Holy Cross Catholic School

Serving Families Since 1949

1331 State Road 76

Santa Cruz, New México 87567

(505)-753-4644 FAX: (505)-216-0653

Parent-Student Handbook

2016-2017

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September 6, 2016

Dear Parents,

May the blessings of our Lord Jesus Christ be always with you!

Holy Family, pray for us. St. Joseph Manyanet, pray for us.

On behalf of our pastor, Father Javier, and our staff, I extend a warm welcome to you and your

family and thank you for joining the Holy Cross Catholic School (HCCS) community. In choosing

HCCS, you have demonstrated a commitment to the values and philosophy of a Catholic education.

We look forward to working together in the coming school year to guide your child in academic

excellence and spiritual development in the context of the teachings of the Catholic Church.

Please take time to read this edition of the 2016-17 Parent-Student Handbook. This handbook

reflects the policies of the Archdiocese of Santa Fe Catholic School Policy Manual and HCCS. The

section marked Parents’ Role in Education is especially important. It describes our belief in the

creation of a strong partnership between your family and the school, a partnership based on mutual

respect with God at its center.

All parents are required to sign the HCCS agreements that state that you agree to abide by the

policies of HCCS. Please read this document carefully.

May God bless each member of our community as we begin another successful year.

Sincerely in the Holy Family,

Mrs. Terry Ann Lopez, Principal

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TABLE OF CONTENTS

ARCHDIOCESE OF SANTA FE CATHOLIC SCHOOL POLICY MANUAL............................................6

IDENTITY OF HCCS......................................................................................................................................6

Mission Statement of HCCS....................................................................................................................6Vision Statement of HCCS.......................................................................................................................6Philosophy of HCCS................................................................................................................................6School wide Goals....................................................................................................................................6Accreditation............................................................................................................................................6List of Abbreviations................................................................................................................................7

ROLE OF PARENTS IN EDUCATION.........................................................................................................7

Parents as Partners....................................................................................................................................8Broken Partnership...................................................................................................................................8

STUDENT WITHDRAWAL DUE TO PARENTAL BEHAVIOR............................................................8-9

Parents as Volunteers...............................................................................................................................9 Required Parent Service...........................................................................................................................9 Requested Parent Service.........................................................................................................................9 Safe Child/Training: The Protecting God’s Children Online Awareness Session Course.......................9

ROLE OF LOCAL SCHOOL COUNCILS................................................................................................9-10

PARENT ORGANIZATIONS.......................................................................................................................10

Parents as Fundraisers............................................................................................................................10Required Fundraising Support................................................................................................................10Requested Fundraising Support..............................................................................................................10Issues of Child Custody..........................................................................................................................10

APPEAL PROCESS.................................................................................................................................11-12

GENERAL INFORMATION........................................................................................................................12

ARCHDIOCESAN ACADEMIC CALENDAR............................................................................................12

LENGTH OF SCHOOL DAY.......................................................................................................................12

CLOSURE DUE TO WEATHER OR FACILITY CONDITIONS...............................................................13

Breakfast/Lunch Program.......................................................................................................................13Lost and Found.......................................................................................................................................13Home-School Communication...............................................................................................................14Field Trips.........................................................................................................................................14-15Student Guests and Visitors....................................................................................................................15Non-Authorized Visitors........................................................................................................................15

STUDENT PERMANENT RECORDS....................................................................................................15-17

Release of Student Directory Information..............................................................................................17

ADMISSION.............................................................................................................................................17-18

Application Process................................................................................................................................18Registration.............................................................................................................................................18Evaluation and Acceptance of Students.................................................................................................19

ACADEMIC INFORMATION......................................................................................................................19

Curriculum........................................................................................................................................19-20

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Extra Academic Opportunities...............................................................................................................20

Curriculum Accommodations and Assistance........................................................................................20Homework.........................................................................................................................................20-21Student Assessment, Grading and Reporting.........................................................................................21Standard Assessments............................................................................................................................21Classroom Tests......................................................................................................................................21

REPORTING OF STUDENT PROGRESS..............................................................................................21-22

PARENT TEACHER CONFERENCES........................................................................................................22

TESTING PROGRAM...................................................................................................................................23

ATTENDANCE.............................................................................................................................................23

Absence..................................................................................................................................................23Planned Absence...............................................................................................................................23-24Absence During the School Day............................................................................................................24Late Arrivals...........................................................................................................................................24

STUDENT ADVANCEMENT......................................................................................................................24

ELEMENTARY SCHOOL PROMOTION AND RETENTION.............................................................24-25

Academic Probation...............................................................................................................................25Student Withdrawal................................................................................................................................25Student Programs....................................................................................................................................25Graduation.........................................................................................................................................25-26

ATHLETIC AND EXTRACURRICULAR ACTIVITIES POLICIES.........................................................26

Athletic Programs...................................................................................................................................26Extracurricular Activities.......................................................................................................................26Eligibility...........................................................................................................................................26-27Conduct and Sportsmanship...................................................................................................................27Uniforms for Athletes.............................................................................................................................27Parent Responsibilities for Athletic and Extracurricular Activities.......................................................27

FINANCIAL OBLIGATIONS.......................................................................................................................28

