hotel monthly task checklist

8/13/2019 Hotel Monthly Task Checklist

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Your LODGINGM onthly T ask Checklist

Circle One: NOV 20__name / name / Lodging Mgr

? = owner of task must be asignedTask Description Owner Schedule Date Completed Comments

IMPAC - CARE ? 25th Card holders/23rdSemi-Annual Criticial Facilities Assessment ? Apr/NovFire Extinguishers ? BOMRollaway/Crib Inventory ? BOMLabor Report ? BOMList of monthly Birthdays ? BOMSend Phone Logs to DCA TCO ? BOMAR Report ? BOMIRS Submission Normal Suspense ? BOMReview Hskp Labor Report (Daily) ? DailyDAR Reviewd Daily ? DailyMgr Read and Annotate Log ? DailyIMPAC Card Statements ? EOM

CPMC Report ? EOMChecklist ? EOM Copy to ?Merge Guest History ? EOMKey Inventory ? EOMUpdate GSA Vehicle mileage on Internet ? EOMLending Item Inventory ? EOMCash Over(Short) Log Reviewed ? EOMAccomodation Production Report ? EOMDaily Revenue Report ? EOM Copy to ?Account Receivable ? EOM Report to ?Linen Inventory ? EOMVending Machines ? EOMRe-sale Inventory (Beverage) ? EOM

Re-sale Inventory (Sundry) ? EOMGuest Supply Inventory ? EOMCleaning Supply Inventory ? EOMOccupancy Report ? EOMEOM daily revenue report ? EOMOccupancy Report ? EOM Copy to ?EOM daily revenue report ? EOM Copy to ?Crib/Rollway Inventory ? EOMOccupancy Roll-up ? EOMCustomer Comment Report (In Room) ? EOMService Charge Audit Report ? EOM SepManual System Test ? May/NovUpdate Guest Guide Book ? May/Nov

Financal Report Review ? MM Posts respond to inquiriesVariance Report Review ? MMFront Desk Meeting ? MMSurprise Resale Inventory ? MMManager "Surprise" Monthly Resale Inv ? MonthlyReview ACCOUNTING SOPs ? NovKey Batteries - 1113 ? NovCash Count ? Nov/Feb/May/AugEmployee Turn-over Report ? Nov/Feb/May/AugCommon Area 57&58 ? Nov/Feb/May/Aug


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Common Area 4056&4062 ? Nov/Feb/May/AugRated Room Inspection Report ? RandomKey Batteries - 58 ? SepEmployee Apprec. Auction (FRA) ? When ??Attend Weekly DCA Staff Meeting ? When ??


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YOUR LODGINGM onthly T ask Checklist

Circle One: DEC 20__name / name / Lodging Mgr


IMPAC - CARE ? 25th Card holders/23rdEmployee Apprec. Auction (FRA) ? 3rd WedFire Extinguishers ? BOMRollaway/Crib Inventory ? BOMLabor Report ? BOMList of monthly Birthdays ? BOMSend Phone Logs to DCA TCO ? BOMAR Report ? BOMReview Hskp Labor Report (Daily) ? DailyDAR Reviewd Daily ? DailyMgr Read and Annotate Log ? DailyReview Housekeeping SOPs ? DecKey Batteries Replaced (locatoin) ? Dec

Key Batteries - ??? Area ? DecMgrs/Ldrs Clean Rooms-Get inspected by emplo ? Dec/JunEmployee Apprec. Auction (FWA) ? Dec/Mar/Jun/SepFirst Aid Kit Inventories ? Dec/Mar/Jun/SepSmoke Detectors ? Dec/Mar/Jun/SepInventory Kitchen Utensils ? Dec/Mar/Jun/SepShower Curtains ? Dec/Mar/Jun/SepMattress Turning ? Dec/Mar/Jun/SepInternal Control/Security Review ? Dec/Mar/Jun/SepCommon Areas 1107&1114&1113 ? Dec/Mar/Jun/SepCommon Areas 4063/4064 ? Dec/Mar/Jun/SepPeroiodical articles or adds ? Due on ? What Monthly IssueIMPAC Card Statements ? EOM

