hot repair - indane

TENDER NO. RCC/NR/UPSO-II/LPG/PT-04/15-16

Due on 30.07.2015 at 1100 Hrs

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Contract for Hot repair of LPG cylinders at:

Indian Oil Corporation Limited (MD)

Indane Bottling Plant

Village & Post Banthla, Loni

GHAZIABAD (U.P.)

PIN – 201102

TECHNICAL BID

REGIONAL CONTRACT CELL, NR

INDIAN OIL CORPORATION LTD (Marketing Division),

INDIAN OIL BHAWAN, 3RD FLOOR,

1, SRI AUROBINDO MARG,

YUSUF SARAI, NEW DELHI - 110016


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NOTICE INVITING TENDER (NIT)

Indian Oil Corporation Limited (Marketing Division) invites digitally signed e-tender in

”Two-Bid System”, (Part A: Technical-Bid with Commercial Terms and Part B:

Price-Bid) from Company, partnership / proprietorship firm, Co-operative Society

meeting the minimum PQC (pre-qualification criteria) for award of contract for Hot

Repair of LPG Cylinders ex- Loni Bottling Plant as per following tender

schedule :

1 Tender No RCC/NR/UPSO-II/LPG/PT-04/15-16 due on

30/07/2015 at 1100 hrs Ex – Loni BP

2 Name of work Hot Repair of LPG Cylinders Ex –Loni BP

3 Estimated value of works per annum Rs. 7794250.00 per annum

4 Earnest Money Deposit (EMD)

(Refundable with no interest)

Rs. 77,950.00 payable by way of DD (Demand

draft) or PO (Pay order) in favour of Indian Oil

Corporation Ltd.(MD) payable at New Delhi.

The original instrument of EMD has to be

submitted only in sealed envelope with the

Tender No. clearly mentioned on it, in the tender

box available with Regional Contract Cell,

Northern region at the following address before

closing date and time of tender failing which the

tender shall be summarily rejected.

Indian Oil Corporation Ltd (Marketing Division) Indian Oil Bhawan, Regional Contract Cell,3rd

Floor, No.1, Aurobindo Marg, Yusufsarai,

New Delhi-110016 e-tender website https://iocletenders.gov.in

5 Tender download Starts on 02/07/2015 at 1100 Hrs

6 Pre-bid conference date, time and

place

15/07/2015 at 1100 Hrs at Indian Oil Bhawan,

Regional Contract Cell,3rd Floor, No.1, Aurobindo

Marg, Yusufsarai, New Delhi-110016


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7 Last Date and time for submission of

completed E-tender documents online

30/07/2015 upto 1100 hrs

8 Date & Time of Opening of Technical

Bid

31/07/2015 after 1100 Hrs

9 Verification of Documents submitted in

the Tender with their Originals

From 10/08/2015 to 11/08/2015 during office

working hours at Indian Oil Bhawan, Regional

Contract Cell,3rd Floor, No.1, Aurobindo Marg,

Yusufsarai, New Delhi-110016

10 Contact person Chief Manager (Contracts)/NR

Email id : [email protected]

11 Period of Contract This contract will be initially for a period of one year with option for extension, at mutual consent, for a period upto two more years on yearly basis on the same rates, terms and conditions contained hereinafter

12 Expected commencement of the

Works

From the date of placement of work order

13 Validity of quoted rates Date of placement of work order on the successful bidder or 180 days from the date of closing of tender whichever is later.


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GENERAL INSTRUCTIONS TO BIDDERS

1. Tender document will be downloaded from https://iocletenders.gov.in free of cost using their digital signature and registered user ID.

2. Tender will not be available for purchase from any of our offices. There is no Tender Fee.

3. Technical Bid and Price Bid to be submitted online only. The tender document and supportive document of tender should be submitted online only. Conditional offers are liable for rejections. Tenderers willing to accept tender terms and conditions should only quote.

4. EMD shall be refunded after placement of work order and its acceptance by successful Bidder. Bidders will have to provide Bank Details for their Banker as per our format.

5. Indian Oil Corporation Ltd. reserves the right to accept or reject any tender or all tenders without assigning any reason whatsoever and may or may not accept the lowest quotation.

6. Bidder is advised to refrain from submitting any false, forged documents during the entire tendering / later process, the penalty for which shall be termination of contract / holiday listing of Bidder at any stage and EMD or SD submitted shall be forfeited. Use of white/ erasing fluid for correction is banned.

7. During evaluation of technical bids of the bidders participated in the tender, if it is found that any bidder is Blacklisted / holiday listed by Corporation or MoP&NG, then bid of such bidders will be out-rightly rejected.

8. The quality of works and timely execution is of paramount importance and under no circumstances these shall be allowed to be diluted.

9. Bidder is also advised to go through the tender documents carefully and understand these completely before quoting.

10. The estimated cost is only directional and the successful bidders cannot claim it as their right. The quantities can increase or decrease at the sole discretion of IOCL. Payments will be made based on actual.

11. Non- Submission of EMD shall entail disqualification unless exempted as per tender condition.

12. Price Bid should be uploaded online only in the excel file format downloaded from given IOC website. Bidder should quote rates on percentage basis as per price bid format. No scan copy of price bid document is acceptable and incase any bidder submitting the price bid other than through on-line, then such tender will be summarily rejected. Bids will be opened on-line on scheduled date & time. However, Bidders may attend during opening of bids if so desires.

13. The original instrument of EMD has to be submitted only in sealed envelope with the Tender No. clearly mentioned on it in the tender box available with Regional Contract Cell, Northern region at the following address before closing date and time of tender, failing which the tender shall be summarily rejected.

HO%20standardized%20STP%20tender%20docs/STP%20TENDER%20CONDITIONS%20with%20page%20no-%2029032015.doc#Index

https://iocletenders.gov.in/


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Indian Oil Corporation Ltd (Marketing Division)

Indian Oil Bhawan, Regional Contract Cell,3rd Floor, No.1, Aurobindo Marg, Yusufsarai,

New Delhi-110016

14. APPROXIMATE QUANTITY OF CYLINDERS FOR HOT REPAIR OF LPG

CYLINDERS PER ANNUM –

Sr. Plant

No. of Cylinders for Hot Repair Corresponding Minimum Safe Custody Quantity

Including of cylinders in Transit & SC Valves

14.2

Kg 19 Kg 5 Kg 47.5 Kg 14.2 Kg SC Valves

1 Loni 24000 1200 240 0 1200 600

It is assumed that 95% cylinders of this quantity will be tested and 5% will be rejected during

testing. The tentative quantity of cylinders for Hot Repair per month is to be prorated from

per annum quantity given above or as decided in consultation with Location–Incharge of Plant

prior to start of the quarter.

The minimum Safe custody quantity mentioned above corresponds to the above mentioned

quantity of cylinders to be repaired per annum. However, in case of two or more parties, same

shall be prorated depending upon the no. of cylinders to be repaired per annum by the party/

parties. The Safe custody deposit amount shall cover 1200 cylinders of 14.2 kg type and while

uplifting other type cylinders from Plant (19 kg, 5 kg, 47.5 kg), the required number of

cylinders of 14.2 kg shall be reduced to remain within the amount of BG.

15. Security Deposit (SD): Security Deposit cum performance guarantee amount

shall be 10% of the value of work order. (Format enclosed at Annexure X), as

described in tender document.

16. Safe Custody Deposit : The safe custody deposit amount given in the table

below:


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14.2 kg

cylinder

19 kg

cylinder

5 kg

cylinder

47.5 kg

cylinder

with SC

Valve

47.5 kg

cylinder

with LOT

valve

SC

Valve

Rs 1050 per

cylinder

Rs 1700 per

cylinder

Rs 350 per

cylinder

Rs 4300 per

cylinder

Rs 5800 per

cylinder

Rs 120

per Valve

17. PRE-QUALIFICATION CRITERIA (PQC) FOR EXISTING & NEW VENDORS:

Sr.

No.

Category Existing vendor New Vendor

i) Proof of

Identity

PAN card PAN Card

ii) Statutory

license

Copy of valid PESO license (and

renewal application copy) for Hot

Repair for the premises from

where the Hot Repair work will be

carried out under this tender

Proof of application for PESO

license for Hot Repair work for the

premises from where the Hot

Repair work will be carried out

under this tender

iii) Earnest Money

Deposit (EMD)

Demand draft / Exemption

certificate

Demand draft / exemption

certificate

iv) Work order Copy of work order(s) executed

by the firm within 5 years from

date of closing of this tender from

IOC/BPC/HPC for ST&P or Hot

Repair of cylinders

Not applicable

v) Acceptance of

tender

Relevant Technical bid pdf

document as downloaded from

IOC website

Relevant Technical bid pdf

document as downloaded from

IOC website

vi) Audited

Finance

documents

Audited Profit & Loss Account and

the Balance Sheet of the last 3

financial years i.e 2012-13, 2013-

14 and 2014-15

Audited Profit & Loss Account and

the Balance Sheet of the last 3

financial years i.e 2012-13, 2013-

14 and 2014-15


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18. Details of PQC documents :

i) PAN CARD :

Existing and new vendor should have valid PAN Number (self attested copy of PAN card to be

enclosed). PAN card should be in the name of Proprietor or the Firm participating in the

tender.

ii) PESO LICENSE :

Existing vendor should have valid approval from Chief Controller of Explosives / PESO

(Petroleum & Explosives Safety Organisation) for carrying out the job of Hot Repair of Cylinders

under rule 39(2) of Schedule IV of Gas Cylinder Rules 2004 for the premises from where the

Hot Repair work will be carried out under this tender. Such license should be valid till the

closing date of tender. Latest editions and revisions thereafter, need to be followed strictly. In

case of expiry of license, proof of having applied for renewal and acknowledgment by PESO to

be submitted.

Even bidders carrying out Statutory testing & painting of cylinders and interested to carry out

Hot Repair for the first time should have valid approval from Chief Controller of Explosives /

PESO for carrying out the job of Hot Repair of Cylinders under rule 39(2) of Schedule IV of Gas

Cylinder Rules 2004 for the premises from where the Hot Repair work will be carried out under

this tender. Latest editions/revisions/amendments thereafter, also need to be followed strictly.

In case of expiry of license, proof of applied for renewal and acknowledgment by CCOE to be

submitted. Bidders not having the valid approval from CCOE / PESO for such works will be

treated as new vendors.

New vendors to furnish the valid PESO license or Proof of applying for PESO License from

PESO authority.

iii) EMD :

The Bidder should furnish requisite Earnest Money Deposit (EMD) by way of demand draft

except in cases eligible for exemption of EMD as specified in the tender.

iv) WORK ORDER : Copy of at least one work order which is under execution or executed by the firm within 5

years from date of closing of this tender for ST&P work / Hot repair of cylinders work for any

IOC/BPC/HPC plant. Party must submit certificate of performance of above work orders.

v) ACCEPTANCE OF TENDER : As an acceptance of all tender terms and conditions, bidders need to download complete

technical bid document from IOCL’s e-tender website and upload the same on same website as

it is after signing it digitally using their own DSC.

vi) AUDITED FINANCIAL DOCUMENTS:

Bidder is required to upload Audited Profit & Loss Account and the Balance Sheet of the last 3 financial years i.e 2012-13, 2013-14 and 2014-15 duly certified by registered Chartered

Accountant. If certified Profit & Loss Account and Balance Sheet is voluminous, then relevant

pages in support of turnover is to be uploaded along-with CA certificate towards the same. In


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case the turnover is less than the statutory requirement of “Audited Accounts” the self certified

accounts shall also be accepted. This shall be supported with Income Tax return of the

corresponding financial year, duly acknowledged by IT Department for the same.

IMPORTANT : Technical Bids of Bidders who do not upload all the above applicable

PQC documents shall be summarily rejected.

The Price Bids of only those bidders who have qualified as Existing Vendors after evaluation of

Technical Bids shall be opened.

Note on PQC:

i. However mere submission of the relevant information and meeting the qualifying criteria would not entitle the Bidder for technical qualification. In the event

document/information submitted by the Bidder is found to be incorrect, the contract with

such Bidder shall be terminated at any stage and EMD or SD submitted shall be forfeited. Such Bidder(s) may also be put on Holiday List by IOC.

ii. In case any successful bidder during the pendency of the contract (during execution of

work) wants to shift its unit to some other place, preferably nearer to our LPG Bottling Plant under the same name and proprietorship, then existing work order can be modified

from the old unit to the new unit. Before shifting bidder has to get the approval from

competent authority originally approving the work order i.e. respective State Head / State LPG Head. However, bidder has to submit “Valid PESO License in respect of

new unit” before carrying out any modification in the work order.

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx


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CHECK LIST TO BE ENCLOSED WITH THE TENDER

From,

To,

DGM (Contract Cell), NR

Indian Oil Bhawan, Regional Contract Cell, 3rd Floor,

1, Sri Aurobindo Marg, Yusuf Sarai,

New Delhi - 110016

Dear Sir,

SUB: HOT REPAIR OF LPG CYLINDERS (14.2, 19, 5, 47.5 KG.) EX-LPG BOTTLING

PLANT, LONI, Uttar Pradesh

Tender Ref.: RCC/NR/UPSO-II/LPG/PT-04/15-16

With reference to the subject tender we confirm having carefully read, studied and understood

all the terms and conditions supplied with the tender and upload / Digitally signed documents

as per the details given hereunder:

As an acceptance of all tender terms and conditions, bidders need to download

complete technical bid document from IOCL’s e-tender website and upload the same

on same website as it is after signing it digitally using their own DSC.

EMD Rs. 77950/- (Rupees Seventy seven thousand nine hundred fifty only)

through DD/Pay Order in favour of Indian Oil Corporation Ltd. (Marketing

Division) payable at New Delhi.

Copy of valid PESO approval/ License for Hot Repair for the premises from where the

HR work will be carried out under this tender.

Copy of valid BIS license/ approval for Hot Repair of cylinders.

Copies of at least one work order executed by the firm towards HR (Not Applicable in

case of new parties).


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Copy of Audited Profit & Loss Account and the Balance Sheet of the last 3 financial

years i.e 2012-13, 2013-14 and 2014-15 duly certified by registered Chartered

Accountant. If certified Profit & Loss Account and Balance Sheet is voluminous, then

relevant pages in support of turnover is to be uploaded along-with CA certificate

towards the same. In case the turnover is less than the statutory requirement of

“Audited Accounts” the self certified accounts shall also be accepted. This shall be

supported with Income Tax return of the corresponding financial year, duly

acknowledged by IT Department for the same.

Price Bids duly filled in both vendor name and item rate quotation digitally signed and

uploaded.

Details of the tenderers.

Details of relationship with IOC Directors & Employees.

Partnership Deed (if it is a Partnership Firm).

Copy of latest Income Tax Clearance Certificate, in absence of which an acknowledged

copy of latest Income Tax return filed/ Pan No of proprietor in case of proprietorship

firm/ PAN no in the name of firm in case of any other firm/Limited Cos.