Tuition and Fee Policy............................................................................................................................28Tuition....................................................................................................................................................28Parish Investment for Elementary Schools.............................................................................................28Fundraising Obligation...........................................................................................................................29Registration Fee......................................................................................................................................29Other Financial Obligations...................................................................................................................29Financial Assistance...............................................................................................................................29Outstanding Financial Obligations.........................................................................................................29Withdrawal Financial Policy..................................................................................................................30

CONDUCT EXPECTATIONS......................................................................................................................30

Courtesy and Manners............................................................................................................................30Cafeteria Conduct...................................................................................................................................30Library Conduct......................................................................................................................................31

USE-OF-NAME POLICY..............................................................................................................................31

Conduct for Technology and the Internet.........................................................................................31-32Belongings from Home..........................................................................................................................32Cell Phones, I-Pads, I-Pods...............................................................................................................32-33School Property......................................................................................................................................33

SEARCH OF STUDENTS AND SCHOOLS...........................................................................................33-34

PARTY INVITATIONS, GIFTS, AND BIRTHDAY OBSERVANCES.....................................................344

OFF CAMPUS CONDUCT...........................................................................................................................34

UNIFORM AND DRESS CODE...................................................................................................................34

Dress Code for All Students..............................................................................................................34-35Dress Code for Girls...............................................................................................................................35Dress Code for Boys.........................................................................................................................35-36Dress Code for Free Dress Day..............................................................................................................36

DISCIPLINE POLICY..............................................................................................................................36-41

Community Responsibility for Discipline..............................................................................................38

PROBATION.................................................................................................................................................39

SUSPENSION................................................................................................................................................40

EXPULSION..................................................................................................................................................40

STUDENT HARASSMENT AND BULLYING...........................................................................................41

Issues of Safety.................................................................................................................................41-42Immunizations........................................................................................................................................42Emergency Information..........................................................................................................................42Illness......................................................................................................................................................42

ACCIDENTS OR ILLNESS AT SCHOOL...................................................................................................42

Medications............................................................................................................................................43Medications Given at School............................................................................................................43-45Over the Counter Medication.................................................................................................................45Asthma..............................................................................................................................................45-46Head Injuries..........................................................................................................................................46Communicable Diseases.........................................................................................................................46

TOBACCO, ALCOHOL AND OTHER DRUGS.........................................................................................46

Student Drop-Off and Pick-Up Policy...................................................................................................47Students Who Walk Home.....................................................................................................................47Bad Weather School Day Policy............................................................................................................47Closure Due to Faculty Absences, Emergency Conditions or Facility Conditions................................47Unexpected Early Dismissal...................................................................................................................47Before School and After School Supervision...................................................................................47-48

EMERGENCY PLAN AND PROCEDURES..........................................................................................48-49

REPORTING CHILD ABUSE AND NEGLECT.........................................................................................49

Playground and General Safety.........................................................................................................49-50Pick Up After School Events..................................................................................................................50

PRINCIPAL/PASTOR RIGHT TO AMEND................................................................................................50

AFTER SCHOOL PROGRAM......................................................................................................................50

After School Program Contract.........................................................................................................50-51Parent Authorization For After School Check Out...........................................................................51-52

APPENDICICES............................................................................................................................................53

Archdiocese of Santa Fe Medication Authorization..............................................................................54Archdiocese of Santa Fe Allergy Emergency Information Form...........................................................55Archdiocese of Santa Fe Student Asthma Emergency Information Form.............................................56Archdiocese of Santa Fe Field Trip Authorization Form.......................................................................57New Mexico Immunization Requirements.............................................................................................58Technology........................................................................................................................................59-60Other Forms given at Registration....................................................................................................60-74

PARENT/LEGAL GUARDIAN/STUDENT HANDBOOK AGREEMENT FORM..................................75

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ARCHDIOCESE OF SANTA FE CATHOLIC SCHOOL POLICY MANUAL

The Archdiocese of Santa Fe Catholic School Policy Manual governs all Parish/Regional preschools and elementary schools and the Archdiocesan high school. (ASF/CSPM #1300)

IDENTITY OF HOLY CROSS CATHOLIC SCHOOL__________________________________________________________

Holy Cross Catholic School (HCCS) is a Pre-Kindergarten (Pre-K) through sixth grade Catholic elementary school under the Archdiocese of Santa Fe. The primary purpose of HCCS is to teach the Catholic faith. The curriculum stresses academic achievement within a Christian community. Our instruction is in compliance with the teachings of the Catholic Church under the authority of bishops. While a primary goal of the school is academic excellence, the academics and all other programs of the school exist within the primary framework of the Catholic Church.

Mission Statement of HCCS

Enlightened by the Holy Family of Nazareth, we at Holy Cross Catholic School provide an advanced and faith-based educational experience with an emphasis on the Catholic family values unique to Northern New Mexico.

Vision of HCCS

The Vision of Holy Cross Catholic School is to be the premier Catholic Elementary School of Northern New Mexico that prepares students to succeed in their academic, professional and spiritual vocation while utilizing community resources which allow us to excel in the global community and build strong faith-based families for our society.

