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University of Waterloo

REPORT FOR

[UNDERGRADUATE/GRADUATE/AUGMENTED]

ACADEMIC PROGRAM REVIEW

DEGREE (S)IN

[PROGRAM]

VOLUME I – SELF STUDY REPORT

[DATE/MONTH/YEAR]

Self-Study Report – [Name of program under review]

TABLE OF CONTENTSTABLE OF CONTENTS..................................................................................................................................2

1. BACKGROUND....................................................................................................................................41.1 Program’s History............................................................................................................................................ 41.2 Program’s Goals................................................................................................................................................ 41.3 Assessment of Program.................................................................................................................................. 41.4 Program Offered............................................................................................................................................... 41.5 Description of Fields Offered – for Graduate Programs......................................................................41.6 Previous Program Reviews........................................................................................................................... 41.7 Self Study Process............................................................................................................................................ 5

2. HUMAN RESOURCES..........................................................................................................................62.1 Department/Program.................................................................................................................................... 62.2 Faculty Members.............................................................................................................................................. 62.3 Staff Members.................................................................................................................................................... 4

3. RESEARCH.......................................................................................................................................... 53.1 Research Output............................................................................................................................................... 53.2 External Research Funding........................................................................................................................... 53.3 Graduate Supervision..................................................................................................................................... 83.4 Financial Support for Graduate Students................................................................................................ 9

4. TEACHING ASSIGNMENTS................................................................................................................12

5. PHYSICAL AND FINANCIAL RESOURCES............................................................................................145.1 Library............................................................................................................................................................... 145.2 Laboratory Facilities.................................................................................................................................... 145.3 Computing Facilities..................................................................................................................................... 145.4 Space.................................................................................................................................................................. 145.5 Graduate Student Space.............................................................................................................................. 14

6. Teaching........................................................................................................................................... 146.1 Learning Objectives...................................................................................................................................... 146.2 Learning Community.................................................................................................................................... 156.3 Program Regulations, Management and Advisement.......................................................................166.4 Courses Offered.............................................................................................................................................. 166.5 Graduate Courses [delete if UG Self-Study and renumber accordingly].....................................186.6 Internationalization and Collaboration.................................................................................................226.7 Co-operative Education and Experiential Learning...........................................................................22CECA report can be included here.......................................................................................................................... 22

7. Undergraduate Students [delete IN Graduate Self-Study and renumber accordingly]........................227.1 Undergraduate Applicants......................................................................................................................... 227.2 First Year Students [for most ARTS programs this will refer to second year students]........247.3 Co-operative Undergraduate Education................................................................................................337.4 Upper Year Students..................................................................................................................................... 357.5 Graduates [from Bachelor Program]......................................................................................................39

8. Graduate Students [delete if undergraduate self-study only and renumber accordingly]...............42

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8.1 Graduate Applicants..................................................................................................................................... 428.2 Admission Requirements........................................................................................................................... 428.3 Source of Students......................................................................................................................................... 428.4 Retention Rates.............................................................................................................................................. 428.5 Student Publications.................................................................................................................................... 548.6 Projected Intake/Enrolment..................................................................................................................... 548.7 Post Graduate Employment....................................................................................................................... 56

9. Equity and academic integrity..........................................................................................................579.1 Equity................................................................................................................................................................. 579.2 Academic Integrity........................................................................................................................................ 57

10. Program Strengths, Challenges, Weaknesses...............................................................................5710.1 Summary of Strengths, Challenges and Weaknesses based on Self-Study.................................5710.2 Opportunities for Program Improvement and Enhancement........................................................58

11. Topics for Advice..........................................................................................................................5811.1 Request for Insights from External Consultants.................................................................................58

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1. BACKGROUND

1.1 Program’s History Date program started

Date co-op stream started (if applicable)

1.2 Program’s Goals What is the program/department trying to accomplish?

How do these goals relate to those of the Faculty and University?

1.3 Assessment of Program How does the program/department rank/rate provincially, nationally, and if possible

internationally?

1.4 Program Offered List of programs offered including minors, options, diplomas, certificates and degrees

1.5 Description of Fields Offered – for Graduate Programs List and describe fields, if any are offered, for graduate programs.

*Note: If units wish to change any of the fields they will need to complete the template for major modifications and obtain the normal internal approval from Department/School, Faculty, Senate Graduate and Research Council, and Senate. *Note: These fields MUST be those previously approved and listed in the online application

1.6 Previous Program Reviews Actions taken (if any) on previous review’s recommendations (list previous review’s

recommendations as an Appendix. Link with accreditation review, if any).

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https://uwaterloo.ca/academic-reviews/sites/ca.academic-reviews/files/uploads/files/Major%20Modification%20Templates.doc

https://uwaterloo.ca/strategic-plan/

https://uwaterloo.ca/strategic-plan/faculty-updates


1.7 Self Study Process How did the department involve faculty and staff members, students, alumni and employers

(if there is a co-op stream or internship) in preparation of the self-study?

How were students consulted for this self-study?

What role did students play in creating this self-study?

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2. HUMAN RESOURCES

2.1 Department/Program

What is the administrative organization and reporting structure for faculty and staff positions? (Include an organization chart or other similar diagram if useful to do.)

2.2 Faculty Members

Comment on:

Size of the department/programs and changes over the last seven years;

Number of current full-time faculty members by rank; -

Age profile of current faculty members listed in tables 2.2.2 (Data should be discussed/presented so as not to link specific individuals with their age); -

Commitment to replacement of retirements (if any);

Vacant positions;

Cross appointments;

Adjunct faculty members;

Impact of lost positions (if any);

Faculty members’ workloads – if they vary give an explanation.

Table 2.2.1 –produced by Department (only for 3 years).

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TABLE 2.2.1Faculty Members Holding Departmental Administrative Positions

Over the Time Interval Included in the Self-Study

Year Chair/DirectorAssociateChair/DirectorUndergraduate

AssociateChair/DirectorGraduate

2015/162016/172017/18

Table 2.2.2 - produced by Department (only for 3 years).

TABLE 2.2.2Faculty Complement in [Department/School] Over the Time Interval Included in

the Self-study (September count dates)

Year Male Female Open Position Total Number2015/162016/172017/18

Table 2.2.3 - (Graduate program only) IAP produces an extract of faculty members and provides the list of approved fields, as per the Graduate Studies Office, for the program. Departments are responsible for filling in the supervisory privileges and the primary field of each faculty member.

Comment on:

Contents of Table 2.2.3. The intent of this table is to establish the strength and the degree of involvement of the faculty complement participating in each field of the graduate program(s) and whose CVs are provided in Volume II of the Brief. This is an important element in the assessment of program quality.

Data should be limited to current faculty (Table 2.2.3) in order to demonstrate how the program will support students going forward; it does not reflect data of faculty members who are no longer with the department. Note - only include sessionals and adjuncts who have key roles.

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Table 2.2.3 – (Graduate program only)

Category 1: tenured or tenure-track faculty members whose involvement is primarily in the program under review. (For this purpose the Masters and doctoral streams of a program are considered as a single program. Membership in the graduate program, not the home unit, is the defining issue. For undergraduate programs, include non-tenure track faculty members who are essential to your program eg. continuing lecturers)

Category 2: tenured or tenure-track faculty members who are involved in teaching and/or supervision in other graduate programs in addition to participating in the graduate program under review.

