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Board Members Present:

Staff/Visitors Present:

COLUSA COUNTY BOARD OF EDUCATION Minutes of Public Hearing- July 11, 2012

Randall Roberts

Ben Flores, Debra Hinely, Tina Maxwell, Dwayne Newman, Barbara Pennebaker, and Julie Tucker

Randall Roberts called the Public Hearing on Tier Ill Flexibility for 2012/13 to order at 5:30p.m.

After no questions or comments by the public on the Tier Ill Flexibility for 2012/13, the Public Hearing closed at 5:35 p.m.

Adopted and Entered

Kay . S , County Superintendent and Secretary, Colusa County Board of Education

8.1



1.0 CALL TO ORDER

COLUSA COUNTY BOARD OF EDUCATION Minutes of Regular Meeting July 11, 2012

Brenda Miller, Randall Roberts, and David Scroggins

Ben Flores, Debbie Hinely, Tina Maxwell, Dwayne Newman, Barbara Pennebaker, and Julie Tucker

1.1 Pledge of Allegiance President Randall Roberts called the meeting to order at 5:53 p.m. in the Morse Conference Room, and led the Pledge of Allegiance.

8.2

Julie Tucker, Secretary Pro Tempore, introduced the Board to Dwayne Newman, Colusa Unified School District Superintendent.

2.0 ORDERING OF AGENDA No changes.

3.0 STAFF QUESTIONS AND COMMENTS No questions or comments.

4.0 LETTERS AND COMMUNICATIONS No letters or communications.

5.0 PUBLIC INPUT -Items not on the agenda No public input.

6.0 REPORTS FROM SUPERINTENDENT AND STAFF 6.1 Superintendent's Monthly Reports

6.1.1 Superintendent's Monthly Report Julie Tucker reported that Kay Spurgeon was absent. She told the Board that if they had any questions regarding the Superintendent's Monthly Report to let Julie know, and Kay would answer each one once she returned.

6.1.2 Superintendents Council - No June Meeting

6.2 Administrative Services- Julie Tucker Julie Tucker reported that Administrative Services delivered rescind letters to all employees who received layoff notices. Julie also said that the department has been working on 2012-13 Employment Statements, and on open positions in Student Support Services and Special Education.

Colusa County Board of Education July 11, 2012, Regular Meeting Pagel

6.2.1 Business Services- Debra Hinely Debra Hinely reported that Business Services is working on year-end closing.

6.2.2 Technology Services -Alex Evans Julie Tucker reported that Alex Evans was absent.

6.3 Children's Services- Barbara Pennebaker Barbara Pennebaker said Children's Services avoided staff layoffs because of the relocation of staff from the closed Arbuckle Preschool classroom to unfilled, open positions. Barbara noted that the closed classroom may be reopened iffuture contracts allow. Barbara also reported that Children's Services is working on minor site maintenance and preparing classrooms for the fall.

Discussion was held on the cost savings of unfilled positions, and on the number of positions saved from lay off.

6.4 Special Education -Theresa Hawk Julie Tucker said that Theresa Hawk was at State SELPA. Julie read an email from Theresa, which reported that Extended School Year ended on June 29, and that Special Education has been working on preparing classrooms for the upcoming school year, filling open positions, and closing out student records for 2011-12 and preparing the records for 2012-13.

6.4.1 SELPA- June Meeting

6.5 Student Support Services - Ben Flores Ben Flores reported that Student Support Services is working on filling the Community School Teacher position, and Ben reported on enrollment at Community School. Ben said that the Homeless Education grant was not funded for 2012-13; the Early Mental Health Initiative (EM HI}- Second Step funding will go to the school districts, so Colusa County Office of Education (CCOE) will not receive that grant for 2011-12, and that Colusa County Behavioral Health provided funding ($80,000) for the Primary Intervention Program (PIP).

7.0 BOARD QUESTIONS AND COMMENTS No questions or comments.

8.0 CONSENT AGENDA 8.1 Approve Minutes of the June 13, 2012, Public Hearing 8.2 Approve Minutes of the June 13, 2012, Regular Board Meeting

David Scroggins/Moved, Brenda Miller/Seconded, and the motion carried three ayes, two absences (Julissa Silva-Garcia and Tim Wright) to approve the Minutes of the June 13, 2012, Public Hearing, and the Minutes of the June 13, 2012, Regular Board Meeting.

Colusa County Board of Education July 11, 2012, Regular Meeting Page3

9.0 PUBLIC INPUT -Items on the agenda No public input.

10.0 OLD BUSINESS 10.1 Community College District Territory

No update or new information.

10.2 Facilities Update Julie Tucker reported on the progress ofthe Education Village project site. Brenda Miller provided a synopsis on the scope of the project for the benefit of those who were not familiar with the Education Village.

11.0 NEW BUSINESS 11.1 Approve Tier Ill Option for Flexibility of Categorical Programs

Tina Maxwell provided a definition of Tier Ill flexibility, which is provided through SBX3 4, and is a funding option that the State has allowed County Offices of Education and Districts to utilize during the State's fiscal crisis. The option gives CCOE the flexibility to use Tier Ill funds for any educational purpose. Normally, these monies provide for categorical programs. Tina explained that the spreadsheet included in the Board packet is a list of programs that could be affected.

David Scroggins/Moved, Brenda Miller/Seconded, and the motion carried three ayes, two absences (Julissa Silva-Garcia and Tim Wright) to approve the Tier Ill Option for Flexibility of Categorical Programs.

12.0 ADVANCED PLANNING 12.1 Next Regular Board Meeting

August 8, 2012, 5:30p.m. Morse Conference Room

13.0 ADJOURNMENT The meeting adjourned at 6:15 p.m.

Adopted and Entered

Randall Roberts, President Colusa County Board of Education

Respectfully Submitted

Tucker, Assistant Superintendent, Administrative Services and Secretary Pro Tempore, Colusa County Board of Education

COLUSA COUNTY BOARD OF EDUCATION Minutes of Regular Meeting August 8, 2012

8.1

Board Members Present: Brenda Miller, Randall Roberts, David Scroggins, Julissa Silva-Garcia, and Tim Wright


1.0 CALL TO ORDER 1.1 Pledge of Allegiance

Gail Christopher, Gaylaird Christopher, Ben Flores, Kipp Gagosian, Theresa Hawk, Debbie Hinely, Tina Maxwell, Barbara Pennebaker, Paul Spencer, Kay Spurgeon, and Julie Tucker

President Randall Roberts called the meeting to order at 5:31 p.m. in the Morse Conference Room, and led the Pledge of Allegiance.

2.0 ORDERING OF AGENDA Move 4.1 to follow 6.3.2


4.0 LETTERS AND COMMUNICATIONS 4.1 Awarding of Diploma

Agenda item 4.1 was heard immediately following agenda item 6.3.2.

One diploma was awarded to a Community School student. The graduate was present, and spoke about his goals after graduation. Following the awarding of the diploma, cake was served.



6.1.1 Superintendent's Monthly Report Kay Spurgeon spoke about recent changes to Brown Act laws which do not affect K-12 education. Kay reported on the Beginning Day event which will feature a presentation on the Education Village construction project and work on the Safety Plan. Kay mentioned that preliminary work has begun on the 2012-13 Public School Directory.

Julie Tucker commended Karen Moriconi for her work on tracking Education Village spending, and Kay agreed.

Colusa County Board of Education August 8 2012, Regular Meeting Pagel

6.1.2 Superintendents Council- No July Meeting

6.2 Student Support Services - Ben Flores Ben Flores said that the newly hired Community School teacher's first week of class included a student medical crisis, a classroom break-in, and conflicts between rival gang members. He reported that one of the Adult Education teachers resigned. Ben also reported on the Early Mental Health Initiative (EM HI) Second Step funding.

6.3 Administrative Services- Julie Tucker Julie Tucker reported on open positions, providing necessary information to payroll, and on beginning of the year activities. Julie reported that she and Debra Hinely attended the School Services of California (SSC) School Finance and Management Conference on July 19, 2012. Discussion was held on information presented at the conference.

6.3.1 Business Services- Debra Hinely Debra Hinely reported on activities surrounding 2011-12 year-end closing and setting up the First 5 Colusa County program.

6.3.2 Technology Services -Alex Evans Julie Tucker read from Alex Evans' written report which included staffing changes, the Aeries server migration project at Colusa County Office of Education (CCOE) and the school districts, and on fire wall configuration restructuring.

Kay Spurgeon mentioned that Alex has been working with Golden Bear Alarm Services to provide a security system to the Community School.


6.4 Children's Services- Barbara Pennebaker Barbara Pennebaker reported that Children's Services prepared for the beginning of the year by attending Head Start training on school readiness, planning pre-service training, and collaborating with Special Education staff. Barbara reported that funding cuts to State Child Development contracts were not as severe as previously reported.

6.5 Special Education -Theresa Hawk Theresa Hawk reported on staffing, and said that Special Education has worked on professional development opportunities, Individualized Education Programs {IEP), and identification of English Language Learner (ELL) students with special needs. Theresa said that Williams Unified School District (WUSD) began the 2012-13 school year today, and that Kelly Hickel is monitoring enrollment. Theresa reported on the continuing dialog between general education and special education teachers, which includes providing confidential reports on every special education student in general education classrooms and holding quarterly meetings with general education staff.

6.5.1 SELPA- No July Meeting

Colusa County Board of Education August 8 2012, Regular Meeting Page3


8.0 CONSENT AGENDA 8.1 Approve Minutes of the July 11, 2012, Public Hearing

David Scroggins/Moved, Tim Wright/Seconded, and the motion carried unanimously to approve the Minutes of the July 11, 2012, Public Hearing.

8.2 Approve Minutes of the July 11, 2012, Regular Hearing David Scroggins/Moved, Brenda Miller/Seconded, and the motion carried unanimously to approve the Minutes of the July 11, 2012, Regular Board Meeting.

9.0 PUBLIC INPUT- Items on the agenda No public input.


Kay Spurgeon shared an enrollment report sent by Jesse Ortiz, Woodland Community College (WCC) Counselor. Discussion was held on enrollment at the WCC Colusa County Outreach Facility.

10.2 Facilities Update Kay Spurgeon shared the Swank Construction, Inc., Short Interval/Three Week Look (SI/3WL) Schedule. Kipp Gagosian summarized the status of the project, and he reported on the SI/3WL Schedule.

Gaylaird Christopher spoke about how well the construction schedule is progressing, and Kay encouraged the Board to schedule a tour of the site.

Gaylaird shared color boards for each oft he buildings, and described the finishes for the project. Discussion was held on using recycled materials and on recycling remnant construction materials from the project, displacement ventilation, the irrigation well, recycling bins for the finished facility, and bike racks. Discussion was also held on the attention to detail required by the project (including the Request for Information (RFI) process). Gaylaird said that a lot of thought has gone into low maintenance materials and energy efficiency.

Discussion was held on whether Phase I is on schedule, when construction will be complete (May 2013), when classes will begin (next fall), the State certification process, and when the application process for Phase II can begin. Kay will research with Jim Bush, School Site Solutions, Inc. and Mike Willis, California Financial Services.

Colusa County Board of Education August 8 2012, Regular Meeting Page4

11.0 NEW BUSINESS 11.1 Approve Board Resolution 12/13-01 Final2011-12 Budget Reclassification

Debra Hinely reported that this is a final budget revision for 2011-12 which includes increases in revenue to Beginning Teacher Support and Assessment (BTSA) and Foster Youth Tutoring; a decrease in revenue and budgeted expenses (projected to actual) for Title II Principal and Teacher Training and Recruiting Fund; and a decrease to the County School Service Fund Reserve as a result of the indirect following expenditures.

Tim Wright/Moved, Brenda Miller/Seconded, and the motion carried unanimously to approve Board Resolution 12/13-01 Final 2011- 12 Budget Reclassification.

Discussion was held on the audit process.

11.2 Approve LEA Plan Ben Flores presented an abbreviated version of the Local Education Agency (LEA) Plan, and explained that this is an annual revision ofthe five-year plan which reports student achievement data. He explained that the plan is a result of No Child Left Behind (NCLB) requirements.

Tim Wright/Moved, Julissa Silva-Garcia/Seconded, and the motion carried unanimously to approve the LEA Plan.

Discussion was held on the NCLB requirements for 100% proficiency level of students by 2014.


September 12, 2012, 5:30 p.m. Morse Conference Room


Adopted and Entered

U~u)/J;;k Randall Roberts, President Colusa County Board of Education


Kay C. pu eo ounty Superintendent and Secretary, Colusa County Board of Education



COLUSA COUNTY BOARD OF EDUCATION Minutes of Public Hearing- September 12, 2012

Brenda Miller, Randall Roberts, David Scroggins

Alex Evan, Debra Hinely, Ben Flores, Tina Maxwell, Barbara Pennebaker, Kay Spurgeon, and Julie Tucker

Randall Roberts called the Public Hearing on the Availability of Textbooks and Instructional Materials to order at 5:30 p.m.

No public was present to comment on or ask questions about the Availability of Textbooks and Instructional Materials.

The Public Hearing closed at 5:35 p.m.

Adopted and Entered

Kay C. purg n, C ty Superintendent and Secretary, Colusa County Board of Education

8.1

COLUSA COUNTY BOARD OF EDUCATION Minutes of Regular Meeting September 12, 2012

8.2




Alex Evans, Ben Flores, Debbie Hinely, Mark Ickes, Tina Maxwell, Ignacio Prado, Barbara Pennebaker, Kay Spurgeon, Julie Tucker, and Linda Zepeda


2.0 ORDERING OF AGENDA Move 4.1 to follow 6.2.1


4.0 LETTERS AND COMMUNICATIONS 4.1 Awarding of Diploma


One diploma was awarded to a Community School student. The graduate was present, and spoke about his goals after graduation. Following the awarding of the diploma, cake was served.



6.1.1 Superintendent's Monthly Report Kay Spurgeon spoke about Colusa County Office of Education (CCOE) staffs response to the recent tragedy involving a 14 year old student, and subsequent meetings to debrief local agencies and school staff, and to standardize all four district school emergency plans. Kay reported on the progress ofthe Public School Directory revision, plans for the 2012 Partners in Education (PIE) event (October 30, 2012, 8-noon), and dates for the Colusa County Junior High and Elementary School Spelling bees (March 14 and 25, 2013, respectively).

Colusa County Board of Education September 12, 2012, Regular Meeting Pagel

6.1.2 Superintendents Council- August Meeting Kay Spurgeon mentioned that the August Superintendents Council meeting was the first to include Colusa Unified School District Superintendent Dwayne Newman and Pierce Joint Unified School District Superintendent Ernest Sopp.

6.2 Special Education -Theresa Hawk Kay mentioned that Theresa Hawk is absent because she is attending the State Special Education Local Plan Area (SELPA) meeting. Kay read from Theresa's report which included an update on the Special Education Self Review (SESR) process and on staffing.

6.2.1 SELPA- August Meeting

6.3 Student Support Services - Ben Flores Ben Flores commended Community School staff on their response and reaction to the recent tragedy, and on subsequent safety procedures that were implemented as a result of the shooting. Ben reported on staffing and he distributed a Regional Occupation Program (ROP) course schedule. Ben said that Colusa County One-Stop Partnership, Career Resource Center, offers stipends to help students' pay ROP course fees.

David Scroggins requested notification if future incidents involve CCOE students. Discussion was held on whether increased Community School enrollment would affect safety procedures, and on whether planning for the new facility included newer safety concerns.

6.4 Administrative Services- Julie Tucker Julie Tucker reported on filled positions including Special Education Paraeducators and First 5 Colusa Program Assistants, and on current job openings in Special Education (two), Student Support Services (one), and Children's Services (seven).

Julie mentioned Central Valley Trust (CVT), the insurance provider for Educators of Colusa County Office of Education (ECCOE) and Colusa County Educational Support Professionals (CCESP) will hold open enrollment September 1 through 30, 2012.

Julie reported that Kiffin Reading completed teacher credentials evaluation required by the Williams-Settlement Agreement, California Department of Education (CDE) Highly Qualified Teacher requirements, and California Commission on Teacher Credentialing (CCTC) Assignment Monitoring.