Philosophy of HCCS

The Philosophy of Holy Cross Catholic School is to provide students with a creative and respectful learning environment, always striving for academic excellence and intellectual growth in the atmosphere of a Catholic Christian Community at work, at worship and at play. By living and learning the Gospel values of faith, service, courage, justice, hope, love and reconciliation, the goal is to transform a person of virtue into a person of Christ. We honor the dignity and importance of each person and we respect and strive for the autonomy, which enables each person to be whatever he or she is called by God to be.

School- wide Goals

A student’s progress toward achieving the school-wide learning goals is measured by grade level benchmarks in Reading and Math.

By completion of grade 6: All students will read independently and comprehend at or above grade level and earn a minimum

average score of 85% on all AR tests. All students will score in the 85% for mathematics computation and problem solving on all Math

tests.

Accreditation

HCCS is fully accredited through Western Catholic Educational Association.

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List of Abbreviations and Terms

The following abbreviations are used in this handbook.

ASF/CSPM: Archdiocese of Santa Fe Catholic School Policy Manual.

HCCS: Holy Cross Catholic School

Pre-K: Pre-Kindergarten program for children who are 3 years old by September 1st

ROLE OF PARENTS IN EDUCATION___________________________________________________________________________________

The faculty and staff at HCCS consider it a privilege to work with parents in the education of children. We believe that parents are the primary educators of their children. Therefore, it is your right and duty to become the primary role models for the development of your child’s life: physically, mentally, spiritually, emotionally, morally and psychologically. During these formative years (Pre-K-6), your child needs your constant support in order to develop to his/her utmost potential morally, intellectually, emotionally, physically and socially. Your choice of HCCS involves commitment and exhibits a concern for helping your child to recognize God as the greatest good in his/her life.

Good example is the strongest teacher. Your personal relationship with God, with others and with the Church community will affect the way your child relates to God and others. Ideals taught in school can only be rooted in children as long as they are nurtured by the example of good Catholic morality and by an honest personal relationship with God in your family life. Regular mass attendances, family prayer at meals, family rituals that follow the liturgical calendar, and service to the community are ways to be an example to your child and support the ideals promoted by the school and parish. At HCCS, we stress quality family life, prayer and relationships.

Once you have chosen to enter into partnership with us at HCCS we trust that you will be loyal to this commitment. Neither parents nor teachers can afford to doubt the sincerity of the efforts of their educational partner in the quest of challenging, yet nourishing, the student to reach his/her potential. It is vital that both parents and teachers remember that allowing oneself to be caught between the student and the other partner will never have positive results. To divide authority between home and school or within the home will teach disrespect for authority. If there is an incident at school, then your first step as parents is to notify the school in order to begin an investigation of the complete story. Evidence of mutual respect between parents and teachers, staff and administrators will provide the student with a model of mature behavior and supportive relationships.

Students are naturally eager to grow and learn. However, sometimes in the process of maturation, new interests may cause them to lose focus. As this natural process occurs, the student needs both understanding and discipline. At times your child may perceive discipline as restrictive. However, it is discipline’s boundaries and limits that provide a young person with both guidance and security. It is essential that a child takes responsibility for grades s/he has earned and be accountable for homework, long-term assignments, major tests, practice and study, service projects and all other assignments. This responsibility also extends to times of absence.

Together, let us continue as we have begun this year with a commitment to partnership as we support one another in helping your child to become the best person s/he is capable of becoming.

Parents as Partners7

As partners in the educational process at HCCS, we ask parents to set rules, times and limits so that your child:

Gets to bed early on school nights; Arrives at school on time for Morning Prayer and is picked up on time at the end of the day; Is dressed according to the school dress code; Completes assignments on time; Has a paid breakfast/ lunch or sack lunch every day; Eats breakfast either at school or at home. Research provides evidence that students who eat daily

breakfast will perform higher on standardized tests.

Parents are also asked to make the following commitments during the school year:1. To support the religious and educational goals of the school;2. To support and cooperate with the discipline policy of the school;3. To treat faculty and staff with respect and courtesy, especially when discussing student problems;4. To attend Mass regularly and teach the Catholic faith by word and example;5. To actively participate in school activities such as Parent-Teacher Conferences, Fall Festival,

Bazaar, Christmas Program, Lenten Meal, etc.;6. To notify the school office of any changes to school records, such as changes of address, telephone

numbers, email addresses, insurance information, emergency contact information, authorization for pick-up, custody issues, medical information;

7. To inform the school of any special situation regarding the student’s well-being, safety and health;8. To complete and return to school any requested information promptly;9. To review the weekly Parent/Teacher Communication Folder;10. To meet all financial obligations to the school on time; and11. To show interest in the student’s total education;12. To read the weekly school and classroom newsletters.

Broken Partnership

The education of a student is the partnership between the parents and the school. Just as the parent has the right to withdraw a child if desired, the school administration reserves the right to require the withdrawal of a student if the partnership between parent and school is irretrievably broken. If a parent or guardian harasses, insults, or abuses any faculty or staff member, his/her child may be suspended or dismissed immediately.