Category 3: other participating faculty: this category may include those participating in teaching graduate courses on a regular basis, continuing lecturers, emeritus professors with supervisory privileges and/or persons appointed from government laboratories or industry as adjunct professors. For professional programs this may include on-going contract faculty. Please explain who would fall into this category at your institution.

TABLE 2.2.3Graduate Student Supervision and Graduate Fields3

Faculty Name Rank Gender (M/F) Home Unit1 Supervisory

Privileges2 Field 1 Field 2 Field 3

Category 1Aaaa – AssistantBbbb – ProfessorCccc – AssociateDddd – ProfessorCategory 2Eeee - AssociateCategory 3Ffff – Assistant

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Note:1. This is the primary department of the faculty member associated with the program under review. Appointment Type and Department Org Unit

are as recorded in Human Resources. Only include those faculty members currently involved in this program. Appointment Type and Department Org Unit are as recorded in Human Resources.

2. The level of supervisory privileges help by each faculty member, e.g., full, Masters only, co-supervision only, etc.3. The approved fields of students in which a faculty member is active. A single faculty member may be active in several different fields.

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All Category 1 Faculty members’ CVs are required as a separate volume of the self-study (Vol. II).

All CVs must be provided in one consistent format of your choice. However, Departments are encouraged to present CVs in the format used by the Tri-Councils.

Using tables or bullet points highlight the areas below, based on information from faculty CVs in Volume II:

Awards, honours, recognition received (e.g., Distinguished Teaching Award, CRC, FRSC, etc.) (Obtained from Volume II);

Number of faculty members involved with professional/disciplinary associations (obtained from Volume II);

Number of faculty members who are journal editors and/or sit on editorial boards (obtained from Volume II);

Number of faculty members involved as reviewers for journals and granting agencies (obtained from Volume II);

Number of faculty members involved with community service.

2.3 Staff Members

Comment on:

Age profile of support staff over the last seven years;

Impact of lost positions (if any);

Any changes in staff complement;

Number, type and;

Overtime.

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3. RESEARCH

3.1 Research OutputAnnual research output by faculty members over the last seven years; journals, conference proceedings, presentations/year/faculty member; books and book chapters produced; patents gained (if any) (obtained from Volume II).

Table 3.1.1 - produced by Department

TABLE 3.1.1Research Output and Creative Activity

Period A B C D E F G H I Total2010201120122013201420152016

A = books and monographsB = edited books and monographsC = chapters in books and monographsD = refereed journal articlesE = refereed conference proceedingsF = presentations at conferencesG = technical reportsH = invited/keynote addressesI = others

3.2 External Research FundingNote: Tables 3.2.1 and 3.2.2 are to be completed for graduate programs only. More generalized comments will suffice for an undergraduate self-study.

Comment on:

Faculty members’ external research funding over the last seven years

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Average annual $ value of research funding by faculty member over the last seven years and main sources of grants/contracts;

Any changes over the period (obtained from Volume II).

For Graduate Only Table 3.2.1 is intended to show the amount of funding available to support faculty research

and potentially available to support graduate students’ work, either through the provision of stipends or materials for the conduct of the research. For this reason, grants for travel and publication awarded to faculty are not included in this table (they may be included in the appropriate place in individual CVs or in a separate table).

Data is limited to current faculty (Table 2.2.3) in order to demonstrate how the program will support students going forward; it does not reflect data of faculty members who are no longer with the department or who do not participate in the graduate program.

Table 3.2.1 - IAP (together with Office of Research) provides an extract of research funding in your programs

TABLE 3.2.1Operating Research Funding ($) by Source and Year1 Source

FiscalYear2

Tri-AgencyAwards3

Public Sector and Non-Profit

Funding4

Private Sector Funding5

Internal Awards6

EquipmentAwards7 Total

2010/11

2011/12

2012/13

2013/14

2014/15

2015/16

2016/17

Totals

Note:1. Data is reported on the primary investigator only. Table includes research awards for primary investigators

included in Table 2.2.3.2. Data is reported on the fiscal year. Waterloo’s fiscal year runs from May 1st until April 30th, thus the 2016/17

fiscal year runs from May 1st 2016 until April 30th 2017, and includes three terms – Spring 2016, Fall 2016 and Winter 2017.

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3. Excludes equipment grants (e.g., NSERC RTI).4. Excludes equipment grants and internal awards (e.g., CFI, UW-RIF, UW-SSHRC).5. Includes funding received from industry partners.6. Includes UW-RIF and UW-SSHRC.7. Includes NSERC-RTI and CFI.

Table 3.2.2 - IAP (together with Office of Research) provides an extract of research funding in your programs.

Data is limited to current faculty (listed in Table 2.2.3) in order to demonstrate how the program will support students going forward; it does not reflect data of faculty members who are no longer with the department or who do not participate in the graduate program.

Comment on:

Any major difference in funding between fields.

TABLE 3.2.2Total External Operating Funding (7 years) by Field1

Field2 Tri-AgencyAwards3

Public Sector and Non-Profit Funding4

Private Sector Funding5

EquipmentAwards6 Total

Field 1

Field 2

Field 3

Field 4

Total

Note:1. Data is reported on the primary investigator only and includes research awards by field for faculty members

identified in Table 2.2.3. Data is reported for the seven most recent fiscal years, from 2010/11 to 2016/17, inclusive. The fiscal year used when reporting research awards is the fiscal year used by the government, which runs from April 1st until March 31st, thus the 2016/17 fiscal year runs from April 1st, 2016 until March 31st 2017. Totals in Table 3.2.2 may not correspond exactly with totals in Table 3.2.1 due to rounding.

2. Research totals are based on the faculty members (and their associated primary field) listed in Table 2.2.3.3. Excludes equipment grants (e.g., NSERC RTI). 4. Excludes equipment grants and internal awards (e.g., CFI, UW-RIF, UW-SSHRC).5. Includes funding received from industry partners.6. Includes NSERC-RTI and CFI.

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3.3 Graduate Supervision

Comment on:

Completed and current master, doctoral and post-doctoral students by faculty member (Table 3.3.1). If there are different types of degrees (e.g., MA, MSc, PhD) separate categories should be added to the table.

Various aspects of data presented in Table 3.3.1 (e.g., “As reflected in Table 2.2.3, [X%] of graduate students are supervised by cross-appointed, adjunct, and [if applicable] clinical professors. This distribution is in line with the department’s policy that faculty members in categories 1, 2 and 3, are allowed to supervise a maximum of [X] Masters and [X] PhD students concurrently. For members in categories x, y and z, the limit is [X].”

Any odd situation, e.g., very high number of students supervised by one professor.

List any major research papers derived from graduate student or postdoctoral fellow work.

Table 3.3.1 - IAP provides an extract of faculty members based on the list in table 2.2.3. Departments are responsible for filling in details regarding the thesis supervisions of each faculty member. This table is meant to demonstrate how program will support students going forward. it does not reflect data of faculty members who are no longer with the department or who do not participate in the graduate program.

TABLE 3.3.1Career and Current Numbers of Thesis Supervisions by Faculty Member

Faculty Name1 Rank Career2 Current3

Masters PhD PDF Masters PhD PDFCategory 1

Category 2

Category 3

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Note:1. Faculty members are listed in the Categories specified in Table 2.2.3.2. Number of thesis supervisions for the total of a faculty member’s career. Faculty members who are involved in more than one graduate program

should list the number of students supervised in the program under review and, in parentheses, the total number of students supervised in all graduate programs. If there are different types of degrees (e.g., MA, MASc) the number of supervisions in each degree should be provided in a separate column.