CPMC Report ? EOMChecklist ? EOM Copy to ?Merge Guest History ? EOMKey Inventory ? EOMUpdate GSA Vehicle mileage on Internet ? EOMLending Item Inventory ? EOMCash Over(Short) Log Reviewed ? EOMAccomodation Production Report ? EOM Copy to ?Daily Revenue Report ? EOM Copy to ?Account Receivable ? EOM Report to?Linen Inventory ? EOMVending Machines ? EOMRe-sale Inventory (Beverage) ? EOM

Re-sale Inventory (Sundry) ? EOMGuest Supply Inventory ? EOMCleaning Supply Inventory ? EOMOccupancy Report ? EOMEOM daily revenue report ? EOMOccupancy Report ? EOM Copy to USAG-AK EOM daily revenue report ? EOM Copy to USAG-AK Crib/Rollway Inventory ? EOMOccupancy Roll-up ? EOMCustomer Comment Report (In Room) ? EOM


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Reconcile Risk Management ? Jun/DecFinancal Report Review ? MM Posts respond to inquiriesVariance Report Review ? MMFront Desk Meeting ? MMSurprise Resale Inventory ? MMManager "Surprise" Monthly Resale Inv ? Monthly

Rated Room Inspection Report ? Random


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Circle One: JAN 20__name / name / Lodging Mgr


IMPAC - CARE ? 25th Card holders/23rdEmployee Apprec. Auction (FRA) ? 3rd WedFire Extinguishers ? BOMRollaway/Crib Inventory ? BOMLabor Report ? BOMList of monthly Birthdays ? BOMSend Phone Logs to DCA TCO ? BOMAR Report ? BOMReview Hskp Labor Report (Daily) ? DailyDAR Reviewd Daily ? DailyMgr Read and Annotate Log ? DailyAttend Weekly DCA Staff Meeting ? Day ?IMPAC Card Statements ? EOM

CPMC Report ? EOMChecklist ? EOM Copy to ?Merge Guest History ? EOMKey Inventory ? EOMUpdate GSA Vehicle mileage on Internet ? EOMLending Item Inventory ? EOMCash Over(Short) Log Reviewed ? EOMAccomodation Production Report ? EOM Copy to ?Daily Revenue Report ? EOM Copy to ?Account Receivable ? EOM Report to ?Linen Inventory ? EOMVending Machines ? EOMRe-sale Inventory (Beverage) ? EOM

Re-sale Inventory (Sundry) ? EOMGuest Supply Inventory ? EOMCleaning Supply Inventory ? EOMOccupancy Report ? EOMOccupancy Report ? EOM Copy to ?EOM daily revenue report ? EOM Copy to ?Crib/Rollway Inventory ? EOMOccupancy Roll-up ? EOMCustomer Comment Report (In Room) ? EOMReview Maintenance and SupplySOPs ? JanPurge Personal Computers ? JanKey Batteries - 600 ? JanISR 1 ? Jan Occupancy and Guest Survey

ISR 3 ? Jan NF3/4 Performance Reviews ? Jan 1 Jan - 31 Dec Rating PeriodFinancal Report Review ? MM Posts respond to inquiriesVariance Report Review ? MMFront Desk Meeting ? MMSurprise Resale Inventory ? MMManager "Surprise" Monthly Resale Inv ? MonthlyDuress Alarm Test ? Oct/Jan/Apr/JulReconcile Work Orders ? Oct/Jan/Apr/JulUpdate Annual Training Schedule ? Oct/Jan/Apr/Jul


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Common Area -location ? Oct/Jan/Apr/JulCommon Area - location ? Oct/Jan/Apr/JulRated Room Inspection Report ? RandomKey Batteries -bldg ? ? Sep


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Circle One: FEB 20__name / name / Lodging Mgr


IMPAC - CARE ? 25th Card holders/23rdEmployee Apprec. Auction (FRA) ? 3rd WedFire Extinguishers ? BOMRollaway/Crib Inventory ? BOMLabor Report ? BOMList of monthly Birthdays ? BOMSend Phone Logs to DCA TCO ? BOMAR Report ? BOMReview Hskp Labor Report (Daily) ? DailyDAR Reviewd Daily ? DailyMgr Read and Annotate Log ? DailyPeriodical MWR Deadline ? Date Due Which Issue (s)IMPAC Card Statements ? EOM