Julie said that she received an Equal Employment Opportunity Commission survey which accounts for staff race and ethnicity, and that work has begun on Employee Information Reports.

Colusa County Board of Education September 12, 2012, Regular Meeting Page3

6.4.1 Business Services- Debra Hinely Debra Hinely reported that Business Services has been working on year end closing, and cross-training for the fiscal specialist and accounting specialists.

6.4.2 Technology Services- Alex Evans Alex Evans reported that Technology Services has been working on beginning year activities, resolving aging equipment issues at the districts, training staff on new curriculum software, and researching Microsoft software license subscription coverage.

6.5 Children's Services- Barbara Pennebaker Barbara Pennebaker reported on Head Start and Early Head Start enrollment, and she mentioned that beginning year parent orientations were held at each site. Barbara said that Children's Services is working on implementing a new curriculum, researching leasable space for Children's Services which will be necessary once Student Support Services relocates to the Education Village in June.

7.0 BOARD QUESTIONS AND COMMENTS Brenda Miller suggested that the entire Board attend the Woodland Community College Foundation, Founders Day Celebration on October 4. Kay asked Board members to contact her if they wanted to attend, and she will send one RSVP for all who would like to go.

8.0 CONSENT AGENDA 8.1 Approve Minutes of the August 8, 2012, Regular Board Meeting

Tim Wright/Moved, David Scroggins/Seconded, and the motion carried unanimously to approve the Minutes of the August 8, 2012, Regular Board Meeting.



Discussion was held on enrollment at the Woodland Community College Colusa County Outreach Facility and on the Celebration.

10.2 Facilities Update Kay Spurgeon distributed photos of Education Village construction, and reported on the progress of the build site. Discussion was held on the status of change orders. Kay said that although most of the change orders were for items added to the original scope of work, some change orders deleted items as well, with a net cost to date of approximately $40,000.

Kay spoke with Jim Bush and he advised that CCOE could begin looking for funding at any time, but that CCOE should not procure any monies for future building until construction of the Education Village is done, the facility is occupied, and the State certifies that the building project is complete.

Colusa County Board of Education September 12, 2012, Regular Meeting Page4

Discussion was held on future funding efforts. David Scroggins would like clarification on whether CCOE could borrow money for phase II, before Phase I has been signed-off by the State. Brenda asked about the closure timeline, and Kay explained that the timeline is dependent upon when construction is complete. Brenda asked how much money CCOE would be able to set aside as a result of not paying rent to house Student Support Services, and Kay will research.

Kay will schedule a meeting with Jim Bush, Mike Willis, and David Scroggins, to discuss future funding.

11.0 NEW BUSINESS 11.1 Approve Board Resolution No. 12/13-02 of the Colusa County Superintendent of

Schools and the Colusa County Board of Education Regarding Sufficiency or Insufficiency of Instructional Materials for Fiscal Year 2012-13

Tim Wright/Moved, Brenda Miller/Seconded, and the motion carried unanimously to approve Board Resolution No. 12/13-02 of the Colusa County Superintendent of Schools and the Colusa County Board of Education Regarding Sufficiency or Insufficiency of Instructional Materials for Fiscal Year 2012-13.

11.2 Williams Settlement Report Kay Spurgeon distributed her Williams Settlement Agreement, Site Reviews Summary, and she spoke about her oversight and compliance responsibilities. Kay reported that all teachers met the requirements of the CCTC, that all students have adequate books and instructional materials, all facilities are well maintained, in 2011-12 no complaints were filed in any of the four districts, and student academic indicators are improving. Overall, Kay was impressed with the schools that she and Ben visited.


October 10, 2012, 5:30 p.m. Morse Conference Room


Adopted and Entered

Randall Roberts, Pres1dent Colusa County Board of Education


COLUSA COUNTY BOARD OF EDUCATION Minutes of Regular Meeting October 10, 2012

8.1




Alex Evans, Ben Flores, Theresa Hawk, Debbie Hinely, Tina Maxwell, Barbara Pennebaker, Kay Spurgeon, Gary Teragawa, and Julie Tucker


Kay Spurgeon introduced Gary Teragawa, who will replace outgoing Board Area 2 Trustee Julissa Silva-Garcia. Gary spoke about his experience with law enforcement, and boards and civic groups with which he currently is involved. The Colusa County Board of Education and Colusa County Office of Education (CCOE) staff introduced themselves to Mr. Teragawa.



4.0 LETTERS AND COMMUNICATIONS Kay Spurgeon distributed an August 17, 2012, School Services of California, Inc. (SSC) Fiscal Report article entitled "Fiscal Accountability During Hard Timesll and a June 2012 School Administrator article entitled "Quantifying the Successes of Public Schools11

•



6.1.1 Superintendent's Monthly Report Kay Spurgeon said that invitations were sent for the October 30, 2012, Partners in Education event, which will focus on gang awareness and school safety, and she said that CCOE will also host a Community Gang Awareness presentation, on October 25, 2012. Kay reported on the annual California Basic Educational Data System (CBEDS) data collection process, which began on October 3rd, and on finalizing the Public School Directory.

6.1.2 Superintendents Council- September Meeting

Colusa County Board of Education October 10, 2012, Regular Meeting Pagel

6.2 Children's Services- Barbara Pennebaker Barbara Pennebaker reported on Head Start and Early Head Start enrollment. Barbara said that Children's Services is working on researching leasable space for Children's Services, which will be necessary once Student Support Services relocates to the Education Village in June; filling an open position (Area Manager); facilitating the leadership meeting for site monitoring at Arbuckle centers; hosting the Northern California Head Start Directors monthly meeting which included enrollment staff; and providing training for new Head Start Policy Council members.

6.3 Special Education- Theresa Hawk Theresa Hawk reported that Special Education is working on the Special Education SelfReview, which monitors whether the Special Education Local Planning Area (SELPA) is in compliance with federal and state laws and regulations. As a part of the review, the SELPA held a parent meeting. Theresa said that the thirteen parents who attended the meeting may become Community Advisory Committee (CAC) members. Theresa reported on topics discussed during Special Education Administrators of County Offices (SEACO) and SELPA meetings that she recently attended.

6.3.1 SELPA- September Meeting

6.4 Student Support Services - Ben Flores Ben Flores reported on enrollment in the Regional Occupational Program (ROP), and on staffing for ROP, Adult Education, Community School, Opportunity Class, and Early Mental Health Initiative (EMHI).

6.5 Administrative Services- Julie Tucker Julie Tucker reported that Administrative Services is working on current job openings in Children's Services (five positions), First 5 Colusa (one position), and Student Support Services (two positions). She mentioned that Personnel is auditing Employee Information Reports data, and working on various surveys and credential monitoring. Julie mentioned that Kiffin Reading is attending the Credential Counselors and Analysts of California (CCAC) conference in Sacramento today and tomorrow. Discussion was held on open positions.

6.5.1 Business Services- Debra Hinely Debra Hinely reported that year-end closing is almost complete, and that Business Services has begun work on the first budget revision for Special Education, and preparing for the auditors' visit October 15-17, 2012.

6.5.2 Technology Services- Alex Evans Alex Evans reported on countywide work order and help desk statuses, and he mentioned that the Colusa Educational Wide Area Network (CEWAN) held its first meeting of the year. Alex said that Technology Services has been working on the redesign and reconfiguration of the antivirus server. He also reported that the

Colusa County Board of Education October 10, 2012, Regular Meeting Page3

Microsoft software license subscription coverage options, which were presented during the CEWAN meeting, could provide cost reductions.


8.0 CONSENT AGENDA 8.1 Approve Minutes of the September 12, 2012, Public Hearing

David Scroggins/Moved, Tim Wright/Seconded, and the motion carried unanimously to approve the Minutes ofthe September 12, 2012, Public Hearing.

8.2 Approve Minutes of the September 12, 2012, Regular Board Meeting Brenda Miller/Moved, David Scroggins/Seconded, and the motion carried unanimously to approve the Minutes September 12, 2012, Regular Board Meeting.



Kay Spurgeon provided an update on the Joint Use Committee, which includes Kay, Rudy Besikof, Dean of Instruction/Learning Resources at Woodland Community College (WCC), and Wendy Burke, Director of the Colusa County Free Library, and which seeks to develop a library that may be used by WCC students, CCOE staff & students, and Colusa County patrons. Discussion was held on enrollment at the WCC Colusa County Outreach Facility, and the WCC Foundation event. Kay mentioned that Dr. Angie Fairchilds may be moving on to another community college opportunity in December, and Kay believes that the commitment to Colusa County will continue in Angie's absence.

10.2 Facilities Update Kay Spurgeon shared recent construction photographs of the Education Village, and she reported on the project's progress. Kay received a timeline of the project, but she will need to request a more readable version before she may share it with the Board. Discussion was held on the project; the status of the budget (which is currently on target); and on a change order that will be brought to the Board at a later date.

Kay mentioned that State released $222,000,000 in bonds in September, but the release will not fund the Pierce High School Special Education double classroom project.

Kay and David Scroggins reported on their meeting with consultants Jim Bush, School Site Solutions, and Mike Willis, California Financial Services. David said that funding for Phase 2 of the Education Village project is impacted by the funding request for the Pierce High School (PHS) double classroom project, and that CCOE may not pursue funds for Phase 2 until after funds have been released for the PHS project. However, the Board may develop a plan for developing future funding sources at this time. Discussion was held on

Colusa County Board of Education October 10, 2012, Regular Meeting Page4

the earliest possible date that the Arbuckle project could be funded (February); CCOE assets which may be used as collateral for loans (land in Williams and bridge financing); the effect of rent reduction on Community School's excess costs; the future of CCOE's land sale; Mike Willis' role in procuring funding; the relationship of the tax issues, which will be presented to voters in November, to bond releases; and the possibility of procuring loans at today's low interest rates.

11.0 NEW BUSINESS 11.1 Approve Board Resolution No. 12/13-03 Gann Limits

Debra Hinely stated that annually the Board must adopt an appropriation or GANN limit for the new fiscal year and report the appropriation limit for the fiscal year that just ended.

Tim Wright/Moved, Brenda Miller/Seconded, and the motion carried unanimously to approve Board Resolution No. 12/12-03 Gann Limits.

11.2 Approve 2011/2012 Unaudited Actuals Debra Hinely presented the end of year Unaudited Actuals report, which will be sent to the State once it is approved by the Board, and she said that CCOE ended the year with a healthy fund balance. Discussion was held on the fund balance compared to the prior estimate; the Special Education budget revision in November and the CCOE budget revision in December; and whether CCOE will meet the Board's mandated 5% reserve for economic uncertainties (yes).

Tim Wright/Moved, Julissa Silva-Garcia/Seconded, and the motion carried unanimously to approve 2011/2012 Unaudited Actuals.


November 14, 2012, 5:30 p.m. Morse Conference Room


Adopted and Entered

Randall Roberts, President Colusa County Board of Education


y Superintendent a County Board of Education

COLUSA COUNTY BOARD OF EDUCATION Minutes of Regular Meeting November 14, 2012

9.1

Board Members Present: Brenda Miller, Randall Roberts, David Scroggins, and Tim Wright

Staff/Visitors Present: Alex Evans, Ben Flores, Theresa Hawk, Debbie Hinely, Tina Maxwell, Barbara Pennebaker, Kay Spurgeon, Julie Tucker and Mary Winters





4.0

5.0

6.0

LETTERS AND COMMUNICATIONS Kay Spurgeon distributed a School Services of California, Inc. (SSC) Fiscal Reports article entitled "A Big Night in California" and an election analysis from the Association of Educational Service Agencies (AESA}. Kay also shared a California Financial Services advertisement which appeared in a California Association of School Business Officials (CASBO} publication and featured a photograph of the Colusa County Board of Education during the Education Village groundbreaking on February 14, 2012.

PUBLIC INPUT -Items not on the agenda No public input.

REPORTS FROM SUPERINTENDENT AND STAFF 6.1 Superintendent's Monthly Reports

6.1.1 Superintendent's Monthly Report Kay Spurgeon reported on revisions to the school safety matrix and Superintendent's Policies regarding school safety. Kay presented materials that were distributed during the Partners in Education (PIE} forum and she announced that a Gang Awareness Community Night would be held at Egling Middle School on November 26, 2012. She also mentioned that the Public School Directory was sent to the printer, and that planning for new board member training had begun.

6.1.2 Superintendents Council- October Meeting Kay mentioned that the Superintendents Council will hold a special meeting prior to their regular meeting in November to discuss emergency response protocols.

Colusa County Board af Education November 14, 2012, Regular Meeting Page2

6.2 Administrative Services- Julie Tucker Julie Tucker reported that she attended California County Superintendents Educational Services Association (CCSESA} quarterly meeting with Kay Spurgeon, the annual PIE forum, and the quarterly County/District Business Officials meeting, which the County Office facilitates. Julie mentioned that Administrative Services is working on employee orientations, surveys for the California Department of Education (CDE} and the Equal Employment Opportunity Commission (EEOC), and assisting the districts and staff with credentialing questions. Julie said that she will attend a Tri-County Schools Insurance Group (TCSIG} meeting which will focus on Health Care Reform changes effective January 1, 2013.

6.2.1 Business Services - Debra Hinely Debra Hinely said that she participated in a Special Education budget workshop with the districts and Colusa County Office of Education (CCOE} staff, and that Business Services has been working on the first major budget revision and interim report which will be brought to the Board during the December meeting. Debbie reminded the Board that there will be no new funding for schools as a result of Proposition 30. Additionally, current revenues are temporary because increases to the State sales tax expire in 2016, and increases to the State income tax expire in 2018. Discussion was held on the budget, potential cuts to transportation (none to Special Education), and Proposition 30 flat funding.

6.2.2 Technology Services -Alex Evans Alex Evans said that Technology Services staff attended the Aeries Fall 2012 Users' conference, and he reported on upcoming Aeries system updates and the effects of those changes to the districts and the County Office. Alex also said that Technology Services has been conducting network planning for district purchases that could be reimbursed byE-Rate.

6.3 Children's Services- Barbara Pennebaker Barbara Pennebaker reported that Head Start is fully enrolled, and she mentioned that Children's Services is planning for an upcoming State review. Barbara said that staff attended training for the State Review. The Bi-Annual Health Advisory meeting was held at Children's Services, where discussion was held on the end of Healthy Families Insurance, which will affect many enrolled children and families. Barbara reported that Children's Services has been working on filling open positions and training new employees.

6.4 Special Education -Theresa Hawk Theresa Hawk reported that Special Education is working on the Special Education SelfReview, specifically participating in software training for the file review. Discussion was held on the CDE Self Review consultant for the process, which will be completed by April. Theresa mentioned that she attended the PIE forum and the Special Education Local Plan Area (SELPA} meeting.

6.4.1 SELPA- October Meeting No questions or comments.

Colusa County Board of Education November 14, 2012, Regular Meeting Page3

6.5 Student Support Services - Ben Flores Ben Flores reported on staffing for Primary Intervention Program (PIP} and Early Mental Health Initiative (EM HI} Second Step, and on enrollment in Opportunity Class, Community School, and Adult Education. Ben mentioned that Student Support Services is training Arbuckle Elementary School After-School staff on English language strategies, and Ben also participated in a three day workshop on working with program improvement schools. Discussion was held on Regional Occupation Program (ROP} tuition and Board Scholarships, on the program improvement process, Adequate Yearly Progress (AVP}, Safe Harbor, and No Child Left Behind.


8.0 CONSENT AGENDA 8.1 Approve Minutes of the October 10, 2012, Regular Board Meeting

David Scroggins/Moved, Tim Wright/Seconded, and the motion carried four ayes, one absent (Julissa Silva-Garcia} to approve the Minutes ofthe October 10, 2012, Regular Board Meeting.

9.0 PUBLIC INPUT -Items on the agenda Mary Winters expressed her appreciation for the information that she received while attending the Board's meetings.