Declaration by the tenderer of having employed a Mechanical Engineer (an attested

copy of his/her Mech Engg degree to be submitted) by him at the unit where repairing

job will be carried out.

Yours faithfully,

Signature

Name & address of the party with seal

Telephone Office: _______________

Mobile:________________________

Residence:_____________________


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CREDENTIAL TERMS AND CONDITIONS

Tenderer must submit the following with EMD in support of the credential of the Tenderer:

1) Copy of valid PESO approval/ License for Hot Repair for the premises from where the

HR work will be carried out under this tender.

2) Copy of valid BIS license/ approval for Hot Repair of cylinders.

3) In case of existing parties, copy of valid Factory License or proof of having applied for

renewal and in case of new parties copy of proof of having applied for Factory License

for Hot Repair of cylinders at the premises from where the HR work will be carried, to

be submitted. However new parties should submit copy of Factory License (self

attested) & original for verification one month after issuance of LOI failing which the

tender will be liable to be rejected.

4) Copy of at least one work order executed by the firm for HR work (Not Applicable in

case of new parties).

5) Copy of Audited Profit & Loss Account and the Balance Sheet of the last 3 financial

years i.e 2012-13, 2013-14 and 2014-15 duly certified by registered Chartered

Accountant. If certified Profit & Loss Account and Balance Sheet is voluminous, then

relevant pages in support of turnover is to be uploaded along-with CA certificate

towards the same. In case the turnover is less than the statutory requirement of

“Audited Accounts” the self certified accounts shall also be accepted. This shall be

supported with Income Tax return of the corresponding financial year, duly

acknowledged by IT Department for the same.

6) Copy of latest Income Tax Clearance Certificate, in absence of which an acknowledged

copy of latest Income Tax return filed/Pan No of proprietor in case of proprietorship

firm/ PAN no in the name of firm in case of any other firm/limited cos.

7) Declaration by the tenderer of having employed a Mechanical Engineer (an attested

copy of his/her Mech Engg degree to be submitted) by him at the unit where repairing

job will be carried out.

8) Copy of Partnership deed in case of partnership firm.

9) EMD Details - As mentioned on Page no. 2 of the tender.

10) Relationship with IOC’s Directors

11) Whether the HR Party is willing to undertake additional shift for executing HR work for

IOC in case additional contract other than the order quantity placed. If so, please


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furnish the quantity that can be delivered per month. HR-Party to confirm that he will

be able to undertake HR work of the estimated tendered quantity on prorata basis.

12) Copy of service tax registration certificate should be attached with the tender

document, if such certificate is not available, the proof of having applied for service tax

registration with the competent authorities should be furnished as the job in the tender

attracts service tax.

13) Price bid to be submitted / filled through ONLINE MODE ONLY.

14) There should not be any variation in item wise and total rate, however, in case of

variation, total amount will be considered for evaluation.

Notwithstanding any other condition / provision in the tender documents, in case

of ambiguity or incomplete documents pertaining to PQC, bidders shall be given

only one opportunity with a fixed deadline after bid opening to provide complete &

unambiguous documents in support of meeting the PQ criteria. In case the bidder

fails to submit any document or submits incomplete documents within given time,

the bidders tender will be rejected.

After scrutiny of the Credential Bids the eligible tenderers who will meet all credentials will be

notified regarding the date and time for opening the price bid.

xxxxxxx


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INSTRUCTION TO TENDERERS

1.0 GENERAL :

1.1 Tenderers are requested to carefully study all the tender documents and

understand tender conditions, specifications etc. before quoting the rates. In

case of any doubt written clarification should be obtained but this shall not be

a justification for late submission of the tender or request for extension of

tender opening date. Tenders should strictly be in accordance with our

specification and terms and conditions.

1.2 The tenderer should ensure that all the enclosures with all the pages are

downloaded by them and any claim for non-receipt of any of the document

due to delay or otherwise will not be entertained.

1.3 The documents include specification, terms and conditions, details of the

tenderers and details of the relationship with IOC Directors and Price Bid etc.

All the enclosed tender documents, including this document, will form part of

the contract.

1.4 Tenderers should not modify any page of the complete tender documents.

1.5 Tender should be submitted only in prescribed form supplied by the

Corporation. Forms are non-transferable and can be submitted only by the

purchaser/party in whose name those are issued. Violation of this provision will

automatically debar the tender from consideration.

Tenderers who have not downloaded the tender document from our website

www.iocletenders.gov.in may also be accepted , shall have to abide by all

the terms and conditions as per the documents hosted on the official website,

should there be any discrepancy observed in the submitted tender, at a future

date and undertake to agree to all decisions in pre-bid meeting. Such bidders

will have to visit the e-tender site from time to time for any corrigendum or

correction. Failure of bidder to submit e-tenders without taking cognizance of

corrigendum or amendment issued by IOC is liable for rejection.

1.6 Any other communications, if any, should be submitted through e- tender

portal /e-mail with subject having the tender number, item, closing date/time

and, so as to reach the concerned authority as given in the tender forms,

before the closing date / time in the concerned authority’s Office as given in

http://www.iocletenders.gov.in/


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the tender forms, before the closing date/time with the permission of the

concerned authority.

1.7 All entries in the tender must be written in permanent ink or typewritten and

there should be no erasers or over writing. Corrections if any, should be

attested under the full signature of the tenderer.

1.8 When the person signing the tender/ agreement is not the sole proprietor or

authorized representative of the company, the original Power of Attorney or a

Notarized Certified Copy thereof, authorizing such person to act and sign on

behalf of the company must be produced before signing the documents.

1.9 HOW TO APPLY

Completely filled Tender in all respects is to be digitally signed and submitted

online:

Credential Bid will include following:

a) Tender Terms and conditions, details of bidders filled-in with complete

enclosures, annexure and certificates.

b) EMD /All documents as per checklist

Price Bid will include following:

a) Completely filled (both bidder name and & Item rate quotation) and

digitally signed price bid

Credential Bid along with the scan copy of EMD and prescribed annexures

without the price bid, and the Price Bid should be submitted separately online

only, in excel file attached as BOQLONI duly digitally signed. The submission

of the bids before the closing date & time is the sole responsibility of the

tenderer.

1.10 Notwithstanding any other condition / provision in the tender documents, in

case of ambiguity or incomplete documents pertaining to PQC, bidders shall be

given only one opportunity with a fixed deadline after bid opening to provide

complete & unambiguous documents in support of meeting the PQ criteria. In

case the bidder fails to submit any document or submits incomplete documents

within given time, the bidders tender will be rejected.


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2.0 PRICE

2.1 Tenderer should read the terms and conditions carefully and quote their rates.

Quantities mentioned in the tender document are tentative. The rates quoted

by the tenderer shall remain firm irrespective of the quantity of cylinders

tested. If the rate quoted is linked with the quantities, the quotation shall not

be considered.

The prices shall be firm for a period of 180 days from the date of

closing of tender unless extended by mutual consent, and for the

successful tenderer, till the completion of the job in all respects.

The rate should be quoted only in the format enclosed and submitted in the

Price Bid file uploaded by the Corporation, duly digitally signed. RATES

SHOULD BE QUOTED IN PERCENTAGE BASIS IN THE PRICE BID

FORMAT ONLY.

2.2 The rates quoted in the tender shall be inclusive of all taxes and duties except

service tax as in existence on the closing date of the tender. The Statutory

taxes as on closing date of the tender will not be reimbursed. Any new

statutory taxes introduced/ implemented after closing date of the tender will

be reimbursed subject to the production of original receipt of payment along

with the bills. The above reimbursement will not be applicable to enhancement

of any existing taxes, which are required to be borne by the party only.

Corporation’s decision whether any change is reimbursable or not would be

binding on the party.

2.3 The rates are inclusive of all taxes and duties except service tax, however, the

successful tenderer needs to submit tax invoice reflecting all Excise/Service

Tax/VAT (if any) etc. paid by him to the concerned authorities w.r.t Hot

Repair of the cylinders.

2.4 The transportation rate paid to the repairer for movement of cylinders shall

include loading-unloading at both ends and all other charges as mentioned

above.

2.5 Tenderer to advise, at the stage of tendering itself, the documents required by

him from the Corporation w.r.t Hot Repair of the cylinders.


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3.0 DELIVERY

3.1 Tenderers should clearly establish their production capacity before quoting their

earliest delivery period. Delivery schedule once accepted should be strictly adhered to.

4.0 QUANTITY/EVALUATION OF TENDERS

4.1 Price Bid of only those parties shall be opened who qualify as per the qualifying

parameters after technical evaluation. Prior intimation will be uploaded on e-tender

portal regarding due date and time of opening of Price Bid.

4.2 Work will be preferably distributed among two parties.

4.3 The methodology to be followed for finalization of subject Tenders shall be as under:

4.4 After opening of the price bid, Merit-list of the parties shall be prepared in the

ascending order of L1, L2, L3.. etc. based on the quoted rates.

4.5 In case more than one party quotes the same rate, then the tenderer with the higher

average annual turnover in the last 3 financial years ending 31/03/2015 will be

preferred above in the Merit-list as compared to the party with lower turnover. The

merit list shall be prepared in descending order of the average annual turnover in the

last 3 financial years to do sub-ranking of parties having similar rates.

4.6 The average turnover shall be calculated by dividing the sum of annual turnover of last

three financial years. If the party fails to submit documents for one/two year(s), the

sum of the annual turnover of the remaining year(s) shall be divided by 3 to arrive at

average annual turnover figure.

4.7 The lowest acceptable rates (with or without negotiation with L-1) will be offered to

other parties in order of L2, L3, L4 …. etc. till one of such parties agrees to the

finalized rate.

4.8 Two parties shall be selected on the basis of the following situations and the work

distribution will be as follows:


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Sno

. Situation based on offers received

Work Distribution Ratio

L1 L2

A All parties quoting different rates and L2 accepts the L1 rates 60 % 40 %

B Two Parties quoting L1 rate 50 % 50 %

C. If three or more parties are quoting L1 rates, Two parties will

be decided based on their annual average highest turnover in

last three financial years as explained in para 4.5 above

50 % each to the two parties

having higher turnover in last

three financial years.

D. If two or more parties are quoting L2 rates, L2 party will be decided based on its annual average highest turnover in last

three financial years as explained in para 4.5 above. The finalized L1 rate will be offered to the L2 parties having higher

turnover appearing in the merit list (as per para 4.5 above), in

order of L2-1, L2-2, L2-3 …. etc. till one of such parties agrees to the finalized L1 rate. Similar criteria shall be applied for

parties having similar rates at L3 or L4 level and so on, till another party is selected.

60 % 40 %

If the finalized negotiated rate is not accepted by any of the other parties, corporation

reserves the right to allocate the entire quantity to the L-1 party.

NOTE :

Bidder is required to upload Audited Profit & Loss Account and the Balance Sheet of the

last 3 financial years i.e 2012-13, 2013-14 and 2014-15 duly certified by registered Chartered

Accountant. If certified Profit & Loss Account and Balance Sheet is voluminous, then relevant

pages in support of turnover is to be uploaded along-with CA certificate towards the same. In

case the turnover is less than the statutory requirement of “Audited Accounts” the self certified

accounts shall also be accepted. This shall be supported with Income Tax return of the

corresponding financial year, duly acknowledged by IT Department for the same.

5.0 HR-Party should ensure that the inventory of cylinders/ valves do not exceed the Safe

Custody limits fixed by IOC and BG furnished against such safe custody inventory.

Based on Corporations instruction the parties would be required to furnish additional

BG towards safe custody of cylinders/ SC valves for any additional differential quantity.

6.0 It shall be understood that every endeavor has been made to avoid errors which can

materially affect the basis of tender and the successful tender shall take upon himself


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and provide for risk of any error which may, subsequently, be discovered and shall

make no subsequent claim on account thereof.

7.0 Tenderers are expected to submit their offers without any counter conditions.

Tenderer’s (digital) signature on the documents is considered total acceptance of the

terms and conditions. Hence, repeatedly the acceptance need not be mentioned in the

Tenderer’s offer. A brief covering letter would suffice along with the other required

documents. However, tender documents have to be filled in wherever required.

8.0 INCOME TAX CERTIFICATE /BANKER’S CERTIFICATE/ PARTNERSHIP

DEED

8.1 Copy of latest Income Tax Clearance Certificate, in absence of which an acknowledged

copy of latest Income Tax return filed/ Pan No of proprietor in case of proprietorship

firm/ PAN no in the name of firm in case of any other firm/limited cos.

8.2 A copy of the partnership deed should accompany the tender if the tender is a

partnership firm. The Deed must be registered or the party should give undertaking to

provide the registration of deed within 15 days after issue of LOI, if shortlisted.

9.0 RELATIONSHIP WITH IOC DIRECTORS

Details of tenderer’s relationship with IOC Directors should accompany the quotation as

per the enclosed proforma.

10.0 EARNEST MONEY DEPOSIT

10.1 The earnest money deposit amount to be submitted for Hot Repair of cylinders is as

mentioned on Page no. 2 of the tender.

10.2 No interest will be paid on the EMD.

10.3 EMD should be submitted through the following instruments and enclosed with the

Credential Bid.

a) Pay orders/ demand drafts from the Nationalised/ Scheduled Banks drawn in

favour of Indian Oil Corporation Ltd (Marketing Division) payable at Delhi.

10.4 No other form of EMD deposit will be accepted. Tenders without valid EMD as

mentioned above will not be considered.

10.5 Exemptions from EMD:

NSIC & Public Sector Enterprises are exempted from payment of EMD. (The proof

that tenderer is a PSE/ NSIC registered must be submitted)


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10.6 The unsuccessful tenderer will be intimated immediately after the finalisation of the

tenders and on placement/ acceptance of the order by the successful tenderer. The

EMD will be returned to the unsuccessful tenderers on production of the cash receipt

issued at the time of remittance of EMD.

10.7 EMD is liable for forfeiture in the event of

a) Withdrawal of offers while they are under consideration during the validity period.

b) Non-acceptance of orders when placed.

c) Non-confirmation of acceptance of the order within the stipulated time after the

placement of the order.

d) Any unilateral revision made by the tenderer during the validity period of the

tender.

11.0 SECURITY DEPOSIT (SD)

Successful Tenderers would also be required to submit Security Deposit within 15 days

of the acceptance of the Offer Letter (LOI). Details of Security Deposit are as follows:

a) The security deposit cum Performance Guarantee amount shall be 10% of the

work order value - in the form of Demand Draft or Bank Guarantee (format

enclosed at Annexure X).

b) The validity of Bank Guarantee will be six Months beyond the expiry of the

maximum period of contract (i.e. three year).