CPMC Report ? EOMChecklist ? EOM Copy to ?Merge Guest History ? EOMKey Inventory ? EOMUpdate GSA Vehicle mileage on ? ? EOMLending Item Inventory ? EOMCash Over(Short) Log Reviewed ? EOMAccomodation Production Report ? EOM Copy to ?Daily Revenue Report ? EOM Copy to ?Account Receivable ? EOM Report to ?Linen Inventory ? EOMVending Machines ? EOMRe-sale Inventory (Beverage) ? EOM

Re-sale Inventory (Sundry) ? EOMGuest Supply Inventory ? EOMCleaning Supply Inventory ? EOMOccupancy Report ? EOMEOM daily revenue report ? EOMOccupancy Report ? EOM Copy to ?EOM daily revenue report ? EOM Copy to ?Crib/Rollway Inventory ? EOMOccupancy Roll-up ? EOMCustomer Comment Report (In Room) ? EOMReview Force Protection SOPs ? FebReview Postion Guides/Standards ? FebRoot Password Updated ? Feb/Aug

Financal Report Review ? MM Posts respond to inquiriesVariance Report Review ? MMFront Desk Meeting ? MMSurprise Resale Inventory ? MMManager "Surprise" Monthly Resale Inv ? MonthlyCash Count ? Nov/Feb/May/AugEmployee Turn-over Report ? Nov/Feb/May/AugCommon Area ?? ? Nov/Feb/May/AugCommon Area ?? ? Nov/Feb/May/Aug


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Circle One: MAR 20__name / name / Lodging Mgr


IMPAC - CARE ? 25th Card holders/23rdEmployee Apprec. Auction (FRA) ? 3rd WedFire Extinguishers ? BOMRollaway/Crib Inventory ? BOMLabor Report ? BOMList of monthly Birthdays ? BOMSend Phone Logs to DCA TCO ? BOMAR Report ? BOMReview Hskp Labor Report (Daily) ? DailyDAR Reviewd Daily ? DailyMgr Read and Annotate Log ? DailyAttend Weekly DCA Staff Meeting ? Day ?Employee Apprec. Auction (FWA) ? Dec/Mar/Jun/Sep

First Aid Kit Inventories ? Dec/Mar/Jun/SepSmoke Detectors ? Dec/Mar/Jun/SepInventory Kitchen Utensils ? Dec/Mar/Jun/SepShower Curtains ? Dec/Mar/Jun/SepMattress Turning ? Dec/Mar/Jun/SepInternal Control/Security Review ? Dec/Mar/Jun/SepCommon Areas ?? ? Dec/Mar/Jun/SepCommon Areas ?? ? Dec/Mar/Jun/SepIMPAC Card Statements ? EOMCPMC Report ? EOMChecklist ? EOM Copy to ?Merge Guest History ? EOMKey Inventory ? EOM

Update GSA Vehicle mileage on Internet ? EOMLending Item Inventory ? EOMCash Over(Short) Log Reviewed ? EOMAccomodation Production Report ? EOM Copy to ?Daily Revenue Report ? EOM Copy to ?Account Receivable ? EOM Report to ?Linen Inventory ? EOMVending Machines ? EOMRe-sale Inventory (Beverage) ? EOMRe-sale Inventory (Sundry) ? EOMGuest Supply Inventory ? EOMCleaning Supply Inventory ? EOMOccupancy Report ? EOM

EOM daily revenue report ? EOMOccupancy Report ? EOM Copy to ?EOM daily revenue report ? EOM Copy to ?Crib/Rollway Inventory ? EOMOccupancy Roll-up ? EOMCustomer Comment Report (In Room) ? EOMScreen Check ? Mar Failsafe Key ? Mar Review ALS - CIBs ? Mar

NF 1/2 Performance Reviews ? Mar 1Mar-28Feb Rating Period


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Financal Report Review ? MM Posts respond to inquiriesVariance Report Review ? MMFront Desk Meeting ? MMSurprise Resale Inventory ? MMManager "Surprise" Monthly Resale Inv ? MonthlyLeave Register ? Oct/Mar

Rated Room Inspection Report ? Random


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Circle One: APR 20__name / name / Lodging Mgr


IMPAC - CARE ? 25th Card holders/23rdEmployee Apprec. Auction (FRA) ? 3rd WedReview ALS ? Apr