Kay Spurgeon reported on enrollment at the Woodland Community College (WCC} Colusa County Outreach Facility, and work being done by the Joint Use Library Committee (gathering samples of Memorandums of Understanding and funding opportunity information} for a library on the WCC Colusa Outreach Facility/Education Village site. Discussion was held on cost sharing for services, such as custodial and staffing; a possible location ofthe library; ingress and egress ofthe library; student, staff, and library patron parking; maintaining the integrity of the Education Village as it pertains to student safety; the partners' support for the project; and WCC textbooks and resources on the Williams Branch Library shelves. Further discussion was held on 2013-14 classes, portable classrooms, and on Dr. Angela Fairchilds' future with the college.

10.2 Facilities Update Kay reported on the populations who would be served at the Education Village, which includes seven Special Education special services classrooms (including medically fragile and adult transition} and three Student Support Services classrooms (including Community School, ROP, and Adult Education} and support staff for those classes. Tina Maxwell will email the site plan drawing to Tim Wright. Discussion was held on security for the facility.

Colusa County Board of Education November 14, 2012, Regular Meeting Page4

Kay distributed a copy of Swank Construction's three week schedule, and a list of Education Village Progress Payments to Swank Construction and the CCOE escrow account. Discussion was held on the escrow account and performance bond process. Kay also shared a list of approved, rejected, and requested change orders. Discussion was held on the Builder's Risk Insurance and the change order process.

Kay shared information about Mike Willis' research for potential Phase 2 funding.

Kay distributed a list of bond money that will be released on December 19th by the State Allocation Board (SAB). The list indicates that at the very least, the Pierce High School classroom project could be included in subsequent bond release cycles. Discussion was held on the bond release process.

Further discussion was held on the Education Village, including Builder's Risk Insurance; Kipp Gagossian's role in the Change Order process; resolving the errors and omission of the Builders Risk Insurance; the budget for change orders ($300,937); and fire suppression systems for the facility and Division of State Architect's (DSA) approval prior to installation.

11.0 NEW BUSINESS 11.1 Follow up on Proposition 30

Kay Spurgeon reflected on staff's remarks about Proposition 30 earlier in the meeting, and she relayed information from Fiscal Crisis Management Assistance Team (FCMAT) about how other districts were handling the funds. Barbara Pennebaker reported that Proposition 30 realignment language is being monitored to see if there will be any effect to Child Development programs. Other realignment funds include the Community Corrections Partnership component.

11.2 Training for New Board Members Kay Spurgeon reported earlier on training for new board members which CCOE will host, and she suggested January 8, 2013, as a date to hold the training. Discussion was held on WCC Board elections, and on new district board members.

11.3 Partners in Education Forum Kay drew the Board's attention to the materials that were distributed during the Partners in Education (PIE) event, and reported on the format and outcomes ofthe forum. Discussion was held on follow-up meetings of the Gang operational Team (GOT), and the gang presence in Colusa County and surrounding counties.

11.4 Hot Topics Dinner Kay will begin working with the district superintendents to schedule a Hot Topics Dinner sometime toward the end of February or beginning of March. Discussion was held on inviting the Colusa County Board of Supervisors as well. Discussion was held on potential topics including the California Voting Rights Act realignment, Program Improvement, and the impact of education in Colusa County.

Colusa County Board of Education November 14, 2012, Regular Meeting PageS


December 12, 2012, 5:30p.m. Morse Conference Room

Kay's Open House December 6, 2012 3:00 to 6:00p.m.

13.0 ADJOURNMENT The meeting adjourned at 7:26p.m.

Adopted and Entered

i/MtJ.i}g~ Randall Roberts, President Colusa County Board of Education


urge n, C nty Superintendent and Secretary, Colusa County Board of Education



1.0 CALL TO ORDER

COLUSA COUNTY BOARD OF EDUCATION Minutes of Regular Meeting December 12, 2012

Brenda Miller, Randall Roberts, David Scroggins, Gary Teragawa and Tim Wright

Alex Evans, Ben Flores, Debbie Hinely, Tina Maxwell, Barbara Pennebaker, Kay Spurgeon, and Julie Tucker

1.1 Pledge of Allegiance President Randall Roberts called the meeting to order at 5:35 p.m. in the Morse Conference Room, and led the Pledge of Allegiance.

2.0 ORGANIZATION OF THE BOARD 2.1 Certificates of Appointment

2.1.1 Trustee Area 1- Brenda Miller 2.1.2 Trustee Area 2- Gary Teragawa This item was heard after 2.4

Colusa County Superintendent of Schools Kay Spurgeon asked the Board to sign Certificates of Appointment for Brenda Miller and Gary Teragawa, which will be completed and sent to Colusa County Clerk-Recorder, Kathleen Moran.

2.2 Oath of Office Trustee Areas 1 & 2 This item was heard sequentially after 2.1

8.1

Kay Spurgeon administered the Oath of Office to Brenda Miller- Trustee Area 1, and Gary Teragawa- Trustee Area 2.

2.3 Accept President Rotation Schedule This item was heard before 2.1

Tim Wright/Moved, David Scroggins/Seconded, and the motion carried four ayes, one absent (Julissa Silva Garcia) to accept the President Rotation Schedule.

As of this action, Brenda Miller assumed the Presidency, and led the meeting.

2.4 Accept Schedule of Regular Meetings 2013 Discussion was held on the dates and times of the 2013 meetings (Attachment A).

Randall Roberts/Moved, Tim Wright/Seconded, and the motion carried unanimously to accept the Schedule of Regular Meetings 2013.

Colusa County Board of Education December 12, 2012, Regular Meeting Pagel

2.5 Liaison Assignments Discussion was held on 2012 Board Liaison Assignments, and on liaison assignments for 2013 (Attachment B).

Tim Wright/Moved, Gary Teragawa/Seconded, and the motion carried unanimously to approve Liaison Assignments for 2013.

3.0 ORDERING OF AGENDA Move 2.1 and 2.2 to follow 2.4 Move 12.2 to follow 3.0





7.1.1 Superintendent's Monthly Report Kay Spurgeon reported on the countywide emergency contact list and school safety procedures; California Public Records Act (CPRA) requests (one regarding the amount of minutes provided for Physical Education, which resulted in an edited Board Operating Procedure); Kay's Open House, and the Association of California School Administrators (ACSA) Colusa Sutter Yuba (CSY) Administrator of the Year Dinner.

7.1.2 Superintendents Council- No November Meeting Kay Spurgeon reported that the November Superintendents Council meeting was postponed to December 19, 2012.

7.2 Student Support Services - Ben Flores Ben Flores reported that five Community School students met their rehabilitation plan and will return to their home districts, and he spoke about enrollment at Community School. Ben also said that Student Support Services finished Civil Rights data collection.

7.3 Administrative Services- Julie Tucker Julie Tucker reported that she participated in the Gang Awareness Community presentation, the health care reform workshop provided by the Capital Service Region (CSR) Human Resources group, the California State Teacher Retirement System (STRS) pension reform information webinar, the Board Budget Committee meeting, and Kay's Christmas Open House. Julie also spoke about a recent decrease in employee leaves, and on the decision against a California Commission on Teacher Credentialing (CCTC}

Colusa County Board of Education December 12, 2012, Regular Meeting Page3

Administrative Services Credential Advisory Panel proposal to change the structure of Administrative Credentials.

7.3.1 Business Services- Debra Hinely Debra Hinely reported that Business Services has been working on the first major budget revision and the first Interim report. Staff attended workshops for 1099 and W-2 reporting. Debra said that work will begin in January on the 2013/14 budget projections. Debra also reported on the $1.9 billion State deferral payment, which will be paid December 2012, and the elimination of the $900 million March 2013 deferral.

7.3.2 Technology Services- Alex Evans Alex Evans reported that Technology Services has been working on the transition from one cell phone provider to another (Sprint to Verizon), E-rate issues as a result of the transition, moving forward with Microsoft software license subscription coverage (thus avoiding a balloon payment), and planning for projects that could be reimbursed by E-Rate.

7.3.3 First Five Colusa County- Ginger Harlow Kay Spurgeon said that Ginger Harlow will attend Board meetings in the future on an as needed basis. Julie Tucker reported on two vehicles that Colusa County Office of Education (CCOE) bought from First Five Colusa County, which will be used by technology technicians to travel to the districts.

7.4 Children's Services- Barbara Pennebaker Barbara Pennebaker reported on Head Start full enrollment, and she mentioned that Children's Services is still preparing for the State review, but that they have completed the first part ofthe process (handbook review). Barbara said that Children's Services will still be required to conduct the annual State and Federal self-reviews in January. She also said that Children's Services has been completing facilities repairs. Barbara said that staff has been meeting monthly to monitor earnings and expenditures and maintain fiscal soundness. Barbara reported that she attended a Northern California directors meeting, and on efforts to relocate Children's Services offices once Student Support Services moves into the Education Village. Children's Services has also been working on a plan to improve parent involvement during meetings.

7.5 Special Education -Theresa Hawk Kay Spurgeon reported that Theresa Hawk is absent due to illness. Kay said that Special Education completed their self-review- district file review, and that Theresa attended the State Special Education Local Plan Area (SELPA).

7.5.1 SELPA- No November Meeting


8.0 BOARD QUESTIONS AND COMMENTS David Scroggins inquired whether a mileage analysis on staff-used vehicles has ever been completed. Julie Tucker responded that there is a tracking process for use of vehicles, including user, destination, and mileage. However, because of the small quantity of staff vehicles, an analysis has not been performed.

Brenda Miller thanked Randall Roberts for his great job as Board President.

9.0 CONSENT AGENDA 9.1 Approve Minutes of the November 14, 2012, Regular Board Meeting

David Scroggins/Moved, Randall Roberts/Seconded, and the motion carried four ayes, one abstain (Gary Teragawa) to approve the Minutes of the November 14, 2012, Regular Board Meeting.



Kay Spurgeon reported on an upcoming Library Joint Use Committee meeting with Colusa County Board of Supervisors, Colusa County Library, CCOE, Yuba Community College District, and Woodland Community College (WCC) representatives on January 14, 2013, from 3:00p.m. to 5:00 p.m. She invited Colusa County Board of Education participation as well. Discussion was held on Dr. Angela Fairchilds' future with Woodland Community College.

11.2 Facilities Update Kay Spurgeon reported that the Education Village project is progressing without delay. Kay presented a construction timeline, which still indicates that most of the project will be complete by the middle of May. Discussion was held on the progress and size ofthe project, and on scheduling a Board visit. David Scroggins suggested holding a special meeting to tour the Education Village prior to their regular January 9, 2013, meeting, which could be relocated to Williams (possibly at the wee Outreach Facility), and the Board agreed. {NOTE: Holiday break for the wee Outreach Facility began December 13, 2012, and will end January 11, 2013. Knowing how much the Board looked forward to visiting the wee campus, Kay will schedule the Special Meeting on a different date.]

Discussion was held on Swank Construction, Inc., and Kay indicated that although there are outstanding issues, she still enjoys a good faith relationship with Swank, and that there have been no delays. Kay reported that Rachel Adams, Architecture for Education architect, and Kipp Gagosian, CCOE project inspector, are satisfied with construction, and the project continues to receive State approvals and satisfactory field inspections.

Discussion was held on how the vacant land areas will be prepared until phase 2 begins (seeded for lawn), and on storm water runoff during the recent bad weather (draining properly).

Colusa County Board of Education December 12, 2012, Regular Meeting PageS

12.0 NEW BUSINESS 12.1 First Reading: Board Policy Revision

12.1.1 BOP 6146.10 Exhibit B, Colusa County Office of Education Courses/Credits Authorized to Meet Diploma Requirements Board Operating Procedure 6146.10, Exhibit B, Colusa County Office of Education Courses/Credits Authorized to Meet Diploma Requirements was discussed under agenda item 7.1.1, and Kay reiterated the need for revising the Education Code {51222(a)) language at the bottom of the procedure.

Changes were made to BOP 6146.10 Exhibit B, Colusa County Office of Education Courses/Credits Authorized to Meet Diploma Requirements, and the policy will be brought forward to the January Board meeting for a second reading.

12.2 Accept 2011/12 Financial Audit Report- Presented by Paul Messner, CPA Agenda item 12.2 was heard immediately following agenda item 3.0.

Paul Messner, Certified Public Accountant with Messner & Hadley, LLP, reviewed the audit process, and presented the 2011/12 Financial Audit Report. Paul highlighted an abnormal increase in assets due to a one-time infusion of State facilities funds. Discussion was held on editing the Management's Discussion and Analysis (MD&A) to reflect the temporary increase of net assets, and on the independent auditor's opinion of the report.

Randall Roberts/moved to allow a space in the generated approval document for the county superintendent to answer anything in a narrative that is worthy of comment on the approval process, which died for a lack of a second.

Randall Roberts/amended his motion to add one page with Board signatures of approval to the audit report, and proposed changing the policy, which died for a lack of a second.

Julie Tucker will edit the MD&A to reflect the temporary increase in assets.

David Scroggins/moved Tim Wright/seconded to accept the audit report with edits to reflect the temporary increase in assets, due to facilities funds from the State, to the Management's Discussion and Analysis (MD&A) and the motion carried unanimously to approve.

Paul described the structure of CCOE's budget, and spoke about the healthy available reserves, the low amount of debt, and about a segregation of duties finding which has been noted in Audit Reports since 2008/09. Paul explained that CCOE does not have the resources to hire additional staff members, so the finding will continue year after year. Discussion was held on the segregation of duties and the audit process, and on the auditor's opinion ofthe County Office's fiscal condition.


12.3 Approve First Interim Report Reporting on the 2012/13 First Interim Report, Debra Hinely reviewed the County School Service Fund Summary- Unrestricted/Restricted Revenues, Expenditures, and Changes in Fund Balance (Form 011) and on several of the funds included in the report. She also spoke favorably about Rosa Talamantes' first major budget revision. Discussion was held on deferred maintenance. Debra went on to review the County School Service Fund Multiyear Projections, Unrestricted/Restricted (Form MYPI), and on Criteria and Standards Review (Form 01CSI). Brenda Miller inquired whether the Board Budget Committee met to review the interim report, and Debra responded that they did not.

Tim Wright/Moved, David Scroggins/Seconded, and the motion carried unanimously to approve the First Interim Report.

12.4 Approve Board Resolution 12/13-04 Budget Reclassification Debra Hinely reported that this resolution is the first major budget revision, and that it was reviewed by the Board Budget Committee (David Scroggins and Tim Wright). Debra spoke about the uncertainty of carryover amounts until the close of the prior year. She also reviewed changes to Early Mental Health Initiative (an increase of $80,000), and changes due to the Special Education Budget Revision (including increases and decreases to previously unknown grants). Discussion was held on the decrease in lottery fund (monies were transferred to the special reserve fund).

The Budget Committee Moved and Seconded, and the motion carried unanimously to approve Board Resolution 12/13-04 Budget Reclassification.