In addition to Security deposit, safe custody deposit has to be made for an

amount as per table below:

14.2 kg

cylinder

19 kg

cylinder

5 kg

cylinder

47.5 kg

cylinder

with SC

Valve

47.5 kg

cylinder

with LOT

valve

SC

Valve

Rs 1050 per

cylinder

Rs 1700 per

cylinder

Rs 350 per

cylinder

Rs 4300 per

cylinder

Rs 5800 per

cylinder

Rs 120

per Valve

i) Out of the total safe custody deposit, Rs. 25,000/- is payable by way of DD in

favour of M/s. Indian Oil Corporation Ltd. (Marketing Division), on which no

interest allowed. The balance amount of the Deposit may be submitted by way

of Bank Guarantee as per Annex X (with validity of six months beyond the


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Work Order period) before commencement of work. However, bank

guarantee’s will not be accepted if the total amount of the Safe custody

Deposit is less than Rs. 25,000/-

ii) No interest is payable on Security Deposit and Safe Custody Deposit.

c) Any loss/damage arising out of the Contract and/or loss of equipment would be

adjustable against the SD and/or Safe Custody deposit. Any damages in excess of

the Security Deposit will be recovered from payments due to the HR-Party under

this contract or deposits/payments due to the same HR-Party under any other

contract.

d) Security Deposit would be refunded only after 6 (six) months of the satisfactory

completion of the contract and written request from the HR-Party duly

accompanied by original Cash Receipt issued by us. Safe Custody deposit shall be

released upon reconciliation of stocks jointly certified by the repairer and IOCL.

e) In the event of loss/misplacement of the Cash Receipt of the SD, the refund would

be made only after the HR-Party furnishes an Indemnity Bond in a proforma

prescribed by us on a Non-Judicial Stamp Paper of prevailing requisite value (at

HR-Party’s cost).

12.0 ACCEPTANCE OF THE TENDER BY THE CORPORATION:

12.1 Tenders received late and those not in the format and in conformity with the

prescribed terms and conditions, specification shall be rejected.

12.2 Incomplete tenders, conditional tenders, tenders having counter conditions or tenders

not confirming to the terms and conditions prescribed in the tender documents or not

accompanied by their requisite documents will be rejected.

12.3 Any terms and conditions attached/ printed overleaf of the tenderers offer will not be

binding on the Corporation.

12.4 The Corporation is not bound to accept the lowest tender and reserve the right to

reject any or all tenders without assigning any reason whatsoever and or to carry out

negotiation with the tenderers in the manner considered suitable by the Corporation.

12.5 Tenderers may have to appear in the concerned office of the Corporation for

negotiation/ clarification if required, at their own cost, in respect of their quotation

without any commitment from the Corporation.


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12.6 The successful tenderer shall return the duplicate copy of the work order and

agreement duly signed in token of their acceptance within 15 days from the date of

receipt of the order as applicable to the individual location.

13.0 The terms and conditions applicable to this tender are given in the enclosed articles of

the agreement which shall be executed by the tenderer immediately on placement of

work order.

14.0 The successful tenderer shall comply all statutory provisions relating to his

trade/business/profession including his own employees and the Corporation shall not

be responsible for any compliance/non-compliance of statutory provisions applicable to

the successful tenderer.

15.0 If any new party becomes successful tenderer then it should be ensured by the party

that their premises are duly approved by PESO (CCOE) Nagpur.

16.0 THE CORPORATION RESERVES THE RIGHT TO :

a) Negotiate with any or all the Tenderers

b) To divide the work among the HR-Parties at the discretion of the Corporation

c) To reject any or all the tenderers either in full or in part without assigning any

reason whatsoever, and

d) To engage additional HR-Party at any time without giving any notice

whatsoever to the HR-Party/s already appointed against this tender

e) To foreclose/terminate the contract with one months notice with or without

assigning any reason(s) whatsoever.

17.0 If the order is placed on two or more parties, in case either of the party fails to fulfill

the contractual obligations, Corporation reserves the right to get the complete quantity

tested from the other party, at the risk and cost of the defaulting party.

18.0 Submission and Opening of Bids:

Bid along with all the copies of documents should be submitted in the electronic form only

through Indian Oil e-tendering system. Before the bid is uploaded, the bid comprising of all

attached documents should be digitally signed using digital signatures issued by an approved

Certifying Authority (CA) in accordance with the Indian IT Act 2000. The bidder should go

through the detailed instructions available in the homepage of the portal for enrolment and

online bid submission process.


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Last Date for Submission of Bids:

Bidders are advised in their own interest to ensure that bids are uploaded in e- Procurement

system well before the closing date and time of bid. Vendors / Bidders must use any computer

having Windows XP versions or higher operating System and an Internet web browser version

internet explorer V8.0 or higher recommended.

Technical bids shall be opened on line at the specified date and time as per NIT mentioned in

the Tender document in our office.

We request you to submit your competitive offer for the subject work online

on or before due date and time.

Indian Oil Corporation Ltd. has developed a secured and user friendly system through National

Informatics Center, which enables Vendors / Bidders to Search, View, Download tenders

directly and also, enables them to participate & submit Online Bids on the e-tendering site

https://iocletenders.gov.in in a secured and transparent manner maintaining confidentiality

and security throughout the tender evaluation process. All interested bidders are requested to

register themselves with the portal indicated above and enroll their digital certificate with the

user id for participation in the tender. Bidders are requested to read following conditions in

conjunction with various conditions, wherever applicable appearing with this bid invitation for

e-Tendering.

How to submit On-line Bids / Offers electronically one-tendering portal?

For this purpose, Vendors / Bidders are advised to read the instructions available in the

homepage of the portal where detailed procedure for submission of bids is available under the

section “Bidders’ Demo Kit”. The bidders should note the following:

i) Late and delayed Bids / Offers after due date / time shall not be permitted in e-tendering

system. No bid can be submitted after the last date and time of submission has reached. (However if bidder intends to revise the bid already submitted, they may change / revise

the same on or before the last date and time of submission of bid). The system time (IST) that will be displayed on e-tendering web page shall be the time and no other time shall be

taken into cognizance.

ii) Bidders are advised in their own interest to ensure that bids are uploaded in e-tendering

system well before the closing date and time of bid. No Manual Bids / Offers shall be

accepted.


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What is a Digital Signature?

This is a unique digital code which can be transmitted electronically and primarily identifies a

unique sender. The objective of digital signature is to guarantee that the individual sending the

message is who he or she really claims to be just like the written signature. The Controller of

Certifying Authorities of India (CCA) has authorized certain trusted Certifying Authorities (CA)

who in turn allot on a regular basis Digital Certificates, Documents which are signed digitally

are legally valid documents as per the Indian IT Act (2000).In order to bid for Indian Oil e-

tenders all the vendors are required to obtain a legally valid Digital Certificate as per Indian IT

Act from the licensed Certifying Authorities (CA) operating under the Root Certifying Authority

of India (RCAI), Controller of Certifying Authorities (CCA) of India. The Digital Certificate is

issued by CA in the name of a person authorized for filing Bids / Offers on behalf of his

Company. A Vendor / Bidder can submit their Bids / Offers On-line only after digitally signing

the bid / documents with the above allotted Digital Signatures. Bidders have to procure Digital

Certificate (Class 3) on their own from any of the Certifying Authorities in India.

Submission and Opening of Bids:

Bid along with all the copies of documents should be submitted in the electronic form only through Indian Oil e-tendering system. Before the bid is uploaded, the bid comprising of all attached documents should be digitally signed using digital signatures issued by an approved Certifying Authority (CA) in accordance with the Indian IT Act 2000. The bidder should go through the detailed instructions available in the homepage of the portal for enrolment

and Online bid submission process.

XXXXXXX


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DETAILS WHICH SHOULD ACCOMPANY THE QUOTATION AGAINST OUR TENDER

Name of the Tenderer

Whether Sole Trader/ Partnership/ Pvt. Ltd. Co./ Public

Ltd. Co.

Address of the Registered Office

Address of the Branch Office

against the tender

Address of the Factory from where HR

work Against this tender shall be

carried out.

Name and address of the Proprietors/

Partners/ Directors :

Year of establishment/ Registration & Date

Registration No. Under Co. Act Year of commencement

Production facilities available :

1. Installed capacity (Cyls/ month)

2. No of shifts operated for the job

3. Capacity available for the job proposed under this contract ( cyls/month)

4. Party wise and location wise break up of capacity being utilized presently.

Name of Oil Co Location Cyls per month Contract valid upto Option for further extension


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STATEMENT OF CREDENTIALS - DECLARATION

I/We agree that the rates offered shall remain valid for acceptance by you up to 180 days from

the date of closing of this tender and if the offer is withdrawn before the said date, the EMD

furnished by me us is liable to be forfeited. The Earnest Money Deposit has been paid by me/ us

and it is agreed that the said amount so deposited is refundable to us after finalisation of the

tender and subject to our fulfilling the terms and conditions of this tender. In case we are

awarded the job, the EMD paid by us can be released only on payment of Security Deposit by

me/us.

I/We hereby agree to abide and fulfil the terms and conditions set out in the General and Special

conditions of this contract and the Agreement papers as attached which shall be deemed to form a

part of this tender. I/We return herewith the same duly attested on each page of this tender in

token of my/our acceptance thereof.

I/We hereby further agree to seek the prior approval of Indian Oil Corporation Limited, whether

before or after acceptance of my/our tender that before making any change in the constitution of

my/our firm either by the death or otherwise. It is further agreed that any change in the

Constitution of the firm without prior written approval shall not be binding on the Corporation and

shall entitle the Corporation to terminate or any action as deemed fit by the Corporation at its sole

discretion.

I/We hereby declare that this tender and the Corporation’s acceptance to be communicated to

me/us by Registered letter shall constitute a binding contract till such time the final Agreement is

signed by me/us.

I/We have noted that the Corporation reserves that right to accept/reject any tender which

may/may not fulfil any of the conditions containing above in the enclosed agreement form without

assigning any reasons whatsoever.

Seal and date Signature:………………………...

Name:…………………………….

(Director /Partner/Proprietor)

Name & address of firm :…………………………………


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Note : Strike out whichever is not applicable.

ANNEXURE-I

PARTICULARS OF FIRM'S CONSTITUTION

Please tick (

) in the correct box relating to your firm/ organization

Is the tender, Proprietorship Firm/ Partnership Firm/ Private Limited Co/ Public Limited

Co/ any other

1. If Proprietorship Name of Proprietor

Full Address

Particulars of his other Business, if any

2. If Partnership firm a) Name of partners and their addressees

1.

2.

3.

4.

5.

b) Is partnership deed registered YES/NO

c) Date of registration and name of Registering Authority.

3. If Ltd. Co. Under Indian

Companies Act. 1965.

Please state

(A) Private Ltd. or Public Ltd.

(B) Registered Office's Address

(C) Date of Certificate of Incorporation


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(D) Authorized Share Capital

(E) Subscribed Share Capital

(F) Main business of the company.

4. If any other type of constitution Please indicate full.

a)

b) Name & Address of Members/ Directors/ Chief

Executives.

1.

2.

3.

4.

c) Registration Particulars

d) Share Capital

e) Any other business of the Firm

xxxxxxxx


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Annexure - II

DETAILS ON THE RELATIONSHIP WITH IOC’S DIRECTORS

Tenderers should furnish following details in the appropriate part based on their organisation

structure.

Organizational Structure Part of the form applicable

Sole Trader Part – A

Partnership Part – B

Company- Private / Public/ Co-operative Society Part – C

Part – A

(Applicable where Tenderer is sole Proprietor

1. Name of Tenderer :

2. Address

: Residential Office

3. State whether tenderer is related to any of

the Director’(s) of IOC

: Yes / No

4. If ‘yes’ to 3 state the name of IOC Director

and Tenderer’s relationship with him / her

:

Strike out whether is not applicable.

Place :

Date : Signature of Tenderer


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PART – B

(Applicable where the tenderer is a Partnership firm)

1. Name of the Partnership Firm

:

2. Address :

3. Name of Partners

:

4 Sate whether any of the partner is a Director of the

Indian Oil Corporation

: YES / NO

5. If ‘Yes’ to 4 state the name(s) of the IOC’s Director :

6. Sate whether any of the partner is related to any of

the Director(s) of IOC

: YES/NO

7. If ‘Yes’ to 6 state the name(s) of IOC’s Director and

the concerned partner’s relationship with him/her

Strike out whichever is not applicable.

PLACE :

DATE : SIGNATURE OF TENDERER


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PART – C

(Applicable where the tenderer is a Public / Private Ltd. Co./ Co-operative Society)

1. Name of the Company responding the tender

:

2. Address : (a) Registered Office

: (b) Principal Office

3. State whether the Company is a Pvt. Ltd. Co. or Public

Ltd. Co. or Co-operative Society

:

4 Name of the Directors of the Company/ Co-operative

Society

:

5. State whether any of the Director of the Company is a

Director of IOC.

: YES/No

6. If ‘Yes’ to (5) state the name(s) of IOC ‘s Director :

7. State whether any of the Director of the Tenderer

Company is related to any of the Director’s of the IOC

: YES / No

8. If "Yes" to (7), State the name (s) of IOC's Director

and the concerned Directors (of the tenderer Co.)

relationship with him/her

Strike out whichever is not applicable

PLACE :

DATE : SIGNATURE OF TENDERER


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Annexure -III

DECLARATION 'A'

We have carefully studied the tender and submit our offer after having fully understood the same. We

hereby agree to abide by and fulfill all the Terms and Conditions incorporated in the Agreement which

should be deemed to form a part of this tender.

Date :

Place : Signature of Tenderer with Seal

DECLARATION 'B'

We declare that we do not have any employee who is related to any employee of the Corporation.

We have the following employees working with us who are near relative of the Corporation.

Name of the Employee Name and Designation of the Officer of the

Of the STP-Party Corporation

1.____________________________________________________________________

2.____________________________________________________________________

3.____________________________________________________________________

4.____________________________________________________________________

Date :

Place :

Signature of Tenderer with Seal


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Annexure -IV

LIST OF RELATIVES

PERSON SHALL BE DEEMED TO BE A RELATIVE OF ANOTHER IF ANY AND ONLY IF

A. HE/SHE/THEY ARE MEMBER OF HINDU UNDIVIDED FAMILY OR

B. HE/SHE/THEY ARE HUSBAND AND WIFE OR

C. THE ONE IS RELATED TO THE OTHER IN THE MANNER INDICATED BELOW.

1. FATHER

2. MOTHER (INCLUDING STEP-MOTHER)

3. SON (INCLUDING STEP-SON)

4. SON'S WIFE

5. DAUGHTER (INCLUDING STEP-DAUGHTER)

6. FATHER'S FATHER

7. FATHER'S MOTHER

8. MOTHER'S MOTHER

9. MOTHER'S FATHER

10. SON'S SON

11. SON'S SON'S WIFE

12. SON'S DAUGHTER

13. SON'S DAUGHTER'S HUSBAND

14. DAUGHTER'S HUSBAND

15. DAUGHTER'S SON

16. DAUGHTER'S SON'S WIFE

17. DAUGHTER'S DAUGHTER

18. DAUGHTER'S DAUGHTER'S HUSBAND

19. BROTHER (INCLUDING STEP-BROTHER)

20. BROTHER'S WIFE

21. SISTER (INCLUDING STEP-SISTER)

22. SISTER'S HUSBAND


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ANNEXURE – V

UNDERTAKING

We solemnly affirm and declare as under :-

That we are presently not under blacklisting / holiday listing by any PSU oil company.

