSFERS*

Liberty Gen Fund to Payroll Transfers $180,200.00

Liberty Gen Fund to Payroll Transfers $177,000.00

Liberty Gen Fund to ACH Transfers $38,100.00



BBT Section 8 to BBT Gen Fund $57,360.00

BBT Gen Fund to Liberty Gen Fund $400,000.00

*UTILITIES COSTS*

Board of Public Utilities $94,810.87





Constellation New Energy $1,244.42

Kansas Gas Service $7,986.96




Gregg Gibson

Director of Finance


Operating Receipts and Expenditures

For Period Ending July 31, 2015

CEN OFFICE % CEN OFFICE PUBLIC HSG % PUBLIC HSG SECTION 8 % SECTION 8

YR TO DATE 33% BUDGET YR TO DATE 33% BUDGET YR TO DATE 33% BUDGET

OPERATING INCOME:

Dwelling Rent $1,499,799.50 35% $4,324,704.00

Fraud Recovery Income $3,925.09

Interest Income $430.46 5% $7,940.00 $7,330.00

Other Income $2,807.83 6% $45,000.00 $141,943.59 45% $317,661.00 $2,736.00 304% $900.00

Fee for Services - COCC $599,444.76 30% $2,025,544.00

Management Fees $578,390.24 29% $2,016,562.00 $443,094.00

Total Operating Income $1,181,073.29 29% $4,095,046.00 $1,641,743.09 32% $5,092,789.00 $6,661.09 740% $900.00

Operating Subsidy $3,335,236.00 45% $7,382,554.00

Prior Year Subsidy

Section 8 Admin Fees $246,818.00 33% $749,645.00

Total Operating Receipts $1,181,073.29 29% $4,095,046.00 $4,976,979.09 40% $12,475,343.00 $253,479.09 34% $750,545.00

OPERATING EXPENSES:

Administrative Salaries $419,081.26 47% $897,935.00 $318,675.03 31% $1,018,756.00 $106,038.96 34% $307,518.00

Staff/Board Training $18,630.00 $1,133.00 $1,133.00

Management Fees $469,542.74 33% $1,411,439.00 $106,957.50 33% $326,820.00

Other Admin Expenses $51,629.82 33% $157,545.00 $64,894.27 33% $193,990.00 $9,445.37 27% $34,672.00

Tenant Service Salaries $5,200.05 22% $23,920.00

Resident Assoc Expenses $1,418.00 6% $24,370.00

Other T/S Expenses $1,235.93 8% $16,269.00

Utilities $8,684.39 28% $30,753.00 $625,720.24 26% $2,428,562.00

Maintenance Salaries $404,480.60 25% $1,602,190.00 $505,486.46 35% $1,431,054.00

Expendable Equipment $2,807.82 6% $48,038.00 $1,252.00 1% $96,070.00 $1,400.00

Other Maint Materials $162,451.11 34% $474,207.00 $37,217.16 39% $95,329.00 $262.35 26% $1,000.00

Fee for Services - COCC $599,444.76 30% $2,025,544.00

Other Maint Contracts $23,169.37 20% $118,407.00 $326,094.43 42% $779,082.00 $290.93 12% $2,400.00

Security Salaries

Other Security Expense $2,026.47 135% $1,499.00 $35,059.23 22% $159,509.00

Insurance $35,988.20 32% $112,829.00 $133,060.80 34% $394,272.00 $3,543.88 19% $18,189.00

Terminal Leave Payments $54,924.00 $52,962.33 $6,270.00

Employee Benefit Contributions $299,761.64 35% $855,317.00 $260,047.06 31% $828,831.00 $33,371.00 32% $103,035.00

Collection Losses ($9,169.97) -10% $95,230.00

Interest Expense $232,775.00 33% $698,325.00

Other General Expense $2,406.18 56% $4,300.00 ($50.59) -1% $6,241.00 $7,315.34 41% $17,680.00

Total Routine Expenses $1,467,410.86 34% $4,321,650.00 $3,660,864.93 31% $11,727,926.00 $273,495.33 34% $813,847.00