STUDENT WITHDRAWAL DUE TO PARENTAL BEHAVIOR___________________________________________________________

Normally a child is not to be deprived of a Catholic education or otherwise penalized for actions of parents. However, parents may so significantly reduce the school’s ability to effectively serve its students that the parents may be requested to remove their student from the school for ANY of the following reasons:

a. Refusal to cooperate with school personnel; or

b. Refusal to adhere to Archdiocesan or local policies and regulations; or

c. Interference in matters of school administration or discipline.

In such cases, reasonable effort to elicit the minimum requisite parental cooperation shall be made and documented. The Principal/Preschool Director must verify that parents were informed to terminate the inappropriate behavior and begin cooperating with school or Policy 2470 would be enforced. If such effortDoes not correct the situation, then after consultation with the Superintendent and, in the case of elementary and preschools, the Pastor/Rector, the Principal/Preschool Director may require the parents to withdraw

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their child. Documentation signed by the Principal/Preschool Director and parents as well as any other information or evidence of consultation with the parents on the matter must be retained on file.

If the parents refuse to accept the withdrawal, the procedures for expulsion shall be followed as outlined in letters B – G in Policy No. 2460.

Registration for the following school year may be denied on the basis of this policy but is not limited to the actions specified herein. (ASF/CSPM#2470

Parents as Volunteers

Parents’ participation is essential to the operation and achievements of HCCS. Parents have opportunities to volunteer their talents and services in service learning activities, fundraising activities, athletic events, and educational support. A list of volunteer opportunities and a form to sign up for events are available. Volunteers are also periodically requested through communications from the school.

Required Parent Service

Parents are required to volunteer 20 hours at school events. Some of these are: Participate in the annual Fall Festival; Participate in the Bazaar; and Work in the concession stand, gate, or scoreboard for home games if your child is on the team.

Requested Parent Service

Some examples of other volunteer opportunities include: To participate on one or more standing committees or events per year, To chaperone for field trips; To serve as homeroom parent; To read with students; and To serve during the book fairs, Christmas Program, Grandparents day, Lenten meal, Field Day and

other school events and fundraisers.

Safe Child Training: The Protecting God’s Children Online Awareness Session Course

Archdiocesan policy requires all adults who work with students in any capacity to attend the Archdiocese of Santa Fe Safe Child: The Protecting God’s Children Online Awareness Session Course (www.archdiosf.org and click on the Virtus link). Only those parents who have taken this course may accompany students on field trips, or work in classrooms. Volunteers are required to take this course..

ROLE OF LOCAL SCHOOL COUNCILS_______________________________________________________________________

The Consultative Council is a representative body of the school and greater community called to support the principal and pastor in matters designated by their constitution and bylaws or as requested by the principal and pastor. The Consultative Council works with the pastor, principal, superintendent and the Archdiocesan Council in a spirit of cooperation and interdependence for the purpose of supporting quality Catholic education. The HCCS Council shares in the responsibility of proclaiming in word and deed, the message revealed by God of building a community of faith and giving service to God and one another.

Each school will have a local school Consultative Council that reports to the Principal and Pastor/Rector. The Consultative Council provides support to the Principal and Pastor/Rector in

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matters designated by the Council’s Constitution and Bylaws or as requested by the Principal and Pastor/Rector. Areas for Council consultation and support include: planning, finances, facilities, public relations, marketing, enrollment management, and advancement/development and other areas identified in the strategic plan and approved by the Pastor/Rector and Principal(ASF/CSPM #1090)

PARENT ORGANIZATIONS__________________________________________________________________________________

Parent Organizations assist the school in achieving its mission. These groups shall be subject to the supervision and control of the Principal/Preschool Director. The primary function of the Parent Organization shall be hospitality, classroom activities, parent education/information and small fundraising events for the purpose of funding the organization’s activities or projects as directed by the Principal/Preschool Director. (ASF/CSPM#1095)

Parents as Fundraisers

Since only 82% of the school expenses are covered by tuition, parish subsidy, and registration, each family is asked to support fundraising activities and events.

Required Fundraising Support

Since Per Pupil Cost (what it costs to educate each student) for the School Year 2016-2017 is $6,790.00 Therefore, since tuition is $3,600 for K-6th and $3,800 for new Pre-K there is a difference of $3,190.00/$2,990.00 and every child then is already receiving Tuition Assistance. It is for this main reason that every family has a fundraising financial obligation which can be met in several ways, including the following:

1. Sell or purchase products from the various fundraising campaigns;2. Sell or purchase Sunday breakfast tickets; and/or3. Sell or purchase Raffle tickets.

Requested Fundraising Support

There are additional fundraising events throughout the year, in which families are requested to support. The fundraising events support the school or other service-learning initiatives. Examples include, but are not limited to the following:

Send in donations as requested, such as nonperishable food for St. Vincent de Paul, supplies for the homeless, or other supplies for special events;

Support fundraising efforts; Purchase or sell from various club and sports efforts, such as bake sales, and raffles.

Issues of Child Custody

HCCS requires that the custodial parent file a court-certified copy of the custody section of the divorce decree or a court-certified copy of the custody decree with the school. If no such copy is on file, HCCS staff presumes that both parents have custodial rights. HCCS staff makes all reasonable efforts to ensure that children are released to the appropriate parent at the appropriate time according to the court-mandated custody arrangements. However, parents have the primary responsibility for such arrangements and shall instruct their children as to which parent has physical custody of them on any given day. The school is never to be placed in the middle of custody issues nor disputes.