3. Number of current thesis supervisions for each faculty member. Faculty members who are involved in more than one graduate program should list the number of students supervised in the program under review and, in parentheses, the total number of students supervised in all graduate programs. If there are different types of degrees (e.g., MA, MASc) the number of supervisions in each degree should be provided in a separate column.

3.4 Financial Support for Graduate Students

Comment on:

Data in tables 3.4.1 and 3.4.2.

Table 3.4.1 - IAP provides this table. Separate tables are provided if there are professional Masters and/or research Masters.

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TABLE 3.4.1Financial Support for Masters Students

Year1

# (FTEs) and $ Amount of Support2 Students Funded External Scholarship3

(#) ($)

University Scholarship4

(#) ($)TAs5

(#) ($) RAs6

(#) ($)Other7

(#) ($)Total8

(#) ($) #9 (%)

Average Support10

$ 2010/112011/122012/132013/142014/152015/162016/17

Note:1. Data is reported on the fiscal year. Waterloo’s fiscal year runs from May 1st until April 30th, thus the 2016/17 fiscal year runs from May 1st 2016 until

April 30th 2017, and includes three terms – Spring 2016, Fall 2016 and Winter 2017.2. # Funded Students is the number of FTEs in the year of students that received some form of support. Specifically, in each term in which a full-time (or

part-time) student receives support from any identified source a count of 1/3 (1/9 for part-time) is added to the funded FTE total for that source. Both supported students (FTEs) and $ amount of support exclude inactive graduate students and non-degree students.

3. External Scholarships are the total funds recorded on the Student Record System as external as reported by external award agencies, or as declared by students for each Fiscal Year.

4. University Scholarships are the total funds recorded on the Student Record System as internal for each Fiscal Year.5. TAs are the total funds paid to teaching assistantship appointments (from HR/payroll records) for each Fiscal Year.6. RAs are the total funds paid from research grants to students through Graduate Research Assistantships and Graduate Research Studentships for each

fiscal year.7. Other funds include any other funds paid through HR/payroll to registered graduate students, e.g., honoraria, casual work, etc. for each fiscal year,

including vacation pay from funds paid to teaching/research assistantships. Other funds include graduate bursaries.8. Total is the total number of annual FTEs registered (as of count date) in the program, and the total support provided to students in that program.9. Number of funded students is the Annual FTE of students funded for each fiscal year. If a full-time student is registered in all three terms in the fiscal

year but receives support in only one of those three terms they will be counted as 1/3 of an FTE in the number of funded students. The % shows the percentage of students (FTEs) registered in the program that received graduate support.

10. Average support per funded student FTEs is the total funding divided by the FTE of students funded for each fiscal year.

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TABLE 3.4.2Financial Support for Doctoral Students

Year1

# (FTEs) and $ Amount of Support2 Students Funded

External Scholarship3

(#) ($)

University Scholarship4

(#) ($)

TAs5

(#) ($)

RAs6

(#) ($)

Other7

(#) ($)

Total8

(#) ($)

#9

(%)

Average Support10

$

2010/112011/122012/132013/142014/152015/162016/17

Note:1. Data is reported on the fiscal year. Waterloo’s fiscal year runs from May 1st until April 30th, thus the 2016/17fiscal year runs from May 1st 2016 until

April 30th 2017, and includes three terms – Spring 2016, Fall 2016 and Winter 2017.2. # Funded Students is the number of FTEs in the year of students that received some form of support. Specifically, in each term in which a full-time (or

part-time) student receives support from any identified source a count of 1/3 (1/9 for part-time) is added to the funded FTE total for that source. Both supported students (FTEs) and $ amount of support exclude inactive graduate students and non-degree students.

3. External Scholarships are the total funds recorded on the Student Record System as external as reported by external award agencies, or as declared by students for each Fiscal Year.

4. University Scholarships are the total funds recorded on the Student Record System as internal for each Fiscal Year.5. TAs are the total funds paid to teaching assistantship appointments (from HR/payroll records) for each Fiscal Year.

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6. RAs are the total funds paid from research grants to students through Graduate Research Assistantships and Graduate Research Studentships for each fiscal year.

7. Other funds include any other funds paid through HR/payroll to registered graduate students, e.g., honoraria, casual work, etc. for each fiscal year, including vacation pay from funds paid to teaching/research assistantships. Other funds include graduate bursaries.

8. Total is the total number of annual FTEs registered (as of count date) in the program, and the total support provided to students in that program.9. Number of funded students is the Annual FTE of students funded for each fiscal year. If a full-time student is registered in all three terms in the fiscal

year but receives support in only one of those three terms they will be counted as 1/3 of an FTE in the number of funded students. The % shows the percentage of students (FTEs) registered in the program that received graduate support.

10. Average support per funded student FTEs is the total funding divided by the FTE of students funded for each fiscal year.

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4. TEACHING ASSIGNMENTS

Comment on:

Teaching assignments by faculty member for past 3 years

o For undergraduate self-studies, list instructors for the program, their appointment type, their teaching responsibilities, and any comments.

o For graduate, comment on tables 4.1.1 – 4.1.3 (Provided by IAP)

TABLE 4.1.1Teaching Assignments1 in 2016/17

Faculty Name Rank2 Undergraduate Graduate Comments3

Course Units Course UnitsCategory 1

Category 2

Category 3


Faculty Name Rank2Undergraduate Graduate

Comments3

Course Units Course Units

Category 1

Category 2

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Category 3


Faculty Name Rank2 Undergraduate Graduate Comments3

Course Units Course UnitsCategory 1

Category 2

Category 3

Note:1. Includes all undergraduate and graduate courses (as recorded in Quest) taught by those faculty members

deemed part of the graduate program (i.e. included in Table 2.2.3). For each course, the total credit weight is indicated. A ‘normal’ 3-hour/week lecture course generally has a credit weight of 0.5 units.

2. Faculty members are grouped in the categories specified in Table 2.2.3. 3. The comments column should be used to explain what constitutes a normal assignment and reasons for any

major discrepancies. If graduate courses or courses normally taken by graduate students are taught by cross-appointees or adjunct professors who are not core faculty, this should be noted as well.

5. PHYSICAL AND FINANCIAL RESOURCES

5.1 Library Comment on:

Library Resources [Library report can be included here or as an appendix]

5.2 Laboratory Facilities

Laboratory facilities (if any)

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5.3 Computing Facilities

Computing facilities (if any)

5.4 Space

Type, quantity and quality of space

5.5 Graduate Student Space

Type, quantity and quality of space

6. TEACHING

6.1 Learning Objectives

Comment on:

For Undergraduate programs:Strive to provide a curriculum map to assist in identification of program learning outcomes and students’ progression toward fulfilling those outcomes. Refer to Questions to Consider as you Create Your Curriculum Map. Also see the guidelines and rubric that the external reviewers will consult in Section 2.3 of External Reviewers’ Report document.

Questions that should be addressed:

Are learning outcomes: o aligned with program goals?o achievable in the time allotted?o appropriately reinforced and measured through listed assessments?

Is there a clear relationship between core courses (including non-departmental requirements), electives, and other key learning experiences?

Are majors, minors, streams, and options sufficiently differentiated?