Extraordinary Maintenance

Depreciation Expense

Proceeds from Sale of Equip

Casualty Losses - Net ($36,162.69)

Total Operating Expenses $1,467,410.86 34% $4,321,650.00 $3,624,702.24 31% $11,727,926.00 $273,495.33 34% $813,847.00

Prior Year Adjustments

Total Operating Expenditures $1,467,410.86 34% $4,321,650.00 $3,624,702.24 31% $11,727,926.00 $273,495.33 34% $813,847.00

Gain/(Loss) from Operations ($286,337.57) ($226,604.00) $1,352,276.85 $747,417.00 ($20,016.24) ($63,302.00)

Gregg Gibson

Director of Finance

KANSAS CITY, KANSAS HOUSING AUTHORITY

MAINTENANCE REPORT

FOR THE MONTH OF AUGUST 2015

Vacant Unit Service Work Orders Residents No

Date Work Orders Work Orders Closed Contacted Favorable Unfavorable Response

08/03/15 47 7 54 3 3 0 4

08/04/15 51 11 62 5 5 0 6

08/05/15 57 8 65 3 3 0 5

08/06/15 58 13 71 7 7 0 6

08/07/15 75 10 85 4 4 0 6

08/10/15 0 0 0 0 0 0 0

08/11/15 76 8 84 2 2 0 6

08/12/15 63 11 74 6 6 0 5

08/13/15 86 6 92 3 3 0 3

08/14/15 68 7 75 4 4 0 3

08/17/15 57 7 64 3 3 0 4

08/18/15 56 12 68 6 6 0 6

08/19/15 48 6 54 2 2 0 4

08/20/15 39 10 49 4 4 0 6

08/21/15 67 5 72 2 2 0 3

08/24/15 49 7 56 1 1 0 6

08/25/15 48 11 59 6 6 0 5

08/26/15 55 6 61 3 3 0 3

08/27/15 31 8 39 1 1 0 7

08/28/15 60 8 68 2 2 0 6

08/31/15 34 5 39 4 4 0 1

. 0 0 0 0 0 0

TOTAL 1,125 166 1,291 71 71 0 95

(a) (c) (d) (b)

These percentages are based on work orders completed in occupied units only and does not include work

orders for vacant unit preparation.

(a) Residents Contacted 43% of the service work orders completed

(b) No Response 57% of the service work orders completed

(c) Favorable Response 100% of the residents contacted

(d) Unfavorable 0% of the residents contacted

* Unfavorable responses result in a second work order being generated to resolve problem, followed up by a call

from the Clerk Dispatcher.