NA/NL/NS Performance Semi-Reviews ? Apr 1Oct-30 Sep Rating PeriodLandscape/planting plan and purchase ? Apr/MayWindow Washing ? Apr/May/JunSemi-Annual Criticial Facilities Assessment ? Apr/NovUpdate Local Hotel/Motel Listing ? Apr/OctTour Commercial Hotel/Motel ? Apr/OctCommon Area Carpet Cleaning ? Apr/OctFire Extinguishers ? BOMRollaway/Crib Inventory ? BOMLabor Report ? BOM

List of monthly Birthdays ? BOMSend Phone Logs to DCA TCO ? BOMAR Report ? BOMReview Hskp Labor Report (Daily) ? DailyDAR Reviewd Daily ? DailyMgr Read and Annotate Log ? DailyMWR Periodical magazine Deadline ? Day Due For ? Monthly IssueAttend Weekly DCA Staff Meeting ? Day ?IMPAC Card Statements ? EOMCPMC Report ? EOMChecklist ? EOM Copy to ?Merge Guest History ? EOMKey Inventory ? EOM

Update GSA Vehicle mileage on Internet ? EOMLending Item Inventory ? EOMCash Over(Short) Log Reviewed ? EOMAccomodation Production Report ? EOM Copy to ?Daily Revenue Report ? EOM Copy to ?Account Receivable ? EOM Report to ?Linen Inventory ? EOMVending Machines ? EOMRe-sale Inventory (Beverage) ? EOMRe-sale Inventory (Sundry) ? EOMGuest Supply Inventory ? EOMCleaning Supply Inventory ? EOMOccupancy Report ? EOM

EOM daily revenue report ? EOMOccupancy Report ? EOM Copy to ?EOM daily revenue report ? EOM Copy to ?Crib/Rollway Inventory ? EOMOccupancy Roll-up ? EOMCustomer Comment Report (In Room) ? EOMService Charge Audit Report ? EOM SepFinancal Report Review ? MM Posts respond to inquiriesVariance Report Review ? MMFront Desk Meeting ? MM


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Surprise Resale Inventory ? MMManager "Surprise" Monthly Resale Inv ? MonthlyDuress Alarm Test ? Oct/Jan/Apr/JulReconcile Work Orders ? Oct/Jan/Apr/JulUpdate Annual Training Schedule ? Oct/Jan/Apr/JulCommon Area - 53 & 55 ? Oct/Jan/Apr/Jul

Common Area - 1045 &1063 ? Oct/Jan/Apr/JulRated Room Inspection Report ? Random


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Circle One: MAY 20__name / name / Lodging Mgr


IMPAC - CARE ? 25th Card holders/23rdEmployee Apprec. Auction (FRA) ? 3rd WedLandscape/planting plan and purchase ? Apr/MayWindow Washing ? Apr/May/JunFire Extinguishers ? BOMRollaway/Crib Inventory ? BOMLabor Report ? BOMList of monthly Birthdays ? BOMSend Phone Logs to DCA TCO ? BOMAR Report ? BOMReview Hskp Labor Report (Daily) ? DailyDAR Reviewd Daily ? DailyMgr Read and Annotate Log ? Daily

Attend Weekly DCA Staff Meeting ? Day ?IMPAC Card Statements ? EOMCPMC Report ? EOMChecklist ? EOM Copy to ?Merge Guest History ? EOMKey Inventory ? EOMUpdate GSA Vehicle mileage on Internet ? EOMLending Item Inventory ? EOMCash Over(Short) Log Reviewed ? EOMAccomodation Production Report ? EOM Copy to ?Daily Revenue Report ? EOM Copy to ?Account Receivable ? EOM Report to ?Linen Inventory ? EOM

Vending Machines ? EOMRe-sale Inventory (Beverage) ? EOMRe-sale Inventory (Sundry) ? EOMGuest Supply Inventory ? EOMCleaning Supply Inventory ? EOMOccupancy Report ? EOMEOM daily revenue report ? EOMOccupancy Report ? EOM Copy to ?EOM daily revenue report ? EOM Copy to ?Crib/Rollway Inventory ? EOMOccupancy Roll-up ? EOMCustomer Comment Report (In Room) ? EOMPost Clean Up ? May