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https://uwaterloo.ca/academic-reviews/sites/ca.academic-reviews/files/uploads/files/external_reviewers1_report_-_multipurpose_october_6_2014_0.pdf

https://uwaterloo.ca/academic-reviews/sites/ca.academic-reviews/files/uploads/files/curriculum_rubric_for_reviewers_24-sep-14.pdf

https://uwaterloo.ca/academic-reviews/sites/ca.academic-reviews/files/uploads/files/curriculum_map_critique_24-sep-14.pdf

https://uwaterloo.ca/academic-reviews/sites/ca.academic-reviews/files/uploads/files/curriculum_map_critique_24-sep-14.pdf


Is there a well-defined progression from introductory level to proficiency in content, skills, and values across courses and years?

Relationship of the undergraduate program’s curriculum to UW’s University Undergraduate Degree Level Expectations (UDLEs). [ include a curriculum map diagram here or as an appendix. Contact CTE for assistance if required.]

Methods of assessment of student achievement related to program learning outcomes and undergraduate degree level expectations (UDLEs). How is this documented and level of performance measured?

For Graduate Programs:If learning outcomes have not been defined for the program these need to be developed. CTE can provide helpful assistance in doing this, and has useful online templates and examples. Relationship of graduate program’s curriculum to UW’s Graduate Degree Level

Expectations (GDLEs). Contact CTE for assistance if required. Methods of assessment of student achievement related to program learning outcomes

and graduate (GDLEs) degree level expectations. How is this documented and level of performance measured?

6.2 Learning CommunityComment on:

Departmental seminars that are available to graduate/undergraduate students; For graduate self-studies only - Opportunities for graduate students to present their

own research within the department and elsewhere?

6.3 Program Regulations, Management and Advisement Include link to program description.

Comment on:

How students are informed about program regulations that address admission standards and degree requirements, language requirements and residency requirements;

Amount and style of student advising; Student involvement in managing the program/department;

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https://uwaterloo.ca/centre-for-teaching-excellence/support-department-chairs-and-program-directors

https://uwaterloo.ca/academic-program-reviews/program-information/graduate-degree-level-expectations

https://uwaterloo.ca/academic-program-reviews/program-information/graduate-degree-level-expectations

https://uwaterloo.ca/centre-for-teaching-excellence/teaching-resources/curriculum-development-and-renewal/program-review-accreditation/templates-examples

https://uwaterloo.ca/centre-for-teaching-excellence/teaching-resources/curriculum-development-and-renewal/program-review-accreditation/templates-examples

https://uwaterloo.ca/academic-program-reviews/program-information/undergraduate-degree-level-expectations

https://uwaterloo.ca/academic-program-reviews/program-information/undergraduate-degree-level-expectations


Mechanisms in place in the program to regularly solicit feedback from students on academic or other issues?

For graduate only - How graduate students’ research progress is monitored and how theses are evaluated (if applicable)

6.4 Courses Offered

Undergraduate Courses [delete if Graduate Self-Study and renumber accordingly]

Comment on: Courses offered by level as well as the enrolment in these courses and any changes in

the past seven years (Table 6.4.1). Include here or as an appendix a list of all courses with course descriptions for all programs under review.

Type and amount of service teaching; who receives the service teaching?

Whether the program/department offers online courses? To what extent? At what level? What have been the enrolment totals over the last few years?

Whether the program/department is involved with continuing or professional education? To what extent? To whom? How is the product delivered?

Table 6.4.1– Provided by IAP.

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TABLE 6.4.1Total Undergraduate Course Enrolments in Department/Program by Course Level

Course Level 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17

100 Level200 Level300 Level400 Level

All levels

Note: 1. Data includes headcounts only.2. Data Includes undergrad academic courses only - excludes Co-op, PD and work report courses.3. Data counts student course enrolments each fiscal year for the primary class components only.

Comment on:

Average annual evaluation data by course level for the last three years (Table 6.4.2). Compare with Faculty average (if available)

TABLE 6.4.2Average Course Evaluation* Scores by Level for the Last Three Years

Course Level 2014/15 2015/16 2016/17100200300400All Courses (average scores)

Note:1. Data includes headcounts only.2. Enrolment data is for primary class components only and is provided by IAP. 3. The department is responsible for providing the course evaluation data4. *Please append course evaluation form.

Comment on:

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Whether any relationship exists between course enrolment numbers and course evaluation results. (Table 6.4.3).

TABLE 6.4.3Course Evaluation Data by Class Size Averaged Over the Last 3 Years

Class Size Department/School Average

Faculty Average

100 or more30 – 9911 – 29Below 11All Courses

Note:1. Enrolment data includes headcounts only.2. Enrolment data is for primary class components only.3. The department is responsible for providing the Evaluation data.

6.5 Graduate Courses [delete if UG Self-Study and renumber accordingly]

Comment on:

List of courses offered as well as the enrolment in these courses and any changes in the past three years (Table 6.5.1). Include department link for the course descriptions.

Whether the program offers combined courses in which both graduate and undergraduate students would enroll.

Whether any courses are restricted to graduate students, which are open to undergraduate students, and whether there is any policy restricting the number of undergraduate courses or mixed undergraduate/graduate courses that can be taken as part of a graduate degree.

Any regulations regarding the inclusion of undergraduate courses in the curriculum of a graduate student.

Type and amount of service teaching; who receives the service teaching?

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Whether the program/department is involved with the online courses? To what extent? At what level? What have been the enrolment totals over the last few years?

Whether the program/department is involved with continuing or professional education? To what extent? To whom? How is the product delivered?

Table 6.5.1 is provided by IAP.

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Self-Study Report – [name of program under review]

TABLE 6.5.1Courses Offered1 to Graduate Students in the Past Three Years2

2016/17 is Preliminary

Course3 Course Title Faculty Member(s) Responsible4

2014/15 2015/16 2016/17

Grad UG Grad UG Grad UG

Xxxxx

Ccccc*

Ddddd**

Eeeee***

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Note:1. This table presents data on enrolment in all courses offered to graduate students by the program being reviewed in the past three years. For each course

the number of graduate students and the number of undergraduate students enrolled in the course is noted. 2. Data is reported on the fiscal year. Waterloo’s fiscal year runs from May 1st until April 30th, thus the 2016/17 fiscal year runs from May 1st 2016 until April

30th 2017, and includes three terms – Spring 2016, Fall 2016 and Winter 2017. 3. For each course *indicates that the course is an undergraduate course occasionally taken by graduate students, **indicates that the course is an

undergraduate course normally taken by graduate students, and ***indicates that the course is a graduate course occasionally taken by undergraduate students

4. Faculty members responsible for the delivery of the course.

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6.6 Internationalization and Collaboration

Comment on:

Internationalization and student exchanges (if any) of the programs.

Any academic co-operation with other programs at Waterloo or elsewhere (e.g., cross-listed courses, special minors/options, other joint offerings, etc.).

6.7 Co-operative Education and Experiential Learning

CECA report can be included here

Comment on:

Whether the program is regular only, co-operative or both;

For co-operative programs – what is the study/work schedule?

For co-operative programs – how many work terms are needed for graduation?

For co-operative programs – what is the number and style of undergraduate work term reports; how are they evaluated? What is the value of the work term reports?

Whether the program/department offer other experiential learning opportunities, e.g., service learning, internships, practicums?

7. UNDERGRADUATE STUDENTS [DELETE IN GRADUATE SELF-STUDY AND RENUMBER ACCORDINGLY]

7.1 Undergraduate Applicants

Comment on:

Number of applicants to the program;

Changes in number of applicants over the last seven years? (tables 7.1.1, 7.1.2 and 7.1.3, as appropriate).