We further confirm that in case, the information given above is found to be incorrect, we will be liable

for any action under the terms of the tender/ contract including termination of the contract and

forefeiture of the earnest money / security deposit.

We also undertake that there be any action against Corporation resulting in damages of whatsoever

nature to the Corporation on account of award of contract in our favour on the basis of

misinterpretation, we shall keep the Corporation completely indemnified against all the losses/

damages, litigations, court actions etc.

SIGNATURE OF THE TENDERER WITH SEAL

NOTE: Subject undertaking is to be submitted on Non-Judicial stamp of Rs. 50/- duly notorised.

This undertaking is to be submitted alongwith the credential bid at the time of submitting

the tender documents.

xxxxxxxx


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ANNEXURE-VI

M/s Indian Oil Corporation Ltd. (Marketing Division)

Regional Contract Cell, Indian Oil Bhawan, 3rd Floor,

1, Sri Aurobindo Marg, Yusuf Sarai, New Delhi- 110016

Dear Sir,

This is to certify that nothing is payable by me/us to Corporation. In case it is found that some

amount is outstanding against me/us payable to Corporation, the same may please be recovered

from my/our bills against this contract.

I / We am / are also agreeable to relieve my / our crew for training pertaining to safe transportation

of LPG cylinders as required by Corporation. The crew who are having valid certificate issued by the

Corporation shall only be deployed by me / us for transportation of LPG cylinders.

Thanking You.

Yours faithfully

PROPRIETOR / PARTNER OF FIRM

DATE:


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ANNEXURE-VII

DESCRIPTION OF JOBS IN HOT REPAIRS OF LPG CYLINDERS

1.0 RECEIPT OF CYLINDERS

1.1 The cylinders could be received from either the attached IOC Plant or other Bottling

Plants. The cylinders received at the Plant should be supported by proper accounting

documents and should be checked against the particulars given therein.

1.2 The cylinders received for hot repairs are from circulation, as such it is necessary to

ensure that the cylinders are made “gas–free” prior to hot repairs. The cylinders

received for hot repairs must be stored in a covered shed if they are not in “gas–free”

condition at the time of receipt.

1.3 The hot repair of LPG cylinder should strictly confirm to BIS specification 3196. The

repairer should have valid approval from PESO (Chief controller of Explosive) /BIS for

carrying out hot repairs of cylinders as required under the statutory regulations.

1.4 Visual inspection of the cylinder should be done by inspection authority BIS

representative, for corrosion, dents, cuts and other damages as per the norms

contained in the latest BIS 13258 (Code for practice for visual inspection and

reconditioning of used LPG cylinders).

2.0 VERIFICIATION OF AGE PROFILE/SEGREGATION

2.1 Before the cylinders are taken up for hot repairs, the date of last test punched on the

cylinder body should be verified. The cylinder should be taken for hot repairs only

when it is segregated for such job.

2.2 At this stage, the Serial No. of the cylinder, date of last test and name of the cylinder

manufacturer should be checked and recorded. It will be the exclusive responsibility

of the repairers to segregate the cylinders in the following categories.

a) repairable

b) rejected for scrapping

2.3 Both VP Ring and Foot Ring should be changed for all HR cylinders as any cylinder

can be subjected to Hot Repair only once during its life time (as per IS 13258).

The causes for rejection of all the rejected cylinders should be recorded and

submitted along with the relevant bills as well as with monthly hot repair statement.

2.4 It will be the responsibility of the repairer to make a complete list of cylinders with

the punched serial numbers and hand over a copy of such list to the Bottling Plant


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before the cylinders are taken for hot repair from the Plant premises. The repairer

will be required to depute his representative for such listing. The same list of

cylinders with punched serial nos. should only be returned as a truck load after

repairs. This will include the cylinders, which are hot repaired as well as the cylinders

rejected in the process.

2.5 It should be ensured that only the repairs that are required to be done as per the

above item No. 2.3 should be done and for whatever repairs done other than what is

required, the payment will not be made.

2.6 Whenever new valves are supplied by to the Plant, the old valves replaced by the

new valves should be returned to the Plant in the next truck load itself.

3.0 DE–PRESSURISING OF CYLINDER

The pressure inside the cylinder should be released and brought to atmosphere pressure

using a suitable manifold arrangement or with the help of dummy regulators and it should be

checked so that there is no pressure build up within the cylinder. In case of pressure build

up, the same should be released safely. The gas collected in the manifold shall be vented

through a piping above roof level. Adapter used for this purpose should not press the valve

spindle beyond 2.5 mm.

4.0 REMOVAL OF CYLINDER’S VALVES

After depressurisation of the cylinder is completed, the valve should be removed using

suitable equipment. After removal of valve, the same should be tested for correct working

after cleaning by ultra sonic/valve retrieval equipment with kerosene.

5.0 DE–GASSING

5.1 After removal of valves, the cylinder should be de–gassed by filling the cylinder with

water and allowing the water to overflow. The water should be retained for minimum

one hour. After emptying out the water cylinders shall be kept in inverted position

and be tapped gently by non metallic hammer to remove dust, rust or any loose

remnants in the cylinders. The subject operation is to be carried out at a place

nominated by CCOE in the layout approval. Suitable bung plug should be fixed after

de – gassing to prevent rusting of bung threads and ingress of foreign materials.

5.2 Checking after degassing

a) Cylinder must be checked for gas free condition by explosive meter after gas

freeing/degassing operation.

b) The above sequence may be altered by us as and when found necessary at

our discretion.


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The HR-Party has to ensure that the operations mentioned at 3, 4 & 5 are supervised

by competent person.

6.0 REMOVAL/WELDING NEW FOOT RING/VP RING

6.1 Removing the foot ring/VP ring by cold method through trained person under proper

supervision. Welded joints shall be smoothly grinded taking due care to ensure that

no damage or loss of metal or reduction of thickness of parent metal of cylinder body

takes place during the process. Thereafter areas around foot ring periphery shall be

thoroughly cleaned by the wire brushing to expose bare metal. All the markings on

the foot ring must be recorded in the registered against Sl. No. of the cylinder for

reproducing on the cylinder after hot repairs. Marking on the old foot rings/VP rings

should be defaced thereafter.

6.2 Supplying and fixing new foot ring/VP ring should be confirming to cylinder drawing

attached or latest drawing issued by IOCL from time to time during pendency of the

contract and as per provisions and procedures of IS-3196 without any extra cost.

7.0 CHECKING TARE WEIGHT

7.1 Tare weight of the cylinder should be checked up as per BIS standards 13258 and if

the tare weight is less than 95% of the original tare weight marked on the cylinder,

the cylinder shall be segregated for scrap. Only those cylinder which pass the tare

weight test shall be process for repairs as necessary. At the time of weighing, the

weight of the valve removed must be accounted for.

7.2 Particulars observed should be recorded in the register maintained for the purpose.

The reason for rejection should be marked on the cylinder (using a code) before

sending the to the stack for disposal as scrap.

7.3 Burn out treatment carried out in furnace at a temp. not exceeding 300 degree

centigrade for the period of not exceeding one hour after which all rust and other

foreign materials shall be removed by steam cleaning or washing with approved

solvent.

8.0 HEAT TREATMENT

After the hot repairs and de-denting, stress relieving or normalising according to the process

adopted at the time of manufacturer shall be carried out. After the heat treatment the loose

rust/foreign material should be completely removed before further process.

9.0 HYDROSTATIC TEST/HYDROSTATIC STRETCH TEST

9.1 The hydrostatic test should be done in all cylinders. The test is mandatory. The test

pressure shall not be less than 2.45 Mpa ( 25 kg/cm2).


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9.2 Hydrostatic test should be carried out as per IS-5844, by non-jacket method except

that the volumetric changes during the test need not be measured.

9.3 Only water should be used as medium for hydrostatic test.

9.4 The pressure to be applied during the test should be the test pressure marked on the

cylinder body and should be retained for minimum period of 30 seconds.

9.5 Any reduction in pressure noticed during the test, any leakage, visible bulge or

deformation should be treated as a case of failure. Such cylinders should be properly

marked and segregated for disposals scrap after recording observation.

9.6 Pressure gauge used shall be calibrated at least once in a week. The pressure gauge

used for verification must be tested once in three months.

10.0 MARKINGS

10.1 As soon as the hydrostatic test/hydrostatic stretch test is completed, the cylinder

shall be dried internally and following original marking should be re–produced

(wherever foot ring/VP ring has been changed). As per details given in the drawing

(latest) on the top surface of the bung as well as on the vertical stay of VP rings/foot

rings as a case may be.

a) Cylinder No.

b) Manufacturer’s identification symbol

c) gross weight of cylinders (Tare weight with valve+ 14.2 Kg/19 Kg)

d) Month and year of manufacturer/re–test

10.2 In addition marking should be stamped on the upper surface of the bung indicating

the identification mark of the person by whom the hydrostatic test has been carried

out and the date of test for identification that the cylinder is repaired the letter “R”

shall be conspicuously stamped (embossed) on the foot ring as well as on the vertical

stay of the VP ring as close to BIS certification mark as practicable.

11.0 SHOT BLASTING/METALISING/RE-PAINTING

11.1 The entire surface of the cylinder including the valve protection collar should be shot

blasted and given the following treatment in sequence indicated below:

a) Spraying with Zinc metal to give Zinc layer of minimum 0.00015 inches (37

microns) thickness.

b) Applying one coat of Zinc Chromate primer and allow the same to dry

overnight to give a primer layer of 74 macrons as per BIS standards.

Apply one coat of super synthetic enamel signal red color as

per BIS 5 latest shade 537.


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12.0 EMPTING OUT/DRYNG INTERNAL SURFACE

After completion of test mentioned above, the water should be completely removed from the

cylinder and internal surface should be dried with the help of hot air jet.

13.0 FIXING OF VALVES

After hydrostatic test, the new SC valves supplied by Corporation should be fixed on cylinders

which have passed through hydrostatic test. The procedure is as follows:

13.1 The loose dust particles, which have fallen inside the cylinder, should be removed

using a magnet.

13.2 New SC valves are to be fitted immediately cleaning of bung thread to avoid rusting

of bung thread.

13.3 Fixing of valves on cylinders should be in accordance with BS 8737 (Part I) with the

help of valve on/off screwier.

13.4 Valves shall be fixed by using minimum two rounds of PTFE tape of ¾” width, 40

micron thickness, conforming to IS 14643 of reputed manufacturers only.

13.5 For tightening the valve the correct torque of 20 +/- 2 Kg-m should be applied.

13.6 Only new SC valves supplied by Corporation should be utilized for fitment on the

tested cylinders.

14.0 PNEUMATIC TEST

14.1 After fitting the valve pneumatic test should be applied to the cylinder at the pressure

of 12 Kg/Sq. cm for a minimum period of 60 second. This is basically to check the

tightness of the valve/cylinder joint.

14.2 With the cylinder under pressure during pneumatic test a soap solution should be

applied to be valves/bung joint to ensure that there is no leak. In case of any leakage

the same should be rectified.

14.3 After this test the cylinder should be de – pressurized on its external surface dried by

blowing hot air.

14.4 The pressure gauges used for both pneumatic and hydrostatic test should be

calibrated once in a week. The pressure gauge used for calibrating these pressure

gauges should be calibrated once in three months. Proper records shall be

maintained for the same.

15.0 PAINTING OPERATION

15.1 All the cylinders passing the above test, the entire surface of cylinder including valve

protection ring and foot ring should be painted as per the sequence given below:


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It should be ensured that the external surface of the cylinder is properly

cleaned of dirt, dust and loose remnants of previous paint so that uniform

coating is obtained.

The bung threads should be closed by plastic / rubber cap to prevent entry of

primer and paint into the cylinder.

One coat of Zinc Chromate primer confirming to BIS-2074 (latest) and shall

be of brushing consistency and suitable and spraying. The colour of primer

should be of Red Oxide.

After cylinders have been coated with primer, the cylinders shall be left in air

for drying. The drying time shall be as per paint manufacturer/ supplier’s

recommendations.

One coat of Super Synthetic Enamel Paint of Signal Red color confirming to

BIS 5 latest shade 537.

The paint shall be of brushing consistency and suitable for application by

spraying.

Both the layers i.e. of paint and the primer should be minimum thickness of

30 microns.

Both primer coating and signal red coating paint shall be applied on the external

surface of the cylinder by using a suitable pneumatic spraying gun in a fabricated

painting booth having provision for water curtain draft and rotating arrangement of

cylinders. While applying the primer coating and final painting, care should be taken

to ensure that the shadow zones such as surfaces under foot ring, VP ring etc. are

properly coated. Sufficient drying time should be provided after finish painting.

The assessment of thickness of coat of primer and paint surface shall be done in line

with IS 3196 Part I as per following procedure.

a) Five gauge readings for each spot shall be taken moving the probe a short

distance for each new gauge reading within an approx area of 2cm x 2 cm.

Any unusually high or low gauge readings that cannot be repeated

consistently, needs to be discarded.

b) Make five such spot measurement approx evenly spaced over the surface of

the cylinder.

c) Each spot shall not be below 8 % of the specified minimum thickness and

average of 5 spot measurements shall not be below the specified thickness.

For better results it is recommended that the primer and paint both are obtained

from the same source.


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15.2 IOC reserves the option to use powder coating for painting of cylinders instead of

ordinary painting. The tenderer who has facility for powder coating should also quote

for hot repair with powder coating in addition to ordinary painting.

15.3 After painting, the following marks should be made on the cylinders :

a) New tare weight of the cylinder ascertained as per procedure No. 16 should

be stenciled in white paint at a three equi–spaced locations of 25 mm size

and also on the inside portion of two vertical stays. The gross weight of the

cylinder, after determining the same including weight of the valve should also

be punched as per the drawing for manufacturing new IOC cylinders.

b) Net weight in black paint only and R1 & R2 slogans are also to be stenciled

on the body of cylinders as per drawing/specification of new IOC LPG

cylinders.

c) Indane logo to be painted/ stenciled on the body of the cylinder, 120 mm

from the stay plate weld to the body where safety slogans are not stenciled

in white colour as per the drawing enclosed.

d) Date of re-test to be punched on stay of VP ring and the gross weight to be

changed to new gross weight if there is a variation in the gross weight.

e) Stenciling of “Check Seal on Delivery” (both in Hindi & English)

f) Stenciling of “Switch off Regulator when Not in Use” (Both in Hindi & English)

g) Stenciling of “Strike match first then open burner knob” (Both in Hindi &

English)

h) Stenciling of “Check rubber tube regularly for cracks” (Both in Hindi &

English)

i) Stenciling of any other message that may be decided by the Corporation

during the course of contract.