LOYA Prep. ? May/Jun/Jul/AugManual System Test ? May/NovUpdate Guest Guide Book ? May/NovFinancal Report Review ? MM Posts respond to inquiriesVariance Report Review ? MMFront Desk Meeting ? MMSurprise Resale Inventory ? MMManager "Surprise" Monthly Resale Inv ? MonthlyCash Count ? Nov/Feb/May/AugEmployee Turn-over Report ? Nov/Feb/May/Aug


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Common Area Bldgs ?? ? Nov/Feb/May/AugCommon Area Bldgs ?? ? Nov/Feb/May/AugRated Room Inspection Report ? Random


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Circle One: JUN 20__name / name / Lodging Mgr


IMPAC - CARE ? 25th Card holders/23rdEmployee Apprec. Auction (FRA) ? 3rd WedWindow Washing ? Apr/May/JunFire Extinguishers ? BOMRollaway/Crib Inventory ? BOMLabor Report ? BOMList of monthly Birthdays ? BOMSend Phone Logs to DCA TCO ? BOMAR Report ? BOMReview Hskp Labor Report (Daily) ? DailyDAR Reviewd Daily ? DailyMgr Read and Annotate Log ? DailyAttend Weekly DCA Staff Meeting ? Day ?

Mgrs/Ldrs Clean Rooms-Get inspected by emplo ? Dec/JunEmployee Apprec. Auction (FWA) ? Dec/Mar/Jun/SepFirst Aid Kit Inventories ? Dec/Mar/Jun/SepSmoke Detectors ? Dec/Mar/Jun/SepInventory Kitchen Utensils ? Dec/Mar/Jun/SepShower Curtains ? Dec/Mar/Jun/SepMattress Turning ? Dec/Mar/Jun/SepInternal Control/Security Review ? Dec/Mar/Jun/SepCommon Areas 1107&1114&1113 ? Dec/Mar/Jun/SepCommon Areas 4063/4064 ? Dec/Mar/Jun/SepMWR periodical Magazine Deadline ? Due date for Monthly Issues ??IMPAC Card Statements ? EOMCPMC Report ? EOM

Checklist ? EOM Copy to ?Merge Guest History ? EOMKey Inventory ? EOMUpdate GSA Vehicle mileage on Internet ? EOMLending Item Inventory ? EOMCash Over(Short) Log Reviewed ? EOMAccomodation Production Report ? EOM Copy to ?Daily Revenue Report ? EOM Copy to ?Account Receivable ? EOM Report to ?Linen Inventory ? EOMVending Machines ? EOMRe-sale Inventory (Beverage) ? EOMRe-sale Inventory (Sundry) ? EOM

Guest Supply Inventory ? EOMCleaning Supply Inventory ? EOMOccupancy Report ? EOMEOM daily revenue report ? EOMOccupancy Report ? EOM Copy to ?EOM daily revenue report ? EOM Copy to ?Crib/Rollway Inventory ? EOMOccupancy Roll-up ? EOMCustomer Comment Report (In Room) ? EOMBudget Requirements Report ? Jun


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Key Batteries - 53 ? JunKey Inventory ? Jun/DecReconcile Risk Management ? Jun/DecLOYA Prep. ? May/Jun/Jul/AugFinancal Report Review ? MM Posts respond to inquiriesVariance Report Review ? MM

Front Desk Meeting ? MMSurprise Resale Inventory ? MMManager "Surprise" Monthly Resale Inv ? MonthlyRated Room Inspection Report ? Random


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Common Area - Bldgs ? ? Oct/Jan/Apr/JulRated Room Inspection Report ? Random


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Circle One: AUG 20__name / name / Lodging Mgr


IMPAC - CARE ? 25th Card holders/23rdEmployee Apprec. Auction (FRA) ? 3rd WedBudget Submission ? AugWinter Supplies ? AugKey Batteries - 57 ? AugRenew ALPMS Hardware Warranty ? AugUpdate Rate Tables (Adjust for LCA change) ? AugFire Extinguishers ? BOMRollaway/Crib Inventory ? BOMLabor Report ? BOMList of monthly Birthdays ? BOMSend Phone Logs to DCA TCO ? BOMAR Report ? BOM

Review Hskp Labor Report (Daily) ? DailyDAR Reviewd Daily ? DailyMgr Read and Annotate Log ? DailyAttend Weekly DCA Staff Meeting ? Day ?MWR Magazine ? Due Date for submital Oct/Nov IssueIMPAC Card Statements ? EOMCPMC Report ? EOMChecklist ? EOM Copy to ?Merge Guest History ? EOMKey Inventory ? EOMUpdate GSA Vehicle mileage on Internet ? EOMLending Item Inventory ? EOMCash Over(Short) Log Reviewed ? EOM

