2013-2014

DEL VALLE ISD

Staff Handbook

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Some follow... WE LEAD. | Hound Dog Motto

Contents

Some follow. WE LEAD............................................................................................................................... 1

INTRODUCTION 5

HISTORY OF DEL VALLE........................................................................................................................................... 5

HORNSBY-DUNLAP CORE VALUES........................................................................................................................... 6

TEACHER INFORMATION........................................................................................................................................ 6

APPRAISAL CALENDAR............................................................................................................................................ 6

ATTENDANCE (Student).......................................................................................................................................... 7

ATTENDANCE / LEAVE POLICIES (Teacher)...........................................................................................................7TEACHER ABSENCE....................................................................................................................................7PERSONAL LEAVE......................................................................................................................................7DISCRETIONARY........................................................................................................................................7NON-DISCRETIONARY...............................................................................................................................8SCHEDULE LIMITATIONS...........................................................................................................................8SICK LEAVE.................................................................................................................................................8

ATTENDANCE – REQUIRED...................................................................................................................................... 9

BREAKFAST IN CLASSROOMS.................................................................................................................................. 9

CELL PHONES 9

CLASSROOM MANAGEMENT/DISCIPLINE PROCEDURES.........................................................................................10

COMPUTER LABS 11

COMP TIME 11

PARAPROFESSIONALS........................................................................................................................................... 11

COLLECTING MONEY11

COMMITTEES 11

DISCIPLINE REFERRALS.......................................................................................................................................... 13

DUTY HOURS and DUTY ASSIGNMENTS................................................................................................................ 13

MORNING DUTY ASSIGNMENTS...........................................................................................13

ELECTRONIC EQUIPMENT...................................................................................................................................... 13

EMAIL 14

EMERGENCY AND SAFETY INFORMATION.............................................................................................................14

ACCIDENTS AT SCHOOL.........................................................................................................14

CLASSROOMS.......................................................................................................................14

CPS CHILD PROTECTIVE SERVICES.......................................................14

CRISIS, STUDENT RELATED....................................................................................................15

DRILLS..................................................................................................................................15

LOCKDOWN..........................................................................................................................15

LOCK DOWN/BOMB THREAT etc...........................................................................................152

SECURING PERSONAL PROPERTY..........................................................................................16

STUDENT MEDICATION.........................................................................................................16

WEATHER.............................................................................................................................16

FACULTY MEETINGS 16

FIELD TRIPS/ACTIVITIES/EVENTS........................................................................................................................... 16

FUNDRAISING CRITERIA........................................................................................................................................ 16

FUNDRAISING EVENT/ACTIVITY CHECKLIST...........................................................................17

GRADING & STUDENT WORK................................................................................................................................ 17

DAEP ASSIGNMENTS............................................................................................................17

MAKE-UP WORK...................................................................................................................17

PROGRESS REPORTS / REPORT CARDS..................................................................................17

GUEST SPEAKERS & VIDEOS.................................................................................................................................. 18

IMPORTANT PHONE NUMBERS............................................................................................................................. 18

ADMINISTRATIVE ASSISTANTS..............................................................................................18

PRINCIPAL / INSTRUCTIONAL ADMINISTRATOR/ ASSISTANT PRINCIPAL...............................18

COUNSELOR.........................................................................................................................18

NURSE..................................................................................................................................18

TRAC....................................................................................................................................19

21st Century Grant Coordinator............................................................................................19

INSTRUCTIONAL TIME / STUDENT CHECK OUT.......................................................................................................19

KEYS & SWIPECARDS............................................................................................................................................ 19

LEAVING CAMPUS DURING THE DAY..................................................................................................................... 19

MAILBOXES & VOICEMAIL.................................................................................................................................... 19

MASTER CALENDAR 19

MEETINGS 20

PASSES / STUDENTS LEAVING CLASSROOMS / NURSE PASS...................................................................................20

Parking 20

RECYCLING & ENERGY CONSERVATION................................................................................................................. 20

STUDENT ASSISTANCE TEAM (SAT) INTERVENTION PROCESS.................................................................................21

SMOKING & TOBACCO USE................................................................................................................................... 21

STAFF DEVELOPMENT........................................................................................................................................... 21

ON CAMPUS.........................................................................................................................21

LOCAL...................................................................................................................................21

TRAVEL.................................................................................................................................21

STUDENT DRESS CODE.......................................................................................................................................... 21

STUDENT SUPERVISION........................................................................................................................................ 22

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OFFICE VISITS.......................................................................................................................22

SUBSTITUTE TEACHER PLANS................................................................................................................................ 22

SUPPLIES 23

TARDIES 23

TEAM HANDBOOK 23

TECHNOLOGY REQUEST........................................................................................................................................ 24

TEXTBOOKS – TEACHER RESPONSIBILITY...............................................................................................................24

TUTORING 25

WEEKLY PLANNING GUIDES.................................................................................................................................. 25

WRITING ACROSS THE CURRICULUM.................................................................................................................... 25

 Del Valle Independent School District does not discriminate on the basis of race, religion, color, national origin, sex,

or disability in providing educational services, activities, and programs, including vocational programs, in accordance

with Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Educational Amendments of 1972, and Section

504 of the Rehabilitation Act of 1973, as amended. 

