hotel gracelands wedding package · add options, consider a specialty non-alcoholic drink, such as...

Hotel Gracelands Wedding package

ii Hotel Gracelands IKON 02 68623459 02 68626236 [email protected] [email protected] www.gracelandsparkes.com.au www.ikonparkes.com.au

This document has been created by Cherie Simpson for Hotel Gracelands

1 Hotel Gracelands IKON 02 68623459 02 68626236 [email protected] [email protected] www.gracelandsparkes.com.au www.ikonparkes.com.au

Welcome to Hotel Gracelands

Congratulations on your engagement and thank you for considering Hotel Gracelands as

the venue for your forthcoming wedding celebration.

For such an exciting time of your life and the beginning of a journey together the

wedding day is to be celebrated in style.

“A day to be treasured and remembered for years to come”

Our passionate and dedicated team is ready to work with you, catering to your every

need. No matter what the detail, we will be with you throughout the event to help make

a memorable affair. Let us help transform your vision into reality!

Our Wedding package includes all the possibilities you could ever want from superb

food and beverages, to stylish accommodation facilities and exciting ideas to make this

an unforgettable day. Packages will be put together with room hire + food selection +

beverages + accommodation (if required) + optional extras = total costs.

We invite you to discuss with us your personal vision for your dream day.


The Venue: Hotel Gracelands The Gracelands building has for a long time been associated with weddings. Back before our

accommodation service, it was well known as one of the best function centres in Parkes.

In 2013 the building was transformed and renovated into the modern Boutique Hotel which is

conveniently situated in a quiet setting and features 20 high quality accommodation rooms.

Accompanying our accommodation is an amazing restaurant “IKON” which provides outstanding

modern Australian cuisine; in addition, we have a large function room that we share and also work

together to provide an exceptional high quality service.

We are ready to cater for intimate weddings of numbers of 10-50 guests, to larger weddings of

numbers 50-100 guests. The function room has the potential to be transformed into your dream room.

Your dedicated wedding co-ordinator will go to any length to ensure your expectations are exceeded.

There are a variety of packages for you to choose from. We can offer delicious menu options and

innovative optional extras to make your wedding an unforgettable event. Conveniently your guests have

the option of staying right here at Hotel Gracelands so they can enjoy the evening knowing they have

not far to go once the celebration has concluded. Alternatively the bride and groom may wish to

occupy our Executive King room for the evening which will be tastefully decorated for a dream first

night together. We also have included some information about service suggestions to help you consider

every little detail of your special day.

You may even consider booking the entire hotel exclusively, accommodation, function room and Ikon

restaurant. What better way to celebrate than with the place to yourselves.

Included in all of our Wedding packages Room Hire Cost of $500, includes;

≈ A dedicated wedding co-ordinator

≈ Room hire of our function room

≈ Complimentary menu tasting for the bride

and groom

≈ White tablecloths, white napkins, crockery,

cutlery, glassware, water carafes, salt/pepper,

cocktail serviettes and wine coolers

≈ Cake table, knife & gift table

≈ AV Equipment Includes: Data Projector,

Audio, White Board, Lectern & Microphones

≈ Complimentary parking

Pre or post hire of function room for personal set up can

be arranged. However additional charges may apply.


Wedding Menu & Beverage Options We understand that catering can sometimes be tricky and choosing for all your guest can be a daunting

experience. The following menu options are some ideas put together for you which provide a guide of

style and budget. Choices are endless and if you already have something in mind you are welcome to

discuss them and with final approval, prices will be adjusted accordingly. There are also many options

to suit dietary requirements which are amazing and tasty, just let us know about the specific

requirement. The Operations Manager from Ikon Restaurant will help you create a menu sure to keep

everyone raving and wanting more.

On the following pages you will find Canapé selections, Set Menu 1, Set Menu 2 and Buffet options.

Canapé Selection

Kumara, spinach & fetta filo parcels

Pork dumplings with Asian dipping sauce

Corn fritters with smoked salmon & dill

Mini Prawn cocktails

Vegetarian rice paper rolls

Vol-au-vents- bacon & mushroom, chicken &

asparagus, salmon & pea

Basil & ricotta tartlets

Prawn salsa spoons

Oysters 3 ways- Kilpatrick, lime chilli & ginger

natural, mignonette natural

Lamb meat balls with mint and lemon yoghurt

Mixed bruschetta

Stuffed mushrooms

Wonton cups unlimited selection of fillings

Cucumber rounds with smoked salmon

Squid rings with lime aioli

Pork & prawn rice paper rolls

Rare beef with lemon aioli & rocket on croute

San choy bow tartlets

Mini quiche with roasted pumpkin caramelised

onion, pine nuts & fetta

Vegetarian frittatas with pesto

Prosciutto wrapped asparagus

Seafood cuts in

lemon

meuniere

served in

scallop shells

Antipasto platter: sundried tomatoes, marinated olives, garlic

mushrooms, chargrilled capsicum, zucchini & eggplant, cold cuts, dip

& mixed crackers

Cheese Platters: Selection of cheeses, salami, dips, fresh grapes &

crackers

Photography by Sally Chapman



Set Menu 1 2 course (entrée & main or main & dessert) $55.00 pp Served alternatively 3 course (entrée, main & desert) $65.00 pp

