Al Khobar – Saudi Arabia

By: Abbas Ahmed,

Deputy CFO

PURCHASE PROCESS

Purchase Order Process

Dep

artm

ent

Acc

ount

ings

&

Fina

nce

Man

agem

ent

StartPrepare

Purchase Request

Approval of Purchase Request

Receipt of Purchase Request

Obtain Quotations

from Suppliers

Prepare Comparison

sheet

Approval for terms and conditions

Prepare Purchase

order

Approval of PO

Submit PO to Suppliers

Followup for delivery

Review Documentation & Payables

ledger

End

INVOICE PROCESS

Invoice Processing

Supp

lier

Dep

artm

ent

Man

agem

ent

Start Delivery of Goods/Services

Recording into GL

(Liability)

Compare with PO, DN, Invoices

Audit for Supporting Documents

Review of Documents,

GRN, Approval

Obtain Approval, set Copy in

Purchase file

End

Fina

nce

&

Aud

it

Receipts of Goods/Services along with DN,

Invoices

Goods Technical

Inspections

PAYMENT PROCESS

Payment Processing

Supp

lier

Dep

artm

ent

Man

agem

ent

Start Prepare aging Payment Sheet

Enclose recept with PV

Review of Documents,

Payment Vouchers

End

Fina

nce

&

Aud

it

Review of due amount (T&C) from supplier

Update Suppliers Records

Obtain confirmation & Prepare cheque

PV & Cheque Signed

Collection of cheque & Issue

a receipt

INTER-DEPARTMNETREQUISITION PROCESS

Inter Department Requisition Process

Medical & Pharmaceutical

Store

Disposable Store

ICU

Stock Controller

OR ER OPD Wards LTC C.S.S.D

Dep

artm

ent

Req

uest

s

Nursing SupervisorStationery /

Office Supplies

Radiology

Laboratory

Internal Pharmacy

External Pharmacy

Other All Departments

Dep

artm

ent H

eadSuppliers

Purc

hase

D

epar

tmen

t

Engineering Items Store