Accomodation Production Report ? EOM Copy to ?Daily Revenue Report ? EOM Copy to ?Account Receivable ? EOM Report to ?Linen Inventory ? EOMVending Machines ? EOMRe-sale Inventory (Beverage) ? EOMRe-sale Inventory (Sundry) ? EOMGuest Supply Inventory ? EOMCleaning Supply Inventory ? EOMOccupancy Report ? EOMEOM daily revenue report ? EOMOccupancy Report ? EOM Copy to ?EOM daily revenue report ? EOM Copy to ?

Crib/Rollway Inventory ? EOMOccupancy Roll-up ? EOMCustomer Comment Report (In Room) ? EOMRoot Pssword Updated ? Feb/AugLOYA Prep. ? May/Jun/Jul/AugFinancal Report Review ? MM Posts respond to inquiriesVariance Report Review ? MMFront Desk Meeting ? MMSurprise Resale Inventory ? MMManager "Surprise" Monthly Resale Inv ? Monthly


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Cash Count ? Nov/Feb/May/AugEmployee Turn-over Report ? Nov/Feb/May/AugCommon Area Bldgs ? ? Nov/Feb/May/AugCommon Area Bldgs ? ? Nov/Feb/May/AugRated Room Inspection Report ? Random


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Your LODGINGM onthl y Task Checkl ist

Circle One: Sep 20__name / name / Lodging Mgr

? = owner of task must be asigned

Task Description Owner Schedule Date Completed CommentsIMPAC - CARE ? 25th Card holders/23rdEmployee Apprec. Auction (FRA) ? 3rd WedFire Extinguishers ? BOMRollaway/Crib Inventory ? BOMLabor Report ? BOMList of monthly Birthdays ? BOMSend Phone Logs to DCA TCO ? BOMAR Report ? BOMReview Hskp Labor Report (Daily) ? DailyDAR Reviewd Daily ? DailyMgr Read and Annotate Log ? DailyAttend Weekly DCA Staff Meeting ? Day ?Employee Apprec. Auction (FWA) ? Dec/Mar/Jun/SepFirst Aid Kit Inventories ? Dec/Mar/Jun/SepSmoke Detectors ? Dec/Mar/Jun/SepInventory Kitchen Utensils ? Dec/Mar/Jun/SepShower Curtains ? Dec/Mar/Jun/SepMattress Turning ? Dec/Mar/Jun/SepInternal Control/Security Review ? Dec/Mar/Jun/SepCommon Areas Bldgs ? ? Dec/Mar/Jun/SepCommon Areas Bldgs ? ? Dec/Mar/Jun/SepIMPAC Card Statements ? EOM

CPMC Report ? EOMChecklist ? EOM Copy to ?Merge Guest History ? EOMKey Inventory ? EOMUpdate GSA Vehicle mileage on Internet ? EOMLending Item Inventory ? EOMCash Over(Short) Log Reviewed ? EOMAccomodation Production Report ? EOM Copy to ?Daily Revenue Report ? EOM Copy to ?Account Receivable ? EOM Report to ?Linen Inventory ? EOMVending Machines ? EOM

Re-sale Inventory (Beverage) ? EOMRe-sale Inventory (Sundry) ? EOMGuest Supply Inventory ? EOMCleaning Supply Inventory ? EOMOccupancy Report ? EOM Copy to ?EOM daily revenue report ? EOM Copy to ?Crib/Rollway Inventory ? EOMOccupancy Roll-up ? EOM


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Customer Comment Report (In Room) ? EOMService Charge Audit Report ? EOM SepFinancal Report Review ? MM Posts respond to inquiriesVariance Report Review ? MMFront Desk Meeting ? MMSurprise Resale Inventory ? MMManager "Surprise" Monthly Resale Inv ? MonthlyKey Batteries -Bldg ? ? SepPre-Winter Vehicle Inspection ? Sep

NF 1/2 Performance Semi-Annual Reviews ? Sep 1Mar-28Feb Rating PeriodUpdate year in Galaxy ?

hotel monthly task checklist

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