Del Valle Independent School District will take steps to assure that lack of English language skills will not be a

barrier to admission and participation in all educational and vocational programs.

 Title IX Compliance Coordinator Title II & Section 504 Compliance CoordinatorDirector of Human Resources and Special Services5301 Ross Road, Suite 106 Del Valle, Texas 78617 (512) 386-3080 

Note: The contents of this handbook are not contractual, and do not give rise to a claim of breach of contract against the school district. Further, the contents of this handbook apply to all students of the district, as the contents now appear in the handbook or may be amended in the future. 

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INTRODUCTION

At Hornsby-Dunlap Elementary School, we take pride in the rich history and traditions of our community.  

The Hornsby-Dunlap Hound Dogs are a strong and unified team, dedicated to the mission of DVISD, believing in 

the capacity of all students to achieve personal best, learn without limits, and contribute to the lives of others.  

Some follow; WE LEAD!

You are a part of a select and dedicated team.  As a member of the Hornsby-Dunlap Elementary staff, you 

are expected to learn and abide by the policies of our campus and district and to maintain the highest standards 

as an educator at all times.  This Handbook contains important information related to your roles and 

responsibilities as a DVISD employee and as a member of the Hornsby-Dunlap family. Feel free to call upon the 

H-DE administrative team or your co-workers at any time for needed assistance.  We are here to support and to 

serve.

Go, Hound Dogs!

Dr. Mary Bashara, Principal

TBA, Instructional Administrator

Liz Tamez, Assistant Principal

HISTORY OF DEL VALLE

Del Valle is named for a 1932 Mexican land grant, and spans 174 square miles.  It is an Austin suburb with no 

mayor, city council or chamber of commerce.  The school district is the hub for the communities of Garfield, 

Creedmoor, Mustang Ridge, Elroy, Pilot Knob, Webberville, and Hornsby Bend.  

The Hornsby-Bend community has been called the oldest settlement in Travis County.  In 1905, the Hornsby 

Bend schools combined with those of Dunlap to form the Hornsby-Dunlap Common School District.  The 

Hornsby-Dunlap District was annexed by Del Valle ISD in 1967. 

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HORNSBY-DUNLAP CORE VALUES

1. Respect : Treating yourself and others with kindness

2. Responsibility : Setting a good example by doing what you are supposed to 

3. Caring:  Thinking of others in a kind way

4. Trustworthiness : Being honest and reliable

5. Integrity : Doing the right thing even when others disagree

6. Tolerance:   Showing respect to everyone

7. Perseverance : Trying your best even if it becomes difficult

8. Self-Control:  Being in charge of yourself so you can do the right thing

9. Cooperation : Working together to reach the same goal

10.Citizenship : Being a productive member of the community

TEACHER INFORMATION

 APPRAISAL CALENDAR

All classroom formal observations will be scheduled. Formal Observations are for 45 minutes. 

 Teacher Self-report Section 1 due on Eduphoria no later than the last day of the first three weeks of school.  Three weeks later, formal observations may begin. 

 Sections II & III of the teacher self-report is due no later than two weeks prior to the summative conference.

 A written Summary of each observation shall be given to teachers within 10 working days after the completion of the observations. The pre and/or post observation conferences must also be conducted within these ten days if requested by either the teacher or appraiser. 

 Formal observations must be no later than 15 working days before the last day of instruction. Summative Conferences must be completed no later than 15 working days before last day of instruction. 

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ATTENDANCE (Student)

        Teachers are required to take attendance by 10:20 a.m. daily. Teachers will also turn in a hard copy of attendance daily to the Ms. Arredondo. It is important to remind families that if they are going to the doctor, they should get documentation for the school with a week of their absence. 

TARDIES: Send all students who are not in class by 7:30am to the front office for a tardy slip.

Rollover packets need to be turned in to Ms. Arredondo by September 6, 2013. Students who do not turn in rollover packets will be withdrawn from school and will have to re-enroll.

Teacher must code absences into Skyward.

ATTENDANCE / LEAVE POLICIES (Teacher)

 TEACHER ABSENCE                     

Sub-finder       https://del-valle.subfinderonline.com           877-829-7141

Do not use www in front of the internet address     Do not use dashes or hyphens in your Social Security Number Sub-finder should be used BEFORE 6 am on the morning of an absence. After 6am, teachers must 

also call the front office 386-3650 and Mr. Stevenson at 461-9344. A personal leave request must be submitted and approved by the principal at least three days prior to the 

date you plan to take your leave of absence. (Please complete the form as far in advance as possible to allow for substitutes.) Written approval must be given prior to you calling Sub-finder to report an absence. Absences will not be approved the day before or after a holiday or three day weekend.    

 PERSONAL LEAVE

State law requires that all employees receive five days of paid personal leave per year. Personal leave is earned at a rate of .5 day for every 18 days worked. A day of earned personal leave is equivalent to an assigned workday. There is no limit on the accumulation of state personal leave; it can be transferred to other Texas school districts and is generally transferable to education service centers. There are two types of personal leave: nondiscretionary and discretionary.

DISCRETIONARY

Leave that is taken at an employee’s discretion and that can be scheduled in advance is considered discretionary leave.

•     Discretionary personal leave shall be limited to 3 consecutive days in any one school semester and to a total of five days during any school year.