January 9, 2013, 5:30p.m. Location TBD

Next Special Board Meeting January 9, 2013, Time TBD Location TBD


Adopted and Entered

.b~QlQL l,~ Brenda Miller, President

Colusa County Board of Education


Attachment A

Colusa County Office of Education Kay C. Spurgeon

COUNTY SUPERINTENDENT OF SCHOOLS

BOARD OF EDUCATION

SCHEDULE OF MEETINGS 2013

Usually 2nd Wednesday

MONTH/DAY TIME PLACE

January 9 5:30p.m. Morse Conference Room

February 13 5:30p.m. Morse Conference Room

March 13 5:30p.m. Morse Conference Room

April 10 5:30p.m. Morse Conference Room

May8 5:30p.m. Morse Conference Room

June 12 5:30p.m. Morse Conference Room

July 10 5:30p.m. Morse Conference Room

August 14 5:30p.m. Morse Conference Room

September 11 5:30p.m. Morse Conference Room

October 9 5:30p.m. Morse Conference Room

November 13 5:30p.m. Morse Conference Room

December 11 5:30p.m. Morse Conference Room

146 SEVENTH STREET • COLUSA, CA 95932 • PHONE (530) 458-0350 • FAX (530) 458-8054

U: \Administrative \Board CCOE \Calendars \2013 Calendar.docx

Attachment B COLUSA COUNTY BOARD OF EDUCATION

LIAISON ASSIGNMENTS 2013 Accepted December 12, 2012

DEPARTMENT

Access to Community College Services Liaisons

Administrative Services Liaison Board Scholarship Committee Lottery Committee

Business Services Liaisons Budget Subcommittee

Children's Services Liaison Head Start Policy Council

Special Education Liaison SELPA Council

Student Services Liaison RO PI School-To-Career

Representatives to: Colusa Unified School Board

Maxwell Unified School Board

Pierce Joint Unified School Board

Williams Unified School Board

2013 MEMBER

David Scroggins & Brenda Miller

Tim Wright Randall Roberts & Gary Teragawa Tim Wright & David Scroggins Alternate: Randall Roberts

Tim Wright Tim Wright & Randall Roberts Alternate: Gary Teragawa

Gary Teragawa Gary Teragawa Alternate: Randall Roberts

Brenda Miller Brenda Miller Alternate: David Scroggins

David Scroggins Tim Wright

David Scroggins & Gary Teragawa

Randall Roberts

Brenda Miller

Tim Wright

U:\Administrative\Board CCOE\Liaison Assignments\2013 Liaison Assignments.docx

COLUSA COUNTY BOARD OF EDUCATION Minutes of Regular Meeting January 9, 2013




Brenda Miller, Randall Roberts, David Scroggins, and Gary Teragawa

Rachel Adams, Alex Evans, Ben Flores, Theresa Hawk, Debbie Hinely, Tina Maxwell, Barbara Pennebaker, Kay Spurgeon, and Julie Tucker

President Pro Tempore David Scroggins called the meeting to order at 5:30 p.m. in the Morse Conference Room, and led the Pledge of Allegiance.

2.0 ORDERING OF AGENDA Move 11.2 to follow 5.0


4.0 LETTERS AND COMMUNICATIONS

8.1

Kay Spurgeon distributed a flyer from the Glenn County Office of Education regarding New Board Member training on January 12, 2013.


5:40p.m. Brenda Miller arrived during discussion for agenda item 11.2, and began leading the meeting once the vote was taken.


6.1.1 Superintendent's Monthly Report Kay Spurgeon reported on the Association of California School Administrators (ACSA) Colusa Sutter Yuba Charter (CSY) Administrator of the Year Dinner, and on the Superintendent's Administrative Leadership Team (SALT) Retreat. Kay said that SALT Retreat work will include planning for relocation to the Education Village and to a new Children's Services building (location to be determined).

6.1.2 Superintendents Council - December Meetings 6.1.2.1 December 19, 2012, Special Meeting 6.1.2.2 December 19, 2012, Regular Meeting

Kay Spurgeon explained that the Superintendents Special Meeting was held to discuss a countywide standard safety protocol, and that another special meeting will be held in January to include law enforcement's perspective.

Colusa County Board of Education January 9, 2013, Regular Meeting Pagel

6.2 Special Education -Theresa Hawk Theresa Hawk reported that Special Education is working on the California Special Education Management Information System (CASEMIS), Special Education Self Review (file review is complete, and protocols and paperwork were submitted prior to the holiday break). Discussion was held on the self review process including district administration participation.

6.2.1 SELPA- No December Meeting

6.3 Student Support Services - Ben Flores Ben Flores reported on enrollment at Community School and on staff development to support English Language Learners in afterschool programs. Ben mentioned that Jan Mayer, Ed.D., Sacramento County Office of Education (SCOE) Curriculum Specialist, will present information on English Language Development (ELD) Standards to Colusa County educators on February 6, 2013. Ben said that the State required County Offices of Education to monitor district afterschool programs with 75% of projected enrollment, and Williams Upper Elementary School (WUES) met that criteria. Ben monitored the program and identified lack of student interest as the cause for low enrollment, so WUES volunteered for a grant reduction. During the SALT Retreat, Ben will present information on the Common Core Standards including Smarter Balance Assessment, and on ELD Standards. In addition, Ben will work with Alex Evans and Theresa Hawk to write a comprehensive staff development plan which will include technology. Discussion was held on Smarter Balance Assessment (which will take the place of Standardized Testing and Reporting (STAR)), and on whether STAR data will correlate with Smarter Balance Assessment (unknown at this time).

6.4 Administrative Services- Julie Tucker Julie Tucker reported that Administrative Services has been working on 2013-14 budget projections; current and archived personnel file clean-up; revision of volunteer checklist, procedures, and forms; and an upcoming Workers Compensation forms and procedures workshop. Julie mentioned that she and district business staff attended a special California Public Employees' Retirement System (PERS) and State Teacher Retirement System (STRS) webinar to hear the latest information related to pension reform. Pension reform will be a topic of discussion during an upcoming Capital Service Region (CSR) Human Resources meeting as well.

6.4.1 Business Services- Debra Hinely Debra Hinely reported that Business Services is working on processing W-2 and 1099 forms, submitting attendance reports, filing forms to begin the annual E-Rate process, preparing the SELPA February budget revision, developing the SELPA 2013-14 preliminary budget, and reviewing the districts' first interim reports.

6.4.2 Technology Services- Alex Evans Alex Evans reported that he chaired the monthly Colusa Educators Wide Area Network (CEWAN) meeting, during which the group finalized the Microsoft software license issue, laid the groundwork for wireless local area network (WiFi)

Colusa County Board of Education January 9, 2013, Regular Meeting Page3

installation at all schools, and leveraged E-Rate funding for those purchases. Alex is also pursuing E-Rate funds for the Colusa County Office of Education (CCOE) Education Village; changing cell phone providers from Sprint to Verizon (which will also be funded by E-Rate); planning for the SALT Retreat; and laying out summer projects and the software license implementation. Discussion was held on the types of WiFi devices that would be used in the classrooms, the E-Rate process (both Phase I and Phase II), and district input into WiFi implantation via CEWAN.

6.5 Children's Services- Barbara Pennebaker Barbara Pennebaker reported on Head Start and Early Head Start enrollment (fully enrolledL and she mentioned that Children's Services is working on completing health assessments and the resulting referrals. Barbara said that staff have identified students with Individualized Education Programs {IEP), and are preparing for the State Review (developing goals and objectives, finishing mid-year learning assessments and completing parent surveys).

7.0 BOARD QUESTIONS AND COMMENTS David Scroggins would like to add the following to the February 13, 2013, Board agenda:

• Education Village Change orders • Alternative Projects Added to Phase I

Brenda Miller thanked Julie Tucker for the edits to the Management's Discussion and Analysis (MD&A) Report of the 2011-12 Financial Audit, and she welcomed Gary Teragawa onto the Board.

8.0 CONSENT AGENDA 8.1 Approve Minutes of the December 12, 2012, Regular Board Meeting

Kay Spurgeon drew the Board's attention to Attachment A (Board Schedule of Meetings for 2013) and Attachment B (Board Liaison Assignments for 2013) and the note under item 11.2 (rescheduling of the special meeting) in the December 2013 Board Minutes

David Scroggins/Moved, Randall Roberts/Seconded, and the motion carried four ayes, one absent (Tim Wright) to approve the Minutes of the December 12, 2012, Regular Board Meeting.



Kay Spurgeon reported on enrollment at the Woodland Community College Colusa County Outreach Facility, and on the upcoming Joint Use Committee meeting on January 14, 2013, at the WCC Outreach Facility meeting room. Kay encouraged the Board's participation, and Brenda Miller and David Scoggins will attend. Discussion was held on wee beginning day and class schedule.

Colusa County Board of Education January 9, 2013, Regular Meeting Page4

10.2 Facilities Update Kay Spurgeon reported on the January 9 project meeting. Discussion was held on access to the northwest parking lot; concerns about shared parking with WCC; the possibility of having a county library branch included in the Education Village; future plans to re-route water from the pond; need for fencing around the pond; and a timeframe for Phase I completion.

10.3 Second Reading: Board Policy Revision 10.3.1 BOP 6146.10 Exhibit B, Colusa County Office of Education Courses/Credits

Authorized to Meet Diploma Requirements Kay Spurgeon reviewed revisions to BOP 6146.10 Exhibit B, Colusa County Office of Education Courses/Credits Authorized to Meet Diploma Requirements.

Gary Teragawa/Moved, David Scroggins/Seconded, and the motion carried four ayes, one absent (Tim Wright) to approve BOP 6146.10 Exhibit B, Colusa County Office of Education Courses/Credits Authorized to Meet Diploma Requirements.

10.4 Edits to MD&A Report of the 2011-12 Financial Audit Discussion was held on the Management's Discussion and Analysis (MD&A) Report.

11.0 NEW BUSINESS 11.1 Determine Use of Lottery Funds

Kay reviewed the Board approval process for the 2011-12 lottery funds ($12,974). In the event that the Board chose to use the funds for mini grants, Kay provided a timeline for the process. Discussion was held on the history of lottery funds; ADA influence on the funds; the total of lottery monies in the Special Reserve Fund ($81,517); the benefit of saving funds for instructional needs of the new facility; expanding the timeline of the grant application to staff; and upgrading the grant process.

David Scroggins/Moved, Gary Teragawa/Seconded, and the motion carried four ayes, one absent (Tim Wright) to approve placing the 2011-12 lottery funds ($12,974) in the Special Reserve Fund.

The Board will add the following to the February 13, 2013, Board agenda:

• Timeline for Releasing Lottery Monies in the Special Reserve Fund

• Lottery Fund Grant Application Framework

11.2 Approve Change Order for Education Village Agenda item 11.2 was heard immediately following agenda item 5.0.

Rachel Adams, LEED AP, Designer with Architecture for Education (A4E), distributed a drawing of the Education Village site, and presented information on Change Order No. 50, in the amount of $18,500, to grade and make two parking lots asphalt-ready. The parking lots were originally planned for Phase 2, but were identified as alternatives for Phase 1 construction and were not included in the Phase I bid process. Discussion was held on approaching wee to determine if they would be interested in sharing asphalt costs so

Colusa County Board of Education January 9, 2013, Regular Meeting PageS

that they may take advantage of the parking in the short term. These parking lots would be approved for payment, but not for acceptance until the project is complete. The benefit to approving Change Order No. 50 is that the grading equipment is already on site for approved parking lots, and it would be cost efficient to grade the alternative lots at the same time. Discussion was held on the work performed prior to Board Change Order approval process.

Randall Roberts/Moved, Gary Teragawa/Seconded, and the motion carried one absent (Tim Wright) to approve the Change Order for Education Village.

12.0 ADVANCED PLANNING 12.1 Next Special Board Meeting

February 13, 2013, 4:30p.m. Education Village

12.2 Next Regular Board Meeting February 13, 2013, 5:30p.m. WCC Outreach Facility


Adopted and Entered Respectfully Submitted

COLUSA COUNTY BOARD OF EDUCATION Minutes of Education Village Construction Site Inspection- February 13, 2013



Brenda Miller, Randall Roberts, David Scroggins, Gary Teragawa, and Tim Wright

Rudy Besikof, Alex Evans, Ben Flores, Theresa Hawk, Debra Hinely, Tina Maxwell, Barbara Pennebaker, Kay Spurgeon, Julie Tucker, and Mary Winters

Kay Spurgeon distributed copies of floor plans for each of the buildings, and began the Education Village Construction Site Inspection at 4:30p.m.

The Education Village Construction Site Inspection ended at 5:25 p.m.

ty Superintendent and Secretary, of Education

8.1

COLUSA COUNTY BOARD OF EDUCATION Minutes of Special Meeting February 13, 2013

8.2

Board Members Present: Brenda Miller, Randall Roberts, David Scroggins, Gary Teragawa, and Tim Wright



Rudy Besikof, Wendy Burke, Alex Evans, Ben Flores, Mark Ickes, Theresa Hawk, Debbie Hinely, Tina Maxwell, Barbara Pennebaker, Kay Spurgeon, Julie Tucker, Mary Winters, and Linda Zepeda

President Brenda Miller called the meeting to order at 5:30p.m. in the Woodland Community College Colusa County Outreach Facility Conference Room, and led the Pledge of Allegiance.

2.0 ORDERING OF AGENDA Move 4.1 to follow 2.0 Move 11.4 to follow the moved 4.1


4.0 LEITERS AND COMMUNICATIONS No Letters and Communication

Agenda item 4.1 was heard immediately following agenda item 2.0 4.1 Awarding of Diploma

One diploma was awarded to a Community School student. The graduate and family members were present. He spoke about his goals after graduation. Following the awarding of the diploma, cake was served.



6.1.1 Superintendent's Monthly Report Kay Spurgeon reported on efforts to increase electronic distribution of Board documents, revision of Board and Superintendent's tobacco policies to include electronic cigarettes; Kay's work with Camp Royal which is Rotary's leadership training program for young people; completion of the American Civil Liberties Union (ACLU) Williams Settlement survey; and School Accountability Report Cards (SARC) on the Colusa County Office of Education web site.

Colusa County Board of Education February 13, 2013, Special Meeting Pagel

6.1.2 Superintendents Council- January Meetings 6.1.2.1 January 22, 2013, Special Meeting 6.1.2.2 January 22, 2013, Regular Meeting No questions or comments.

6.2 Children's Services- Barbara Pennebaker Barbara Pennebaker talked about Head Start and Early Head Start enrollment (full). Barbara reported on Children's Services work on the Head Start self-review; a Community Development Block Grant Program (CDBG) for the Williams Children's Center, which will upgrade sewers for the facility and additional upgrades and upkeep funding for the Center. Barbara mentioned that staff attended training on Head Start assessment data. Barbara spoke about a town hall meeting that she attended with Congressman John Garamendi, during which Barbara invited him to tour one of our child care centers.

6.3 Special Education- Theresa Hawk Theresa Hawk reported that Special Education is working on student transition meetings which include families and staff, and on follow-up to the Special Education Self-Review. Theresa said that the budget was the key topic during the State Special Education Local Plan Area (SELPA) meeting.

6.3.1 SELPA- No January Meeting

6.4 Student Support Services - Ben Flores Ben Flores reported on Sacramento County Office of Education (SCOE) Curriculum Specialist Jan Mayer's presentation on English Language Development (ELD) Standards to Colusa County educators on February 6, 2013, and on training with Arbuckle Elementary School Afterschool staff to support English Language Learners in afterschool programs. Ben reported on enrollment and on staffing at Community School, Opportunity Class, and Adult Education classes.

6.5 Administrative Services -Julie Tucker Julie Tucker distributed a copy of a Power Point presentation that she and Kiffin Reading developed on Keenan SafeSchools Online Training and she said that they will develop a presentation on Workers Compensation procedures and forms as well. Julie said that Kiffin has been working with district staff on credentials and on the annual assignment monitoring report. This year Maxwell Unified School District (MUSD) and the County Office certificated staff assignments will be monitored. Julie reported on Tri-County Schools Insurance Group (TCSIG) annual on-site health evaluations, which will be held March 26, 2013, in the Morse conference room.

Colusa County Board of Education February 13, 2013, Special Meeting Page3

6.5.1 Business Services- Debra Hinely Debra distributed a copy of the School Services of California, Inc. (SSC) Pocket Budget for 2013-14. Debra reported that she, Julie Tucker, Theresa Hawk, and Kay Spurgeon attended the SSC workshop for the Governor's Proposed 2013-14 State Budget for K-12 Education. She also reported on key features of the budget including the Governor's school finance reform proposal; supplemental funding for English Language Learners and others; an estimated 3.24% cost of living adjustment (COLA), and the possibility of an 8.2% cut in Federal programs. Debra said that Business Services has been working on the second SELPA budget revision and 2013-14 preliminary budget, and on the second Interim Report, which will be presented during the April Board meeting.