(A) In case of 14.2 Kg Cylinders :


be stenciled in white paint at two locations of 25 mm size and also on the

inside portion of the two vertical stays, as shown in the attached drawing no.

LPG-ED/150 (R-6). The gross weight of the cylinder, after determining the

same including the weight of the valve should also be punched as per the

drawing.

b) “NETT WT.” & “GROSS WT.” alongwith figures of actual weights of cylinder

to be stenciled in white as shown in the drawing.


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c) Stenciling of “Check Seal on Delivery” (both in Hindi & English)

d) Stenciling of “Switch off Regulator when Not in Use” (Both in Hindi & English)

e) Stenciling of “For Domestic use only” (both in Hindi & English)

f) INDANE both in Hindi & English to be stenciled on opposite side of the

cylinder as per enclosed drawing.

g) Date of re-test to be punched on stay on foot ring and the gross weight

punched on stay to be changed to new gross weight if there is a variation in

the gross weight.

(B) In case of 19 Kg Cylinders :


be stenciled in white paint at a three equi space locations of 25 mm size and

also on the inside portion of the two vertical stays, as shown in the attached

drawing no. LPG-ED/150 (R-5). The gross weight of the cylinder, after

determining the same including the weight of the valve should also be

punched as per the drawing. This drawing is otherwise of 14.2 Kg cylinder

only, as per the dimensions etc., but the stenciling requirements shown are

for 19 Kg cylinder.

b) “NETT WT. - 19 Kg” to be stenciled in white as shown in the drawing.

c) Stenciling of “Check Seal on Delivery” (both in Hindi & English)

d) Stenciling of “Switch off Regulator when Not in Use” (Both in Hindi & English)

e) INDANE both in Hindi & English to be stenciled on opposite side of the

cylinder as per enclosed drawing.

f) Date of re-test to be punched on stay on foot ring and the gross weight

punched on stay to be changed to new gross weight if there is a variation in

the gross weight.

g) Stenciling of any other message that may be decided by the

Corporation during the course of contract.

15.4 HR-Party has to obtain necessary approval from Pollution Control Department for

carrying out all operations at its factory

16.0 CHECKING / MARKING OF TARE WEIGHT

16.1 Tare weight of the cylinder should be ascertained and if it is in variance with the

original tare weight, the observed tare weight should be punched as close to the

original tare weight marking as practicable. The value of tare weight may be rounded

to the nearest 100 gms as per IS 2 : 1960.


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16.2 Change of tare weight to be recorded in the register.

16.3 Weighing machine used for checking the Tare weight should be duly certified by

weights and measure authority and should be tested daily with standard weights to

verify accuracy.

17.0 PUNCHING OF MARKS

17.1 After satisfactory completion of periodic inspection and testing each cylinder found

acceptable shall be marked with following on the vertical stays of the cylinders.

a) The identification mark of testing unit as registered with PESO (CCOE)

Nagpur.

b) The new test date retaining the previous test date.

Loss in tare weight, if observed within 5% of original tare weight is to be punched at

the foot ring as per details given at para 18.2. In addition to punching of revised tare

weight/gross weight wherever applicable, date of re–test and code of test Plant

should also be punched on cylinder stay as close to the previous marking as

practicable.

18.0 COLOUR CODING FOR AGE PROFIE

18.1 Color-coding for stenciling of next due test date on the inside portion of vertical stay

plate of the LPG cylinder for retesting shall be done as follows :

Background

colour

ISI Spec. for

Shade

Lettering

colour

Year of

Manufacturing

Year of

Retesting

Black Shade No.521 White 2000 2010

Yellow Shade No.355 Black 2001 2011

White Shade No.127 Black 2002 2012

Sea Green Shade No.217 Black 2003 2013

Dove Grey Shade No.694 Black 2004 2014

Air Craft Blue Shade No.108 White 2005 2015

Salmon Pink Shade No.4423 Black 2006 2016

India Brown Shade No.415 White 2007 2017

Satin Blue Shade No.177 Black 2008 2018

Bus Green Shade No.299 White 2009 2019


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18.2 Punching

Details of marking on Stay Plate

OLD TEST DATE

XXX : IDENTIFICATION MARK OF TESTING STATION.

YYY : MONTH AND YEAR OF TEST DATE.

DETAILS OF MARKING ON FOOTRING

LTW ZZZ

ZZZ : LOSS OF TARE WEIGHT IN GMS.

19.0 DOCUMENTATION

19.1 Cylinders have been undergone all the operations described above and confirming

through requirement to various stages of inspection and the test should be

considered fit for re – circulation at a necessary documentation is completed.

19.2 While dispatching re–tested cylinders to the Plants test certificates as per annexure

VIII should be sent along with cylinders.

19.3 In each load along with reconditioned cylinders equal no. of old SC Valves removed

from the cylinders should be dispatched to the plant with necessary documentation.

20.0 RECORD/DOCUMENTATION

20.1 Detailed record of each cylinder received and tested should be maintained. The

record should include minimum of the following details:

a) Running Sr. No.

b) Date of testing

c) Sl. No. of the cylinder and name of manufacturer

d) Month and year of test

e) Weight of cylinder

- Punched on cylinder

TEST DATES

XXX YYY


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- Observed

- Whether satisfactory/rejected

f) Visual defects

- External

- Internal

- Whether passed/rejected

(Note: The details of actual defects observed based on which the cylinder is

rejected should be specially recorded).

g) Hydrostatic Test/ Hydrostatic Stretch Test

h) Condition of bung threads (Internal)

- Whether passed/rejected

i) Quarter/year of re–test punched on the cylinder

j) Relevant test certificates No.

k) Remarks (The remark column should indicate whether the cylinder has been

finally passed or rejected besides any passed or rejected besides any other

relevant details not covered above.

20.2 The proforma for the test certificate issued by BIS along with the details of hot

repaired cylinders is given in the annexure giving the following details:

a) Running Sl. No.

b) Cylinder Sl. No.

c) Name of the manufacturer

d) Date of testing

e) Remarks

21.0 LIST OF REFERENCES :

21.1 It is desired & essential that following reference material should be available at the

repairer premises :

a. Gas Cylinder Rules 2004

b. IS:3196 – 1992 Welded low carbon steel gas cylinder exceeding 5 litres water

capacity for low pressure liquefiable gases.

c. IS:4379 – 1981 :- Identification of contents of industrial gas cylinders.

d. IS:13258 – 1991 code of practice for visual inspection of LPG cylinder in use.

e. IS : 7241 – 1981 Glossary terms used in gas cylinder technology.


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f. IS : 8868 – 1988 Periodical inspection interval for gas cylinders in use.

g. IS : 2074 – 1992 Ready missed paint, air drying, red oxide zinc chrome

priming.

h. IS:2932 – 2003 Enamel, synthetic, exterior (a) Undercoating, (b) finishing.

i. IS : 5-2004 Colours for ready missed paints & enamels.

j. IS-2-1960 Rules for rounding off numerical values.

21.2 Repairers also keep the updated drawings of cylinder & also the circulars issued for

any changes in stenciling & punching etc. for implementation.

xxxxxxxxxxxxxx


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ANNEXURE VIII

TEST CERTIFICATE FOR HOT REPAIRED LPG CYLINDERS

REPAIRER’S NAME

CERTIFICATE NO.

DATE

This is to certify that the LPG Cylinders having nominal water capacity of 33.3 litres (14.2 kg) & 44.4

litres (19.0 kg) as per details given in the attached annexure A belonging to IOCL have been found

acceptable in visual inspection as per IS 13258- Latest and hydrostatic test at 2.45 Mpa (25 kg/cm2)

pressure as per IS 3196 latest. These cylinders are fitted with self closing (SC) type valves as per IS

8737 of type 1 threads (3/4 inch – 14 NGT of ANSI- B 57.1-1975).

The cylinder rejected/ recommended for hot repair are as per annex.

Total no. of Cylinders passed :

Inspecting Officer

Name: Signature:

Designation: Certifying Authority


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ANNEXURE IX

DETAILS OF HOT REPAIRED CYLINDERS

ANNEXURE TO CERTIFICATE NO. _________________________ DATED

________________ ANNEXURE SHEET NO. ________ TOTAL NUMBER OF SHEETS

__________ IN THE ANNEXURE

SR.

NO.

CYL.

SR.NO.

MANUFACTURER’S

CODE

DATE OF

TESTING

SR.

NO.

CYL.

SR.NO.

MANUFACTURER’S

CODE

DATE OF

TESTING

Inspecting Officer

Name Signature

Designation Competent Authority


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ANNEXURE-X

(ON NON-JUDICIAL STAMP PAPER OF THE REQUIRED VALUE)

BANK GUARANTEE

BG No. :

Date :

Amount :

Validity :

To,

Indian Oil Corporation Ltd.

Ref: IOC Tender No. RCC/NR/UPSO-II/LPG/PT-01/15-16 for Hot Repair of

LPG Cylinders ex Loni, LPG Bottling Plant, Loni

Dear Sir,

A. In consideration of M/s Indian Oil Corporation Limited having its registered office at INDIAN

OIL BHAWAN, G-9, Ali Yavar Jung Marg Bandra (East) Mumbai-400051 and a place of

business at ….. State Office, Address (hereinafter called the Corporation) having agree to

exempt M/s ……............................……....................…………..having its office at

.................................. (hereinafter called the "said HR-Parties") from the demand under the

terms and conditions of the Agreement/ Contract/ offer letter/work order no.

...........….…………… dated...................... made between the Corporation and M/s.

..................…………… the HR-Party(s) (for hereinafter called the said agreement) of the

security deposit for the due fulfillment by the said HR-Party(s) of the terms and conditions

contained in the said Agreement on production of a Bank guarantee for Rs......…….....

(Rupees……….………...............................only). We ............................... (hereinafter referred

to as Bank) at the request of M/s. .............................................. (HR-Party(s)) do hereby

undertake to pay to the Corporation an amount not exceeding Rs....................... (Rupees

............................................................. only) against any loss or damage caused to or

suffered by the Corporation by the reasons of any breach by the said HR-Party(s) of any of

the terms and conditions contained in the said Agreement.


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B. We...................................... (name of the bank)……………………… do hereby undertake to

pay the amounts due and payable under this guarantee without any demur, merely on

demand from the Corporation stating that the amount claimed is due by way of loss or

damage caused to or would be caused to or suffered by the Corporation by reasons of breach

of the said HR-Party(s) of any of the terms and conditions contained in the said agreement or

by reason of the HR-Party's failure to perform the said Agreement. Any such demand made in

the bank shall be conclusive as regards the amount due and payable by the bank under this

guarantee. However, our liability under this guarantee shall be restricted to an amount not

exceeding Rs...................................................

C. We undertake to pay the Corporation any money so demanded notwithstanding any dispute

or disputes raised by the HR-Party(s) in any suit or proceedings pending before any court or

Tribunal or Arbitrator relating there to our liability under this present being absolute and

unequivocal. The payment so made by us under this bond shall be a valid discharge of our

liability for payment there under and the HR-Party(s) shall have no claim against us for

making such payment.

D. We............................. (name of Bank) .................... further agree that the guarantee herein

contained shall remain in full force and effect during the period that would be taken for the

performance of the said agreement and that it shall continue to be enforceable till all the

dues of the Corporation under or by virtue of the said Agreement have been fully paid and its

claims satisfied or discharged or till the corporation certifies that the terms and conditions of

the said agreement have been fully and properly carried out by the said HR-Party(s) and

accordingly discharge this guarantee. Unless a demand or claim under this guarantee is made

on us in writing on or before .......................we shall be discharged from all liability under

this guarantee thereafter.

E. We ........................................ (name of bank) .............................................. further agree

with the Corporation that the Corporation shall have the fullest liberty without our consent

and without affecting in any manner our obligations hereunder to vary any of the terms and

conditions of the said Agreement or to extend time of performance by the said HR-Party(s)

from time to time or to postpone from any time or from time to time any of the powers

exercisable by the Corporation against the said HR-Party(s) and to forbear or enforce any of

the terms and conditions relating to the said agreement and shall not be relieved from our

liability by reason of any such variation or extension being granted to the said HR-Party(s) or

form any forbearance, act or omission on the part of the Corporation or any indulgence by

the Corporation to the said HR-Party(s) or by any such matter or thing whatsoever which

under the law relating to sureties would but for this provision have effect of so relieving us.

F. Bank Guarantee shall remain in force upto..............................................................


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G. This guarantee will not be discharged due to the change in the constitution of the bank or the

HR-Party(s).

H. The bank agrees that this guarantee may be invoked on a number of occasions but so that

the total amount payable hereunder shall not exceed Rs........................

I. We.....................................................(name of bank)...............................................

lastly undertake not to revoke this guarantee during its currency except with the previous

consent of the Corporation in writing.

Dated..............................................day of.................................................200

................................................

(Name & Signatures of the bank)

Note : Validity of Bank Guarantee shall be for three and a half year i.e. six months beyond

maximum period of Validity of Contract


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ANNEXURE-XI

(on non-judicial stamp paper of Rs. 50/-.)

AGREEMENT

TENDER NO :

DUE ON :

Articles of agreement made at _____________ this ______________ day of _________ between

the Indian Oil Corpn. Ltd. incorporated under the Indian Co. Act I of 1956, being an undertaking of

Govt. of India and having their Registered Office at G-9, Ali Yavar Jung Marg, Bandra(E), Mumbai –

400 051 respectively hereinafter referred to as “the Corporation” (which expression shall include its

successors and assigns in law) of the one part and

M/s.________________________________________ Sole proprietorship firm/ partnership firm

registered under the Indian partnership Act I of 1932/ a Public/Private Limited Company under

companies act I ,1956 having its registered office at __________________________________

______________________________ Herein after called “the HR-Party” (Which expression shall mean

and include, if the context so admits, the partners or partner for the time being of the firm and their

or his representative heirs, executors and administrators/its successors and assigns in law) of the

other part.

WHEREAS the Corporation is desirous of Hot Repair of LPG Cylinders (herein after called “the Work”)

on the cylinders of 14.2 Kgs and 19 Kgs 5 kg and 47.5 kg capacity, owned by IOC which has become

due for HR (hereinafter called “Cylinders”) as specified in the Work Order reference ____________

Dated __________ issued by the Corporation, and the HR-Party has agreed with the Corporation to

perform the work specified in the tender conditions, and both the Corporation and the HR-Parties are

desirous of reducing in writing the terms and conditions of the said contract under which the HR-

Party has agreed to perform the work.