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•     A notice of requested discretionary personal leave shall be submitted to the principal or supervisor for approval 3 days in advance of the anticipated absence.

•     In deciding to approve or not approve personal leave, the principal or designee shall consider the effect of the employee's absence on the educational program or departmental operations, as well as the availability of substitutes.

NON-DISCRETIONARY

Leave that is taken for personal or family illness, emergency, a death in the family, or active military service is considered nondiscretionary leave. This type of leave allows very little or no advance planning and will be granted to employees in the same manner as state sick leave.

 SCHEDULE LIMITATIONS

Discretionary personal leave will be granted on a first-come, first-served basis and will be subject to the following limitations:

the day before or after a school holiday  first or last day of a grading period   the first or last day of a semester  days scheduled for state assessment tests, professional or staff development

days STAAR testing

SICK LEAVE

 All employees shall earn eight equivalent workdays of local sick leave per school year, at a rate of one-half workday of each 11 workdays of employment. Employees in positions requiring 11 months of service shall earn eight and one-half equivalent workdays and employees in positions requiring 12 months of service shall earn nine equivalent workdays per school year.

 Previously accumulated state sick leave is available for use and may be transferred to other school districts 

in Texas. Leave shall be recorded in whole workdays, half workdays, or quarter workdays only, except when coordinated with family and medical leave taken on an intermittent or reduced-schedule basis or when coordinated with workers’ compensation benefits.

Sick leave may be used for the following reasons only: · Employee illness · Illness in the employee’s immediate family · Family emergency (i.e., natural disasters or life-threatening situations)  · Death in the immediate family · Active military service

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ATTENDANCE – REQUIRED

Some events have a mandatory attendance requirement for all faculty members.  The days/dates are as follows:

Back to School Night: September 5, 2013 Hornsby Carnival: May 2, 2014 Grade Level Event : Monthly

 Note: Other dates may be added throughout the school year. 

ATTIRE –StaffAll staff members are expected to dress professionally (business casual is appropriate). Proper grooming is required. Principal’s discretion may be applied in specific cases. For other dress code issues not specifically addressed, refer to the student dress code on the DVISD website

School T-shirts and jeans may only be worn on specified days:

Mon. = Hornsby T-shirts, Fri. =College/Grade Level Shirts

MEN : safe shoes (closed heel and toe), shirts must be collared tucked in, with belt

WOMEN : safe shoes (no flip flops), blouse or collared shirt, appropriate dress or skirt

Pants should be neat, clean and not overly distressed (holes and frays).

IDs must be worn and visible, except when removed for safety.

Body-piercing jewelry is prohibited except for rings, studs, or other traditional jewelry worn on

the ear.

Other piercings that contain jewelry must be removed and may not be covered by bandages,

tape, etc. 

BREAKFAST IN CLASSROOMS 

Teachers are expected to be in their classrooms to monitor breakfast service. A sack breakfast will be delivered for the appropriate number of students in class.  Instruction will begin at 7:35 am. Students can learn as they eat.

CELL PHONES 

Student may not use cell phones or other personal electronic devices (iPods etc.) during the school day.  If they are used, seen or heard, they will be confiscated. The teacher will pick up the item, label it, and secure it until it can be turned over to Ms. Krystal Perez. Items taken up must be delivered to the front office with a completed before the end of the school day. Be careful to secure any item collected from students as you are responsible for them.

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Confiscated phones will be returned to the parent/guardian when a fee of $15 dollars is paid. Be careful to secure any items you take up from students so that they are not removed from your possession. 

CLASSROOM MANAGEMENT/DISCIPLINE PROCEDURES

 Teachers are expected to maintain proper decorum and discipline in their classrooms. All teachers should have pre-arranged cooling off partners at their grade level for students to have a chance to recollect themselves. This gives the student an opportunity to be successful without receiving a referral as a step in the classroom management plan.  

For complete Matrix of Behavioral Interventions\\Hornsby-bdc\users\2013-2014YELLOW LEVEL BEHAVIORS / INTERVENTIONSBehaviors

Not turning in homework/ assignments Mild disruptions/talking Out of seat Non-compliance with classroom procedures/ routines. Arguments/disagreements between students. Not following directions, inattention, or failure to stay on task during class. Mild horseplay in the hallway or on playground or other school setting.   Gossiping

Other behaviors not listed, but interfere with classroom climate, quality of instruction, or are an issue of respect.

Actions before sending to office: Conference with student Parent contacts and conference. Classroom consequences applied to student. Buddy teacher for time out period.  Removal of student privileges. Conference with team on other options.

Possible Consequences Parent Contact In School Suspension Out of School Suspension (for multiple offenses) Restorative duty Detention (lunch or recess) Behavior Contract Other actions as deemed appropriate for behaviors. 

Appropriate to send to office after sufficient time and all consequences/options are used.Tier 2 & 3 Behavioral Interventions: Reference the SAT process. 

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If students are in the TRAC program, please call Mr. Fleming in Rm. 313 x6627, or call the front office(x3650 or x0) immediately if you need assistance.

 If a student is causing a major classroom disruption or is violent, abusive or otherwise out of control, the

office should be called immediately and a referral describing the behavior must be written.