6.5.2 Technology Services -Alex Evans Alex Evans reported that he and Ben Flores attended a curriculum breakfast to learn about Smarter Balanced Assessment Consortium (SBAC). Alex shared information and tools from the event with the Colusa Educators Wide Area Network (CEWAN) to help the districts plan for technology associated with the program. Alex said that these technology upgrades will provide the groundwork for high speed local area networks and wireless capabilities. Alex announced that CCOE was awarded a grant to purchase Alertus Desktop Emergency Notification Software, which will provide mass emergency notification via pop-up alerts on all computer screens in the network. Alex said that Technology Services has been organizing summer projects, some of which are specific to the Education Village. Discussion was held on the emergency notification system, which will be integrated into the Superintendents' Safety Plan.

7.0 BOARD QUESTIONS AND COMMENTS 7.1 Board Portraits- March

Kay Spurgeon reported that Board portraits will be taken before the March Board Meeting. The Lifetouch photographer will take the group portrait at 5:00 p.m., and then begin individual portraits.

7.2 Board Policy Binders- January Update Kay Spurgeon said that Tina Maxwell has been working on an update of the Board Policy binders. Once Tina has ensured that all binders are current, she will return the binders to the Board Members.

8.0 CONSENT AGENDA 8.1 Approve Minutes of the Minutes of the January 9, 2013, Regular Board Meeting

Tim Wright/Moved, Randall Roberts/Seconded, and the motion carried unanimously to approve the Minutes of the January 9, 2013, Regular Board Meeting.




Discussion was held on portables at the Woodland Community College Colusa County Outreach Facility and on parking issues.

10.2 Facilities Update Kay Spurgeon presented a framed version of a California Association of School Business Officials (CASBO) advertisement featuring the Colusa Board of Education at the Education Village groundbreaking ceremony that Nina Santos, Vice President of California Financial Services, gave to the Board. Kay reported that the Superintendent's Administrative Leadership Team (SALT) has been working on the logistics of relocating to the Education Village, and that Alex Evans has been working on the security and technology systems.

10.2.1 Education Village Change Orders Kay distributed an up to date accounting of each change order for the Education Village project, which indicates change orders make up less than one percent of the total budget for the project which is approximately 65-70% complete.

10.2.2 Alternative Projects Added to Phase I Discussion was held on Phase II features that can legitimately be pulled into Phase I, and on the threshold dollar value for approval of change order requests without Board action. In 2007, the Board informally set a $10,000 threshold for the Superintendent's authorization to approve change orders. At that time, the Board agreed that if a change order is greater than $10,000, then the change order needed to be brought to the Board for approval. Discussion was also held on whether a Board Policy was necessary to set the change order approval ceiling at $10,000. In order to formally set that change order approval ceiling at $10,000, an action item will be added to the March 2013 Board meeting agenda.

David would like Board notification prior to items from Phase II being completed under Phase I. The March Board agenda will also include an action item on this directive.

Discussion was held on Change Order No. 76, which Kay has declined; and on utilizing the entire amount of money allocated to the project.

11.0 NEW BUSINESS 11.1 Approve Board Resolution 12/13-05 Agreement with Colusa and Pierce School Districts

to Operate Opportunity Classes Ben Flores explained that Board Resolution 12/13-05 Agreement to Operate Opportunity Classes is an annual renewal; and that the district Boards have already approved a similar resolution. Discussion was held on Williams Unified School District's (WUSD) alternative education plans. Tim Wright sought clarification on excess costs, and Kay explained the procedure.

Randall Roberts/Moved, Tim Wright/Seconded, and the motion carried unanimously to approve Board Resolution 12/13-05 Agreement with Colusa and Pierce School Districts to Operate Opportunity Classes.

Colusa County Board of Education February 13, 2013, Special Meeting PageS

11.2 Approve Board Resolution 12/13-06 Agreement with Colusa, Maxwell, Pierce, and Williams School Districts to Operate a County Community School Ben Flores explained that Board Resolution 12/13-06 Agreement to Operate a Community School, is an annual renewal, and that the district Boards have already approved the district resolutions.

David Scroggins/Moved, Gary Teragawa/Seconded, and the motion carried unanimously to approve Board Resolution 12/13-06 Agreement with Colusa, Maxwell, Pierce, and Williams School Districts to Operate a County Community School.

11.3 Timeline and Framework for Releasing Special Reserve Funds Lottery Funds Discussion was held on release of Special Reserve Funds.

Tim Wright/Moved, Randall Roberts/Seconded, and the motion carried unanimously to leave lottery monies in the Special Reserve Fund.

11.4 Report on Joint Use Committee Agenda item 11.4 was heard immediately following agenda item 4.1

Kay Spurgeon introduced Rudy Besikof, Dean of Instruction and Learning Resources at Woodland Community College (WCC); and Wendy Burke, Director ofthe Colusa County Library, to help present the Library Joint Use Committee concept. Kay spoke about the history of the committee; Rudy reported on the "vision" list of needs; and Wendy talked about the committee's best-practices visits to other library joint use committees including Nato mas Joint Use Committee and the Lincoln Public Library at Twelve Bridges. Kay spoke about the Colusa County committee's efforts including analysis, collecting sample memorandums of understanding (MOU), survey development to identify features to expand literacy and learning for the entire county; identification of potential grant sources; and development of next steps. Kay explained that currently the committee is seeking support from the three authority boards (Colusa County Board of Education, Colusa County Board of Supervisors, and Yuba Community College District Board of Trustees). Discussion was held on the politics involved in joint use efforts; the current Williams Branch Library building; potential land for the project; sources for funding; and size of property needed for a library (current building size estimate -15,000 sq. ft). Rudy spoke about the partnership between the WCC and Colusa County Library to offer text books and reference materials at the Williams Branch Library, and Federal work study participants currently working at the Colusa County Main Library. Discussion was also held on the project being well"spelled out"; localizing the community access buildings; seeking additional partners for the committee; land trade options; defined usage of the project; the library as part of Phase Ill of the Education Village project; potential corporate sponsorships; private grant opportunities; and the importance of increasing community involvement. The County Office will host a visioning workshop on March 28, 2013.


11.5 Children's Services Goals & Objectives Barbara Pennebaker distributed a copy of CCOE Children's Services Goals and Objectives. She explained that written goals and objectives are required for the Head Start SelfReview process, and she summarized each goal and objective for the Board.


Board Portraits March 13, 2013, 5:00p.m. Morse Conference Room

Board Meeting March 13, 2013, 5:30p.m. Morse Conference Room


Adopted and Entered

Brenda Miller, President Colusa County Board of Education


Kay C. Spurg , C nty Superintendent and Secretary, Colusa County Board of Education

( COLUSA COUNTY BOARD OF EDUCATION Minutes of Regular Meeting March 13, 2013

8.1




Rachel Adams, Alex Evans, Ben Flores, David Girard, Theresa Hawk, Debra Hinely, Tina Maxwell, Barbara Pennebaker, Kay Spurgeon, and Julie Tucker

President Brenda Miller called the meeting to order at 5:33 p.m. in the Morse Conference Room, and led the Pledge of Allegiance.




S.O PUBLIC INPUT -Items not on the agenda No public input.


6.1.1 Superintendent's Monthly Report No questions or comments.

6.1.2 Superintendents Council- February Meeting No questions or comments.

6.2 Administrative Services- Julie Tucker Julie Tucker distributed a reminder about Interactive Health Systems free health evaluations for employees and Board members who are insured by Tri County Schools Insurance Group. Julie reported on the March 15 layoff notification process which affects staff in Special Education (one teacher and a .5 FTE school psychologist) and in Student Support Services (five teachers- two adult education, and three opportunity; a .13 FTE Assistant Superintendent, and a .82 FTE Early Mental Health Initiative grant coordinator). Also a .5 program specialist position will not be filled in Special Education.

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Colusa County Board of Education March 13, 2013, Regular Meeting Page2

6.2.1 Business Services- Debra Hinely Debra Hinely reported that she attended a meeting with the Yolo County Office of Education Director of Technology to discuss the migration of Colusa County Office of Education's (CCOE) financial system to a new platform. The migration is scheduled for December, and will cost $25,000 which will be divided among the County Office and the four districts. Debra said that the 2012-13 February Budget Revision and 2013-14 Preliminary Budget were presented to the Special Education Local Plan Area (SELPA) Board in February. During the meeting district superintendents requested that there be no increase to excess costs for 2013-14, so options for reductions are being reviewed.

6.2.2 Technology Services -Alex Evans Alex Evans reported that he attended Project Management training which has already helped him to manage projects associated with the Education Village; including planning for phone assignments, network configuration, and timelines for installation. Alex mentioned that E-Rate 471 postings were completed today, and that changes were made to server configurations to facilitate anti-virus software.

6.3 Children's Services- Barbara Pennebaker Barbara Pennebaker reported on Head Start and Early Head Start enrollment (fully enrolled), and she mentioned that Children's Services is getting ready for the State Review. Barbara said that she is completing the renewal for the Head Start Grant. She also said that she will manage sequestration cuts by not filling open positions; thereby eliminating the need for layoffs.

6.4 Special Education -Theresa Hawk

6.5

Theresa Hawk reported that Special Education is working on the Special Education Self Review which should be complete by July, and working with Julie Tucker and Debra Hinely on the budget and staffing. Theresa said that she will go to the State Capitol on behalf of Special Education to represent small and sparse schools, regarding the impact of the budget on those programs.

6.4.1 SELPA- February Meeting Theresa Hawk reported that Special Education will have staff reductions based upon declining enrollment. Brenda Miller said that although her name is not listed with those present at the meeting, she was in attendance. Brenda's name will be added to the minutes.

Student Support Services - Ben Flores Ben Flores reported that the Caring Youth Counts event, which has thirty nominees, will be held on March 20. Ben reported on enrollment and on staffing at Community School.

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7.0 BOARD QUESTIONS AND COMMENTS Brenda Miller remarked on the Board's appearance.

8.0 CONSENT AGENDA 8.1 Approve Minutes of the February 13, 2013, Education Village Site Inspection 8.2 Approve Minutes of the February 13, 2013, Special Board Meeting

David Scroggins/Moved, Tim Wright/Seconded, and the motion carried unanimously to approve the Minutes ofthe February 13, 2013, Education Village Site Inspection, and the Minutes of the February 13, 2013, Special Board Meeting.



Kay Spurgeon reported on the Library Joint Use Committee Visioning Workshop that will be held March 28, 2013.

10.2 Facilities Update 10.2.1 Maintenance and Operations Projections for Education Village

Kay Spurgeon reported that she worked with James Peters, Sutter County Superintendent of Schools Maintenance and Facilities Supervisor, to provide a cost analysis, based upon the number of classrooms, for Education Village maintenance and operations. Brenda Miller shared the district superintendents' concerns about the costs of running the facility.

Kay explained that the student population originally planned for the facility has shifted, and Theresa Hawk reported on the current population of Special Education students who could use the facility, but who are not be able to be served together in one classroom. As a result, several classrooms are currently available for alternative uses. David reminded the board that if the State had not provided the building funds to Colusa County, the monies would have gone elsewhere, and Brenda said decisions were made based upon the data available at that time.

David Scroggins suggested that CCOE construct a library building in partnership with Woodland Community College (WCC) and then donate CCOE's share ofthe building to the County in lieu of maintenance.

Kay reported on plans to use un-filled classrooms as office space for Children's Services. That program will need to relocate to a less costly facility when Student Support Services moves into the Education Village (the lease for the 345 sth Street building is approximately $108,000 per year), and the switch for their computer network (estimated cost $10,000) will migrate with the program to their next


location; thus negating the need to purchase a new switch for the Education Village. Brenda shared her concerns that the facility should be adequately utilized, and she asked the Board members to voice their opinion as to whether classrooms should remain empty and available for future use, or be filled through alternative uses.

• Tim Wright said the facility should be used as it was designed rather than to use classrooms for administration, and he wants CCOE to market the Education Village as a state-of-the-art facility.

• Brenda said that Children's Services needs to move out ofthe 345 sth Street building, and that CCOE should use the classrooms for programs consistent with the facility's purpose (e.g., First 5 Colusa, which would also bring in rent, or wee night classes), but that these plans need to be flexible enough to change if CCOE needs to accommodate students.

• Randall Roberts said that the empty space should be used for First 5 and Children's Services to save rent, and Kay should work with WCC to discover any partnerships that may be available.

• Gary Teragawa said that CCOE should legally and publicly utilize the classrooms for alternative uses, but that he would like CCOE to eventually use the state-of-the-art special education facility for special education students, as it was intended

• David wants Kay to explore partnerships with other agencies.

Kay spoke about the logistics of a Special Education classroom. Discussion was held on marketing special education services to contiguous counties; on declining special education populations in the districts, and whether a special education classroom was still needed at Pierce High School; on the cost of transporting students; on the possibility of a private-pay preschool classroom which would serve special education preschoolers with their peers; on the districts' perspective and concerns, and whether the Board should issue a statement of their perspective; on partnering with Colusa County, and/or WCC; on the cost benefits of Children's Services occupying the building (Tim requested a written description of how the migration of the switch will save money); and on developing a maintenance plan hopefully in conjunction with WCC, which could possibly involve Regional Occupation Program (ROP) and Workability students. Kay distributed a close-out schedule for the project, and a rough draft of the plaque for the building. Brenda said that the Board needs to be kept informed of future plans, needs an overhead rate and a maintenance plan.

The Pierce High School special education classroom project will be added to Board's April agenda.

Colusa County Board of Education March 13, 2013, Regular Meeting PageS


11.1.1 BP 5131.62 Tobacco Kay Spurgeon explained that she reviewed tobacco related policies to ensure that the policies encompass the use of electronic cigarettes. She explained that although the Board's policy, BP 5131.62 Tobacco, was sound, she made nonmaterial changes to update cross references. Discussion was held as to whether the policy took into account students who may be legitimately using nicotinebased tobacco cessation products, and the policy will be brought back for a second reading.

11.2 Approve Second Interim Report Debra Hinely reported that the Second Interim Report includes the budget revision, Criteria and Standards Review, and Multi Year Projections. Changes to the budget include reductions to ROP and federal grants; and increases as a result of the Cost of living Adjustment (COLA- which is estimated at 1.65% for 2013-14 and 2.20% for 2014-15}. Debra said that these estimated decreases and increases are a result of recommendations by Schools Services of California, Inc., and that the budget meets Criteria and Standards Review for available reserves for the current and two subsequent fiscal years. Colusa County Board of Education maintains a reserve of 5% which is above the State mandated 4% reserve. Discussion was held on sequestration cuts for 2013-14.

Tim Wright/Moved, Gary Teragawa/Seconded, and the motion carried unanimously to approve the Second Interim Report.

11.3 Approve Board Resolution 12/13-07 Budget Reclassification Debra Hinely reported that Board Resolution 12/13-07 includes increases to property taxes, COLA, and School Safety and Violence revenue. She said that it also includes revisions to the Special Education budget approved during the February SELPA Council meeting.

Randall Roberts/Moved, David Scroggins/Seconded, and the motion carried unanimously to approve Board Resolution 12/13-07 Budget Reclassification.

11.4 Approve 2013-14 Year Three Refunding Application for Federal Assistance 11.4.1 Early Head Start 11.4.2 Head Start Year

Barbara Pennebaker reported that the annual 2013-14 Early Head Start and Head Start Year Three Refunding Applications for Federal Assistance includes the 5% sequestration reduction.

David Scroggins/Moved, Tim Wright/Seconded, and the motion carried unanimously to approve 2013-14 Year Three Refunding Application for Federal Assistance for Early Head Start, and Head Start.

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11.5 Establish Maximum Authorization by Superintendent for Facilities Change Orders Kay Spurgeon reported that this item establishes a formal limit for the Superintendent to approve Facilities Change Orders. Discussion was held on the past practice of allowing the superintendent to approve change orders less than $10,000.

Tim Wright/Moved, Randall Roberts/Seconded, and the motion carried unanimously to set the maximum authorization by the Superintendent for facilities change orders at $10,000; change orders above $10,000 must be brought to the Board for approval.