23


Table 7.1.1, 7.1.2 and 7.1.3 – Provided by IAP.

TABLE 7.1.1High School Applicant Choices of General Program

[No data for second entry programs]Fiscal Year

Total Applications

Choices 1st 2nd 3rd >=4th

2010/112011/122012/132013/142014/152015/162016/17

Note: 1. Data includes headcounts only.2. Applicant numbers include all applicants who applied to the General program in the fiscal year window, not

just the Fall term. 3. First-Year registration numbers include only 1A students in the given fiscal year.

TABLE 7.1.2High School Applicant Choices of Honours Program


Total Applications


2010/112011/122012/132013/142014/152015/162016/17

Note: 1. Data includes headcounts only.2. Applicant numbers include all applicants who applied to the Honours program in the fiscal year window,

not just the Fall term. 3. First-Year registration numbers include only 1A students in the given fiscal year.

24


TABLE 7.1.3High School Applicant Choices of Honours Co-op Program


Total Applications


2010/112011/122012/132013/142014/152015/162016/17

Note: 1. Data includes headcounts only.2. Applicant numbers include all applicants who applied to the Honours Co-op program in the fiscal year

window, not just the Fall term. 3. First-Year registration numbers include only 1A students in the given fiscal year.

7.2 First Year Students [for most ARTS programs this will refer to second year students]

Comment on:

Number of applicants accepted and enrolled in the programs;

Any changes over the last seven years?

Comment on overall growth of program. (Table 7.2.1)

25


Table 7.2.1 – Provided by IAP.

TABLE 7.2.1Total Number of Students Registered in All Undergraduate Year

Levels(Fall-Term Registration Only)

Term Program Total

Fall 2010GeneralHonours RegularHonours Co-op







Note: 1. Data includes headcounts only.2. Includes all students registered in the Fall term of the given fiscal year.3. Data includes full-time, part-time and students on a work or study term.

Table 7.2.2 –Provided by IAP.26


TABLE 7.2.2Number of Applicants and First-year Registrants in General Program

[No data for second entry programs]

Fiscal Year Number of Applicants Number of Registrants Registrants as % of Applicants

2010/112011/122012/132013/142014/152015/162016/17

Note: 1. Data includes headcounts only.2. Applicant numbers include all applicants who applied to the General program in the fiscal year window, not

just the Fall term. 3. First-year registration numbers include only 1A students in the given fiscal year.

Table 7.2.3 –Provided by IAP.

Note: 1. Data includes headcounts only.2. Applicant numbers include all applicants who applied to the Honours program in the fiscal year window,

not just the Fall term. 3. First-year registration numbers include only 1A students in the given fiscal year.

27

TABLE 7.2.3Number of Applicants and First-year Registrants in Honours Regular Program



2010/112011/122012/132013/142014/152015/162016/17



Note: 1. Data includes headcounts only.2. Applicant numbers include all applicants who applied to the Honours Co-op program in the fiscal year

window, not just the Fall term. 3. First-year registration numbers include only 1A students in the given fiscal year.

Comment on: (Table 7.2.5)

Academic quality of first-year students


28

TABLE 7.2.4Number of Applicants and First-year Registrants in Honours Co-op Program



2010/112011/122012/132013/142014/152015/162016/17



TABLE 7.2.5High School Grades of Students Registered in First Year

Fiscal Year Program No Grade ‹80% 80-84% 85-89% 90-94% 95+ % Total

2010/11GeneralHonours RegularHonours Co-op







Note:1. Data includes headcounts only.2. First-year students include only students registered in 1A in the given fiscal year.3. High school grades in this table are based on the student's best six grade 12 (or equivalent) courses and

may exclude courses used for admissions purposes.

29



Where undergraduate students come from (If possible, differentiate Ontario from rest of Canada and international, otherwise differentiate Canada from international)

any changes over the last seven years?


TABLE 7.2.6 Citizenship of First-year Students

Fiscal Year Count % Canadian % International2010/112011/122012/132013/142014/152015/162016/17

Note:1. Data includes headcounts only.2. First-year students include only students registered in 1A in the given fiscal year.3. Citizenship is based on the country of citizenship reported to the university.


Where undergraduate students come from (If possible, differentiate Ontario from rest of Canada and international, otherwise differentiate Canada from international)

any changes over the last seven years?

30



Gender balance in the in the program in the last seven years;



TABLE 7.2.7Gender of First-year Students

Fiscal Year Count % Female % Male2010/112011/122012/132013/142014/152015/162016/17

Note: 1. Data includes headcounts only.2. First-year students include only students registered in 1A in the given fiscal year.


Number of first year students who received scholarships in the last seven years;


31



TABLE 7.2.8Total Number and Amount of Entrance Scholarships Awarded to Students in Program

Bursary Other Scholarship President’s Scholarship

President’s Scholarship

of DistinctionTotals

Fiscal Year

Award Count

Award Amount

Award Count

Award Amount

Award Count

Award Amount

Award Count

Award Amount

Award Count

Award Amount

2010/112011/122012/132013/142014/152015/162016/17

Note:1. Award amount data is taken from the Quest production database.2. Only awards given to students through the student awards office are included in this report.


Number of first-year students that proceeded to second year in the last seven years;



32


TABLE 7.2.9 First-Year to Second-Year Retention in the General Program

[for Arts programs this would refer to year 2 and year 3]

Fiscal Year 1st Year Enrolment 2nd Year Enrolment Retention % 2010/112011/122012/132013/142014/152015/162016/17

Note:1. Data includes headcounts only.2. First-year enrolment count is based on 1A registrations in a given fiscal year in the General program. 3. Second-year enrolment count is based on continued registration in the General program.


TABLE 7.2.10 First-Year to Second-Year Retention in the Regular Honours Program

[for Arts programs this would refer to Year 2 and Year 3]

Fiscal Year 1st Year Enrolment 2nd Year Enrolment Retention %2010/112011/122012/132013/142014/152015/162016/17

Note:1. Data includes headcounts only.2. First-year enrolment count is based on 1A registrations in a given fiscal year in the Honours program. 3. Second-year enrolment count is based on continued registration in the Honours program.


33


TABLE 7.2.11First-Year to Second-Year Retention in the Co-op Honours Program

[for Arts programs this would refer to Year 2 and Year 3]Fiscal Year 1st Year Enrolment 2nd Year Enrolment Retention %2010/112011/122012/132013/142014/152015/162016/17

Note:1. Data includes headcounts only.2. First-year enrolment count is based on 1A registrations in a given fiscal year in the Honours Co-op program. 3. Second-year enrolment count is based on continued registration in the Honours Co-op program.

7.3 Co-operative Undergraduate EducationComment on:

Proportion of students employed by work term

Any changes over the last seven years;

Types of employment obtained.

Employers’ evaluations of co-op students by work term level. Note any changes over the last few years (Table 7.3.1);

Students’ views of their co-op employment. Note any changes over the last few years (Table 7.3.2).

Table 7.3.1 - data available from CECA.

34


TABLE 7.3.1Employer Evaluation of Co-op Students in the Program

Year Evaluation

2010/11

2011/12

2012/13

2013/14

2014/15

2015/16

2016/17

Total %

OutstandingExcellentVery GoodGoodSatisfactoryMarginalUnsatisfactoryTOTAL

Table 7.3.2 - data available from CECA.