 COMPUTER LABS

We have two computer labs.  The tech teaching lab is scheduled a large part of the day through technology applications. Please see Ms. Ashley Flores for special accommodations. The learning lab near the library is open for student and teacher use. Students should not be in the learning lab without a teacher present. Teachers can sign their class up for time in the learning lab. Ms. Ashley Flores will keep the learning lab schedule.   

COMP TIME

Comp time is no longer permitted as per DVISD Policy.

PARAPROFESSIONALS1. Paraprofessional may be asked to attend certain Certification trainings as required by the district.2. Paraprofessionals that choose to volunteer for school events do understand that they are volunteering 

their services.

COLLECTING MONEY    

When money is collected from students, it must be turned into to the campus secretary in the appropriate envelope by the end of the school day.  Never keep money in your desk or in the classroom and make sure that student know that no money is kept at school overnight. 

COMMITTEES

There are certain committees that meet throughout the year and they are designed as yearlong (Y) in the following descriptors. There are some committees which are event specific and only meet prior to and following the event.  These committees are designated as seasonal (S) in the following descriptors.  Meetings will be held in person, or via e-mail, depending on the needs of the specific committee.

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Hornsby staff members are required to participate in at least one yearlong and one seasonal committee. *The list includes but is not limited to:

 (Y) CAT Team:  Campus Advisory Team Committee.  Staff members are elected into this position.  Elected 

staff members serve a three year term.  Committee meets monthly (in lieu of one faculty meeting) after school and once during the school day in late spring to calendar campus events for the upcoming school year. The CAT team also develops the Campus Improvement Plan (CIP).

 (Y) Social Committee: Committee designed to offer encouragement and support to staff throughout the 

year by planning opportunities for recognition as well as highlighting special occasions or significant events such as: death/illness in immediate family, birth of child, etc. 

 (Y) Positive Behavior and Interventions Support:  Committee meets to coordinate recognition of students 

and reward programs.  (Y) Technology Committee:  Meets on an as needed basis on campus to make recommendations for 

technological applications on campus, review STAR Tech plan (district initiative), and help determine the technological needs of the campus as a whole.  

 (Y) Crisis Team:  The crisis team determines the potential impact of any crisis on the student body, school 

personnel, parents, and/or other schools.  Committee develops a plan of action for maintaining student and staff safety in times of crisis.  Membership is selected by principal.

 (S) Talent Show Committee:  Committee coordinates annual campus talent show. Duties involve auditioning 

student acts, sponsoring a group/act, helping with physical set up of program, coordinating rehearsals, etc.  

(S) Math/Science Night: This committee will work to support our math and science curriculum through vertical alignment as well as sharing ideas and teaching methods. Major events will include the science fair and the math/science night. 

(Y) Attendance Committee:  This committee will be working as a team to help Hornsby maintain the best attendance rate in the entire Del Valle district. Planning will include how to motivate and reward students as well as ongoing incentives for god attendance. 

(S) Wellness Committee: The over-all goal of the wellness committee is to encourage and support a healthy lifestyle and habits for students and staff alike. This will be done through activities like the weight-loss program as well as the Catch Night. 

(Y) Counselor Committee: The Counseling Advisory Committee will assist the school counselor with planning and coordinating services.  In order to deliver a comprehensive school counseling program, committee members are invited to:

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• Determine how the guidance curriculum will be used by classroom teachers during the school year.

• Assist in planning special events such as Red Ribbon Week and Career Week • Offer input on program design • Provide feedback on implemented activities • Serve as “ambassadors” for the school counseling program

*Please check with principal or campus secretary for updated listing of committees.

DISCIPLINE REFERRALS

 All information recorded on referrals should be pertinent and professional.  Refrain from making judgments.  Do not use inflammatory or emotional language—even if you are upset.  You should be stating facts that occurred and not using your opinion on what happened. Remember, this is official documentation and may be seen by many people, including the parents/guardians of the student.  

Use one referral per student.  Refrain from including other student’s names in the referral. Classroom behavior expectations and procedures should be posted in the classroom. 

 After completing the referral, it must be submitted via Skyward.

DUTY HOURS and DUTY ASSIGNMENTS

 Classroom teachers’ regular duty hours are 7:30 AM to 3:30 PM.  Teachers need to pick up students by or before 7:30am.  If staff needs to leave the campus during the school day, they are required to sign out in the office.  This is to help us reach staff members in the event of questions or emergency contact.

 Paraprofessionals will work a 7:00 – 3:30 day, unless notified otherwise.Hourly workers must clock in using the Kronos time clock located in the office.  In the event the time card is 

misplaced, you must sign in manually on the computer, with the help of the secretary.  An administrator will review the reports for duty on a weekly basis.

 MORNING DUTY ASSIGNMENTS

Morning Duty begins at 7:00am for administrators and TAs and at 7:10am, on a rotating basis, for other staff members assigned.

ELECTRONIC EQUIPMENT

Please see the librarian to check out equipment for the school year and for the summer. 

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EMAIL

Be careful when forwarding and replying to emails that include confidential student information (Refer to FERPA Guidelines). Please be mindful of not replying to all in staff messages unless it is absolutely necessary.

 Please be aware that all email is public record and subject to review and that deleted emails may be

retrieved as necessary by DVISD Technology Department.

Communication to staff will go out through the day, all staff members are expected, at a minimum, to check their email before school, during conference, and then after school prior to leaving.