11.6 Approve Process for Board Notification Prior to Additional Development in Phase I Construction. Kay Spurgeon suggested the following procedure:

In the event that additional development that is outside the scope of the construction identified in Phase I is proposed, the following steps shall be taken:

1. A description of the proposed addition and an estimate of cost shall be provided by the Architect;

2. The description and estimate of cost shall be submitted to the Board; 3. The Board shall take action to approve or disapprove at the next Regular

Board Meeting, or; 4. A Special Board Meeting shall be set, if action is needed earlier than the

next Regular Board Meeting.

Randall Roberts/Moved, David Scroggins/Seconded, and the motion carried unanimously to approve Kay Spurgeon's suggested procedure for Board notification prior to additional development in Phase I construction.

Kay said that this item will be added to the Board's Policies as an operating procedure, and the procedure will be brought as a first reading to the April Board meeting.

Brenda Miller announced that the Board will recess into Closed Session to confer with legal counsel regarding potentia/litigation, specifically, significant exposure to litigation pursuant to Government Code section 54956.9. The Colusa County Board of Education provided public notice that the Board would meet in Closed Session to conduct business and take action as deemed necessary and appropriate.

Recessed Open Session at 7:00p.m.

12.0 CLOSED SESSION 12.1 Potential Litigation Regarding Contested Construction Expenses

Convened Closed Session at 7:05 p.m., and discussion was held.

Adjourned Closed Session at 7:32 p.m. Reconvened Open Session at 7:33p.m.

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Colusa County Board of Education March 13, 2013, Regular Meeting Pagel

13.0 OPEN SESSION 13.1 Report Action Taken in Closed Session

No action was taken.


AprillO, 2013, 5:30p.m. Morse Conference Room


Adopted and Entered

Brenda Miller, President Colusa County Board of Education


'',

COLUSA COUNTY BOARD OF EDUCATION Minutes of Regular Meeting April10, 2013

8.1




Alex Evans, Ben Flores, Theresa Hawk, Debra Hinely, Tina Maxwell, Barbara Pennebaker, Kay Spurgeon, and Julie Tucker







6.1.1 Superintendent's Monthly Report Kay Spurgeon said that she attended the Super 7 Dinner in Colusa and she will attend the upcoming Super 5 Dinner in Williams. Kay distributed Board portraits, and she reported on Colusa County Office of Education (CCOE) Web Site updates, the 3+ Club, Arts in the Classroom, and Board Policy update activities. Kay also said that a comprehensive review of all Board Policies will begin in May, and will continue until each policy has been evaluated.

Brenda inquired whether the district superintendents' visit to the Education Village (the Village) alleviated their concerns, and Kay reported on the visit. Kay mentioned that one superintendent may erroneously believe that his district will not have eligibility for building funds, because CCOE used it. David Scroggins suggested Kay quash the rumor by writing a letter explaining the eligibility process. Kay will send a letter to the superintendents and their boards.

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Colusa County Board of Education Apri/10, 2013, Regular Meeting Pagel

6.1.2 Superintendents Council- March Meeting No questions or comments.

6.2 Student Support Services- Ben Flores Ben Flores reported on an upcoming Adult Education Inmate Instruction Program vacancy. Ben shared a letter of recognition from Tom Herman, California Department of Education Administrator of Coordinated School Health regarding Cindi Hudgins, CCOE Prevention Services Coordinator and Homeless Education Liaison. Ben also reported on the Caring Youth Counts event; an upcoming meeting to improve mental health services to students in the county; and an At-Risk and English Language (EL) Student presentation that he made to the Tri-County Substitute Consortium during their monthly training.

6.3 Administrative Services- Julie Tucker Julie Tucker reported on the Tri-County Schools Insurance Group's (TCSIG) annual on-site health evaluations on March 26, 2013, and on the TCSIG Open Enrollment process. Discussion was held on healthcare reform. Julie mentioned that a representative from American Fidelity was also on-site to meet with staff regarding Section 125 benefits. Julie also reported on upcoming activities which will include sending Intent to Return notices to certificated staff and Reasonable Assurance letters to employees who work 10 or 11 months of the year.

6.3.1 Business Services- Debra Hinely Debra Hinely reported that Business Services finished a review of all of the districts' Second Interim Reports, which included Current Year Budget and Multiyear Projections, and that she anticipates a positive certification for each report. Debra mentioned that she and Julie Tucker attended a workshop at Sutter County Office of Education on healthcare reform. Debra, Kay Spurgeon, and all of the Superintendent's Administrative Leadership Team (SALT) visited the Nielson High School storage units to decide which inventory will be moved to the new facility, will be sold, or will be disposed.

6.3.2 Technology Services- Alex Evans Alex Evans reported on the monthly Colusa Educators Wide Area Network (CEWAN) meeting, during which the group discussed changes to the network filtering system to allow staff and students to use their own tablet-type devices and potentially for Bring Your Own Device (BYOD). Alex said that Technology Services helped perform a test of the Alertus software at Colusa High School. The test was a success so the program will be expanded, and the results will be presented during Superintendents Council. Alex said that work had begun on the instructional migration project and on the Village installation schedule (including phone system and security equipment).

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Colusa County Board of Education April 10, 2013, Regular Meeting Page3

6.4 Children's Services- Barbara Pennebaker Barbara Pennebaker reported on Head Start and Early Head Start enrollment (fully enrolledL and she mentioned that she attended a pre-bid meeting for renovations to the Williams Children Center. Barbara said that Children's Services organized the Family Faire which was a successful event made possible by contributions from the Colusa Indian Community Council (CICC) and Community Advocates for Parents and Children (CAPC). She also mentioned that staff took site visits to the Village to plan for the move, and that the Head Start Program Specialist will visit Children's Services tomorrow.

6.5 Special Education -Theresa Hawk Theresa Hawk reported on the Special Education Self Review process (staff has completed district-level corrections, which will be submitted electronically), and on the districts' questions about the Special Education Local Plan Area (SELPA) which arose during the review process (they wanted to know about transition plans for 16 years-old and up, goals and objectives of English language learners, and whether subject matter goals are written for the California Modified Assessment as appropriate). Theresa reported that State SELPA representatives are cautiously optimistic about the State budget. She mentioned that her staff is also visiting the Village to plan for the move, and she reported on staff's reaction to the facility.

6.5.1 SELPA- No March Meeting

7.0 BOARD QUESTIONS AND COMMENTS David Scroggins led discussion on general testing of students for mental health issues, and Kay explained that those types of tests are not required by law, but that the topic is beginning to be addressed. Discussion was held on current mental health services for students.

8.0 CONSENT AGENDA 8.1 Approve Minutes of the March 13, 2013, Regular Board Meeting

Tim Wright/Moved, Gary Teragawa/Seconded, and the motion carried unanimously to approve the Minutes of the March 13, 2013, Regular Board Meeting.



Kay Spurgeon reported on the Joint Use Committee's (JUC) strategy meeting to discuss "next steps" in light of the visioning meeting cancellation. The JUC agreed that there is still interest in the project, and will continue to identify resources. Kay mentioned that Rudy Besikof, Dean of Instruction/Learning Resources at Woodland Community College (WCC), has accepted a position in Southern California, and that Skip Davies will be Interim Dean until a permanent replacement is found. Kay said that Dr. Angela Fairchilds is supportive of the Colusa Outreach Facility and is lobbying for more classrooms.

Colusa County Board of Education Apri/10, 2013, Regular Meeting Page4

Discussion was held on the future ofthe JUC project, and on community college classes available in Colusa County next Fall.

10.2 Facilities Update Kay reported that the latest projected completion date of the Village is still mid-May. The first program to move into the facility will be Special Education, then Children's Services and Student Support Services together, and finally Community School. Discussion was held on hiring a maintenance person for the Village; the current estimate for maintenance, utilities, and staff costs ($217,000 per year); start-up equipment costs; the possibility of partnering with the County for maintenance services; landlord notification for rented facilities; and Kay's discussion with district superintendents regarding costs.

Kay said that Mike Willis, Vice President of California Financial Services, told her that recent State bond sales were successful, and that the Pierce High School Special Education classroom project should be at the top of the priority funding list. Because of the status of the project on the list, and because Pierce Joint Unified School District (PJUSD) could use the two-room modular for general education until the Special Education student population increases, Kay recommended that the Board move forward with the project. Discussion was held on Special Education student population, on PJUSD's needs, and on other education appropriate alternative uses for the classroom. Kay will speak with Ernest Sopp about the needs of the district. Discussion was held on the funding process for the modular project; whether the classroom will be built on a foundation (yes); and on PJUSD's participation early in the process.

10.3 Second Reading: Board Policy Revision 10.3.1 BP 5131.62 Tobacco

Kay Spurgeon reviewed revisions to BP 5131.62 Tobacco.

Tim Wright/Moved, Randall Roberts/Seconded, and the motion carried unanimously to approve BP 5131.62 Tobacco.


11.1.1 BOP 3310.00 Purpose: Process for Board Notification Prior to Additional Development in Phase I Construction Discussion was held on editing Board Operating Procedure 3310.00, Process for Board Notification Prior to Additional Development in Phase I Construction, so that it is not specific to the Education Village. Kay will make the changes and the procedure will be brought to the Board for a second reading.

11.2 Approve Additional Parking Surfacing in Phase I Kay Spurgeon explained the need for additional parking to accommodate staff not accounted for in Phase I (Children's Services personnel). Discussion was held on the budget for the project; evaluating the overall costs of Phase I; the amount remaining in

Colusa County Board of Education Apri/10, 2013, Regular Meeting PageS

the 3% contingency fund; whether this project is beneficial to Phase II; and which of the following options would be best:

• Option 1: Per plan page C2 North West parking Lot. Scope of work is concrete curb, curb & gutter and sidewalk with handicap ramp/truncated domes; class two aggregate base per plan sections; and asphalt paving. Lamon Construction Co., Inc. price for the above work is $100,705.00

• Option 2: No concrete curb, curb & gutter, sidewalk, truncated domes. Class two aggregate base rock 10" deep through planter/sidewalk/handicapped ramp. Asphalt paving original section through planter/sidewalk/handicapped ramp/truncated domes, and asphalt paving. This option includes headerboard where asphalt does not abut concrete. Lamon Construction Co., Inc. price for the above work is $77,550.00

Tim Wright/Moved, Gary Teragawa/Seconded, and the motion carried unanimously to approve Option 1 for additional parking surfacing in Phase I.

Brenda Miller requested that Kay place a notation on the 3% contingency fund that this is where the money is going.

11.3 Approve Board Scholarship Timeline Kay Spurgeon asked the Scholarship Committee (Randall Roberts and Gary Teragawa) to confirm dates for screening and interviews. The Board edited the timeline to reflect the following dates:

• Screening

• Interviews

April30

May 6-7

Kay asked the Board to name an alternate to the Board Scholarship Committee, and Brenda Miller volunteered to be the alternate for screening. Kay will send the timeline and scholarship applications to CCOE departments tomorrow, and the timeline will be sent to high school counseling offices as well. Tina Maxwell will call Brenda to remind her about the dates.

David Scroggins/Moved, Tim Wright/Seconded, and the motion carried unanimously to

approve the edited Board Scholarship Timeline.

Kay reported on recent changes to the law that may affect Board stipends. Kay is awaiting an official opinion before she asks the Board to change their procedure.

11.4 Approve Board Resolution 12/13-08 Budget Reclassification Debra Hinely reported that the budget reclassification included increases to Colusa Mathematics Access Project ($61,493), McKinney Vento Education for the Homeless ($7,981), and unrestricted Tier Ill funds, which include professional development, county oversight, Beginning Teachers Support and Assessment, Arts and Music, and several

Colusa County Board of Education Apri/10, 2013, Regular Meeting Page6

' smaller grants ($75,042). The reclassification also included an adjustment to the County School Service Fund ($2A38) which was the result ofthe indirect following expenditures, and an increase in revenue to Children's Services Alternative Payment Stage 2 ($50,000).

David Scroggins/Moved, Gary Teragawa/Seconded, and the motion carried unanimously to approve Board Resolution 12/13-08 Budget Reclassification.


May 8, 2013, 5:30 p.m. Morse Conference Room

Kay Spurgeon asked the Board to consider changing the August Board Meeting date, and the Board changed the meeting date to August 13, 2013.



Brenda Miller, Presiden · Colusa County Board of Education

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COLUSA COUNTY BOARD OF EDUCATION Minutes of Public Hearing- May 8, 2013

Brenda Miller, Gary Teragawa, and Tim Wright

Debbie Doss, Alex Evans, Ben Flores, Theresa Hawk, Kelley Hickel, Debra Hinely, Tina Maxwell, Barbara Pennebaker, Kay Spurgeon, Tiffani Thomas, and Julie Tucker

Brenda Miller called the Public Hearing on Tier Ill Flexibility for 2013/14 to order at 5:32 p.m.

After no questions or comments by the public on Tier Ill Flexibility for 2013/14, the Public Hearing closed at at 5:38 p.m.

Kay C. Spurg n, nty Superintendent and Secretary, Colusa County Board of Education

8.1


COLUSA COUNTY BOARD OF EDUCATION Minutes of Regular Meeting May 8, 2013

Brenda Miller, Gary Teragawa, and Tim Wright

8.2

Staff/Visitors Present: Debra Doss, Alex Evans, Ben Flores, Theresa Hawk, Ginger Harlow, Kelley Hickel, Debra Hinely, Tina Maxwell, Barbara Pennebaker, Kay Spurgeon, Tiffani Thomas, and Julie Tucker





4.0 LETTERS AND COMMUNICATIONS Kay Spurgeon shared information on a joint town hall meeting with California State Assembly members Dan Logue and Mariko Yamada, and on Burchfield Primary School's Peace Pole Dedication, both events to be held May 9, 2013.



6.1.1 Superintendent's Monthly Report Kay Spurgeon reported on activities of the 3+ Club; on work to complete the Board Scholarship process, Board Policy updates, Assembly member Dan Logue's graduation certificate program, and Colusa County Health & Human Services' Resource Guide; and on activities of the Library Joint Use Committee, including a survey which will be available on Colusa County Office of Education (CCOE), Colusa County Library, and the Woodland Community College (WCC) websites and given to WCC Colusa Outreach Facility students when they return in the fall.

6.1.2 Superintendents Council- April Meeting No questions or comments.

Colusa County Board of Education May 8, 2013, Regular Meeting Pagel

6.2 Special Education -Theresa Hawk Theresa Hawk reported on the State Special Education Local Plan Area (SELPA) meeting, and on her testimony before the California State Assembly on behalf of small, rural SELPAs, as a representative ofthe Coalition for Adequate Funding of Special Education, and Theresa will attend the town hall meeting tomorrow. Theresa said that Special Education is working on the Special Education Self Review process and on completing various reports.

6.2.1 SELPA- April Meeting Theresa Hawk reported that the SELPA budget was not passed during the April SELPA Council meeting. It was tabled to the May 28, 2013 meeting. Brenda Miller reported that she attended the SELPA Council meeting, and she emphasized the need to pass the budget during the May meeting.

6.3 Student Support Services - Ben Flores Ben Flores reported on an open Adult Education teacher position; a Juvenile Court, Community and Alternative School Administrators of California (JCCASAC) conference to research alternative options for community school (e.g. independent study) that he will attend; and on his upcoming visits to the districts' After School Education & Safety (ASES) programs so that he may provide a review to the schools and a report to the Sacramento County Office of Education (SCOE) and California Department of Education (CDE). Ben announced that Colusa County Regional Occupational Program (ROP) will receive $12,000 from Tri-County ROP's lottery funds.

6.4 Administrative Services- Julie Tucker Julie Tucker reported on recruitment activities for the Children's Services substitute pool which includes Food Service Assistant, Center Attendant, Assistant Teacher, and Teacher positions, and she spoke about Christy Avera's invaluable assistance to the orientation process. Julie mentioned that she participated in Colusa County Human Resources Department's interview for a position in their department, and a candidate was selected. Julie also said that a negotiation meeting with the Educators of Colusa County Office of Education (ECCOE), the bargaining unit for certificated staff in Special Education, is scheduled for May 23, 2013. Brenda led discussion on the April SELPA Council meeting, and asked who would participate in negotiations (Julie, Theresa Hawk, Debra Hinely, Kay Spurgeon, and SELPA District Superintendent Representative, Judy Rossi).