TABLE 7.3.2Co-op Student Evaluation of Employers

Year Evaluation

2010/11

2011/12

2012/13

2013/14

2014/15

2015/16

2016/17

Total %

109876

35


54321TOTAL

7.4 Upper Year StudentsComment on:

Availability of upper year scholarships (provide a table if warranted)

Retention of student cohorts between year 1 and graduation for both regular and co-op streams over the last seven years (tables 7.4.1, 7.4.2 and 7.4.3)

Which programs students transfer to (attrition to program but not institution);

Which programs students transfer from (internal transfers from other programs).36



TABLE 7.4.1Student Retention in the General Program

Fiscal Year

Cohort Size

Degree in Same Program

Degree in Different Level

Degree in Different Program

Still Seeking in Same Program

Still Seeking in Different Program

Withdrawn from UW

Program Retention %

UW Retention %

2010/112011/122012/132013/142014/152015/162016/17

Note:1. Data includes headcounts only.2. Fiscal Year is the time period when the student started in your General program in their 1st year of study.3. Degree in Other Program Level means degree in your program but not in the General level.4. Degree in Different Program means degree outside of your program.5. Still Seeking in any Other Program means the student is still registered in either your Honours or Honours

Co- op program or any program outside of your program. 6. Withdrawn from UW means that the student has not completed any degree and has not had any

registrations in the most recent fiscal year.7. General Retention % is the percentage of students that either obtained an General degree in your program

or are still studying in your General program.8. UW Retention % is the percentage of students that either obtained a degree in any program at UW or are

still studying in any program at UW.


37


TABLE 7.4.2Student Retention in the Honours Program

Fiscal Year

Cohort

Size

Degree in

Same Progra

m

Degree in

Different

Level

Degree in

Different

Program

Still Seekin

g in Same

Program

Still Seekin

g in Differe

nt Progra

m

Withdrawn from

UW

Program

Retention %

UW Retenti

on %

2010/112011/122012/132013/142014/152015/162016/17

Note: 1. Data includes headcounts only.2. Fiscal Year is the time period when the student started in your Honours Regular program in their 1st year

of study.3. Degree in Other Program Level means degree in your program but not in the Honours Regular level.4. Degree in Different Program means degree outside of your program.5. Still Seeking in any Other Program means the student is still registered in either your Honours Co-op or

General program or any program outside of your program. 6. Withdrawn from UW means that the student has not completed any degree and has not had any

registrations7. in the most recent fiscal year.8. Honours Regular Retention % is the percentage of students that either obtained an Honours Regular

degree in your program or are still studying in your Honours Regular program.9. UW Retention % is the percentage of students that either obtained a degree in any program at UW or are

still studying in any program at UW.

38



TABLE 7.4.3Student Retention in the Honours Co-op Program

Fiscal Year

Cohort Size

Degree in Same Program

Degree in

Different Level

Degree in

Different Program

Still Seeking in Same Program

Still Seeking

in Different Program

Withdrawn from UW

Program Retention

%

UW Retention

%

2010/112011/122012/132013/142014/152015/162016/17

Note:1. Data includes headcounts only.2. Fiscal year is the time period when the student started in the Honours Co-op program in their first year of

study.3. Degree in same program means degree in the Honours Co-op program.4. Data includes headcounts only.5. Fiscal Year is the time period when the student started in your Honours Co-op program in their 1st year of

study.6. Degree in Other Program Level means degree in your program but not in the Honours Co-op level.7. Degree in Different Program means degree outside of your program.8. Still Seeking in any Other Program means the student is still registered in either your Honours Regular or

General program or any program outside of your program.

39


9. Withdrawn from UW means that the student has not completed any degree and has not had any registrations in the most recent fiscal year.

10. Honours Co-op Retention % is the percentage of students that either obtained an Honours Co-op degree in your program or are still studying in your Honours Co-op program.

11. UW Retention % is the percentage of students that either obtained a degree in any program at UW or are still studying in any program at UW.

Table 7.4.4– Provided by IAP.

TABLE 7.4.4Overall Student Retention in Program Regardless of Program Level

Fiscal Year

Cohort Size

% Degree in Program

% Degree in Different Program

% Still Seeking

% Withdrawn from UW

2010/112011/122012/132013/142014/152015/162016/17

Note: 1. Data includes headcounts only.2. Cohort Size is based on 1A registrations in a given fiscal year in the program. 3. Degree in Program includes all degree levels (e.g., General / Honours Regular / Honours Co-op) in the

program.4. Withdrawn means that the student has not registered in most recent fiscal year.

40



TABLE 7.4.5Student Mobility - by First and Last Term Faculty

Last Faculty First Faculty First Faculty

Total AHS ARTS ENG ENV PROGRAM MATH SCI SE

AHSARTSENGENVPROGRAMMATHSCISETotal

Note:1. First Faculty - Faculty that the student was registered in as of their first year, 1A term.2. Last Faculty - Faculty that the student was registered in as of their most recent activity. The student could

be still studying, graduated or withdrawn. 3. Total - The total number of students who were registered in your program as of their 2A term.

7.5 Graduates [from Bachelor Program]Comment on:

(for General, Honours, Regular, Co-op – as applicable to this self-study): Number of degrees granted in the xxxx program over the last seven years. (Table 7.5.1); Time to graduate in the xxxx program; % of students on the Graduating Dean’s Honours list over the last seven years; Any changes in the above over the last seven years;

41


What students are doing post-graduation? [a survey may be needed - may be possible to do a joint survey with Alumni Relations]


TABLE 7.5.1Number of Students who Graduated in all Undergraduate Programs

Degree Year Program Spring Convocation

Fall Convocation Total Number of Degrees

2010GeneralHonours RegularHonours Co-op







Note:1. Data includes headcounts only.2. Degree Year is the year of the student's convocation (when the degree is awarded - which may be different

than the date when the degree completion requirements were met.

42



TABLE 7.5.2% of Graduates on Dean’s Honours List in the Program

Degree Year

Spring Convocation

Fall convocation Total

2010Total Number of GraduatesNumber on Dean’s Honours List% of Graduates on Dean’s Honours List







Note:

1. Data includes headcounts only.2. Degree Year is the year of the student's convocation (when the degree is awarded - which may be different

than the date when the degree completion requirements were met

43


8. GRADUATE STUDENTS [DELETE IF UNDERGRADUATE SELF-STUDY ONLY AND RENUMBER ACCORDINGLY]

8.1 Graduate ApplicantsComment on:

Academic quality of the students accepted into the program.

8.2 Admission Requirements Comment on:

Appropriateness of the admission requirements as they relate to the learning outcomes.

8.3 Source of Students Comment on:

Source of students to the program (e.g., Ontario, other provinces, international, transfer from other universities).

8.4 Retention Rates Comment on:

Graduations Attrition/retention rates Time taken to graduate

For each graduate program, comment on the statistics, assess improvements needed (e.g., to correct long time to completion or high attrition rates) and explain any corrective measures taken. Assess the distribution of students among the fields in the program, explain any large differences, assess the enrolments by gender and comment; assess the enrolment of visa students. Comment should also be given on the provenance (i.e., own institution or others) of students enrolled in each program and the proportion of students in each category.

For Masters programs:

Tables similar to Table 8.4.1 and Table 8.4.2 should be provided for each type of Masters program offered, e.g., MEng, MASc and MSc.

For Doctoral programs:

Tables similar to Table 8.4.3 and Table 8.4.6 should be provided for each type of Doctoral program offered, e.g., PhD and EdD.