EMERGENCY AND SAFETY INFORMATIONACCIDENTS AT SCHOOL 

If a student in your care should accidentally get hurt, please take or send him to the nurse’s office.  If the situation is severe, contact the office immediately (dial “3650”) with your location, situation and the student’s name. If no one is available, and it is an extreme situation, call 911. 

Teachers must report work related injuries to school secretary. 

CLASSROOMS

Teachers should have their door keys with them at all times. When leaving the room with your class, please lock the door behind you.  Windows in doors are not to be covered or obscured during the school year. Check to be sure all outside windows are closed and locked at the end of the day.

 

CPS                                          CHILD PROTECTIVE SERVICES

 The Texas Family Code §261.101 requires professionals to make a report within 48 hours of first suspecting abuse, neglect or exploitation of children.

 *Call 911 or your local law enforcement agency if the situation is an emergency. Any person having a reason to believe that a child may have been abused or neglected is mandated to 

report this information to the appropriate agency within 48 hours of the initial suspicion

It is NOT necessary for staff to make multiple CPS reports regarding the same incident UNLESS different staff members have different information regarding the incident. If multiple reports ARE made, whenever possible, collaborate with other staff members to obtain the CPS reference number they received for their call and report this number to the hotline worker who takes subsequent calls about the same incident”. 

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HOW TO REPORT: You may call the Abuse Hotline toll-free 24 hours a day, 7 days a week at 1-800-252-5400 or you may fill out your report online at www.txabusehotline.org.  Teachers/Staff may report anonymously, with full disclosure, or with assistance.  

After making a report, inform Dr. Bashara as soon as it is submitted. The school counselor is available to assist during this process but it is not required. 

CRISIS, STUDENT RELATED  

If you believe someone is in crisis call the front office and ask for either Mr. Warden or an administrator, let them know that it is an emergency.  Do not leave the student alone. If needed, send someone else for help.

DRILLS         

 An administrator will orchestrate bus evacuation, weather, fire and safety drills.  Please follow instructions and keep students as comfortable and quiet as possible.

All teachers should have a binder sleeve with a red and green card in it. If you do not have one, please ask Gracie in the front office.  A class list and parent contact sheet should be in the sleeve. These will need to be updated periodically through the year. If you teach more than one class, you should have class lists for each class that you teach.  Whenever a drill is performed, the red and green cards should exit the building with you.  

LOCKDOWN

 In the event of an extreme emergency in or near the school, it may be necessary to “lock down” the school.  In this event, an administrator will announce over the loud speaker that we are in lock down. 

 Immediately check to see that doors are closed, locked and the window(s) covered and lights turned off.  Students are to sit along the wall out of sight in silence.  CELL PHONES ARE NOT TO BE USED. If students call parents and they arrive at the school, they WILL NOT BE ADMITTED. Do not open your door for anyone until given the all clear by an administrator.

 LOCK DOWN/BOMB THREAT etc.

In the event of a lock down you will be asked to lock doors and windows and place students in the least approachable area. Administrators may enter your room with their keys to determine specific needs.

  BOTH OF THESE SITUATIONS MAY BE PRACTICED AT ANYTIME DURING THE SCHOOL YEAR TO ASSURE

EVERYONE IS FAMILIAR WITH THE EMERGENCY PROCEDURES. 

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SECURING PERSONAL PROPERTY

Classrooms should be locked when not occupied. Please secure your personal items; this includes purses, cell phones and keys. 

 STUDENT MEDICATION

All medication is dispensed through the nurse’s office.  The only exceptions are prescribed inhalers for asthmatic students who need to take the inhaler with them on a field trip- at which times the teacher should manage the medicine.

WEATHER

In the event of inclement weather, please check with local news stations as well as the district website for any information.  The phone tree will be used to communication any information with the staff. 

FACULTY MEETINGS

RESPECTED DAY- Faculty and other staff meetings will be held as needed on Wednesdays at 3:00 p.m.  Please do not schedule appointments or other commitments on Wednesdays. 

FIELD TRIPS/ACTIVITIES/EVENTS 

Requests for field trips taken during the school day must be submitted to the principal at least 20 days prior to the trip.  The school secretary must also have a 15 day notice as she will coordinate transportation with our district director of transportation.                

FUNDRAISING CRITERIA

FOOD SALES: In general, food sales are restricted to after school. Meals (i.e., breakfast tacos, lunch plates, hot dogs, etc.) cannot be sold to students without express permission of the principal.  Sale of these items is restricted to staff only.  Junk food items (candy bars, lollipops, candy, chips, sodas, baked sweets, etc.) are not acceptable for sale to students. NOTE: Items of reasonable nutritional value may be sold with administrative approval.

 Students may not set up their own businesses. e.g. selling candy. Sales/Orders: When taking orders, sales may last 2 weeks, but you must include delivery date on your

Master Calendar Request.

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FUNDRAISING EVENT/ACTIVITY CHECKLIST

_____Check Master Calendar through Outlook _____Fill out Master Calendar Request Form  _____Fill out DVISD Fund Raising/Sales Activity Application _____You must have form signed by the campus secretary before turning it in with Master Calendar 

Request _____Receive signature/approval of the principal 

GRADING & STUDENT WORK

A minimum of two grades will be recorded each week. A minimum of three assessment grades must be recorded each grading period. No one test or assessment grade may count more than 20% of the six-week grade. Assessment grades may include projects, presentations, etc.   Grade weighting: 60% assessment and 40% practice. [Homework is to be comprised of 5% of the practice

grade.] Teachers will maintain an electronic grade book that is accessible to parents, administrators, counselors, and 

coaches. A specific code, “M”, will be used to indicate that an assignment is missing. 