6.4.1 Business Services- Debra Hinely Debra Hinely announced that the Auditor Selection Committee (Debra, Chief Business Officials from all of the districts, Julie Tucker, and Judy Rossi) selected and hired James Marta and Company as the new audit firm, and their first visit to Colusa County will be May 29, 2013. Debra said that she, Kay Spurgeon, Julie Tucker, and Michelle Jewett will attend the School Services of California (SSC) May Revise Workshop on May 20, 2013. Debra reported that Business Services met with CCOE program staff regarding 2013-14 budgets, and Debra will contact the

Colusa County Board of Education May 8, 2013, Regular Meeting Page3

Board Budget Committee, Tim Wright and Randall Roberts, to determine if they are available to review the 2013-14 budget on June 4, 2013.

6.4.2 Technology Services -Alex Evans Alex Evans reported on the monthly Colusa Educators Wide Area Network (CEWAN) meeting, during which the group set an installation schedule for the new web filter. Alex mentioned he attended California County Superintendents Educational Services Association (CCSESA) quarterly meeting which provided him with an overview of the State budget; an understanding of the impact of future bills; and his appointment to the Telecom and Technology Steering Committee. Regarding the Education Village (the Village), Alex said that he participated in a site walk for security cameras, and that network and phone systems were installed. He also reported on the new anti-virus license purchase and on the server migrations. Discussion was held on the security system.

6.4.3 First Five Colusa County- Ginger Harlow Ginger Harlow, Director of First 5 Colusa, presented information on services to Colusa County children ages prenatal to five and their families, made possible by Proposition 10 (Children and Families Act of 1998) funds. Ginger reported on programs including Kindergarten transitional programs, Kinder Camp, Potter the Otter (a character developed by the First 5 Consortium to encourage families to drink water instead of sugar-sweetened beverages), new parent kits, car safety seat inspection services, and Children's Harvest in Arbuckle (an effort to bring fresh vegetables to young children). She also distributed information on a First 5 media campaign entitled "Your Child's First Teacher: You".

6.5 Children's Services- Barbara Pennebaker Barbara Pennebaker reported on Head Start and Early Head Start enrollment; a visit from Head Start Program Specialist, Andrea Harvey; Barbara's meeting with United States Representative John Garamendi's staff member; work on relocation to the Village, purchase and installation of NoHo Software for agencies operating subsidized child care programs; and Barbara's attendance at the Head Start Directors meeting.


8.0 CONSENT AGENDA 8.1 Approve Minutes of the April10, 2013, Regular Board Meeting

Tim Wright/Moved, Gary Teragawa/Seconded, and the motion carried three ayes, two absent (Randall Roberts and David Scroggins) to approve the Minutes of the April10, 2013, Regular Board Meeting.




Kay Spurgeon reported on the Library Joint Use Committee's progress and on WCC Colusa Outreach Facility fall classes.

10.2 Facilities Update Kay Spurgeon distributed a draft of her letter to district superintendents about the eligibility process. Kay said that she spoke with School Site Solutions Consultant, Jim Bush regarding the Arbuckle project, and she relayed his opinion on the funding list process. Jim believes that after funding notification the Board would have ninety days to begin the Pierce High School classrooms project. If the project is not commissioned, it will drop to the bottom of the list. If the project comes up for funding and is not commissioned a second time, the project application will be totally dropped and will need to be resubmitted.

Kay reported that she will meet with James Peters, Sutter County Superintendent of Schools Maintenance and Facilities Supervisor, on May 14, 2013, to discuss the Village maintenance and operations (M&O) costs, and work has begun on developing an M&O job description.

Brenda Miller reported on the Special Education budget (which included M&O costs) presented during the April SELPA Council, and she led discussion on insurance and M&O costs at the Village. Brenda stressed that the Village M&O costs must to be determined by the May 28, 2013, SELPA meeting.

10.3 Second Reading: Board Policy Revision 10.3.1 BOP 3310.00 Purpose: Process for Board Notification Prior to Additional

Development in Phase I Multi-Phase Construction Kay Spurgeon reviewed revisions to BOP 3310.00 Purpose: Process for Board Notification Prior to Additional Development in Phase I Multi-Phase Construction.

Tim Wright/Moved, Gary Teragawa/Seconded, and the motion carried three ayes, two absent (Randall Roberts and David Scroggins) to approve BOP 3310.00 Purpose: Process for Board Notification Prior to Additional Development in Phase I Multi-Phase Construction.


11.1.1 BP 0000.00 Governance Beliefs and Roles No changes were made to BP 0000.00 Governance Beliefs and Roles, so the policy does not need to be brought forward for a second reading.

Colusa County Board of Education May 8, 2013, Regular Meeting PageS

11.1.2 BP 0100.00 Philosophy No changes were made to BP 0100.00 Philosophy, so the policy does not need to be brought forward for a second reading.

11.1.3 BP 0110.00 Mission of the County Office Changes were made to BP 0110.00 Mission of the County Office, and the policy will be brought forward to the June 2013 Board meeting for a second reading.

11.1.4 BP 0200.00 Goals of the County Office Changes were made to BP 0200.00 Goals of the County Office, and the policy will be brought forward to the June 2013 Board meeting for a second reading.

11.1.5 BP 0300.00 Annual Goals and Objectives No changes were made to BP 0300.00 Annual Goals and Objectives, so the policy does not need to be brought forward for a second reading.

11.1.6 BP 0400.00 Comprehensive Plans Changes were made to BP 0400.00 Comprehensive Plans, and the policy will be brought forward to the June 2013 Board meeting for a second reading.

11.1.7 BP 0420.40 Charter Schools Changes were made to BP 0420.40 Charter Schools, and the policy will be brought forward to the June 2013 Board meeting for a second reading.

11.1.8 BP 0430.00 Comprehensive Local Plan for Special Education Changes were made to BP 0430.00 Comprehensive Local Plan for Special Education, and the policy will be brought forward to the June 2013 Board meeting for a second reading.

11.2 Approve Tier Ill Option for Flexibility of Categorical Programs Kay Spurgeon explained Tier Ill flexibility, which is a funding option that gives County Offices of Education and Districts the flexibility to use Tier Ill funds for any educational purpose. Normally, these monies provide for categorical programs.

Tim Wright/Moved, Gary Teragawa/Seconded, and the motion carried three ayes, two absent (Randall Roberts and David Scroggins) to approve Tier Ill Option for Flexibility of Categorical Programs.

11.3 Approve Board Resolution No. 12/13-10 Colusa County Superintendent of Schools and the Colusa County Board of Education Regarding the Education Protection Account Debra Hinely reported on a new requirement as a result of Proposition 30, which created a State account called the Education Protection Account (EPA). EPA funds replace State General Fund aid on a dollar-for-dollar basis, are not new or additional money, and may not be used for salaries or benefits of administrators or any other administrative costs.


Proposition 30 requires that the use of EPA funds be determined by the governing board at an open public meeting, and that the revenue and expenditures be posted annually on the Local Educational Agency's (LEA) web site. The EPA amount for 2012-13 is approximately 21.2% of the total revenue limit received. Debra said that expenses were moved from Community Based English Tutoring and Direct Services, which consisted of salaries and benefits for teachers, nurses, and health aides, materials and supplies, rent and operational costs. Discussion was held on the sunset date of the act. Debra believes it is not indefinite. Debra reported that the Board will have another resolution next month for 2013-14, and then annually after that.

Tim Wright/Moved, Gary Teragawa/Seconded, and the motion carried three ayes, two absent (Randall Roberts and David Scroggins) to approve Board Resolution No. 12/13-10 Colusa County Superintendent of Schools and the Colusa County Board of Education Regarding the Education Protection Account.

11.4 Approve Board Resolution 12/13-09 Budget Reclassification Debra Hinely reported that this resolution is the result ofthe April Special Education revision and the Education Protection Account, and it includes an increase to the revenue limit due to districts' combined Average Daily Attendance (ADA).

Gary Teragawa/Moved, Tim Wright/Seconded, and the motion carried three ayes, two absent (Randall Roberts and David Scroggins) to approve Board Resolution 12/13-09 Budget Reclassification.

11.5 Approve Board Scholarship Committee Recommendations Gary Teragawa reported on the Board Scholarship Committee interview process.

The Board Scholarship Committee/Moved and Seconded, and the motion carried three ayes, two absent (Randall Roberts and David Scroggins) to approve Board Scholarship Committee Recommendations.

11.6 Board Compensation Kay Spurgeon reported on a written opinion by David Girard regarding whether County Board compensation could be donated to the Board scholarship fund. In his opinion, David concluded that individual County Board members may not forgo or waive meeting compensation on condition that in lieu of receiving such compensation, it be placed in a County Office maintained scholarship fund. After receiving the opinion, Kay asked David whether the County Superintendent of Schools could authorize a like amount to be placed into the Board Scholarship fund if individual Board members waived their compensation, and David indicated that the Superintendent had the authority to place funds into the scholarship account.



June 12, 2013, 5:30 p.m. Morse Conference Room

Brenda Miller will be absent for the June Meeting



Brenda er, President nty Superintendent Colusa County Board of Education usa County Board of Education



COLUSA COUNTY BOARD OF EDUCATION Minutes of Public Hearing- June 12, 2013

Randall Roberts and Gary Teragawa

Debbie Doss, Kelley Hickel, Debra Hinely, Tina Maxwell, Kay Spurgeon, and Tiffani Thomas

President Pro Tempore Gary Teragawa called the Public Hearing on the 2013/14 Proposed Budget for Colusa County Office of Education (CCOE), Including the Education Protection Account, to order at 5:00p.m.

After no questions or comments by the public on the 2013/14 Proposed Budget for CCOE or the Education Protection Account, Gary closed the Public Hearing at 5:10p.m., but due to possible interest by staff in attendance, he immediately reopened the meeting at 5:11p.m. After reviewing the budget, those in attendance had no questions or comments, and the Public Hearing officially closed at 5:22p.m.

Adopted and Entered

o Jtounty Superintendent and Secretary, Colusa County Board of Education

8.1

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COLUSA COUNTY BOARD OF EDUCATION Minutes of Regular Meeting June 12, 2013

Randall Roberts, David Scroggins, Gary Teragawa, and Tim Wright

8.2

Staff/Visitors Present: Terry Bressler, Debbie Doss, Alex Evans, Ben Flores, Kipp Gagosian, Theresa Hawk, Kelley Hickel, Debra Hinely, Tina Maxwell, Dwayne Newman, Barbara Pennebaker, Ernest Sopp, Kay Spurgeon, Tiffani Thomas, Julie Tucker, Ron Turner, Monica Vaughn, and Mary Winters


President Pro Tempore Gary Teragawa called the meeting to order at 5:30 p.m. in the Morse Conference Room, and led the Pledge of Allegiance.

2.0 ORDERING OF AGENDA Move 11.9 to follow 5.0.


4.0 LETTERS AND COMMUNICATIONS David Scroggins distributed a report entitled "A Brief Summary of June 11, 2013 SELPA Meeting/' by Brenda Miller.

5.0 PUBLIC INPUT -Items not on the agenda Mary Winters spoke in support of Colusa County Board of Education, Colusa County Office of Education (CCOE) staff, Kay Spurgeon, and the Education Village; and about the June 1, 2013, article (entitled "Controversy plagues Education Village") in the Colusa Sun Herald.


6.1.1 Superintendent's Monthly Report Kay Spurgeon reported on the 3+ Club event which was held during the Colusa County Fair.

6.1.2 Superintendents Council- May Meeting No questions or comments.

6.2 Children's Services- Barbara Pennebaker Barbara Pennebaker reported on the effect of Federal sequestration cuts to Head Start and Early Head Start funding (5.27%L which eliminated 20 Head Start and six Early Head Start spaces (prompting the closure of one preschool classroom) and six slots in the Home Base program. Barbara said that the State Legislature is considering funds to mitigate these cuts. Barbara mentioned that Children's Services is working on federally required annual reports, a Child Care Food Program review on July 22, 2013, and calendars for the upcoming school year.

Colusa County Board of Education June 12, 2013, Regular Meeting Pagel

6.3 Special Education -Theresa Hawk Theresa Hawk reported that Special Education sent California Department of Education (CDE) Special Education Self Review letters of final clearance to district superintendents. She also said that Special Education had a successful close to the school year; is currently operating the mandated Extended School Year program; and is working on the June 30 California Special Education Management Information System (CASEMIS) report, which is due in mid-July.

6.3.1 SELPA- May Meeting Theresa Hawk reported on the June 11, 2013, Special Education Local Plan Area (SELPA) meeting to continue budget discussions. During that meeting, the budget was not approved, so CCOE will not meet the State's deadline for Annual Service Plan and Annual Budget Plan reports due on June 30, 2013.

After reviewing the minutes and Brenda Miller's report from that meeting, David Scroggins suggested an emergency Board meeting to discuss further options and the whole issue, and to consider approving the SELPA budget. Dates were discussed and Kay Spurgeon will schedule a meeting for Tuesday, June 18, 2013, at 5:30p.m. NOTE: This meeting does not meet the criteria for an emergency meeting {Government Code 54956.5{a){1) or 54956.5{a)(2)) so it will be a special meeting.

6.4 Student Support Services- Ben Flores Ben Flores reported on staffing and enrollment in the Regional Occupation Program (ROP), Inmate Program, and Adult Education, and on the closure of the Williams Opportunity Class. Ben said that the Early Mental Health Initiative (EM HI) Second Step Program funds that Colusa County Department of Behavioral Health contribute will be cut by 20% and he will either need to decrease hours of service or delay the beginning date of the Primary Intervention Program.

6.5 Administrative Services- Julie Tucker Julie Tucker reported on her work with the 3+ Club; on the end of year Tri-County Substitute Teacher Consortium meeting to develop better education and opportunities for substitute teachers; and on the Employment Statement revision process for 2013-14. Julie mentioned that she and Debra Hinely attended the School Services of California, Inc. (SSC) May Revision Budget Workshop.

6.5.1 Business Services- Debra Hinely Debra Hinely spoke about the SSC May Revision Workshop during which the following items were reported:

• 2013-14 Cost of Living Adjustment (COLA) revised down from 1.65% to 1.565%

• Estimated deficit factor reduced by 3.316% • Ability of the State to buy back some 2012-13 deferrals due to one-time

Proposition 98 funding • Federal sequestration remains unchanged

Debra distributed a copy of the SSC Pocket Budget 2013-14.

Colusa County Board of Education June 12, 2013, Regular Meeting Page3

6.5.2 Technology Services- Alex Evans Alex Evans reported on the end-of-year Colusa Educators Wide Area Network (CEWAN) meeting, during which the members reviewed all summer projects, set goals, scheduled network downtimes, and determined necessary workarounds. Alex also spoke about the California County Superintendents Educational Services Association (CCSESA) Telecom and Technology Steering Committee (TISC) meeting that he attended at the Alameda County Office of Education, during which he gained a better understanding about the State Budget and political process, and he received resources for Smarter Balanced Assessment which he will share with Ben Flores.

Alex said that Technology Services successfully migrated the new domain for Pierce and Williams instructional networks, and will begin migration for Colusa and Maxwell networks in the next two weeks. Regarding the Education Village, Alex said that he has been receiving bids for security cameras, and has been revising installation schedules due to construction delays. In July Alex will purchase and install ERate equipment for CCOE and for all of the districts.

7.0 BOARD QUESTIONS AND COMMENTS Gary Teragawa asked Kay Spurgeon to provide Education Village documentation from, and submitted to, the State which indicates the number of students anticipated to use the Village, and which shows the funding date.

8.0 CONSENT AGENDA 8.1 Approve Minutes of the May 8, 2013, Public Hearing

Randall Roberts/Moved, Tim Wright/Seconded, and the motion carried four ayes, one absent (Brenda Miller) to approve the Minutes of the May 8, 2013, Public Hearing.