NOW THEREFORE IT IS HEREBY AGREED BY AND BETWEEN THE CORPORATION AND THE HR-

PARTY HERE TO AS UNDER:

1.0 PERIOD OF CONTRACT :

This contract will be initially for a period of one year with option for extension on yearly basis

for two more years at the same rates, terms and conditions on mutual consent. However, if

either of the parties is not willing to extend the contract at the end of each term, i.e. one

year, the HR party shall be obliged to continue the Hot Repairs on the cylinders at the same

rates for a four month period (i.e. either at the end of first year period or second year

period), or till such time IOC is able to finalize new contract, whichever is earlier, in case the


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present HR party is not interested in renewing the contract, No escalation of rates are

allowed for the works till completion of the contract period.

2.0 TAXES

The rates quoted in the tender shall be inclusive of all taxes and duties as in existence on the

closing date of the tender except service tax. The Statutory taxes as on closing date of the

tender will not be reimbursed. Any new Statutory taxes introduced/ implemented after closing

date of the tender will be reimbursed subject to the production of original receipt of payment

along with the bills. The above reimbursement will not be applicable to enhancement of any

existing taxes, which are required to be borne by the party only. Corporation’s decision

whether any change is reimbursable or not would be binding on the party. The rates are

inclusive of all taxes and duties, however, the successful tenderer needs to submit tax invoice

reflecting all Excise/Service Tax/VAT (if any) etc. paid by him to the concerned authorities

w.r.t Hot Repair of the cylinders.

3.0 CYLINDER DESPATCHES AND INSPECTION

3.1 Before the cylinders are taken up for work the Sr. No. of the cylinder, the name of

the cylinder manufacturer and all other basic details should be checked and recorded

before taking the cylinders from the Plant. It will be the responsibility of the HR-

Party to make a complete list of cylinders with the punched Sr. No. and hand over a

copy of such list to the Bottling Plant before the cylinders are taken from the Plant

premises for hot repairs. The HR-Party will be require to depute his representative to

the Plant for such listing. The same lot of cylinders with the punched Sl. No. should

only be returned to the Plant after testing/repaired as a truck load. This will include

the cylinders rejected in the process. When the cylinders are received from the HR-

Parties they should match with the list prepared at the time of taking these cylinders

from the Plant.

3.2 In case of suspected spurious cylinders receipt from a HR-Party, payment shall be

deducted for the cylinders at appropriate rates.

3.3 Whenever new valves are supplied from the Plants, the old valve replaced by the new

valve should be returned to the Plant in the next truck load itself.

3.4 If the HR-Party carries out repairs on a cylinder i.e. not due for repairs, no such

charges will be paid for that cylinder. The to and fro charges also will be recovered

from the HR-Parties bill for infractuous movement of the cylinders.

3.5 The HR-Party is responsible for transportation of cylinders from Plant and delivering

the same after testing including loading/unloading of cylinders at both ends.


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3.6 As per the directive of the Chief Controller of Explosives and the present practice, BIS

representative will supervise and inspect the job carried out at the HR-Party’s factory

prior to commencement under during repairs.

3.7 All the safety messages, color coding, tare weight etc. to be stenciled/punched on the

cylinders and Indane logo to be screen painted as per the latest drawing enclosed in

the tender document. Similarly the VP rings/ foot rings replaced etc to be done as per

the latest drawing. Any revisions in the drawing thereafter will be communicated to

the party and the party shall comply with the same at no extra cost.

4.0 PAYMENTS

4.1 Payments will be made within 30 days of receipt of the bills after satisfactory

completion of the job duly accompanied by

a) Documents for receipt of cylinders by IOC

b) Test certificate issued by competent person engaged by the HR HR-Party

c) List of accepted cylinders for circulation and the rejected cylinders certified

by BIS.

5.0 BIS INSPECTION CHARGES

5.1 BIS inspection charges which are already included in the rate schedule will be paid to

the tenderer/HR-Party upon production of necessary certificate from BIS

representative or office of BIS covering the location certifying the No. of cylinders

repaired and rejected. In absence of necessary certificate from BIS representative or

office of BIS, no payment will be made towards the Hot Repairing of the cylinders.

6.0 MONTHLY STATEMENT

6.1 HR-Parties will be required to send the monthly reconciliation statement on all items

as per the format before 5th of each month failing which HR-Parties will be withheld

until the receipt of the statement.

7.0 ORDER QUANTITY

7.1 The quantum of cylinders indicated in the contract should mean the net cylinders

repaired and returned to the Corporation and will exclude the rejected cylinders at

various stages.

7.2 After placement of order the HR-Party shall not be permitted to sub-contract or

assign any part of our order to any other party.

7.3 No minimum cylinders are guaranteed per month. All materials generated either by

way of rejection under replacement such as valves, caps, washers, cylinders etc.


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should be properly accounted and handed over to the Corporation. Cut out Old VP

Rings and Foot Rings generated during Hot Repair will belong to the repairer and the

same need not be returned to the Corporation. However, old VP Rings & Foot Rings

at Repairer’s premises has to be properly scrapped / deshaped by the Repairer to

prevent its misuse.

7.4 Quantities mentioned in the tender document are tentative. The tentative quantity of

cylinders for Hot Repair per month is to be prorated from per annum quantity given

above or as decided in consultation with Location–Incharge of Plant prior to start of

the quarter.

7.5 In case the transportation is arranged by the Corporation the scheduled dates will be

the date of despatch from the Plant and date of despatch from the HR-Party. In case

the schedule is not adhered to, the Corporation shall invoke the damages clause.

8.0 DAMAGES FOR NON-PERFORMANCE

8.1 The Corporation will periodically review the performance. In case the HR-Party after

receipt of order fails to carry out the repairs as stipulated in the delivery schedule,

the Corporation reserves the right to foreclose the contract and get the work done

from alternate sources at the defaulting HR-Parties risk and responsibility.

8.2 Quantities mentioned in the tender document are tentative. Monthly tentative

schedule of quantities for the contract period is specified in the tender document.

The number of cylinders received at Plant in any month after actual testing shall be

taken as the quantity repaired in that month.

Any shortfall in this with respective to the monthly schedule shall attract penalty

which shall be levied on quarterly basis @ 1% of the value of the shortfall quantity

for that quarter or closing stock of HR due cylinders at plant whichever is lower.

However no penalty will be charged if the closing stock of HR due cyls. is less than

one truck load at plant.

If more than one repairer is engaged at plant, the penalty shall be charged on the

above derived quantity in proportion of their unexecuted work order quantities.

However the total penalty levied shall not exceed 10% of the work order value.

IOCL reserves the right to offload the quantity to other repairers (in case more than

one party is awarded contract) as and when required.

8.3 Cylinders sent for repairs as well those received back should be with Safety Caps. In

case of short receipt of Safety Caps from the HR-Parties’ recovery should be made at

the rate of Rs.2/- per Safety Cap.


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9.0 The HR-Party is responsible for transportation of cylinders from Plant and delivering the same

after testing including loading/unloading of cylinders at both ends. The truck used for

transportation of cylinders must carry fire extinguishers and must conform to laid down safety

norms of the Corporation. It will be the responsibility of the HR-Party to ensure strict

observance of “NO SMOKING” restrictions by the laborers, truck crews at all stages including

in transit. It is essential that the HR-Parties get the valid gate passes from the concerned

Plant for the laborers/truck crews. It is the responsibility of the HR-Parties to submit the

character antecedent report of all laborers and truck crews engaged by them at respective

plant premises. HR-Parties shall ensure that the vehicles are always driven by the drivers

whose driving license has been duly endorsed by the Licensing Authority to that effect that

he is authorised to drive vehicles carrying goods of hazardous nature.

No escalation will not be paid, for transportation of cylinders on account of hike in price of

HSD during the pendency of contract. Tenderers should quote the firm rate for transportation

of cylinders for the entire period of contract.

10.0 The Corporation shall have full right to terminate the contract any time during the

currency of the contract if the services are found not satisfactory giving one

months notice including forfeiture of Security Deposit and no compensation for

damages can be claimed by the HR-Party.

11.0 FORCE MAJEURE CLAUSE

Delivery of cylinders is subject to Force Majeure conditions given below:

At any time during the continuance of the contract, the performance in whole or part by

either party of any obligation under the contract shall be prevented or delayed by reasons of

war hostility, acts of public enemy, civil commotion, sabotages, fires, floods, explosions,

epidemics, quarantine restrictions, strikes, lock outs, non availability of serviceable valves or

acts of God (hereinafter referred to as events), provided notice of happening of any such

events if given by either part to the other within 10 days from the date of occurrences

thereof, neither party shall with reasons of such event be entitled to terminate the contract

nor shall either party have any claim for damages against the other in respect of such non

performances or delay in performance and deliveries under the contract shall be resumed as

soon as practicable after such event has come to an end or ceased to exist.

12.0 ARBITRATION

All questions, disputes and differences arising under or in relation to this Agreement shall be

referred to the sole arbitration of an officer of the Corporation to be nominated by the

Director (Marketing) of the Corporation. The arbitrator to whom the matter is originally

referred by the Director (Marketing), on his being transferred or vacating his office or being

unable to act, for any reason the Director (Marketing) may designate any other officer to act


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as arbitrator. It is also the expressed term of this Agreement that no person other than the

officer designated by the Director (Marketing) as aforesaid shall act as arbitrator. The award

of the Arbitrator so appointed shall be final, conclusive and binding on all the parties to the

Agreement and provisions of the Arbitration and Conciliation Act 1996 or any statutory

modification or re-enactment thereof and the Rules made thereunder for the time being in

force shall apply to the arbitration proceedings under this clause.

The parties hereby agree that the court in the city of New Delhi alone shall have jurisdiction

to entertain any application or any award/s made by the Sole Arbitrator or other proceedings

in respect of anything arising under this Agreement.

13.0 IOC reserves the right to inspect the cylinders at any stage of repairs as well as at the

receiving locations.

14.0 The repaired cylinder if found unfit at the time of first filling after repairing will be debited at

penal rate to the party. The transportation charges to and fro from HR-Party’s factory for

such cylinder will be debited from the HR-Party’s bills. All incidental charges also will have to

be borne by the HR-Party.

14.1 All the tender documents including the quotations, revised offer, terms and

conditions and special instructions of the contract, specifications, revised specification

and test sequence, general description of the work and all other correspondence

connected with this tender shall form part of this contract agreement. Additionally,

any statutory requirement becoming due with reference to committees concerning

LPG cylinder handling etc. appointed by Government from time to time and more

specifically the Vasudevan Committee / OISD will also form part of this contract

agreement.

15.0 The PESO (CCOE) recognition letter for the HR-Party’s testing station must be valid / renewed

till the completion of the entire work entrusted to HR-Party.

16.0 All forms etc. required for documentation and certification stipulated in our terms and

conditions should be printed by the HR-Party.

17.0 All safety regulations being stipulated from time to time and all instructions given by IOC

Safety Officers towards the safe Operation of the facilities and as required by statutory

organisations must be strictly followed. Reasonable working facilities must be provided to our

officials who have been assigned the task of inspection in connection with testing and

painting of LPG cylinders at HR-Party’s premises. If at a later date approval of appropriate


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authority is required for other agencies like BIS etc. the HR-Party will have to bear all the

additional charges as fees payable to these firms.

18.0 The HR-Party should compensate IOC at the penal rate specified in Item No. 20.0 subject to

revision from time to time. Compensation towards other unaccounted materials will be as per

rates at the time when these shortages are noticed.

19.0 For any detection of spurious cylinders established from the lot received by the same will be

debited to the party at the penal rates mentioned in item No. 20.0. This will be in addition to

severe action that will be taken at the discretion of the corporation.

20.0 SECURITY DEPOSIT & SAFE CUSTODY DEPOSIT

20.1 Security Deposit: Successful Tenderers would also be required to submit Security

Deposit within 15 days of the acceptance of the Offer Letter (LOI). Details of Security

Deposit are as follows:

a) The security deposit cum Performance Guarantee amount shall be 10% of value

of work order. The same should be deposited in advance in the form of Demand

Draft or Bank Guarantee (format enclosed at Annexure X). The validity of Bank

Guarantee will be six Months beyond the maximum period of the contract (i.e.

three years) within 15 days of the acceptance of the offer letter (LOI) towards.

20.2 Safe Custody Deposit: The equipment wise details of safe custody deposit is given in

the table below :

14.2 kg

cylinder

19 kg

cylinder

5 kg

cylinder

47.5 kg

cylinder

with SC

Valve

47.5 kg

cylinder

with LOT

valve

SC Valve

Rs 1050 per

cylinder

Rs 1700 per

cylinder

Rs 350 per

cylinder

Rs 4300 per

cylinder

Rs 5800

per

cylinder

Rs 120 per

Valve

Out of the total safe custody deposit, Rs. 25,000/- is payable by way of DD in favour

of M/s. Indian Oil Corporation Ltd. (Marketing Division) payable at Delhi on which no

interest allowed. The balance amount of the Deposit shall be submitted by way of

Bank Guarantee (with validity of six months beyond the Work Order period before

commencement of work. However, bank guarantee’s will not be accepted if the total

amount of the safe custody Deposit is less than Rs. 25,000/-. The safe custody

deposit shall be revised as and when there is a revision in the equipment tariff rate.


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The tenderer shall have to submit the excess amount as advised by the Corporation

within 15 days of intimation.

In case contract is awarded for more than one location, the HR-Party should submit

Safe Custody Deposit as well as Security Deposit for all the locations.

20.3 No interest is payable on Security Deposit and Safe Custody Deposit.

20.4 Any loss/damage arising out of the Contract and/or loss of equipment would be

adjustable against the SD and/or safe custody deposit deposited by the party. Any

damages in excess of the Security Deposit will be recovered from payments due to

the HR-Party under this contract or deposits/payments due to the same HR-Party

under any other contract.

20.5 Security Deposit would be refunded only after 6 (six) months of the satisfactory

completion of the contract and upon the written request from the HR-Party duly

accompanied by original Cash Receipt issued by us. Safe Custody deposit shall be

released after joint reconciliation of equipment by repairer and IOCL

20.6 In the event of loss/misplacement of the Cash Receipt of the SD, the refund would be

made only after the HR-Party furnishes an Indemnity Bond in a proforma prescribed

by us on a Non-Judicial Stamp Paper of prevailing requisite value (at HR-Party’s cost).

21.0 Present penal rates for inventory shortage and spurious equipments are as follows :

Equipment Unit rate (Rs.)

Cylinder (14.2 Kg) 2300.00

Cylinder (19 Kg) 2550.00 (with SC valve)

Cylinder (19 Kg) 4800.00 (with LOT valve)

Cylinder (5 Kg) 700.0 (with SC Valve)

Cylinder (47.5 Kg) 6450.0 (with SC valve)

Cylinder (47.5 Kg) 8700.0 (with LOT valve)

LOT Valve 2250.0

SC Valves 180.00


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Whenever there is a revision in penal rates by the Corporation, the same shall be applied.

22.0 IOC will not be responsible for theft, fire, accident or any damages, losses etc. accruing

within the boundary area of the site of the HR-Party and it will be the HR-Parties

responsibility to take Insurance charges, appointment of security staff etc. to safeguard IOC’s

property and personnel at their (HR-Parties) risk and cost.

