hornet commons building emergency action plan

Hornet CommonsBuilding Emergency Action Plan

Public View

Maintaining an effective building coordinator program helps to ensure the safety of employees, students, and visitors in the event of an emergency.

Revision Type Annual Review of BEAP Update BEAP Information Update Building Coordinator/Floor Marshal(s) Other

DESCRIPTION OF REVISIONSNew buildings

Josh Jones [email protected] 10/7/2021

Reviewed/Updated by Email Date

Josh Jones (916) 226-3282

Building Coordinator Phone

Meysee Vang 11/2/2021Approved by Risk Management Date

Page: 1


Introduction

In compliance with California State University Executive Order (EO) 1056 which guides campuses on developing and maintaining an emergency management program (Building Emergency Action Plan) that will be activated in an event of an emergency.

A Building Emergency Action Plan (BEAP) is a safety plan in which faculty, staff, students, and guests need to follow in an event of an emergency. This plan is a supplement to the comprehensive Sacramento State Emergency Operations Plan. The following emergency response information is provided with the understanding that all situations in a critical incident cannot be predicted, but this information will assist in establishing the minimum emergency preparedness procedures training for all personnel in our building.

The following emergency response information provided is intended to be used as guidelines only.

Always remember, the first priority is the safety and protection of life.

In accordance with the guidance in the Sacramento State Emergency Operations Plan, this plan will bereviewed and updated annually.

Annual training on this plan should include all key staff members and building occupants to provide themost effective Emergency Preparedness.

This Building Emergency Action Plan (BEAP) is intended for use by all Departments that occupyUniversity facilities and should be completed as an overall building plan, including all Departments andareas of the building.

Additional Resources

The Sacramento State Emergency Notification System (ENS) ENS is a mass notification system thatautomatically sends emergency messages to Sacramento State e-mail addresses and telephonenumbers during an urgent situation that has the potential to affect your health and safety.

o Opting in is voluntary, but you are strongly urged to opt-in and provide your personal contactinformation, as it may prove to be the most direct way to reach you in a campus emergency.

o Students, faculty and staff may choose to be contacted by the ENS system by cell phone, textmessaging, personal email and/or home telephone.

Risk Management Services Safety Hotline 82020 is for reporting potential health and safety hazardswhich may put the campus community at risk to injuries.

If you have any questions or suggestions regarding this document, please direct them to:

Todd Dangott, Emergency Management Coordinator, (916) 278-7233, [email protected].

Page: 2

https://www.csus.edu/campus-safety/police-department/news-alerts/emergency-notification-system-ens.html

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General Instructions for all Emergency SituationsCALLING 9-1-1 (916) 278-6000 from cell phone

Get out of immediate danger and stay calm.

In the event of a fire, or if you feel the building’s occupants are in danger:

1. Activate the building’s fire alarm system BEFORE calling 9-1-1.

2. Evacuate the building immediately!

3. Refer to the Evacuation Procedure / Building Maps section within this document for additionalevacuation information.

To report any police, fire, or medical emergency, call 9-1-1 from any campus phone ((916) 278-6000 from cell phone).

When calling 9-1-1: Stay on the line with the dispatcher.

Provide the address of the building involved and your exact location. This is especially important if youare calling from a cell phone.

Building Name: Hornet Commons

Provide a thorough description of the incident to ensure that proper resources are dispatched.

When providing a description of an individual, describe from top (head) to bottom (feet).

Do not hang up until the dispatcher directs you to.

Page: 3


MEDICAL EMERGENCIES

FIRE/SMOKE

HAZARDOUS MATERIAL SPILLS

VIOLENCE AND THREATS

WHEN IN DOUBT…

DIAL 9-1-1 FROM ANY CAMPUS PHONE (916) 278-6000 from cell phone

Identify yourself, your location, the location and type of incident, and if an evacuation is underway. Answer any questions and do not hang up the phone until the operator is finished.

The nearest automated external defibrillator (AED) is located: Police Department, 1st floorView AED Location Map

IMPORTANT PHONE NUMBERSFOR AN ACTUAL EMERGENCY, DIAL 9-1-1

From any campus phone, 9-1-1 is directed to Sacramento State Police

For an emergency on campus (916) 278-6000 (from cell phone)*

Sacramento State Police Department (916) 278-6000 / 8-6000 from campus phone

Risk Management Services (916) 278-6119

Campus Safety (non-emergency) Hotline (916) 278-2020

Facilities Operations and Maintenance (916) 278-6242

Student Health and Counseling Services (916) 278-6461

Women’s Resource Center (916) 278-7388

Pride Center (916) 278-3940

* It is highly suggested that you program the Sacramento State Police Department’s dispatch phone number(916) 278-6000 in your cell phone. Dispatch handles both emergency and non-emergency calls 24/7.They can direct all emergency services to the exact campus location quickly and efficiently.