Entrée - Choose two of the following

Lime & chilli prawn skewers accompanied by rocket and pine nut salad dressed with citrus vinaigrette

Marinated baby octopus & salsa salad

Sautéed mushroom, goats’ cheese & prosciutto tart

Lime & chili infused prawns with a chorizo & rocket salad

Main Meal - Choose two of the following

Chicken breast slowly simmered in sweet marsala wine sauce with shallots & sautéed mushrooms

Herb crusted crispy skin salmon filet, wilted greens, kifler potatoes accompanied by beurre blanc sauce

Beef tenderloin served on a bed of creamy mashed potato, side of green beans & topped with a rich red

wine jus

Herb crusted salmon served with potato rosti, asparagus & beurre blanc sauce

Deserts - Choose two of the following

Mini Croquembouche

Rich chocolate mousse tart accompanied by Frangelico cream & pistachio glass

Vincotto poached pear with vanilla bean crème anglaise & pistachio crumb

Salted caramel tart served with honey swirl ice cream & macadamia crumb



Set Menu 2 2 course (entrée & main or main & dessert) $40.00 pp Served alternatively 3 course (entrée, main & desert) $50.00 pp

Entrée - Choose two of the following

Warm Thai beef salad topped with crunchy noddles

Sweet potato & mozzarella arancini balls accomplished by a spicy tomato mayo

Pork belly served with pumpkin puree & pinot noir glaze

Duxelle Stuffed Mushrooms

Main Meal - Choose two of the following

Poached chicken breast served with orange, goats’ cheese, pine nut & bean salad with a citrus dressing

Pork cutlet served with spiced apple sauce, potato fondant, green beans, drizzled with a burnt butter &

sage sauce

Sundried tomato & basil chicken roulade with creamy chive mashed potato, broccolini & creamy white

wine sauce

Tomato & red wine slow cooked lamb shanks on a bed of mashed potato & a side of green beans

Deserts - Choose two of the following

Apple & rhubarb tart served with vanilla bean custard

Sticky date pudding & butterscotch sauce served with vanilla bean ice cream

Chocolate mousse tart with Frangelico custard & raspberry coulis

White chocolate & raspberry swirl cheesecake with raspberry sorbet



Buffet Selection Entrée

Potato, leek & bacon soup

Creamy pumpkin soup

Bread rolls

Main Meal

Roast pork with crackling &

seasoned roasted potato,

pumpkin & kumara

Roasted pistachio beef rump

Cajun seasoned roasted

chicken and green beans and

Roasted buttery corn cobs

Dessert

Assorted cheese cakes

Chocolate coated

profiteroles

Churros with chocolate &

caramel dipping sauce

2 course (entrée & main or main & dessert) $35.00 pp

3 Course (entrée, main & dessert) $45.00 pp

Our Ikon restaurant staff love food and pride themselves

on offering you an amazing meal experience. Another

option for the Buffet style dining is the “Shared Buffet”,

which is a selection of dishes that is served to the table

and guests between groups of 4 share from. This option means guest can stay seated but enjoy your

meal experience together.

Beverages Options Variety is the spice of life…except when you’re waiting in line at the bar.

Dry Bar

If you have a budget-conscious event, eliminating alcohol completely will help with the expenses. To

add options, consider a specialty non-alcoholic drink, such as mocktail jugs, punch and iced teas.

Beer and Wine

Offering beer and wine as the only alcoholic options

on the tab is cost-effective and keeps the bar line

moving forward so that guests have more time to

enjoy the event. All other drink varieties are available

at your guests own cost.

Full Bar

A special day deserves the best. Events with large

crowds or gatherings for an exceptional occasion

may call for a bar with full options for beer, wine and

mixed drinks on the tab. Please let your event

coordinator know if you would like to serve specialty drinks such as cocktails as they require additional

mixers and further staff to facilitate.


Accommodation Whether you would like to offer your guests accommodation here or you would like to stay here

yourself (in our Executive King Room luxuriously decorated for a bride and groom), or maybe hire a

room to use for the bride and bridesmaids to get dressed and ready for the occasion, our modern rooms

will be perfect for you. Please see a list of room types below, all rates will be 10% less than our online

rates so we encourage you to book directly with us if requiring accommodation.