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APPEAL PROCESS_____________________________________________________________________________________________

Any appeal concerning any matter relating to Parish/Regional preschools and elementary schools and the Archdiocesan high school shall be processed in accordance with the following regulations:

A. Resolution of Ordinary Differences within the School Community Every attempt should be made to resolve a conflict at the lowest possible level. Occasionally, matters may arise which will require an objective review by a third party in order to assure the maintenance of positive relationships within the school community. To facilitate reconciliation, communication and the strengthening of the community of faith, the following general guidelines shall be followed:

1. In any conflict, an effort shall first be made to resolve the issue in a spirit of fairness and justice by following the ordinary and regular communication channels between the people involved.

2. If the conflict cannot be resolved to the satisfaction of the parties involved, recourse may be made to the person with the next higher level of accountability up to and including the school principal/director. The specific provisions for a fair process are to be contained in the local school handbooks.

3. If the Principal/Preschool Director is believed to be acting contrary to Archdiocesan or local school policy, or if there is a disagreement regarding the principal’s or preschool director’s decision affecting a student, then the student (18 years or older), the student’s parent or legal guardian may request that the Pastor/Rector in the case of a Parish/Regional school or the Superintendent in the case of the Archdiocesan high school review the matter or the decision.

4. If the conflict cannot be resolved in an elementary school or preschool following steps one through three above, then a parent, student (18 years or older) or employee may have recourse to the Superintendent.

5. If an aggrieved party requests that the Superintendent review a matter or a decision arising out of a local school, the Superintendent may (at his or her sole option) assign a hearing officer to review the matter and take testimony if necessary. The Superintendent may consider evidence obtained by the hearing officer in reviewing the matter and in making his/her final decision.

B. Recognition of Local Authority

In cases involving Principal and Pastor discretion, the Catholic Schools Office recognizes the local administrations’ authority to exercise discretionary rights within the parameters of local and Archdiocesan policy.

C. Appeal of Required Withdrawal of a Student If a Principal/Preschool Director requires, for whatever reason, that a student withdraw from school, the student (if 18 years or older) or the parent or legal guardian may appeal the principal’s/director’s decision following the steps A. 3 and 4 above.

D. Appeal of Other Serious Decisions

a. When a parent, an employee or a student (18 years or older) believes his/her rights have been violated and/or the Principal/Director and/or Pastor/Rector is believed to be acting contrary to Archdiocesan or local policy, the person may submit an appeal in

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writing to the Superintendent with the following information, provided steps one through three above have been followed:

b. The subject of the appeal.c. Any factual data, other than hearsay, the person considers appropriate.d. The efforts that have been made to resolve the issue.e. The decision of the Principal, Preschool Director and/or Pastor/Rector must be

appealed within ten (10) working days of the communication of that decision by the aggrieved party.

f. The Superintendent may, in his or her sole discretion, designate another person to hear the appeal and to render a decision on the Superintendent’s behalf.

g. If the Superintendent accepts the appeal, the Superintendent (or his or her designee) shall have the discretion to review documents and take testimony (if necessary) from any witness who may have knowledge or information regarding the subject of the appeal. Should a hearing be necessary, the Superintendent may hear the appeal alone or form a hearing committee, if s/he deems appropriate.

h. The decision of the Superintendent is final and binding and concludes the appeal process. There shall be no further right of appeal.

i. The appeal process is designed to support the Catholic Church’s belief in subsidiary and, therefore, at no time during the appeal process may the parent, employee or student (18 years of age) be represented by an attorney. (ASF/CSPM #1310)

GENERAL INFORMATION

ARCHDIOCESAN ACADEMIC CALENDAR

The Catholic Schools Office shall publish a general Archdiocesan academic calendar. Principals shall submit to the Catholic Schools Office a copy of the proposed local calendar for their school, signed by the Pastor/Rector and Principal, by the date requested. All local school calendars must be based on the Archdiocesan academic calendar and include at least the number of student contact days required by the State of New Mexico. (ASF/CSPM #1400).

LENGTH OF SCHOOL DAY

The school day begins with the bell at 7:55 AM for all students, Pre-K – 6th Grade. Students not in Marian Hall for Morning Prayer at 7:55 AM are considered tardy. Students should not be dropped off at Marian Hall before 7:30 AM. Make sure that the supervising adult is at the door to let your child in before you leave.

Students are dismissed at 3:00 PM. On early dismissal days, students are released at 12:00 or 1:00 PM. First and Third Fridays are 1:00 PM dismissal. Students that are not picked up within 15 minutes of dismissal should report to After-School Program.

Instructional time on all regular school days in all Parish/Regional elementary schools and the Archdiocesan high school will be at least that required by the State of New Mexico.