23.0 The factory premises should be opened to IOC officials for on the spot inspection at any point

of time.

24.0 Municipal and other license including ESI, PF and other statutory formalities etc. will totally be

the HR-Party’s responsibility.

25.0 All the documents and formats must be furnished by the HR-Parties whenever they are called

for by the Corporation.

26.0 The HR-Party shall comply all statutory provisions relating to his trade/ business/ profession

including his own employees and the Corporation shall not be responsible for any

compliance/non-compliance of statutory provisions applicable to the HR-Party.

27.0 QUALITY/WORKMANSHIP OF HOT REPAIRED CYLINDERS

The HR-Party shall ensure that the quality of cylinders Hot Repaired is in line with the

specification sheet of the tender. The cylinders received from the HR-Party shall be inspected

by the plant and in case any deviations are observed the same shall be reported to the HR-

Party. The HR-Party’s authorized representative shall visit the concerned plant within 48

hours of such intimation and prepare joint inspection report.

If the defects observed are minor in nature and could be corrected at plant level the HR-Party

shall carry out the necessary repairs at plant level within the time frame agreed to between

the plant and the HR-Party. If the HR-Party fails to repair the cylinders within the given time

frame satisfactorily, plant may carry out the repairs and debit the actual expenses to the HR-

Party.

In case of major deviations in workmanship the HR-Party will have to take back the cylinders

to their works and return the same after rectifying the defects, at no additional cost to IOC.

Corporation’s decision regarding nature of defects shall be final and binding on the HR-Party.


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ANNEXURE-XII

(On Non Judicial Stamp Paper - to be typed in double spacing)

PROFORMA OF DECLARATION OF BLACK LISTING/ HOLIDAY LISTING

(FORMAT TO BE TYPED ON TENDERERS' LETTERHEAD AND SUBMITTED ALONG WITH TECHNICAL BID

DOCUMENTS WITH SIGNATURE AND STAMP)

In the case of a Proprietary Concern:

I hereby declare that neither I in my personal name or in the name of my Proprietary concern

M/s. , which is submitting the accompanying Bid/Tender nor any other concern in which I am

proprietor nor any partnership firm in which I am involved as a Managing Partner nor any

company in which I am a Promoter or a Director or having controlling stake with minimum 26%

share holding have been placed on black list or holiday list declared by Indian Oil Corporation

Ltd. Or its Administrative Ministry (presently the Ministry of Petroleum & Natural Gas),

except as indicated below:

(Here give particulars of blacklisting or holiday listing, and in absence thereof state "NIL") In

the case of a Partnership Firm:

We hereby declare that neither we, M/s.______________________ ,submitting the

accompanying Bid/Tender nor any partner involved in the management of the said firm either

in his individual capacity or as proprietor or managing partner of any firm or concern or as

a promoter or Director or having controlling stake with minimum 26% share holding of any

company have or has been placed on blacklist or holiday list declared by Indian Oil

Corporation Ltd. Or its Administrative Ministry (presently the Ministry of Petroleum & Natural

Gas), except as indicated below:

(Here give particulars of blacklisting or holiday listing and in the absence thereof state "NIL")

In the case of Company:

We hereby declare that we have not been placed on any holiday list or black list declared by

Indian Oil Corporation Ltd. or its Administrative Ministry (presently the Ministry of

petroleum and Natural Gas), except as indicated below:

(Here give particulars of black listing or holiday listing and in the absence thereof state "NIL")

It is understood that if this declaration is found to be false in any particular, Indian Oil

Corporation Ltd or its Administrative Ministry, shall have the right to reject my/our bid, and

if the bid has resulted in a contract, the contract is liable to be terminated.

Place : Signature of Bidder:

Date : Name of Signatory:

SIGNATURE OF TENDERER WITH SEAL


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ANNEXURE-XIII

INDEMNITY BOND/UNDERTAKING

From M/s. __________________________

__________________________

To, M/s Indian Oil Corporation Ltd (Marketing Division)

1. Work Order No ________________________ date _______________

2. Agreement No ______________________ date _________________

THIS INDEMNITY BOND/UNDERTAKING executed at _____________ this _______ day ______ 20

by M/s _______________________________________ hereinafter called the Contractors (which

expression shall mean and include, if the context so admits, the partners or partner for the time being

of the firm and their or his respective heirs, executors and administrators/ its successors and assign in

law) in favour of M/s INDIAN OIL CORPORATION LIMITED (MKTG. DIV.) a Company incorporation

under the Companies Act I of 1956 and having its Registered Office at G-9, Ali Yavar Jung Marg,

Bandra (E), Mumbai - 400 051, hereinafter called 'the corporation' (which expression shall include its

successors and assigns in law)

WHEREAS the Corporation, desirous of having executed certain work specified in the offer letter/work

order No. __________________ dated __________ issued by the Corporation on the contractors,

describing the work to be done, prepared and the same have been signed by or on behalf of the

parties hereto AND WHEREAS the contractors have agreed with the Corporation to execute and

perform the said work specified in the said offer letter/work order upon certain terms and conditions

provided in the Agreement executed between the contractors and the Corporation and also contained

in the General conditions of contract attached thereto.

AND WHEREAS THE CONTRACTORS are bound by law to comply with the provisions of various

Labour Laws like Minimum wages Act, 1948, equal remuneration Act 1976, Inter-State Migrant

Workmen (Regulation of Employment and Conditions of Service) Act, 1979; Contract Labour

(Regulation and Abolition Act, 1970), Workmen's Compensation Act, 1923, Employees State

Insurance Act as also the Provident Fund Act providing for Provident Fund Scheme for labourers

engaged by the contractors but in the event of violation of the provisions of various amenities and

facilities to the workers under the different labour laws, not only the contractors, but also the

Corporation as the principal employer becomes liable for the acts of commission and omission by the

contractors.


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IT IS THEREFORE THE INTENT OF THIS INDEMNITY BOND/UNDERTAKING BY the contractors to

indemnify and keep indemnified the Corporation as stated hereinafter.

The Contractors hereby agree, confirm and declare that they have fully complied/will comply with the

provisions of various labour laws, particularly those referred to herein above and that no violation the

provisions of various amenities and facilities to the workers under different laws has been done by

them and in the event of any past or future violation of the provisions of various labour laws, the

contractors shall indemnify and keep the Corporation duly indemnified against all losses, damages,

costs, charges, expenses, penalties, suits are proceedings which the corporation may incur, suffer or

be put to.

The Contractors hereby undertake to furnish a certificate with regard to the number of labourers

employed by them in the Corporation/ in other organizations throughout the country to the Location

Incharge of the Corporation where the work is undertaken by the Contractors.

The contractors hereby confirm and state that they are duly registered under the Contract Labour

(Regulation and Abolition) Act 1970, as amended from time to time that they undertake to furnish a

certified copy of the requisite licens4e obtained by the contractors from the competent authority to the

Corporation's representative.

The contractors hereby undertake to keep proper record of the attendance of his Labourers and will

give opportunity to the Officers of the Corporation to supervise the same and confirm upon the

Corporations representative the right to countersign the said register. The contractors shall provide a

copy of the pay sheets to the location incharge of the Corporation nominated by the Corporation for

supervision of the payment of wages made to the labourers by the Corporation for supervision of the

payment of wages made to the labourers by the contractors and also confer the right on the

Corporation's representative to supervise the payment of wages to the labourers on the spot.

The contractors state that they are fully aware of provisions of the Provident Fund Act, particularly

with regard to the enrolment of labourers as a member of provident Fund. The contractors further

confirm that they are aware of the provisions that they are fully obliged to recover Provident Fund

contribution from the eligible labourer engaged by them and after adding their own contribution remit

the same to RPFC. The contractors state and confirm that they are fully aware of their obligation to

remit the said amounts on account of Provident Fund to the RPFC within the prescribed period and

they have obtained a separate code number from the RPFC which is bearing Sr. No. __________

dated _______ from RPFC. ______________

The Contractors will afford all opportunities to the Officers of the Corporation to verify that the

Provident Fund actually deducted by the contractors from the wages of the labourers and the same

together with the contractor’s contribution has been duly remitted by the Contractors to the concerned

PF commissioner. The contractors also undertake to provide photocopy of the receipt issued by the

concerned PF Commissioner for having received the PF contribution from the contractors.

In the event the Location Incharge of the Corporation is not satisfied about the Payment of wages

made and the recovery of PF etc. from the labourers employed by the Contractors, the contractors

hereby agree and authorise the Corporation to withhold the payment of their bills till the contractors

complete all the obligations in this matter.


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Notwithstanding the provisions contained in clause - 7 above, the contractors hereby undertake and

authorize the Corporation to recover dues payable by the Contractors to the labourers employed by

them as also amounts on account of PF contributions (including the contractors contribution) as also

all losses, damages, cost, charges, expenses, penalties from his bills and other dues including the

security amount.

The contractors hereby agree that the aforesaid indemnity undertakings or in addition to and not in

substitution of the terms and conditions contained in the tender documents and the offer letter/work

order and also the agreement executed by the contractors with the Corporation.

The contractors hereby confirm, agree and record that this letter of undertaking and indemnity bond

shall be irrevocable and unconditional and shall be binding on their heirs, executors, administrators

and legal representatives and shall ensure for the Corporation’s benefit and for the benefit of its

successors and assigns.

Yours faithfully

DATE ____________

WITNESS : (1)

(full address)

WITNESS : (2)

(full address)

Note : Indemnity Bond/undertaking is to be submitted on non-judicial stamp paper of Rs.

100/- duly notarized. ‘


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ANNEXURE-XIV

Format (For bank mandate details to be provided on Vendors Letter Head

M/s. Indian Oil Corporation Limited,

Dear Sir

We hereby agree to accept the payments of all our bills (For employees Salary / Bonus / PLI /

adhoc / other) through NEFT/ RTGS/Internet. The desired bank details are given below :

I hereby declare that the particulars given above are correct & complete.

1. Beneficiary Name

2. PAN No.

3. Vendor Code / Employee PF No

4. Name of Bank (to which payment is to be sent)

5. Branch Name

6. Address of the Branch

7. STD Code & Telephone no of the branch

8. Branch Code

9.

9 digit code of the bank & branch as appearing on the MICR

Cheque. (Please ensure that the MICR Code should not start

with ZERO) Copy of a cancelled cheque must be enclosed)

10. Bank account number (as

appearing on the cheque book)

11. Account type (SB/CA/CC)

12. Branch IFSC Code

13. E-mail address of the vendor


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ANNEXURE-XV

INTEGRITY AGREEMENT ( For contracts above Rs. 10 Crores )

To be executed on plain paper and submitted along with Technical Bid/Tender

documents for tenders having a value of 10 crores or more. To be signed by the bidder

and same signatory competent/authorised to sign the relevant contract on behalf of

IOCL.

( _______________Division)

Tender no. :__________________

INTEGRITY AGREEMENT

This Integrity Agreement is made at __________ on this ______ day of _____________

BETWEEN

Indian Oil Corporation Limited, a company duly incorporated and validly existing under the provisions

of Companies Act, 1956 and having its registered office at Indian Oil Bhavan, 9, Ali Yavar Jung Marg,

Bandra (East), Mumbai 400051 (hereinafter referred as the ‘Principal/Owner’, which expression shall

unless repugnant to the meaning or context hereof include its successors and permitted assigns)

And

…………….(name and address of the Individual/firm/Company/consortium members through

_____(mention details of duly authorized signatory) hereinafter referred to as the “Bidder/Contractor”

and which expression shall unless repugnant to the meaning or context hereof include its successors

and permitted assigns.

Preamble

WHEREAS the Principal/Owner has floated a tender (Tender No. : ) (hereinafter referred to as

“Tender”) and intends to award, under laid down organizational procedures, contract/s purchase

order/work order for …………..(name of contract/order) or items covered under the tender hereinafter

referred to as the “Contract”.

AND WHEREAS the Principal/Owner values full compliance with all relevant laws of the land, rules,

regulations, economic use of resources and of fairness/transparency in its relation with its Bidder(s)

and Contractor(s).

AND WHEREAS, in order to achieve these goals, the Principal/Owner has appointed Independent

External Monitors (IEM), to monitor the Tender process and the execution of the Contract for

compliance with the principles as laid down in this Agreement.


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AND WHEREAS to meet the purpose aforesaid both the parties have agreed to enter into this

Integrity Agreement (hereinafter referred to as “Integrity Pact” or “Pact”), the terms and conditions of

which shall also be read as integral part and parcel of the Tender documents and Contract between

the parties.

NOW, THEREFORE, in consideration of mutual covenants contained in this Pact, the parties hereby

agree as follows and this Pact witnesseth as under:

Article 1: Commitment of the Principal/Owner

1) The Principal/Owner commits itself to take all measures necessary to prevent corruption

and to observe the following principles:

a) No employee of the Principal/ Owner, personally or through any of his/her family

members, will, in connection with the Tender, or the execution of the Contract,

demand, take a promise for or accept, for self or third person, any material or

immaterial benefit which the person is not legally entitled to.

b) The Principal/Owner will, during the Tender process, treat all Bidder(s) with equity

and reason. The Principal/Owner will, in particular, before and during the Tender

process, provide to all Bidder(s) the same information and will not provide to any

Bidder(s) confidential I additional information through which the Bidder(s) could

obtain an advantage in relation to the Tender process or the Contract execution.

c) The Principal/Owner shall endeavour to exclude from the Tender process any person,

whose conduct in the past has been of biased nature.

2) If the Principal/Owner obtains information on the conduct of any of its employees which is

a criminal offence under the Indian Penal Code (IPC) /Prevention of Corruption Act, 1988

(PC Act) or is in violation of the principles herein mentioned or if there be a substantive

suspicion in this regard, the Principal/Owner will inform the Chief Vigilance Officer and in

addition can also initiate disciplinary actions as per its internal laid down policies and

procedures.

Article 2-Commitments of the Bidder(s)/Contractor(s)

1) The Bidder(s)/Contractor(s) commits himself to take all measures necessary to prevent

corruption. He commits himself to observe the following principles during his participation in

the Tender process and during the Contract execution:

a) The Bidder(s)/Contractor(s) will not, directly or through any other person or firm,

offer, promise or give to any of the Principal/Owner’s employees involved in the

Tender process or execution of the Contract or to any third person any material or

other benefit which he/she is not legally entitled to, in order to obtain in exchange

any advantage of any kind whatsoever during the Tender process or during the

execution of the Contract.