Hotel Gracelands accommodation

Room Type Number of person room occupies

Number of rooms available

Standard King Single 1 adult 4

Double Room 2 adults 8

Queen Room 2 adults 4

Deluxe Twin Room 2 adults 1

Executive Twin Room 3 adults 1

Executive King Room 2 adults 2

Bride & Groom accommodation package Inclusive rate $190 per night

≈ One night accommodation in Executive King Room

≈ Hot cooked breakfast for two

≈ Luxuriously decorated room – including tea light

candles, rose petals

≈ Complimentary bottle of champagne

≈ Your choice of chocolates or Strawberries and cream.

Bride & Bridesmaids dressing room package Inclusive rate $160

≈ Exclusive use of downstairs Queen room with large bathroom

≈ Nibbles provided while getting ready

≈ Option of having supplier come to room to do hair and makeup.


Want something really different!! Fireworks Display - Start your life together with a bang!

That’s right, here at Hotel Gracelands you gather for a toast to the

bride and groom at the front of the Hotel while having an a special

dedicated fireworks display to recognise the beginning of your

journey together!

All taken care of, this display is safely set up adjacent to the front of our hotel approximately 250

meters away, which is the perfect distance to view this spectacular display of high sky fireworks just for

your occasion.

We suggest this display to be a treat for your guest between entrée and dinner, however if you have a

preferred time just let us know. To further enquire about this option please contact your dedicated

wedding co-ordinator to find out more.

Ceremony in the Park

The Rotary Arboretum at the base of Memorial Hill in

Parkes is a beautiful setting to pledge your vows to each

other. Then your guest have only a short walk to relax at

the reception venue and await your arrival as Mr & Mrs

newlywed. We have all the information about making

this a possibility.

Optional Extras Optional extras to enhance your celebration:

Round Table hire – $4pp, this includes table clothes and is a nice alternative than rectangle tables

Decorations

Chair Cover and sashes hire – prices vary

≈ Selection of black or white chair covers

≈ Organza sash, ten colour selection

≈ Satin sash, nine colour selection

≈ Colours available upon request 4 -6 weeks’ notice for ordering purposes

White Chiffon Ceiling Draping - $130

Red Carpet - $70


Service Suggestions It’s always wonderful to support local suppliers so here is a list of some local services that may be of

use to you when planning your wedding.

Type of Service

Name Email Phone

Bonbonnieres

Kristy Berry Colouby Creations

[email protected]

02 68634136

Cakes

Kath Swansbra

02 68623062

Florist

Alice Milne Pink Orchid Café/Florist

[email protected]

02 6862 3522

For the Boys Attire

Mandi Byrne Byrne Clothing

[email protected]

02 6862 1636

For the Girls Gowns

Lisa McHattan Little Black Dress

[email protected]

02 6862 4882

Hair & Make up

Nicole Rosser Charisma Hair Design

02 6862 3798

Horse Drawn Carriages

Robert & Marianne Traves

[email protected]

02 63423906

Photography

Sally Chapman (see example of work within this document)

[email protected]

0428 294 727

Printing / Invitations

Jac or Mel Morabon Print & Design

[email protected] [email protected]

02 68634094

Vintage Car Hire

Alex MacKinnon

0402595085


TERMS AND CONDITIONS

Our mission is to provide high quality event facilities along with friendly & efficient service. In order to fulfil these aims, the following terms and conditions have been designed to ensure your event runs smoothly. Weddings and Stand-Alone Banquets A minimum non-refundable deposit of $300.00 must be paid within 7 days of this letter before the function will be confirmed and a further payment of 50% of the total estimated costs is required 3 months prior to the event. Final payment of all known expenditure will be due in full 7 days prior to the event and the balance (ie beverage consumed on the day) payable at the conclusion of the event, prior to departure. Please note that payment of the deposit is also an agreement to the terms and conditions of the contract. Estimated Final Charges

ITEM DESCRIPTION COST TOTAL COSTS

Accommodation

Rates sent and awaiting any bookings

$ per Night Single $ per night Double $ per night Twin $ per night Queen $ per night King