Units Readied in AUG 19 26 45

Total Vacancy

Units in Mod

Fire Units

Rentable Units

Move-Ins

Move-Outs

Units Available

14 12 26

11 7 18

70 32 102

15 23 38

0 32 32

4 0 4

74 64 138

CUSTOMER SERVICE & SATISFACTION SURVEY - AUGUST 2015

Family Elderly Total

Occupancy Report

TOTAL OCCUPIED VACANT % OCCUPIED % OCCUPIED

PROJECT UNITS UNITS UNITS CURRENT PRIOR

K1-1

JUNIPER GARDENS 265 241 24 91% 90%

K1-2

ST. MARGARETS PARK 100 97 3 97% 96%

K1-3

CYRUS K. HOLIDAY 60 51 9 85% 87%

K1-4

WYANDOTTE TOWERS 302 287 15 95% 95%

K1-5

BELROSE MANOR 90 88 2 98% 97%

K1-6 Elderly

DOUGLAS HEIGHTS 101 99 2 98% 94%

K1-6 Family

DOUGLAS HEIGHTS 99 90 9 91% 93%

K1-7

SCATTERED SITES 24 20 4 83% 83%

K1-9

SCATTERED SITES 30 30 - 100% 100%

K1-10


K1-11

GRANDVIEW PARK 39 34 5 87% 90%

K1-12

CHALET MANOR 66 59 7 89% 89%

K1-13

WELBORN VILLA 80 78 2 98% 98%

K1-14

BETHANY PARK TOWERS 153 152 1 99% 96%

K1-15


K1-17

GLANVILLE TOWERS 108 107 1 99% 98%

K1-18

ROSEDALE TOWERS 122 119 3 98% 97%

K1-20*

WESTGATE TOWERS 163 127 36 78% 79%

K1-21


K1-22

WESTGATE VILLA 20 18 2 90% 90%

K1-23

SCATTERED SITES 38 38 - 100% 100%

K1-24

PLAZA TOWERS 115 113 2 98% 98%

K1-25


Sub-Total before Adjustments 2,057 1,919 138 93% 93%

Less: # of Deprogrammed Units 21 21

Less: # of Units Under Modernization 15 45

Total Units Available for Occupancy 2,021 1,919 72 95% 94%

September 16, 2015

1

MODERNIZATION AND DEVELOPMENT REPORT

SEPTEMBER 2015

CAPITAL FUND PROGRAM 2011

The funding amount for this program is $2,827,316. The public hearing and final budget

were presented to the residents on December 9, 2010. The Capital Fund Program 2011

was approved at the December 16, 2010 Board meeting. Approval of the CFP 2011 plan

by HUD was received. The ACC amendment was received from HUD and executed by

the Housing Authority. Architect and Engineering Request for Proposal were received

on February 29, 2012. Architectural/Engineering firms have been selected to complete

work under this program.

The following projects are complete: K1-22 Westgate Villa Roof Replacement, Repair,

Painting and Gutter Replacement, K1-4 Wyandotte Tower, K1-17 Glanville Tower, K1-

20 Westgate Tower Building Surge Suppression, and K1-3 Cyrus K. Holiday, K1-5

Belrose Manor, K1-12 Chalet Manor Community Center HVAC Improvements, High-

rise and Main Office Development Signs, K1-17 Glanville Tower Exterior Repair and

Sealing, K1-4 Wyandotte Tower Parking Lot Expansion, K1-20 Westgate Tower Interior

Repair (Phase I Floors 10, 11, & 12), K1-13 Welborn Villa Exterior Repair & Painting.

All funds in the 2011 Capital Fund Program have been obligated and expended. This

program is being prepared for close out.


The funding amount for this program is $2,555,880.00. The public hearing and final

budget were presented to the residents on December 7, 2011. The Capital Fund Program

2012 was approved at the December 15, 2011 Board Meeting. Approval of the 2012

Capital Fund Program Plan by HUD was received. The ACC Amendment was received

from HUD and executed by the Housing Authority. Architect and Engineering firms

have been selected to complete work under this program.

The following projects are completed: K1-4 Wyandotte Tower Domestic Water Booster

Pump Systems, K1-18 Rosedale Tower Exterior Repair and Painting, High Rise Elevator

Cab Improvements, K1-1 Juniper Gardens, K1-2 St. Margaret’s Park and K1-6 Douglas

Heights Community Centers HVAC Improvements, K1-10 Scattered Site Exterior

Repair, Painting and Gutter Replacement, K1-20 Westgate Tower Interior Modernization,

Phase II, Floors 7, 8 & 9.






from HUD and executed by the Housing Authority and submitted to HUD. Architect and

engineering firms have been selected to complete work under this program.

The following projects are completed: K1-7 Scattered Sites Exterior Repair, Painting, and

Gutter Replacement (3 Buildings), K1-21 Scattered Sites HVAC Replacement, K1-14

Bethany Park Tower Retaining Wall Replacement, K1-6HR Douglas Heights High Rise,

K1-24 Bethany Park Tower, K1-18 Rosedale Tower, K1-24 Plaza Tower Surge

Suppression, K1-14 Bethany Park Tower Domestic Water Pump Booster. K1-9 Scattered

sites parking lot improvements.

K1-23 SCATTERED SITES EXTERIOR REPAIR, PAINTING & LIGHTING

Bids closed on September 9, 2014. The Board authorized the contract at the September

19, 2014 meeting. Pre-construction meeting was held on October 22, 2014. Notice to

Proceed was issued April 13, 2015. Project in complete. Final inspection was performed

on 9.3.15. Punch list items and final paperwork are pending.