Office for Equal Opportunity (916) 278-5770

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https://www.csus.edu/administration-business-affairs/risk-management-services/_internal/_documents/aed-locations.pdf








BUILDING EVACUATION PROCEDURES

Building: Hornet Commons

Primary Assembly Area: East Parking Lot

Secondary Assembly Area: South Parking Lot

Tertiary (3rd) Assembly Area: Southwest Parking Lot & Lot 7 (4th Assembly Area)

Area of Refuge: Elevator lobby of the 2nd, 3rd, and 4th floors

EvacuationEvacuation is total building or partial building evacuation due to conditions making it no longer safe to remain inside a building or a specific area in a building. This level of evacuation requires occupants to move out and away from the building being evacuated.

Prior to ExitingAfter being notified to evacuate, STOP all work activities and evacuate immediately. Securely close departmental and office doors behind you. You may choose to lock your doors to prevent property theft (the Sacramento State Police Department has keys to campus buildings and rooms if access is necessary). Remember that you may not be allowed back into the building for an extended time.

Evacuation Routes/Exiting the BuildingDuring an emergency evacuation, use the nearest door or stairway if available. Each employee needs to be aware of at least two exit routes in their main building in the event one is compromised.

All campus buildings over one story high must have building evacuation signs posted on every floor. The signs must be posted at all stairway and elevator landings and immediately inside all public entrances to the buildings.

Assembly AreaAfter exiting the building, all faculty, staff, students, and visitors should follow the evacuation route to the pre-arranged assembly area. It is important to have both a primary and secondary evacuation point, and if possible, a tertiary assembly point. All assembly areas should be at least 500 feet from the incident scene. Be sure to list all buildings in which department members are assigned space and the corresponding assembly in the table above.

The primary assembly area is the location to complete an initial roll call of building occupants and to determine if utilizing the secondary or tertiary assembly area is more appropriate.

Floor Marshals (or their alternates) are required to conduct the roll call, and to report the roll call results to the Building Coordinator (or designee), who can then provide the information to first responders.

For classroom buildings where classrooms are in use, the roll call responsibility is delegated to the classroom instructor, who will then report the information to the Floor Marshal, who will provide the information to the Building Coordinator. This means that floor marshals and building coordinators should always have updated building rosters at their disposal.

During a large-scale evacuation, your building's assembly area may not be available; follow directions of emergency personnel to a safe alternate location.

Page: 5


Critical Equipment OperationThis facility currently has no critical equipment operation or shutdown requirements.

(Note: Safety is a top priority Sacramento State and there are no critical operations worth risking one’s welfare. If you believe your department has critical operations requiring an employee(s) to remain in the building during an evacuation, please contact Meysee Vang to develop this section of the plan.)

Notification of EmergenciesOccupants will be notified of emergencies by the sounding of the installed fire alarm system or occupants may receive verbal notification of an emergency.

Re-entering the BuildingAfter evacuating the building, DO NOT RE-ENTER BUILDING. Public Safety will determine when it is safe to re-enter the building and will inform the Building Coordinator if applicable. The Building Coordinator will then give the “all clear” to return to the building.

People with disabilities (mobility-impaired), access or functional needs Report to the Floor Marshal for assistance.

Alert the Floor Marshal of any specific information that will assist in safe evacuation.

Do not use elevators when you need to evacuate.

If unable to evacuate, move to an Area of Refuge near your location which can include a fire-rated stairwell. An area of refuge is a designated location within a building specially designed to hold people safely during an emergency when evacuation may not be possible or is otherwise unsafe.

Evacuation/stair chairs Stair chairs are located on campus in various locations. (View Map)

Stair chairs are designed to aid those who require assistance to evacuate.

Remember that not all situations require evacuation and that areas of refuge may be a better alternative.

Do not use elevators when you need to evacuate.

Page: 6

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https://www.csus.edu/compliance/risk-management/_internal/_documents/evacuation-chair-locations.pdf




SHELTER-IN-PLACE GUIDELINES

Building: Hornet Commons

Primary Relocation Site: Inside Residence Hall Rooms

Secondary Relocation Site:

Shelter-in-PlaceShelter-in-place is used in emergency situations where hazardous materials have been released into the atmosphere or in emergencies related to civil unrest, violent demonstrations or active shooter.

Notification of Building OccupantsThe University notifies its community of an emergency using the ENS system. However, due to the fast moving nature of the event, it may not be possible to notify building occupants in a timely manner. Therefore, shelter-in-place may be prompted by the signaling of sirens, loud speakers, or notification from building managers, Building Coordinator, Floor Marshals or other building occupants that are aware of an immediate danger.

If you feel your safety is jeopardized and sheltering in place is an appropriate strategy giving your circumstances, you do not have to wait for an official notification.

Strategies for effective Sheltering-in-Place If possible, identify room(s) for sheltering in place. Rooms should have limited number of windows and

vents, and may contain essential disaster supplies such as non-perishable foods, bottled water, battery powered radios, first aid supplies, flashlights, extra batteries, duct tape, plastic sheeting, and plastic garbage bags. Choose rooms above the ground floor with adequate space for everyone to sit and a hard wired telephone available.