8.2 Approve Minutes of the May 8, 2013, Regular Board Meeting Tim Wright/Moved, Randall Roberts/Seconded, and the motion carried four ayes, one absent (Brenda Miller) to approve the Minutes of the May 8, 2013, Regular Board Meeting



Discussion was held on the decrease in enrollment at Woodland Community College Colusa County Outreach Facility. Kay Spurgeon reported that the new dean will be in place by July 1. Discussion was held on whether the Outreach Facility could utilize any of the Education Village classrooms.

10.2 Facilities Update Kay Spurgeon reported that construction at the Education Village is not complete and the contractor (Swank Construction) is in the penalty phase of the project.

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10.2.1 DGS Notification of Funding- Pierce High School Facility Kay Spurgeon reviewed the procedures for accepting, or not accepting, the School Facility Program funding (50/1 0066-00-005) for Special Education modular classrooms to be located at Pierce High School (PHS). Discussion was held on Phase II of the Education Village; which project was approved first, the Education Village or Special Education classrooms at PHS; and whether Pierce Joint Unified School District (PJUSD) approved building the classrooms on their site (Kay Spurgeon said that she believed that approval was given in the early stages of the project). Kay has been invited to speak about the project to the PJUSD Board on June 20, 2013.

Randall Roberts/Moved, David Scroggins/Seconded, and the motion carried four ayes, one absent (Brenda Miller) to table to the next Regular Board Meeting acceptance of School Facility Program (SFP) Priority Funding Apportionment for 50/1 0066-00-005.

10.3 Second Reading: Board Policy Revision 10.3.1 BP 0110.00 Mission of the County Office 10.3.2 BP 0200.00 Goals of the County Office 10.3.3 BP 0400.00 Comprehensive Plans 10.3.4 BP 0420.40 Charter Schools 10.3.5 BP 0430.00 Comprehensive Local Plan for Special Education

Kay Spurgeon reviewed revisions to the five Board Policies.

11.0 NEW BUSINESS

Randall Roberts/Moved, David Scroggins/Seconded, and the motion carried four ayes, one absent (Brenda Miller) to approve agenda items 10.3.1- BP 0110.00 Mission of the County Office, 10.3.2- BP 0200.00 Goals of the County Office, 10.3.3 - BP 0400.00 Comprehensive Plans, 10.3.4- BP 0420.40 Charter Schools, and 10.3.5 - BP 0430.00 Comprehensive Local Plan for Special Education.

11.1 Approve 2013-14 Colusa County Office of Education Budget Debra Hinely reported that on June 4 and 5, 2013, the Budget Committee (Tim Wright and Randall Robert) met and discussed the 2013-14 Proposed Budget. The Proposed Budget included a reduction due to the closure of an Opportunity Class in Williams and an increase due to additional Education Village costs. Debra said that a two-page report with more detail by program is included in the Board packet.

The Budget Committee Moved and Seconded, and the motion carried four ayes, one absent (Brenda Miller) to approve the 2013-14 Colusa County Office of Education Budget.

Debra said that the budget includes Multi-Year Projections, which indicate that CCOE will meet the Board's mandated 5% reserve for economic uncertainties through 2015-16, and Criteria and Standards. She reported that during the Board Budget Committee meeting, the Committee made the following recommendations:

• Approve the budget as presented

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Colusa County Board of Education June 12, 2013, Regular Meeting PageS

• After the 2012-13 books are closed and the State budget has been revised the Budget Committee will meet and review the budget again

• After that meeting, the Budget Committee will bring recommendations to the Board in December or earlier if State budget conditions change

11.2 Approve Board Resolution No. 12/13-11 Colusa County Superintendent of Schools and the Colusa County Board of Education Regarding the 2013-14 Education Protection Account Debra Hinely reported that Education Protection Account (EPA) funds cannot be used for the salaries or benefits of administrators or any other administrative costs. Proposition 30 requires that the use of EPA funds be determined by the governing board at an open public meeting, and that the revenue and expenditures be posted annually on the Local Educational Agency (LEA) web site. The EPA amount for 2013-14 is estimated at 16.4% of the total revenue limit received. CCOE's EPA funds are used for salaries and benefits (for teachers, nurses, and health clerks), operational costs, supplies, and materials.

Randall Roberts/Moved, David Scroggins/Seconded, and the motion carried four ayes, one absent (Brenda Miller) to approve Board Resolution 12/13-11 Colusa County Superintendent of Schools and the Colusa County Board of Education Regarding the 2013-14 Education Protection Account.

11.3 Approve CSBA Membership Dues Kay Spurgeon reported that membership in California School Boards Association (CSBA) is brought to the Board annually, and she listed the costs of the different memberships. Discussion was held on the benefits of membership.

Approval of CSBA Membership died for the lack of a motion.

11.4 Approve Salary for County Superintendent Kay Spurgeon reviewed her June 1, 2013, letter, in which she wrote that it would be inappropriate and unfair for the County Superintendent to receive a salary increase, because CCOE employees have not received an increase for 2012-13. In the letter, Kay requested that the Board of Education establish her salary for 2012-2013 at the same amount as was approved for 2007-08, 2008-09, 2009-10, 2010-11, and 2011-12; and she also requested the Board reconsider her salary if and when other CCOE staff receive salary increases.

The Board expressed appreciation for Kay's ongoing stand regarding her salary; accepted her letter in its entirety, and her request for reconsideration if salaries increase; and did not increase her salary.

David Scroggins/Moved, Tim Wright/Seconded, and the motion carried four ayes, one absent (Brenda Miller) to approve the salary for County Superintendent for 2012-2013 at the same amount as was approved for 2007-08, 2008-09, 2009-10, 2010-11, and 2011-12.


11.5 Approve Declaration of Need for Fully Qualified Educators Julie Tucker reported that she is required to submit the Annual Declaration of Need for Fully Qualified Educators (DON) to the Board for approval. The California Commission on Teacher Credentialing requires all County Offices of Education and School Districts to estimate the number of emergency permits needed in the upcoming school year. The estimate must be made public at the local governing board meeting, and the estimate and governing board approval are then sent to the Commission.

David Scroggins/Moved, Randall Roberts/Seconded, and the motion carried four ayes, one absent (Brenda Miller) to approve the Declaration of Need for Fully Qualified Educators.

11.6 Acknowledge Receipt of Sunshine Proposal for 2012/13 from Educators of Colusa County Office of Education (ECCOE} Kay Spurgeon explained this item was provided to make the Board aware of Educators of Colusa County Office of Education (ECCOE) opening proposal. A question was asked on the cost estimate of ECCOE's proposal, but Kay reminded the Board that it would be inappropriate to discuss negotiations during a public meeting.

11.7 Superintendent's Sunshine Proposal 2012/13 Response to Educators of Colusa County Office of Education (ECCOE} Kay Spurgeon reviewed her response to ECCOE.

11.8 First Reading: Board Policy Revision 11.8.1 BP 1000.00 Community Relations Beliefs and Characteristics 11.8.2 BP 1020.00 Youth Services 11.8.3 BP 1100.00 Communication with the Public 11.8.4 BP 1200.00 Participation by the Public 11.8.5 BP 1260.00 Educational Foundation 11.8.6 BP 1300.00 Public Activities Involving Staff, Students and Facilities

Kay Spurgeon reported that she did not have any suggested changes, and unless the Board had any changes, the policies would not need to be brought to a second meeting.

No changes were made to BP 1000.00 Community Relations Beliefs and Characteristics, BP 1020.00 Youth Services, BP 1100.00 Communication with the Public, BP 1200.00 Participation by the Public, BP 1260.00 Educational Foundation, BP 1300.00 Public Activities Involving Staff, Students and Facilities, so the policies do not need to be brought forward for a second reading.

11.9 Approve Bid for Education Village Northwest Parking Lot Project Agenda item 11.9 was heard immediately following agenda item 5.0.

Kipp Gagosian presented bid information for the Education Village Northwest Parking Lot Project, which included a base bid for installation of the parking lot and an added alternate bid for landscaping surrounding the lot. The bid list of four contractors


indicated that Lamon Construction was the low base bid for the parking lot ($90,800} and also for the added alternate landscaping ($36,000). After the bids were submitted, Kipp asked Hank Lamon for value engineering suggestions, and Hank's ideas to delete four parking stalls, reduce AC section by W', and increase the AB section by W', would provide a savings of $7,100 and lower the cost ofthe parking lot to $83,700. Kipp said that if the Board approved the bid, work could begin on June 24, 2013.

Discussion was held on the reputation of, and references for, the contractor, and whether this was an additional parking lot. Kipp spoke about his knowledge of the contractor, and explained that the parking lot was planned for Phase II and will provide direct parking for the multipurpose room. Discussion was held on the removal of the four parking stalls, and Kipp explained that those stalls were designed for deliveries to a part of the Village that will not be built until Phase II, and are not needed at this time.

Tim Wright/Moved, Randall Roberts/Seconded, and the motion carried four ayes, one absent (Brenda Miller) to approve the Lamon Construction bid for the Education Village northwest parking lot ($90,800) and the Lamon Construction bid for landscaping surrounding the parking lot ($36,000).

11.10 Next Regular Board Meeting July 10, 2013, 5:30p.m. Morse Conference Room

Next Special Board Meeting June 18, 2013, 5:30 p.m. Morse Conference Room



COLUSA COUNTY BOARD OF EDUCATION Minutes of Special Meeting June 18, 2013


Staff/Visitors Present: Don Bransford, Terry Bressler, Cindy Cerney, Debbie Doss, Theresa Hawk, Kelley Hickel, Debra Hinely, Tina Maxwell, Judy Rossi, Rita Rourke, Kay Spurgeon, Gary Teragawa, Tiffani Thomas, Julie Tucker, Ron Turner, Norma Valdez-Ahumada, and Mary Winters


President Brenda Miller called the meeting to order at 5:30p.m. in the Morse Conference Room, and led the Pledge of Allegiance.


3.0 PUBLIC INPUT Judy Rossi, Williams Unified School District (WUSD) Superintendent and Special Education Local Plan Area (SELPA) Council Chair, spoke about Colusa County Board of Education's (CCBOE) Board Policy 0430.00 (Comprehensive Local Plan for Special Education), which states that the Board will "extend the County Office's full cooperation to the SELPA"; the voting process for SELPA budget approval, the special SELPA Council meetings that were held to pass the budget; the impact of the SELPA budget on WUSD; the communication process; and her wish be heard during agenda item 4.2.

Ron Turner, Maxwell Unified School District (MUSD} Superintendent, spoke about districts' concerns about the Education Village (the Village); maintenance and operations (M&O) costs per child; annual rising costs of Special Education and Community School, and the opportunity to be heard during agenda item 4.2.

Discussion was held on revisiting public input after agenda item 4.2 has been addressed. Brenda Miller will give the public the opportunity to be heard during agenda item 4.2.

4.0 NEW BUSINESS 4.1 Approve Revised Proposed 2013-14 SELPA Budget

Kay Spurgeon explained that approval of the SELPA 2013-14 Proposed Budget (June 11th) has already been brought to, and approved by, Colusa Unified School District (CUSD), MUSD, and WUSD Boards. Brenda Miller read aloud the motion made by Dwayne Newman during the June 11, 2013, SELPA Council meeting.

8.1

Colusa County Board of Education June 18, 2013, Special Meeting Page2

Discussion was held on M&O costs per pupil; added excess costs as a result of the Village; the possibility of an increase in Special Education students next year; on maintenance costs next year, on whether the SELPA Council or Executive Council knew about, or were involved in, the decision to build the Village; whether the SELPA should have to pay M&O costs for the Village; the impact of the budget on the districts, whether CCOE should pay the Village M&O costs for 2013-14, CCOE's lack of experience with a project of this size, and whether districts were aware of scope of the project.

Brenda asked the Board to state whether they thought the SELPA or CCOE should pay M&O costs, and each member said that CCOE should pay the 2013-14 M&O costs for the Village.

Discussion was held on why M&O costs were unknown at the beginning of the process; about the high cost of specialty classrooms; and whether the size of the facility is justified.

David Scroggins/Moved, Randall Roberts/Seconded, and the motion carried unanimously to approve the SELPA 2013-14 Proposed Budget (June 11th)

excluding M&O cost increases and transportation increases over the current budget amounts.

Discussion was held on the SELPA 2013-14 Proposed Budget (June 11th).

4.2 Consider Options for Special Education Administration David Scroggins distributed his letter to the Board regarding his recommendations for Special Education Administration. Brenda Miller shared her perspective of the SELPA Council and specifically their demand to keep Special Education staff from relocating to the Village. Discussion was held on whether CCOE should absorb the deficit indefinitely; whether the districts should administer the Special Education program; and the history of the SELPA.

The following members of the public submitted a Request to Address the Board on an Item (BOP 9323.00), and were permitted to provide input: Terri Bressler, Judy Rossi, and Ron Turner.

Judy Rossi spoke about her knowledge of the Village and the eligibility for classrooms and the effectiveness of the SELPA Local Plan.

Terry Bressler, CUSD Board Trustee, spoke about the SELPA Executive Council's demand to stop Special Education staff from relocating to the village.

Judy Rossi spoke about the SELPA's declining enrollment.


Ron Turner spoke about the length of term of the budget; the district's declining enrollment; and negotiations between the districts and CCOE.

Kay Spurgeon distributed two memorandums from CCOE legal counsel, David Girard (June 4, 2013- Open Meeting Requirements Applicability to SELPA Meetings, and June 17, 2013- SELPA Executive Committee) and information about Special Education caseloads by district.

David spoke about the CCBOE's commitment not to run programs at a deficit and about districts' staff receiving salary increases when CCOE has not been able to provide salary increases for seven years.

Don Bransford, CUSD Board Trustee, spoke about paying costs without any say; re-writing the SELPA Local Plan to provide the districts input into the costs and control over the budget; finding another attorney to provide a "better" legal opinion than CCOE's legal counsel; the quality of CCOE services (excellent); no salary increases at CUSD, only layoffs; and transparency and understanding.

David spoke about the need for one person to be in charge; the districts' historical reluctance for paying SELPA excess costs; and whether the districts would be better off providing Special Education services and administration.

Brenda Miller spoke about the cost loss for CCOE if the SELPA was administered by the districts, and about the SELPA motion to stop relocation of Special Education staff to the Village.

Discussion was held on whether CCOE should pay M&O costs for the Village, and the complexity of the SELPA budget. Brenda asked how Administrative Services would continue to run without SELPA, and discussion was held on the possible impact including layoffs.

Brenda led discussion about what will happen next year, and options for Special Education Administration, and the Board chose to address the 2014-15 Special Education budget during the September 2014 Board Meeting.

David Scroggins/Moved, Randall Roberts/Seconded, and the motion to approve giving the districts notice by June 30, 2013, that CCOE will no longer provide Special Education Administration as of July 1, 2014. If the districts want to negotiate, CCOE could withdraw that notice. The motion failed on a vote of two ayes (David Scroggins and Randall Roberts) to three noes (Brenda Miller, Gary Teragawa, and Tim Wright).

Kay Spurgeon spoke on the quality of SELPA; the inability to address negotiations and other personnel issues in public meetings, but that those issues may be addressed in the Superintendents Council meetings; and her priority for the students.


David spoke about his reasons behind the motion to give notice. Brenda Miller spoke about balancing the budgets.

Terry Bressler asked about the legality of the motion to give notice, and Kay said that the action item was to consider options for Special Education Administration, and that the motion as written is an option for Special Education Administration.

Judy Rossi spoke about the Colusa County SELPA Local Plan and other SELPA models that may be considered.

Brenda asked to place the SELPA budget as a standing item on the Board agenda, and the Board agreed.

Don Bransford spoke about putting the emphasis on the superintendents to change the SELPA plan.

Comments were made on whether the districts want to run the SELPA; changing the governance plan; the districts' frustration about the lack of input regarding employees and control of costs; and making the SELPA a shared responsibility.


July 19, 2013, 5:30p.m. Morse Conference Room


Adopted and Entered

Brend~Miiler, President Colusa County Board of Education


i(ay c. 'Sp~eo '"e:'~unty Superintendent and Secretary, Colusa County Board of Education

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