DAEP ASSIGNMENTS

You, the teachers of record, [the teacher(s) to whom the student is assigned at the regular campus] are required to provide daily assignments for students assigned to DAEP.  If the assignment is not appropriate for an off campus classroom, an alternate assignment must be provided. If a student is placed at DAEP, Dustin Warden will help to coordinate materials that need to be sent and will collect completed materials from the DAEP staff.   Grading will be taken care of by the DAEP teachers for Core Content Areas.  MAKE-UP WORK        

Make-up assignments or tests shall be made available to students after an absence or a failing grade. Teachers shall inform their students of the time allotted for completing make-up work.  Students absent for one day shall be given two days to make up work; students absent two or more days shall be given one day for each day absent.  However, students are responsible for obtaining the assignments and for satisfactorily making up the work within the allotted time. Teachers shall make homework assignments easily accessible to students.  

Grade levels will have established redemption policies that include make-up work. 

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PROGRESS REPORTS / REPORT CARDS

Hornsby Dunlap Elementary School will issue report cards every nine weeks.  Progress reports will be issued every four weeks. Teachers are required to record at least 2 grades per week. Formative and checkpoint grades should be a part of long term projects.  It is critical that you maintain a good, comprehensive record of the student's progress.  At any time, parents should be able to approach you about their child's progress/average in a course and you should have it readily available. Parents are encouraged to view student's grades via the internet.  The report card and progress reporting periods are as follows:

09/25/13 – Progress Report 10/30/13 – Report Card12/04/13 – Progress Report 01/22/14 – Report Card02/19/14 – Progress Report 04/02/14 – Report Card05/07/14 – Progress Report 06/06/14 – Report Card

 GUEST SPEAKERS & VIDEOS

 Teachers must clear all guest speakers and class visitors with the principal at least 24 hours prior to the expected visit.

 A request must be submitted to the principal stating the film and the date to be shown as well as the 

justification for the film at least 48 hours prior to the intended showing.  Film clips to support your lesson are an exception to this request.  Reward & entertainment videos MUST be approved prior to their showing.   

IMPORTANT PHONE NUMBERS

 ADMINISTRATIVE ASSISTANTS

Gracie Martinez, Campus Secretary  x3668 Krystal Perez, Front Office Assistant x3650 Amy Arredondo, Registrar/PEIMS Clerk x3657 Nina Reyes, Community Liaison x3669 (on campus Monday and Thursday)                                     

PRINCIPAL / INSTRUCTIONAL ADMINISTRATOR/ ASSISTANT PRINCIPAL 

Mary Bashara  x3660  TBA x3673 Liz Tamez x3653 

COUNSELOR

 Dustin Warden x6620                      

NURSE

Ms. Jeffers x3656 18

TRAC

Ms. Fleming x6627 Mr.  Plant  X6627

*Contact the FRONT OFFICE for immediate assistance, x0        

21st Century Grant Coordinator

Jennifer Corrigan x3661

INSTRUCTIONAL TIME / STUDENT CHECK OUT

At HDE, we teach “bell to bell”. Parents must “check out” their child in the office when removing a student earlier than 2:45 PM.  Teachers may release students only if they receive a note or other contact from the office by or before 2:00PM.  Parents who go directly to the classroom should be asked to stop by the office first to sign out their child.

KEYS & SWIPECARDS

 Teachers will be issued classroom keys by the school secretary.  Teachers will also receive a swipe card that allows you access to the building through particular doors.  Classroom door key, file cabinets, teacher desk key, and classroom cabinet keys are all dispersed together. Reports of lost keys should be made to principal’s secretary who is required to report to the superintendent.    

LEAVING CAMPUS DURING THE DAY

 Hornsby staff must sign out if they leave campus at any time during the school day (between 7:30 AM – 3:30 PM), and they must also sign back in upon their return.

MAILBOXES & VOICEMAIL

 Each staff member is assigned a mailbox and a voicemail box.  Please check both daily.  Telephone messages will be forwarded to classroom voicemail.

MASTER CALENDAR

 The master calendar is a living document that logs every activity planned for the school year.  Activities include practices, meetings, athletic events not on approved individual sport schedules, ceremonies, performances, guest speakers, pep rallies, etc.  A master calendar request must be prepared for any and all activities on campus even if being held in your own classroom.  

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Requests to the campus secretary must be submitted at least 15 working days prior to the planned activity. NOTE: Larger events may require more than 15 days. Plan accordingly. 

MEETINGS

 Professional staff members are required to attend a variety of meetings that decide the instructional programs for students, including but not limited to, ARDs, 504 Meetings, LPAC, and SAT meetings. Teachers are required to follow the meeting schedule for PLC and interdisciplinary team meetings. 