44



45


TABLE 8.4.1Masters Students: New Enrolment, Completions, Transfers and Withdrawals by Year of Admission (Cohort Data)

Year1 New2

Completions3 Time to Completion4 In Progress5

Within Terms After TermTotal (All Terms) % Average Median # %

1,2,3 4,5,6, 7,8,9 >9

2010/11 2011/12 2012/13 2013/14 2014/15 2015/162016/17

Year1 New2

Transfers6 Time to Transfer7 In Progress5

Within Terms After TermTotal (All Terms) % Average Median # %

1,2,3 4,5,6, 7,8,9 >9

2010/11 2011/12 2012/13 2013/14 2014/15 2015/162016/17

46


TABLE 8.4.1 (continued)

Year1 New2

Withdrawals8 Time to Withdrawal9 In Progress5

Within TermsAfter Term Total (All

Terms) % Average Median # %1,2,3 4,5,6, 7,8,9 >9

2010/11 2011/12 2012/13 2013/14 2014/15 2015/162016/17

Note:1. Cohort data is reported on the fiscal year. Waterloo’s fiscal year runs from May 1st until April 30th, thus the 2016/17 fiscal year runs from May 1st 2016

until April 30th 2017, and includes three terms – Spring 2016, Fall 2016 and Winter 2017.2. New enrolment or intake (admitted and registered for the first time) in a given fiscal year forms the cohort for that year. These include students transferred

from a different Masters program and include intake from all entry points (Spring, Fall and Winter terms) during a fiscal year. Students in each cohort are categorized into either Transferred to a doctoral program, Completed the Masters program, Withdrawn from the program or remain In Progress in the program at various points in time.

3. Completion is associated with completion of all program requirements for the degree, and not the time of the degree being awarded (i.e. convocation date). Term counts in the “Within Terms” timeframe columns include inactive terms. Total Completions is the number of Completions for all the timeframes indicated in the table. Completion Rate or % Completion = Total Completion / New. In measuring overall successful completion of a program, the Overall Completion Rate is the sum of Completion Rate and Transfer Rate. For any cohort, In Progress Rate plus Completion Rate, Transfer Rate and Withdrawal Rate is equal to 100%.

4. Average and median time to completion are based on elapsed time, calculated from the start of the first term of registration, to the end of the final term of registration when all degree requirements were met, including leaves. Time to completion is presented in years to 1 decimal point. Median time to completion is the middle number of years where half of the completions lie on either side. When there is an even number of completions, the median is the average of the two middle values. Please also see footnote 3.

5. Students who are In Progress include those registered in the program and those on leave. The number of students who remain In Progress are the number of students in the cohort (New) minus Total Completions, Total Transfers and Total Withdrawals. In Progress data are repeated in the Transfers and Withdrawals data tables.

47


6. Students who transferred or were promoted into a doctoral program without receiving a Masters degree. Transfer Rate or % Transfer = Total Transfer / New. Term counts include inactive terms.

7. Average and median Time to Transfer are based on elapsed time, calculated from the start of the first term of registration, to the end of the final term of registration in the program, prior to transfer. Time to transfer is presented in years to 1 decimal point. Median time to transfer is the middle number of years where half of the transfers lie on either side. When there is an even number of transfers, the median is the average of the two middle values.

8. Students are considered Withdrawn, in a given fiscal year, if they were not registered as of the last term of the fiscal year, did not complete the degree requirements, and had no subsequent registrations in the program in any of the following fiscal years. Term counts include inactive terms.

9. Average and median Time to Withdrawal are based on elapsed time, calculated from the start of the first term of registration, to the end of the final term of registration in the program, prior to withdrawal. Time to withdrawal is presented in years to 1 decimal point. Median time to withdrawal is the middle number of years where half of the withdrawals lie on either side. When there is an even number of withdrawals, the median is the average of the two middle values.

48



TABLE 8.4.2Masters Students: New Enrolment, Student Complement, Withdrawals, Transfers and Completions

by Fiscal Year (Flow Through Data)

Year1 New2 Student Complement3

Female4 Visa5 Withdrawals6 Transfers7 Completions8 Continuing9

Time To Completion10 11

Elapsed Time10 Excluding Leaves11

AverageRange

Average# % # % # # # # Minimum Maximum2010/11 2011/12

2012/132013/142014/152015/162016/17

49


Note:1. Data is reported on the fiscal year. Waterloo’s fiscal year runs from May 1st until April 30th, thus the 2016/17 fiscal year runs from May 1st 2016 until April

30th 2017, and includes three terms – Spring 2016, Fall 2016 and Winter 2017.2. New enrolment (admitted and registered for the first time) in that fiscal year. New enrolment is included in Student Complement.3. Student Complement for a given fiscal year is the number of students continuing from the previous fiscal year plus the number of new students starting in

the given fiscal year. 4. Number and percent of female students in the Student Complement.5. Number and percent of Visa students in the Student Complement. Data refers to the student's visa status at first registration in the program.6. Students are considered withdrawn, in a given fiscal year, if they were not registered as of the last term of the fiscal year, did not complete the degree

requirements, did not transfer to a doctoral program and had no subsequent program registrations in terms following the given fiscal year. 7. Number of students who transferred or were promoted into a doctoral program without receiving a Masters degree. 8. Number of students who completed all program requirements within that fiscal year. Completions for a reporting period may not be the same as

graduations or degrees awarded which typically occur later than program Completion. Please also see footnote 10.9. Number of students still in the program at the end of the fiscal year (this includes students registered or on leave with a subsequent registration).

Continuing students have not completed the degree requirements as of the end of the fiscal year.10. Average Time To Completion - Elapsed Time is calculated from the start of the first term of registration, to the end of the final term of registration when all

degree requirements were met, including leaves. Time to completion is presented in years to 1 decimal point. It is not based on convocation date. 11. Average Time To Completion – Excluding Leaves – is calculated from the start of the first term of registration, to the end of the final term of registration

when all degree requirements were met, excluding leaves. Time to completion is presented in years to 1 decimal point. It is not based on convocation date.

*2016/17 data is not yet available but will be distributed once the fiscal year is complete and finalized - anticipated mid-June 2017.

Tables similar to 8.4.1 and 8.4.2 should be provided for each type of master's program offered, e.g., MEng, MASc and MSc.

50


Table 8.4.3- Provided by IAP.

TABLE 8.4.3Doctoral Students: New Enrolment, Completions and Withdrawals By Year of Admission (Cohort Data)

Completions3Time To

Completion4In

Progress5

Year1 New2

Within Terms After Term 21

Total (All Terms)

% Average Median # %1,2,3 4,5,6 7,8,9 10,11,12

13,14,15

16,17,18

19,20,21

2010/11

2011/12

2012/13 2013/14 2014/15 2015/16

2016/17

51


TABLE 8.4.3 (continued)

Withdrawals6 Time To Completion7

In Progress5

Year 1 New 2

Within Terms After Term 21

Total (All Terms)

% Average Median # %1,2,3 4,5,6 7,8,9 10,11,12

13,14,15

16,17,18

19,20,21

2010/11

2011/12

2012/13 2013/14 2014/15 2015/16

2016/17

52


Note:1. Cohort data is reported on the fiscal year. Waterloo’s fiscal year runs from May 1st until April 30th, thus the 2016/17 fiscal year runs from May 1st 2016

until April 30th 2017, and includes three terms – Spring 2016, Fall 2016 and Winter 2017. 2. New enrolment or intake (admitted and registered for the first time) in a given fiscal year forms the cohort for that year. These include students transferred

from a different PhD program and include intake from all entry points (Spring, Fall and Winter terms) during a fiscal year. Students in each cohort are categorized into either Completed the PhD program, Withdrawn from the program or remain In Progress in the program at various points in time.