Minimal school days may be taken a maximum of ten times per year for the purpose of professional development or for extended faculty meetings. On minimal school days, schools must be in session a minimum of either one-half period more than half the total number of periods or 3.5 hours. Parental notice of minimal school days should be given well enough in advance for parents to make arrangements for after school care. Whenever possible, minimal school days will be noted on the annual school calendar. The Superintendent must approve requests for exceptions to the minimal school day requirements. (ASF/CSPM#1420)

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CLOSURE DUE TO WEATHER OR FACILITY CONDITIONS______________________________________________________

Ordinarily, a school will close for snow if the local public school district is closed or if local conditions or faculty absences warrant closure. The Principal should consult with the Pastor/Rector regarding closure due to weather or facility conditions.

When closures exceed a reasonable number of days, the Catholic Schools Office may require that days be added to the calendar in order to maintain the level of instruction.

Each school shall develop and disseminate local policies that address closure and special schedules for weather or facility conditions. These policies should include procedures for faculty and media notification.

Ordinarily, students should not be released early. Emergency conditions that may warrant early release require the permission of the Pastor/Rector in Parish/Regional preschools and elementary schools and consultation with the Superintendent prior to the dismissal of the students. The Archdiocesan high school requires the permission of the Superintendent prior to the dismissal of students.

HCCS follows the Espanola Public Schools for delays and closures. Delays and closures will be posted on KOB, KOAT and KDCE. If a delay is called, supervision begins at 9:30 a.m. in Marian Hall with Morning Prayer at 9:55 a.m.

Breakfast/Lunch Program

Breakfast may be ordered at a cost of $1.50.

The school offers a hot lunch daily. Lunches must be ordered the day of need at a cost of $3.00 per lunch. Parents may purchase lunches in advance by sending a check or cash to the school.

Lunch charges cannot exceed 3 unpaid charges. Parents will be notified if student’s unpaid charges exceed the limit. Unpaid charges shall be paid immediately upon notification.

Students may bring their own lunches. Students do not have access to microwaves or refrigerators, so please pack the lunches accordingly.

The school also offers milk for any student. Milk is 40 cents and may also be purchased in advance.

Lost and Found

Any item found in the school buildings or on the school grounds shall be given to the office or staff to be placed in the Lost and Found. The Lost and Found is in Marian Hall and also the school office. Items placed in the Lost and Found remain there for 30 days. After 30 days, items are donated to St. Vincent de Paul. To facilitate lost items getting back to families, please put your student’s name on everything that comes to school.

Home – School Communication

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Strong communication between families and school personnel is the essential element to providing a top quality education for each Holy Cross student. Communication is the responsibility of both families and school personnel. Communication also ensures the safety of all members of our Holy Cross Community.

HCCS communicates with families at least weekly by a weekly newsletter and sending information home in the Parent/Teacher Communication folder.

Classrooms are not equipped with telephones with outside lines. Please call the office to leave a message for a staff member. Staff members check messages periodically and will return calls to parents, usually after school hours. Please note that part-time staff members check messages only on the days that they work. Many classroom teachers also have e-mail and answer it daily. Parents can get messages to students by calling the office. An attempt will be made to deliver messages to students. Messages for students shall be received in the office by 2:45 PM to allow time for delivery. Messages received after 2:45 PM may not be delivered before school ends.

Permission for a student to use the telephone shall be granted by a staff member. Student use of the phone shall otherwise limited to emergencies or unusual circumstances. Forgotten homework, athletic equipment, guitars, or a desire to make arrangements for afterschool visits with friends are not considered unusual circumstances.

FIELD TRIPS___________________________________________________________________________________________________

A. A field trip is defined as a school sponsored educational activity, supervised by school personnel and adult volunteers, which occurs off-campus and is recognized as a valuable extension of the classroom experience. The educational value of the trip should support and reinforce Archdiocesan curriculum guidelines and justify the time, distance and expense involved.

B. The Principal must give approval and sanction all field trips. Since field trips are a privilege, conditions for participation in an activity should be established and communicated to parents and students.

C. The following guidelines must be followed:

1. The teacher should provide adequate preparation and follow-up for students.

2. Parental approval must be obtained in writing on the form provided by the Archdiocese of Santa Fe (Appendix: Field Trip Authorization). Students who do not have the signed authorized permission form shall be excluded from participation in off-campus activities. Verbal permission or permission communicated through e-mail is not acceptable. Permission forms that have been signed and faxed in their entirety are permissible.

3. Parents should be informed of the date, purpose, departure time, destination, expense, means of transportation and probable time of return.

4. Careful arrangements should be made to provide for students’ safety. When students travel on foot, they should be instructed and supervised regarding the crossing of streets, etc. When students travel by vehicle, it is preferable that the travel be on a bus with a professional driver, proper licenses and insurance. In all cases, field trip transportation shall meet local, state and federal laws and Archdiocesan policy regarding the transportation of children.

5. School personnel may not transport students in personal vehicles.

6. The field trip must be adequately supervised. Ordinarily, one adult should accompany every ten students. The nature of the trip and age of the students may require additional supervision. If parents assist in the supervision, they should receive instructions regarding their responsibilities.

7. Field trips for preschool and elementary school students (Pk-6) shall be limited to day trips, unless approved in advance by the Superintendent.

8. Archdiocesan schools may not sponsor field trips outside the continental United States, unless approved in advance by the Superintendent.