2

K1-20 WESTGATE TOWER INTERIOR MODERNIZATION (PHASE III,

FLOORS 4, 5, AND 6)

Bids closed May 27, 2015. The Board authorized the contract at the June 18, 2015

meeting. Pre-construction meeting was held on June 23, 2015. Notice to Proceed was

given on June 30, 2015. Demolition complete. Rough in mechanical, electric and

plumbing, metal framing is nearly complete. Sprinkler piping installation is complete.

Drywall, painting and tub & shower work is in progress.






from HUD and executed by the Housing Authority and submitted to HUD. A/E firms

have been selected. Construction plan preparation is underwork.

The following project is complete: K1-4 Wyandotte Tower Carpet Replacement.






from HUD and executed by the Housing Authority and submitted to HUD. A/E firms

have been selected. Construction plan preparation is underwork.

RESIDENT INITATIVE REPORT

SEPTEMBER 2015

SUBMITTED BY

SHARRON DAVIS-MAYS

SELF-SUFFICIENCY COORDINATOR

As we move into the fall we are still holding resident council elections. Bethany

Park Towers held its election on the 14th of August. Mr. Alvin Sykes was named its

new president. A special ceremony will be held on September 14, 2015 where

The Honorable Judge Timothy Dupree will swear Mr. Sykes into office along with

the other members of the resident council. Mayor Mark Holland will be in

attendance for this occasion as well.

The election process will take place for the following developments: Juniper

Gardens, St. Margaret’s, Wyandotte Towers, Cyrus K. Holiday, Wellborn Villa,

Westgate Towers, and Douglas Heights. Our goal is to have all these resident

council elections completed by year end.

We are currently working with residents from Belrose Manor and Chalet Manor to

bring their resident councils back online.

The NAACP along with the Housing Authority will host the Spoken Word. The

Spoken Word is a group of entertainers, educations, and performing artists that

will perform for our residents at the following developments: Juniper Gardens,

Chalet Manor, St. Margaret, and Douglas Heights. Juniper Gardens will kick off

the Spoken Word starting on September 16, 2015. The dates for the program are

September 16, 30; and October 7, 14, and 21. The climax will be October 23,

2015 from 4:00pm—6:00pm located at 6th and State Avenue in the old YMCA

building.

The Section 3 Program completed another training session. Nine residents

completed the training and received their certificates.