3. Completion is associated with completion of all program requirements for the degree, and not the time of the degree being awarded (i.e. convocation date). Term counts in the “Within Terms” timeframe columns include inactive terms. Total Completions is the number of Completions for all the timeframes indicated in the table. Completion Rate or % Completion = Total Completion / New.

4. Average and median time to completion are based on elapsed time, calculated from the start of the first term of registration, to the end of the final term of registration when all degree requirements were met, including leaves. Time to completion is presented in years to 1 decimal point. Median time to completion is the middle number of years where half of the completions lie on either side. When there is an even number of completions, the median is the average of the two middle values. Please also see footnote 3.

5. Students who are In Progress include those registered in the program and those on leave. The number of students who remain In Progress are the number of students in the cohort (New) minus Total Completions and Total Withdrawals. In Progress data are repeated in the Withdrawals data table.

6. Withdrawals - Students are considered withdrawn, in a given fiscal year, if they were not registered as of the last term of the fiscal year, did not complete the degree requirements, and had no subsequent registrations in the program in any of the following fiscal years.

7. Average and median Time To Withdrawal are based on elapsed time, calculated from the start of the first term of registration, to the end of the final term of registration in the program including leaves, prior to withdrawal. Time to withdrawal is presented in years to 1 decimal point. Median time to withdrawal is the middle number of years where half of the withdrawals lie on either side. When there is an even number of withdrawals, the median is the average of the two middle values.

* 2016/17 data is not yet available but will be distributed once the fiscal year is complete and finalized - anticipated mid-June 2017.

53


Table 8.4.4 – Provided by IAPTABLE 8.4.4

Doctoral Students: New Enrolment, Student Complement, Withdrawals and Completions by Fiscal Year (Flow Through Data)

Year1 New2 Student Complement3

Female4 Visa5 Withdrawals6 Completions7

Continuing8

Time To Completion9 10

Elapsed Time9 Excluding Leaves10

AverageRange

Average# % # % # # # Minimum Maximum

2010/112011/122012/132013/142014/152015/162016/17

54


Note:1. Data is reported on the fiscal year. Waterloo’s fiscal year runs from May 1st until April 30th, thus the 2016/17 fiscal year runs from May 1st 2016 until April

30th 2017, and includes three terms – Spring 2016, Fall 2016 and Winter 2017.2. New enrolment (admitted and registered for the first time) in that fiscal year. New enrolment is included in Student Complement. 3. Student Complement for a given fiscal year is the number of students continuing from the previous fiscal year plus the number of new students starting in

the given fiscal year.4. Number and percent of female students in the Student Complement.5. Number and percent of Visa students in the Student Complement. Data refers to the student's visa status at first registration in the program.6. Withdrawals - Students are considered withdrawn, in a given fiscal year, if they were not registered as of the last term of the fiscal year, did not complete

the degree requirements, and had no subsequent registrations in the program in any of the following fiscal years. 7. Number of students who completed all program requirements within that fiscal year. Completions for a reporting period may not be the same as

graduations or degrees awarded which typically occur later than program Completion. Please also see footnote 9 and 10.8. Number of students still in the program at the end of the fiscal year (this includes students registered or on leave with a subsequent registration).

Continuing students have not completed the degree requirements as of the end of the fiscal year.9. Average Time To Completion - Elasped Time is calculated from the start of the first term of registration, to the end of the final term of registration when all

degree requirements were met, including leaves. Time to completion is presented in years to 1 decimal point. It is not based on convocation date. 10. Average Time To Completion – Excluding Leaves – is calculated from the start of the first term of registration, to the end of the final term of registration

when all degree requirements were met, excluding leaves. Time to completion is presented in years to 1 decimal point. It is not based on convocation date. *2016/17 data is not yet available but will be distributed once the fiscal year is complete and finalized - anticipated mid-June 2017.

For each program, comment on the statistics, assess improvements needed (e.g., to correct long Time to Completion or high attrition rates) and explain any corrective measures taken. Assess the distribution of students among the fields in the program, explain any large differences, assess the enrolments by gender and comment; assess the enrolment of visa students. Comment should also be given on the provenance (i.e., own institution or others) of students enrolled in each program and the proportion of students in each category.

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8.5 Student Publications Comment on:

Proportion of students from doctoral and research-oriented Masters programs who have published at least one publication from their research (exclude abstracts).

8.6 Projected Intake/Enrolment Comment on:

Graduate intake and enrolment for the past seven years.

Whether the plans for the past seven years were fulfilled.

Target for the next seven years and give reasons if these figures vary significantly from the current data.

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TABLE 8.6.1PROJECTED INTAKE AND ENROLMENTS Masters (M) And Doctoral (D) Programs

YEARFULL-TIME PART-TIME TOTAL ENROLMENT

Intake Enrolments Intake EnrolmentsM DM D M D M D M D

2016 A-B C-D E-F G-H

2017

2018

2019

2020

2021

2022Table 8.6.1 - completed by department.

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8.7 Post Graduate Employment

Comment on: Employment of graduates from the program.

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9. EQUITY AND ACADEMIC INTEGRITY

9.1 Equity

Comment on how the program has addressed issues of particular concern for equity-seeking groups (e.g., women, Aboriginal Peoples, etc.) in any of the following areas:

in teaching and learning activities (e.g., courses, workshops, seminars, etc.) in admission of students in hiring and retaining faculty and staff.

Discuss the program’s efforts with respect to accessibility for persons with disabilities.

Reflect on any equity issues existent within the program and how these issues are being addressed

Discuss any equity initiatives undertaken to benefit faculty, students or staff from diverse backgrounds.

*Contact the Equity Office for further information and support.

9.2 Academic Integrity

Comment on how the program has promoted academic integrity:

In teaching and learning activities (e.g. courses, workshops, seminars, etc.) In faculty and staff development activities (e.g. departmental initiatives, focused on

integrity) Discuss any future initiatives planned that will address academic integrity

*Contact the Office of Academic Integrity for further information and support.

10. PROGRAM STRENGTHS, CHALLENGES, WEAKNESSES

10.1 Summary of Strengths, Challenges and Weaknesses based on Self-Study strengths challenges weaknesses

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https://uwaterloo.ca/academic-integrity/

https://uwaterloo.ca/equity/


Please take care to differentiate various undergraduate or graduate programs from one another if more than one program is being reviewed in the self-study, and graduate from undergraduate programs if the self-study is augmented.

10.2 Opportunities for Program Improvement and Enhancement Identify any opportunities for improvement and enhancement of each of the programs

being reviewed in your self-study.

11. TOPICS FOR ADVICE

11.1 Request for Insights from External Consultants

List or briefly discuss a maximum of 5 topics for each program on which advice is sought from the external consultants.

NOTES: All references in red are for information and should be changed or removed prior to

submission All volumes should retain the same style built into the format – please do not alter Where applicable throughout this document – the reference to singular “Program” also

means “Programs” Please add or delete tables according to the type of review being completed (i.e.,

undergraduate, graduate or augmented). Also please provide explanations in the footnotes or in captions as appropriate and retain the style of the table format

Institutional Analysis and Planning (IAP) will email specified data to the program contact with instructions and notes.

Seven years is the normal cycle for review. If the Self-Study includes more than or fewer than seven years, make sure to change to the text and tables as needed.

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