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9. Schools must take all original signed permission forms on the field trip. A copy of all signed field trip forms should be kept in the school office for a period of one year from the date of the field trip. (ASF/CSPM#4340)

Field Trips are for the purpose of enriching and fostering knowledge of the community and developing and refining student behavior to a variety of social situations. Field trips are encouraged if they are an integral part of the development of the subject under study. They should be well-planned with adequate supervision. Students should view them as class outside the classroom and not as a day of play.

Teachers, at their discretion, may invite those parents who have attended the Archdiocese of Santa Fe Safe Child: The Protecting of God’s Children Online Awareness Session Course to accompany the class on the field trip.

All field trips must be approved by the administration. A field trip request must be submitted a minimum of 2 weeks prior to the date of the trip.

In addition, the following policies and procedures are in place: Siblings of children are not allowed to accompany a class on a field trip even if the parent is a chaperone. The field trip should be planned as early as possible and usually at least one month in advance so it can be placed on the school’s

monthly calendar for parents. Field trips are a privilege and not a right. To be allowed to go on a field trip a student must be in good standing academically, and

not having more than 5 absences per semester unless absences are confirmed by a doctor’s note. Only those students who have submitted a signed Archdiocesan Field Trip Permission Form should attend the field trip.

No student is permitted to call home or parent’s work for permission to go on a field trip. A FAX of the original field trip permission form is acceptable but an email or phone call is not.

Field trip permission forms must be retained in the office for one year.

Student Guests and Visitors____________________________________________________________________

Under most circumstances, student guests are not allowed in the classroom. Special exceptions shall be requested in writing a minimum of five school days in advance by parents to the administration.

All persons other than students and employees are considered visitors and shall report to the office before proceeding to any other area of the school. Visitors shall sign in at the office and wear a visitor's badge at all times. Parents having lunch with their child shall sign in and obtain a visitor’s badge from the office.

Non Authorized Persons

All Parish/Regional preschools and elementary schools and the Archdiocesan high school shall establish procedures to register visitors on campus and monitor non-authorized persons. Persons with no legitimate reason or written authorization to be on the school grounds should be asked to leave by any school personnel. If the person does not leave the police should be called. (ASF/CSPM #1520)

STUDENT PERMANENT RECORDS_________________________________________________________________________

Each Parish/Regional school and the Archdiocesan high school shall maintain the required records of each student enrolled in the school

A. Permanent Records

B. Parish/Regional schools and the Archdiocesan high school shall keep the following student records (hereinafter the “official records”) in a permanent fireproof file or digital format for a period of no less than 99 years:

1. Academic transcripts (including attendance);2. Academic test results; and3. Immunization records.

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C. Guidance Department and disciplinary records are not part of the student’s official records and shall not be kept in the permanent file. Those records shall be destroyed four years after the student graduates, transfers or withdraws from the school.

All health records (except for immunization records) are not part of the student’s official records and shall not be kept in the permanent file. When a student graduates, transfers or withdraws from the school, the school may give the student’s health records to the student (provided s/he is emancipated or above the age of majority) or the parents/legal guardians.

D. Transcripts

1. When a student transfers to another school, a Parish/Regional school or the Archdiocesan high school shall send a copy of the student’s official records (as defined above) directly to that new school if requested to do so (in writing) by the student’s parents/legal guardians or by the student (if over the age of majority and not dependent on the parents/legal guardians).

2. The official record, including the official transcript, shall only be sent to the transferring school; it is not to be given to the student or his/her parents/legal guardians.

3. When a student transfers to another school, a Parish/Regional school or the Archdiocesan high school must record the date and reason for the student’s transfer on the student’s permanent record card.

E. College Applications

When a student applies for admission to a college, university or other post-graduate program , and when a request is made to send copies of the student’s official records to such college, university or other post-graduate program, the Archdiocesan high school shall send copies of the student’s official transcript and all other school records that are requested, including disciplinary records, if appropriate. The Archdiocesan high school shall not release any medical records relating to any student absent express authorization by the student (if over the age of majority and not dependent on the parents/legal guardians0 or the student’s parent/legal guardian.

F. Report Cards

Parish/Regional schools and the Archdiocesan high school shall issue report cards in accordance with the guidelines set forth in their Parent/Student handbooks. Report cards, standardized test scores and parent-teacher conferences shall provide parents/legal guardians with an opportunity to review and discuss student progress and achievement.

G. Privacy of Student Records

Principals and Preschool Directors shall take particular care to preserve both the integrity and privacy of official school records.

H. Access to Student Records

1. Parents/legal guardians of Parish/Regional schools and the Archdiocesan high school students, as the primary educators of those students, shall have the right to inspect and review the official records of their child in the presence of a school official. Parents/legal guardians of students who are enrolled in the high school and who are listed as a dependent on the parents’/legal guardians’ most recent Federal Income Tax form(s), shall have the right to inspect and review the official records of their child in the presence of a school official. Once a student attains the age of

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majority and is no longer a legal dependent of his or her parents/legal guardians, the student shall have the sole right to inspect and review his or her official records in the presence of a school official. All requests to review a student’s official records shall be made in writing, and shall be directed to the Principal or Preschool Director.

2. Unless otherwise provided by a court order, both parents and legal guardians of a student are

entitled to inspect and review the student’s official records in the presence of a school official, regardless of who has legal custody of the student. Unless otherwise provided by court order or by law, both parents and legal guardians of a student shall have equal access to school documents and other information concerning the student’s education.