PASSES / STUDENTS LEAVING CLASSROOMS / NURSE PASS

 Students are expected to be in the classroom during class time. Students MUST have a pass if they are unaccompanied by their teacher. When a student leaves a classroom a generic pass should be used to signify where they are going.  The pass can be reusable and writeable (restroom, library, etc.) or be a red plastic pass that is always used for the restroom or library.   

Please follow Ms. Jeffer’s guidelines for sending a student to the nurse. Teacher must use the NURSE PASS provided except in emergency situations. The NURSE PASS helps identify the student and concern more efficiently. 

Parking

All staff will park in either the large parking lot in the back or in the small one by the Pre-K and Kinder wing.  Only designated administrators and office staff members will use the parking lot near the front office. A portion of this parking area will be designated for visitors. 

RECYCLING & ENERGY CONSERVATION  

 We will continue the Recycling program here at Hornsby. Hornsby earns money for its paper recycling. Once a week students will come pick up your paper and cardboard recycling from outside of your classroom. There will also be can and bottle recycling bins in all staff work rooms and the teacher’s lounge. Please continue to recycle your water bottles and soda cans in these areas. 

 Our District has set a goal for every campus to reduce its energy consumption. There are not set rules 

concerning refrigerators and microwaves as of yet, however, we highly encourage teams to share these items. Personal items that do not need to be plugged in (microwaves, coffee pots) should be unplugged unless they are in use.  If there is nothing in your refrigerator, unplug it over the weekend. Also, be sure to double check the air conditioner/heater controls in your classroom before you leave in the evening. Do not leave controls all the way up or down. Turn off all lights, television and computer monitors before leaving your room. Also, be very mindful of the projectors, not only do these take energy to run, but the bulbs will burn out when they are left on unnecessarily.  These bulbs are expensive and may be hard to replace.  

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STUDENT ASSISTANCE TEAM (SAT) INTERVENTION PROCESS

The SAT Process is being updated. More information will be added and trainings will be conducted by our RTI Teachers. 

 Student Academic Referral System: It is often the classroom teacher who is the first person to notice that a 

child is having a problem or may have special needs.  Hornsby has a process where students' needs are reviewed, discussed in a professional forum, and recommendations are made to meet the child's needs.  In order to initiate the process, the teacher will need to fill out a Student Referral Form (SRF).  This form can be found in Eduphoria.  Please follow the SAT process that has been developed by the district.

 Student Assistance Team: This is a committee of professional staff members who meet regularly to 

review and make recommendations for interventions for students who are referred.  Remember that you are the best advocate for your student. 

SMOKING & TOBACCO USE    

 Del Valle ISD is a smoke-free school system.  Smoking or use of any tobacco products is not allowed on school property.

STAFF DEVELOPMENT

 ON CAMPUS

 See the District Webpage, under District Services and watch for emails from principals and grade level leaders.  Staff development days are mandatory. 

 LOCAL

 Before any reservations are made or fees paid by an employee, the employee’s supervisor, principal, and the superintendent must give approval.

 TRAVEL

 Before any travel expenses (that one expects to be reimbursed for) are incurred by an employee, the employee’s supervisor, principal, and the superintendent must give approval.

STUDENT DRESS CODE

 Upon arriving on campus, students are expected to be in dress code and to maintain that standard until they exit the building at the end of the academic day. Note: The academic day includes any after school tutoring, enrichment program, etc.

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Students are to exhibit basic cleanliness and grooming that will not be a health or safety threat to themselves or to others, students or staff members.  The District prohibits any clothing or grooming that in the principal’s judgment may reasonably be expected to cause disruption of or interference with normal school operations.

The entire staff is responsible for monitoring dress code and behavior expectations. Additional and more specific information is available on request or you mat refer to the DVISD website.S 

STUDENT SUPERVISION

Students are never to be left unattended and unsupervised.  In the event of an emergency, please notify the office. You can be held personally liable when leaving students unattended. If you notice a group of students that are not supervised, please dial “3650” to notify the office.  

It is imperative that every staff member follows the campus schedule and adheres to designated timeframes. For example, we cannot expect special area teachers to supervise multiple grade levels during transition times. Being late for pick up times constitutes failure to supervise your students. During all transitions, the students should be continuously monitored. 

OFFICE VISITS

Because we do not want students to be unsupervised, please do not send students directly to the office for any reason. If you have a student who you would like to read to an administrator or other adult, please contact that person directly to work on what time would work best. If you are experiencing a behavior challenge, please call the office at “3650”.

SUBSTITUTE TEACHER PLANS

 If you are unable to come to work due to illness or a personal matter, please let us know as soon as possible.  Call SubFinder and email the school secretary and principals.  Teachers are required to maintain a sub-folder. SubFinder has a screen where specific instructions can be left for your sub.       Reminder:       anything    recorded in this space is public record.

Teachers will be given two folders to use for substitute plans. Each folder needs to have matching, generic information about your class.  The folder should contain the following items: 

1. Updated seating chart2. Daily schedule3. Phone lists specific to your class (Sped teacher, Assistant Principal, Team Leader etc.)4. Student dismissal procedures along with bus numbers.5. Breakfast and lunch procedures6. Attendance Sheet

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7. Split Class Schedule – in the event that a substitute does not fill your position, it may be necessary to split your class among your grade level.  Please create a document that lists each of the teachers on your grade level and the name of each student who would be going to that teacher if the need to split your class arises. Along with the student name, you should include how that student goes home as well as any special considerations (speech schedule, other regular pull-out, etc.) that are needed for that individual student.  