Section 8 Monthly Units and HAP Payments

Month Year Units HAP Month Year Units HAP

October 2011 1473 $800,691 January 2015 1377 681,315

November 2011 1465 794,440 February 2015 1364 672,291

December 2011 1457 791,851 March 2015 1359 670,315

January 2012 1451 795,287 April 2015 1355 672,090

February 2012 1453 782,366 May 2015 1366 687,573

March 2012 1460 795,769 June 2015 1382 717,840

April 2012 1490 807,897 July 2015 1419 753,465

May 2012 1481 805,749 August 2015 1467 786,044

June 2012 1480 805,934 September 2015 1458 770,764

July 2012 1479 825,838

August 2012 1485 821,816

September 2012 1464 817,496

October 2012 1454 811,718

November 2012 1460 803,871

December 2012 1459 800,738

January 2013 1469 824,783

February 2013 1461 810,126

March 2013 1454 795,190

April 2013 1443 807,104

May 2013 1420 775,618

June 2013 1417 722,902

July 2013 1410 778,174

August 2013 1398 766,875

September 2013 1393 750,344

October 2013 1385 745,252

November 2013 1380 733,731

December 2013 1375 741,834.00

January 2014 1365 741,292

February 2014 1361 739,195

March 2014 1359 722,458

April 2014 1350 727,708

May 2014 1357 713,330

June 2014 1361 714,972

July 2014 1370 724,213

August 2014 1366 719,546

September 2014 1371 700,924

October 2014 1385 721,478

November 2014 1385 705,916

December 2014 1380 691,037


Move-Ins and Move-Outs - Dec. 2012 Through July 2015

Copy of Board Meeting Chart

Month Move-Ins Move-Outs

Jan.-13 36 41

Feb. - 13 25 30

Mar-13 26 19

Apr-13 33 22

May-13 30 28

Jun-13 17 29

Jul-13 21 28

Aug-13 32 22

Sept.-13 58 44

Oct.-13 45 49

Nov. 13 20 27

Dec.- 13 35 36

Jan. 14 33 27

Feb-14 23 34

Mar.-14 42 31

Apr. - 14 58 43

May-14 30 27

Jun-14 17 28

Jul-14 22 34

Aug-14 32 45

Sept. -14 34 36

Oct.-14 27 44

Nov.-14 15 31

Dec.-14 36 31

Jan. - 15 24 19

Feb. - 15 28 27

Mar.15 37 28

Apr. - 15 29 46

May-15 33 47

Jun-15 40 31

Jul-15 30 41

Aug-15 32 19

0

10

20

30

40

50

60

70

36 25 26 33 30 17 21 32 58 45 20 35 33 23 42 58 30 17 22 32 34 27 15 36 24 28 37 29 33 40 30 32

Jan.-13Feb. - 13Mar-13Apr-13May-13Jun-13Jul-13Aug-13Sept.-13Oct.-13Nov. 13Dec.- 13Jan. 14Feb-14Mar.-14Apr. - 14May-14Jun-14Jul-14Aug-14Sept. -14Oct.-14Nov.-14Dec.-14Jan. - 15Feb. - 15Mar.15Apr. - 15May-15Jun-15Jul-15Aug-15

Chart Title

Move-Ins

Move-Outs

RESOLUTION NO. 3296

COLLECTION LOSS WRITE-OFF

WHEREAS, the attached exhibit of aged vacated tenants’ accounts has been reviewed and determined to be uncollectible; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing Authority of Kansas City, Kansas that the total amount of $94,709.35 be written off as collection loss.


Collection Loss Recap - Sept 2015

Project Rent Retro Other Total

K1-01 Juniper Gardens $2,520.22 $1,502.00 $19,159.18 $23,181.40

K1-02 St. Margaret's $2,490.00 $4,790.31 $7,280.31

K1-03 Cyrus K. Holliday $1,191.12 $2,874.56 $4,065.68

K1-04 Wyandotte Towers $4,516.00 $3,526.01 $8,042.01

K1-05 Belrose Manor $1,620.11 $2,907.55 $4,527.66

K1-06E Douglas Heights $852.59 $2,932.90 $3,785.49

K1-06F Douglas Heights $903.80 $968.00 $1,512.49 $3,384.29

K1-07 Scattered Site $2,705.00 $769.75 $4,337.77 $7,812.52

K1-10 Scattered Site $2,677.82 $976.00 $2,069.50 $5,723.32

K1-11 Grandview Park $0.00

K1-12 Chalet Manor $15.00 $278.00 $2,060.42 $2,353.42

K1-13 Welborn Villa $272.00 $691.90 $963.90

K1-14 Bethany Park Towers $500.35 $1,033.88 $1,534.23

K1-15 Scattered Site $0.00

K1-17 Glanville Towers $3,638.73 $256.00 $3,727.92 $7,622.65

K1-18 Rosedale Towers $944.00 $3,089.79 $4,033.79

K1-20 Westgate Towers $775.00 $6,930.63 $7,705.63

K1-21 Scattered Site $2.00 $494.85 $496.85

K1-22 Westgate Villa $0.00

K1-24 Plaza Towers $361.34 $898.92 $1,260.26

K1-25 Scattered Site $153.00 $782.94 $935.94

Total $26,138.08 $4,749.75 $63,821.52 $94,709.35

51 2,520.22 1,502.00 19,159.18 23,181.40

52 4,110.11 - 7,697.86 11,807.97

53 2,058.71 278.00 7,867.88 10,204.59

54 5,537.82 1,745.75 7,685.06 14,968.63

55 4,516.00 - 3,526.01 8,042.01

56 5,986.88 1,224.00 9,364.08 16,574.96

57 1,408.34 - 8,521.45 9,929.79

26,138.08 4,749.75 63,821.52 94,709.35

housing authority of the city of kansas city, kansas ...agency-wide financials from march 31,...

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