Once notified, seek immediate shelter. If it is safe to do so, head to the designated shelter in place room(s). In some situations, you may be asked to remain at your workstation, and in others, to relocate to a pre-determined location.

DO NOT use elevators as a shelter.

Close all doors and windows. Lock them if available. If there is a danger of explosions from outside, close all curtains, shades, and blinds.

Write down names of everyone in the room, and call Sacramento State Police Dispatch to report who is in the room with you, and their affiliation with your business (employee, visitor, client, or customer).

Remain in sheltered area until emergency personnel notify you that it’s safe to leave.

When given the all clear, open windows and doors, turn on HVAC and ventilation systems. Go to designated assembly area to discuss the next plan of action based on information received from emergency response personnel.

Page: 7


Shelter-in-Place for Persons with DisabilitiesIndividuals with mobility impairments have the option of sheltering within an Area of Refuge.

NOTE: An area of refuge is a location in the building designed to hold occupants during a fire or other emergency, when evacuation may not be safe or possible. Occupants can wait there until rescued. If the designated Area of Refuge is unsafe, report alternate location to the Command Center via two-way radio or cell phone to receive instructions to the nearest safe location.

Safety AssessmentAfter an all clear has been given, building occupants should contact supervisors or other appropriate individuals to inform them of their safety and location.

Event or Meeting AnnouncementPrior to the start of any event, an announcement should be made to inform attendees of the emergency exits and the primary Assembly Area. Suggested announcement wording is:

Please note that emergency exits are located (…point out specific location for this venue...). In the event of an emergency or fire alarm, please proceed quickly and calmly out the nearest emergency exit and meet at the (….point out Assembly Area…).

In the event that requires Shelter-in-Place, show occupants where and how to shelter in place. Follow the SHELTER-IN-PLACE GUIDELINES, starting on page 7.

Page: 8


BUILDING EMERGENCY CONTACT INFORMATION

NOTE: Performing first aid or CPR are voluntary (unless it is part of your job duty) and will be covered under the Good Samaritan Law.

This table is a listing of all assigned emergency personnel (building coordinators, floor marshals, and any alternates) in this building.

Building Coordinator Josh Jones First Aid CPRTeam Member First & Last Name First Aid or CPR Trained

Building Coordinator Jeff Hill First Aid CPR Team Member First & Last Name First Aid or CPR Trained

Area Coordinator (East Lot) Erin Stutz First Aid CPRTeam Member First & Last Name First Aid or CPR Trained

Area Coordinator (South Lot) Taylor Macias First Aid CPRTeam Member First & Last Name First Aid or CPR Trained

Area Coordinator (Southwest Lot) Nicolas Rivera First Aid CPRTeam Member First & Last Name First Aid or CPR Trained

Area Coordinator (Lot 7) Uvette Vernon First Aid CPRTeam Member First & Last Name First Aid or CPR Trained


QUICK INCIDENT RESPONSE GUIDEType of Emergency Emergency Description Action Type

Evacuate vs. Shelter-in-Place

Earthquake A significant earthquake strikes the area

Shelter-in-Place

Evacuate only if there is significant structural damage

Fire A fire breaks out inside the building Evacuate

Gas Leak / Explosion A gas line ruptures either externally or internally causing gas to escape and / or leading to an explosion

Shelter-in-Place if the leak is outside the building

Evacuate if the gas leak is inside the building

Water Damage A pipe bursts causing water to leak onto a floor or create a flood; possible electrical hazard.

Evacuate the damage area. May not be necessary to evacuate entire building

Civil Disturbance Riot or civil unrest in or around the building or neighborhood

Shelter-in-Place

Bomb Threat Notification of the possibility of a bomb or suspicious package in or near the building. Includes the actual discovery of a bomb or suspicious package by Law Enforcement

Evacuate the area

Gunman / Active Shooter A gunman is in or around the building

Run. Hide. Fight depending on the situation

Biological Release Hazardous biological materials are released externally near the building or inside the building

Outdoor release: Shelter-in- Place

Indoor release: Evacuate

Chemical Release Hazardous chemical materials are released externally near the building or inside the building

Outdoor release: Shelter-in- Place

Indoor release: Evacuate

Radiological Release Radiological materials are released externally near the building or inside the building

Outdoor release: Shelter-in-Place Indoor release: Evacuate

Nearby Neighborhood Emergencies

Apartment house fire in neighborhood; robbery / shooting near campus; major accident

To be determined by incident

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Page 13



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Page 14

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or materialsamples for color reference.

ALL RIGKTS RESERVED



lt is not tobeshownto anyoneoutside of your organization nortobe reproduced,copied or exhibitedineny fashion.

Page 15

hornet commons building emergency action plan

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