Food & Beverage To be confirmed - Menus sent for review

$ TBC per person Charged on consumption

Venue Hire: Date

Full Day Venue Hire $500.00 $500.00

TOTAL CHARGES $ TBC

Cancellation (Function) If the event is cancelled: More than 6 months prior to the event, no extra penalty shall be payable. Any deposits paid by the client shall be forfeited to Hotel Gracelands Between 6 months – 1 month of the event, any deposits paid by the client shall be forfeited to Hotel Gracelands. Between 1 month – 14 days a charge of 50% of the total event will be incurred, including room hire, food costs & estimated beverage, based on the last guaranteed numbers given to Hotel Gracelands. Less than 14 days - of the event, full payment of the event will be incurred, including room hire, food costs & estimated beverage, based on the last guaranteed numbers given to Hotel Gracelands. Accommodation booked with the hotel direct: 7 or more days prior to arrival: Individual cancellations may be made at this stage without any cancellation penalty Between 7– 4 days prior to arrival: Any cancellation will incur a 50% cancellation penalty Within 3 days before arrival: All rooms need to be fully paid prior to the event. If cancelled within 3 days the cancellation will incur a 100% cancellation penalty No Shows – guests who fail to arrive at the hotel will be considered to have cancelled their reservation under the above clauses and will be subject to the appropriate cancellation fee.


Prices Hotel Gracelands will make every possible effort to maintain its prices, but its prices are subject to change, without notice, at Hotel Graceland’s discretion, to allow for changes in its charges and any changes in goods and services tax. Menu Selection Please confirm your menu selection at least 14 days prior to the event. The banquet event order shall be conclusive evidence of all the services to be provided by Hotel Gracelands. No food or beverage may be brought onto Hotel Gracelands premises for consumption unless previously agreed in writing with Hotel Gracelands. Guaranteed Numbers The guaranteed number of persons attending the function must be received by Hotel Gracelands no later than seven working days prior to the function. Hotel Gracelands shall be entitled to charge the client for the greater of

(a) The guaranteed number of persons notified to Hotel Gracelands by the client 7 days prior to the event; or

(b) The number of persons who actually attend the function. Insurance Hotel Gracelands accepts no responsibility for any loss or damage suffered by the client or its invites under any circumstances whatsoever. It is recommended that the client arrange its own insurance coverage. Safety and Security If Hotel Gracelands has reason to believe that a function or persons attending a function will affect its security, reputation or the smooth running of its business, it reserves the right to cancel or refuse entry to any function without any liability to the client or its guests The client or the client's key contact person will liaise at all times with the conference co-ordinator, or, in his or her absence, the operations manager/supervisor Hotel Gracelands may charge the client for additional security, at the rate of $40.00 per hour (plus GST) per additional security officer, for a minimum of two hours per security officer per day, should Hotel Gracelands deem the event to require such measures. Hotel Gracelands is unable to turn off or isolate its fire protection system in function areas. The client will not use flares, torches, pyrotechnics or any other special effects, which may activate Hotel Gracelands fire protection system without Hotel Gracelands prior written consent. The client will be liable for any damage, injury, costs and losses caused as a result of its failure to comply with the above. OSH Policy The Hotel Gracelands responsibility is to provide you with a safe environment in which to hold your event. You and your guests undertake not to tamper with any of the safety equipment in or around Hotel Gracelands.

Liquor Licensing Hotel Gracelands is legally required to act under the Sale of Liquor Act pertaining to the service of alcohol. Cleaning General and normal cleaning is included in the cost of the room hire. You will incur additional charges in instances where an event has created extra cleaning requirements. Additional Services We will be pleased to arrange a variety of additional services upon request, such as entertainment and technical equipment. A charge will be incurred for some services. If the event is cancelled, such service charges will be your responsibility.


SIGNED ACCEPTANCE FUNCTION

EVENT NAME: The person who accepts these terms and conditions will be liable to Hotel Gracelands for the complete performance of these terms and conditions I acknowledge that I have read and understood the above terms and conditions: Name:____________________________________________________________ Tel: __________________________ Fax: _________________________________ Email: _____________________________________________________________ Signed: _____________________________________________________________Date:_____/_________/_________

CREDIT TERMS AND FINAL PAYMENT

METHOD OF PAYMENT (please tick preferred option)

If no credit arrangements have been made: Any outstanding balance will be required to be paid by credit card on the day. Any over payment will be returned by the Hotel Gracelands within two business days. A Credit Card Authorisation can be found below. Please return form with signed Terms and Conditions.

If prior credit arrangements have been made: with Hotel Gracelands, payment is due within seven days of receipt of an invoice from Hotel Gracelands

Credit Card Authorisation CREDIT CARD TYPE _________________________________________________________ CREDIT CARD NUMBER ______________________________________________________ EXPIRY DATE ______________________________________________________________ SECURITY PIN______________________________________________________________ HOLDERS NAME____________________________________________________________ CARDHOLDERS SIGNATURE___________________________________________________ TODAY’S DATE______________________________________________________________

hotel gracelands wedding package · add options, consider a specialty non-alcoholic drink, such as...

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