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b) The Bidder(s)/Contractor(s) will not enter with other Bidder(s) into any undisclosed

agreement or understanding, whether formal or informal. This applies in particular to

prices, specifications, certifications, subsidiary contracts, submission or non-

submission of bids or any other actions to restrict competitiveness or to cartelize in

the bidding process.

c) The Bidder(s)/Contractor(s) will not commit any offence under the relevant IPC/PC

Act. Further the Bidder(s)/Contractor(s) will not use improperly, (for the purpose of

competition or personal gain), or pass on to others, any information or document

provided by the Principal/Owner as part of the business relationship, regarding plans,

technical proposals and business details, including information contained or

transmitted electronically.

d) The Bidder(S)/Contractor(s) of foreign origin shall disclose the names and addresses

of agents/representatives in India, if any. Similarly Bidder(S)/Contractor(s) of Indian

Nationality shall disclose names and addresses of foreign agents/representatives, if

any. Either the Indian agent on behalf of the foreign principal or the foreign principal

directly could bid in a tender but not both. Further, in cases where an agent

participates in a tender on behalf of one manufacturer, he would not be allowed to

quote on behalf of another manufacturer along with the first manufacturer in a

subsequent/ parallel tender for the same item as per CVC guidelines dated

21/4/2004.

e) The Bidder(s)/Contractor(s) will, when presenting his bid, disclose (with each tender

as per proforma enclosed) any and all payments he has made, is committed to or

intends to make to agents, brokers or any other intermediaries in connection with the

award of the Contract.

2) The Bidder(s)/Contractor(s) will not instigate third persons to commit offences outlined

above or be an accessory to such offences.

Article 3. Disqualification from Tender Process and exclusion from future contracts

1. If the Bidder(s)/Contractor(s), either before award or during execution of Contract

has committed a transgression through a violation of Article 2 above or in any other

form, such as to put his reliability or credibility in question, the Principal/Owner is

entitled to disqualify the Bidder(s)/Contractor(s) from the Tender process or

terminate the Contract, if already executed or exclude the Bidder/ Contractor from

future contract award processes. The imposition and duration of the exclusion will be

determined by the severity of transgression and determined by the Principal/Owner.

Such exclusion may be for a period of 1 year to 3 years as per the procedure

prescribed in the guidelines for holiday listing of the Principal/Owner.

2. The Bidder/ Contractor accepts and undertakes to respect and uphold the

Principal/Owner’s absolute right to resort to and impose such exclusion.


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3. Apart from the above, the Principal/Owner may take action for banning of business

dealings/holiday listing of the Bidder/Contractor as deemed fit by the

Principal/Owner.

Article 4-Consequences of Breach

Without prejudice to any rights that may be available to the Principal/Owner under law or the

Contract or its established policies and laid down procedures, the Principal/Owner shall have the

following rights in case of breach of this Integrity Pact by the Bidder(/Contractor(s):

1) Forfeiture of EMD/Security Deposit: If the Principal/Owner has disqualified the

Bidder(s) from the Tender process prior to the award of the Contract or terminated

the Contract or has accrued the right to terminate the Contract according to Article 3,

the Principal/Owner apart from exercising any legal rights that may have accrued to

the Principal/Owner, may in its considered opinion forfeit the Earnest Money

Deposit/ Bid-Security amount of the Bidder/Contractor.

2) Criminal Liability: If the Principal/Owner obtains knowledge of conduct of a Bidder

or Contractor , or of an employee or a representative or an associate of a Bidder or

Contractor which constitutes corruption within the meaning of PC Act, or if the

Principal/Owner has substantive suspicion in this regard, the Principal/Owner will

inform the same to the Chief Vigilance Officer.

Article 5- Previous Transgression

1) The Bidder declares that no previous transgressions occurred in the last 3 years with any

other Company in any country confirming to the anti-corruption approach or with any other

Public Sector Enterprise in India that could justify his exclusion from the Tender process.

2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the

Tender process or action can be taken for banning of business dealings/ holiday listing of the

Bidder/ Contractor as deemed fit by the Principal/ Owner.

3) If the Bidder/Contractor can prove that he has resorted \recouped the damage caused by

him and has installed a suitable corruption prevention system, the Principal/Owner may, at

its own discretion as per laid down organizational procedures, revoke the exclusion

prematurely.

Article 6- Equal Treatment of all Bidders/Contractors/Subcontractors

1) The Bidder(s)/Contractor(s) undertake(s) to demand from all subcontractors a commitment in

conformity with this Integrity Pact. The Bidder/Contractor shall be responsible for any

violation(s) of the principles laid down in this agreement/Pact by any of its Sub-contractors,/

sub-vendors.

2) The Principal/Owner will enter into Pacts on identical terms as this one with all Bidders and

Contractors.


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3) The Principal/Owner will disqualify Bidders, who do not submit, the duly signed Pact between

the Principal/Owner and the bidder, along with the Tender or violate its provisions at any

stage of the Tender process, from the Tender process.

Article 7-Independent External Monitor (IEM)

1) The Principal/Owner has appointed competent and credible Independent External Monitor(s)

(IEM) for this Pact. The task of the Monitor is to review independently and objectively,

whether and to what extent the parties comply with the obligations under this Pact.

2) The IEM is not subject to instructions by the representatives of the parties and performs his

functions neutrally and independently. He reports to the Chairman, Indian Oil Corporation

Limited.

3) The Bidder(s)/Contractor(s) accepts that the IEM has the right to access, without restriction,

to all Project documentation of the Principal/Owner including that provided by the Contractor.

The Contractor will also grant the IEM, upon his request and demonstration of a valid

interest, unrestricted and unconditional access to his or any of his Sub-Contractor’s project

documentation. . The IEM is under contractual obligation to treat the information and

documents of the Bidder(s)/Contractor(s)/Subcontractor(s) with confidentiality.

4) In case of tenders having estimated value of Rs 150 Crores or more, the Principal/Owner will

provide to the IEM sufficient information about all the meetings among the parties related to

the Project and shall keep the IEM apprised of all the developments in the Tender Process.

5) As soon as the IEM notices, or believes to notice, a violation of this Pact, he will so inform the

Management of the Principal/Owner and request the Management to discontinue or take

corrective action, or to take other relevant action. The IEM can in this regard submit non-

binding recommendations. Beyond this, the IEM has no right to demand from the parties that

they act in a specific manner, refrain from action or tolerate action.

6) The IEM will submit a written report to the Chairman, Indian Oil Corporation Limited within 6

to 8 weeks from the date of reference or intimation to him by the Principal/Owner and,

should the occasion arise, submit proposals for correcting problematic situations.

7) If the IEM has reported to the Chairman, Indian Oil Corporation Limited a substantiated

suspicion of an offence under the relevant IPC/PC Act, and the Chairman, IOCL has not,

within reasonable time taken visible action to proceed against such offence or reported it to

the Chief Vigilance Officer, the IEM may also transmit the information directly to he Central

Vigilance Commissioner.

8) The word “IEM” would include both singular and plural.


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Article 8- Duration of the Pact

This Pact begins when both the parties have legally signed it. It expires for the Contractor/Vendor 12

months after the completion of work under the Contract or till the continuation of defect liability

period, whichever is more and for all other Bidders, till the Contract has been awarded.

If any claim is made/lodged during the time, the same shall be binding and continue to be valid

despite the lapse of this Pact as specified above, unless it is discharged/determined by the Chairman,

IOCL.

Article 9-Other Provisions

1) This Pact is subject to Indian law, place of performance and jurisdiction is the Head

Office/Head quarters of the Division of the Principal/Owner, who has floated the Tender.

2) Changes and supplements need to be made in writing. Side agreements have not been made.

3) If the Contractor is a partnership or a consortium, this Pact must be signed by all the partners

and consortium members. In case of a Company, the Pact must be signed by a representative

duly authorized by board resolution.

4) Should one or several provisions of this Pact turn out to be invalid, the remainder of this Pact

remains valid. In this case, the parties will strive to come to an agreement to their original

intentions.

5) Any dispute or difference arising between the parties with regard to the terms of this

Agreement/Pact, any action taken by the Owner/Principal in accordance with this Agreement/

Pact or interpretation thereof shall not be subject to arbitration.

Article 10- LEGAL AND PRIOR RIGHTS

All rights and remedies of the parties hereto shall be in addition to all the other legal rights and

remedies belonging to such parties under the Contract and/or law and the same shall be deemed to

be cumulative and not alternative to such legal rights and remedies aforesaid. For the sake of brevity,

both the Parties agree that this Pact will have precedence over the Tender/Contract documents with

regard any of the provisions covered under this Pact.

IN WITNESS WHEREOF the parties have signed and executed this Pact at the place and date first

above mentioned in the presence of following witnesses:

_________________________

(For and on behalf of Principal/Owner)


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__________________________

(For and on behalf of Bidder/Contractor)

WITNESSES:

1.______________ (signature, name and address)

______________

2.________________ (signature, name and address)

________________

Note: In case of Purchase Orders wherein formal agreements are not signed references to witnesses

may be deleted from the last part of the Agreement.


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ANNEXURE-XVI

PROFORMA OF TENDER NOT TEMPERED

(TO BE EXECUTED ON STAMP PAPER DULY NOTORIZED)

Note: copy to be uploaded along with tender and original to be submitted during

documents verification.

Subject: Tender No: ________________________________ due on ___________.

I/We _________________________________________________ (Name of Bidder),

hereby declare that:

I/We have not tampered or modified the subject tender document in any manner and before

uploading, same has been cross-checked with documents hosted on your e-portal

https://iocletenders.gov.in. In case, if same is found to be tampered/modified, I/We

understand that my/our tender will be summarily rejected and EMD/SD may be forfeited and I am/We are liable to be banned from doing business with and/or prosecuted.

I/We, hereby confirm that if any discrepancy observed in the submitted tender even at a

future date, I/We will abide by all the terms and conditions as per all the documents hosted including Addendums/Changes/Corrigendum, on your e-portal related with subject tender.

I/We further assure that we agree to all the decisions confirmed in Pre-Bid Conference of the

subject tender.

Tenderer's Signature & Seal Date:

Place:

Witness:

1) Name & Address: ______________________

____________________________________

____________________________________

2) Name & Address: ______________________

____________________________________

____________________________________

https://iocletenders.gov.in/


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TECHNICAL ESTIMATE / SCHEDULE OF RATES

Estimated rate of various items for hot repair jobs, rejection, de-shaping & transportation is given in

the table below. Tenderers are required to study the rates and quote their most competitive offer in

uniform percentage in the BOQ (price bid format) attached separately as excel worksheet.

Sl. No.

Item Description for Loni BP Quantity Units Estimated Rate

TOTAL AMOUNT

1.00 Inspection & segregation, by Repairer’s representative, of HR due cylinders as-per IS:13258/ IS 5845 from the stacked lot and stacking the scrap cylinders separately. Noting down the details of individual cylinders and getting the same checked on random basis by Plant Officers.

1.10 14.2 kg cylinders 24000.00 Nos 10.9100 261840.00

1.11 19 kg cylinders 1200.00 Nos 13.0900 15708.00

1.13 5 kg cylinders 240.00 Nos 6.5400 1569.60

2.00 Preliminary inspection and segregation of cylinders at repairer’s premises, inspection by BIS, Complete Hot Repairing/ Reconditioning of cylinders as per IS: 13258 latest (Code of practice for inspection and reconditioning of used LPG Cylinders) or any other relevant IS Code / Specification as published by BIS. Degassing, removal of internal rust/foreign material, internal cleaning through external cleaning, minimum) allowable thickness verification, tare weight verification, heat treatment, De–denting of cylinders, hydrostatic testing/hydrostatic stretch testing, shot blasting, metallizing and painting (as specified), fixing the valve, punching the markings on Valve Protecting ring/Foot-ring, pneumatic testing, stenciling “INDANE” Logo which should be screen printed in HINDI and ENGLISH, and other messages etc.


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conforming to drawing, all documentation & certification and including loading/unloading of cylinders back to respective bottling plant.

2.10 14.2 kg cylinders 22800.00 Nos 176.6600 4027848.00

2.11 19 kg cylinders 1140.00 Nos 185.3900 211344.60

2.13 5 kg cylinders 228.00 Nos 109.0500 24863.40

3.00 Cutting away the existing VP ring which are deemed irreparable by inspecting authority and supplying and welding a NEW VP ring with three Vertical Stays on the top of the cylinder as per the drawing enclosed.

3.11 14.2 kg cylinders 22800.00 Nos 58.8900 1342692.00

3.12 19 kg cylinders 1140.00 Nos 69.7900 79560.60

3.14 5 kg cylinders 228.00 Nos 45.8000 10442.40

4.00 Cutting away the foot ring which are deemed irreparable by the inspecting authority and supplying and welding a NEW foot ring at the bottom of the cylinder as per the drawing enclosed.

4.10 14.2 kg cylinders 22800.00 Nos 58.8900 1342692.00

4.11 19 kg cylinders 1140.00 Nos 69.7900 79560.60

4.13 5 kg cylinders 228.00 Nos 45.8000 10442.40

5.00 Rejection of cylinders during process. Noting down the details of cylinders with reasons for which the cylinders are rejected.

5.10 14.2 kg cylinders 1200.00 Nos 23.9900 28788.00

5.11 19 kg cylinders 60.00 Nos 27.2600 1635.60

5.13 5 kg cylinders 12.00 Nos 16.3600 196.32


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6.00 De-shaping of rejected cylinders : The cylinders segregated for de-shaping arising out of the inspection/tests shall be destroyed by flattering. This can be achieved by pressing such cyls flat under a 300/350 MT press. All markings on the cyl shall be defaced before the cyl is de-shaped. Details to be maintained in a separate register before the cylinder are scrapped. a) Name of the Manufacturer b) Serial no. of the cylinder c) Date/year of manufacture d) Reasons for rejection

6.10 14.2 kg cylinders 1200.00 Nos 21.8100 26172.00

6.11 19 kg cylinders 60.00 Nos 27.2600 1635.60

6.13 5 kg cylinders 12.00 Nos 16.3600 196.32

7.00 Transportation of cylinders: The transportation rate for picking up the cylinder from the plants and delivering the same after repairs. The rate should be inclusive of octori, Service charges, taxes, levies, loading/ unloading of cylinders at both end.

7.10 14.2 kg cylinders 24000.00 Nos 12.6300 303120.00

7.11 19 kg cylinders 1200.00 Nos 18.9500 22740.00

7.13 5 kg cylinders 240.00 Nos 5.8100 1394.40

8.00 Total Rates for Testing, Repair & Transportation of Tested Ok cylinders ( excl item 5&6) for following category of cylinders

8.10 14.2 kg cylinders 22800.00 Nos 317.9800 7249944.00

8.11 19 kg cylinders 1140.00 Nos 357.0100 406991.40

8.13 5 kg cylinders 228.00 Nos 213.0000 48564.00

9.00 Total Rates for Rejection , Deshaping and Transportation of Rejected cylinders for following category of cylinders

9.11 14.2 kg cylinders 1200.00 Nos 69.3400 83208.00

9.12 19 kg cylinders 60.00 Nos 86.5600 5193.60

9.14 5 kg cylinders 12.00 Nos 45.0700 540.84


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Total in Figures

7794441.84

Quoted Rate in Words

INR Seventy Seven Lakh Ninety Four Thousand Four Hundred & Forty One

and Paise Eighty Four Only