In addition, the YELLOW folder will be used in case of an emergency.  These plans should be created and saved for any unforeseen emergency that may come up and would result in absence.  We do not normally promote worksheets as a primary instructional delivery model; however, for emergency plans several packets of work would be appropriate.

These completed YELLOW folders will need to be turned into Ms. Krystal Perez in the office by the end of the second Friday of school, September 6, 2013. 

The other GREEN folder will be kept in the teacher’s possession.  At anytime you know you will be absent please complete the appropriate, detailed plans outlining that day for your substitute.  Please be sure to include adequate information for all activities and work as well as any materials that will be needed by the substitute teacher.  If you know you will be absent it is your responsibility to make sure the GREEN substitute folder is turned into the office the day before your absence.  There will be a designated box for you to leave your sub folder in.   

SUPPLIES

Staff is issued basic supplies such as tape, pens, clips, chalk, etc.  Copy paper, construction paper, and bulletin board paper is stored for your use in the workroom. Per principal approval, staff may receive additional supplies from principal’s secretary. 

TARDIES

Any student, who is not in the gym or the cafeteria when you pick up your class at 7:30am, should come to class with a tardy pass. Please be mindful of these students and make sure they have an opportunity to pick-up a breakfast.  

TEAM HANDBOOK

Each grade level should keep a handbook. The handbook can be stored in the team leader’s room. It will serve as a reference for the team, as well as administrators, and can be updated throughout the year.  

Items to be included in the handbook include, but are not limited to: Daily Schedule:  The times will you teach core subjects within your teaching blocks?  

For example, if you are blocked from 8-10 you could have:

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8:00-8:20 – phonics

8:20-9:20 – Language Arts – whole group and centers

9:20 – 10:00 – Math Whole group lesson

Behavior Management Plan:  Describe the behavior plan your team teachers use.  Explain the classroom 

steps that are used prior to a referral being written.  Remember, one of those steps should be parent phone 

call for disruptive and work related behaviors. Ensure that plan is in sync with PBIS campus expectations.

Assigned committees: A simple list of committees and who attends which one.  

Personal Contact Information: A list of personal phone and e-mail contact information for each person. 

Grade Level Overview:  A brief paragraph description for each of the four major content areas. This would be 

great information to share with parents at the open house, giving an idea of the subject matter that will be 

covered through the year.   

Grading, Corrected, Late, & Make-Up Work Policies: What are your grade level grading policies?  Do you 

deduct for corrected, late or make-up work?  We want consistency among your team with these procedures.  

Homework and Late Work Policies: What are your homework policies? How long do you expect the students 

to work on the homework that is assigned?  Do you have grade penalties for incomplete homework? 

Student Supply List:  Just a running list of school materials that you ask the students to bring.  This can be adjusted through the year to create a more accurate list of materials that we ask students to have.  Please remember cost of the materials when you are thinking about what would be helpful for the students to have. 

 TECHNOLOGY REQUEST    

 Technology work orders are completed through Eduphoria. Please follow the instructions on the website and include all pertinent information. 

TEXTBOOKS – TEACHER RESPONSIBILITY

 Teachers:1. Must keep an accurate record of all textbooks received and/or issued to students.2. Must keep a record of the textbook number stamped on the inside cover of all books issued to each 

pupil.3. Conduct periodic textbook inspections as required by the assistant principal.4. Ensure that all textbooks have the name of the student in the appropriate place.5. Must notify the parent when first becoming aware of any textbook that is lost, destroyed, or 

damaged.6. Must return all surplus textbooks to the assistant principal.  Surplus textbooks are defined as any 

extra textbooks in the classroom.  For example, if a class has 22 students and each student is eligible to have a textbook but the teacher keeps a classroom set of 25, the teacher is in violation of State rules governing textbook quotas.

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7. Must arrange all textbooks for inventory at the end of the school year.8. Must check the textbook number and condition of the textbooks as they are returned by students.9. Account to your grade-level leader for all teacher’s editions and kits in the same manner as pupil 

books.10. Teachers/Grade Level Teams can be held financially responsible for lost textbooks.

 Ms. Tamez will coordinate textbooks, if you have any questions or concerns please contact her.  

TUTORING

  Students may be required or may volunteer to attend after school tutoring with tutors or teachers to receive extra instruction. A more complete schedule will be developed through the year and communicated with teachers. Tutoring will take place after school until 5:00pm on designated days. Buses will be provided by the district for all eligible students. Teachers will clock in a 3:30pm and promptly clock out at 5:00pm. If teachers are not available for tutoring, they should find a qualified teacher to substitute so that consistent interventions may continue.

WEEKLY PLANNING GUIDES  Weekly planning guides for all courses must be completed and saved to the PLANNING GUIDES folder on the 

Y-drive by Monday at 8:30AM and a copy placed Gracie Martinez boxed in the main office for administration to review.

Ask your grade level leader for further instructions.

WRITING ACROSS THE CURRICULUM

 All grade-levels should work with their students to ensure that they are becoming proficient writers. Non-negotiable items include:

Capitalization

Punctuation

Sentence Structure (1-2)

Paragraph Development (3-4)

Multiple Paragraph Paper Development (3-5)s

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