3. Parish/Regional schools and the Archdiocesan high school shall not release any personal information concerning a student to any person who is not the student’s parent or legal guardian, unless the school is authorized to do so by the student’s parent or legal guardian, or unless the school is compelled to do so by court order or by other operation of law. (ASF/CSPM#2110)

RELEASE OF STUDENT DIRECTORY INFORMATION_______________________________________________ __

1. Student Directories

Before printing any student directories, Parish/Regional schools and the Archdiocesan high school shall obtain verifiable permission from each student’s parents or legal guardians to publish information regarding the student or the student’s family (such as names, addresses, telephone numbers). Parish/Regional schools and the Archdiocesan high school must retain these permissions in the student file for the duration of the school year.

2. Other Publications and Media

Parish/Regional schools and the Archdiocesan high school shall not publish or use a student’s name, picture, voice or likeness in any form of publication or media unless a verifiable photo/publicity release is obtained from the student’s parents or legal guardians (or from the student if the student is over the age of majority). Absent a verifiable photo/publicity release, Parish/Regional schools and the Archdiocesan high school shall not use a student’s name, picture, voice or likeness in any publications or media, including but not limited to photographs, films, motion pictures, audio, DVD, videotape, websites, class pictures, school yearbook, or the school newspaper, whether in connection with the student’s education or participation in school activities or events or otherwise. The verifiable release must be kept on file for the entire length of time that the student is at the school. (ASF/CSPM#2110 and 2370).

ADMISSION________________________________________________________________________________________________

All Catholic preschools, elementary schools and the Archdiocesan high school shall admit only those students who sincerely seek a Catholic education.

For admission purposes, preference is given to students who are practicing Catholics, who have a basic knowledge and understanding of the Catholic faith, and who are registered members of a parish or mission within the Archdiocese.

By applying for admission to a Parish/Regional school or the Archdiocesan high school, parents or legal guardians acknowledge and agree that their student will participate in religious instruction and formation in the Catholic faith. By applying for admission to a Parish/Regional school or the Archdiocesan high school,

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parents or legal guardians acknowledge and agree that they will support the philosophy and mission of the Catholic school and all Catholic teachings. No student will be refused admission to a parish/Regional school or the Archdiocesan high school because of race, color, national origin, or gender.

Each school shall have a written admissions policy in its Parent/Student Handbook that shall include the following:

A. All students must be in compliance with the minimum age requirements of the State of New Mexico in order to enroll; students entering Kindergarten must be 5 by September 1st.

B. Locally set admission priorities and/or preferences including:

1. Dates for application, registration, testing, admission acceptance and parent/student commitment procedures and deadlines;

2. An interview with the parent or legal guardian and student, when possible;and

3. A statement regarding application, tuition and other fees.

C. If a student applies to transfer from one Parish/Regional school to another (except in the case of a student who is entering high school), the Principal/Preschool Director of the school to which the student wishes to transfer may request that the parents or legal guardians of the student provide a reason for the requested transfer. (ASFCSPM#2000)

Application Process_____________________________________________________________________________________________ In order to answer parents’ questions and provide information to parents, the parents of prospective new students are required to call the school office and set up an interview.

Students with special needs may be admitted to the school on a probationary status for a given period to be determined at the time of admission, usually for one quarter. This will allow school officials time to determine if the school can meet the student’s needs.

Students seeking admission to grades K-6 may be required to undergo testing prior to admission. HCCS reserves the right to place the student in the grade or course that the school deems appropriate.

Registration

Registration for students currently attending HCCS is held in February of each year. At this time a registration fee is required along with a contract commitment. Completion of the registration process in February reserves a student’s place for the next year. However, official acceptance is contingent upon a student’s completion of the required course of study and all financial payments being current.

For new students, registration is due within two weeks of notification of conditional acceptance into the school.

Evaluation and Acceptance of New Students

At the time of registration, parents shall provide the school with the following documents: Report Cards Results of prior evaluations Standardized Test Results Health Records

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Birth Certificate Baptismal Certificate (Catholic applicants only) Record of IEP or 504 Plan if applicable STAR reading and math test results A writing sample Recommendation for from former teacher/principal for new students Grades 1-6

HCCS will conduct STAR and writing evaluations if previous evaluations are not available. Failure to provide the school with this information or failure to disclose a student’s learning differences may result in a student’s dismissal. The records will be used to evaluate if the student is likely to succeed in HCCS’s academic program. Every student is accepted on a probationary basis to determine if the student will be successful in completing the course of studies for his/her grade. A student who is unable to complete a course of study will be required to withdraw from the school.

ACADEMIC INFORMATION

Curriculum

The Archdiocesan curriculum guidelines, consistent with the state of New Mexico guidelines, are followed for the teaching of all secular subject areas. HCCS offers students opportunities for growth in the following major subjects.

Religion: Catholic doctrine and tradition, sacraments, Bible study, prayer, social justice, and preparation for the reception of the sacraments of Reconciliation and Eucharist. Students in Grades 5 will take the ACRE (Assessment of Catechesis of Religious Education) test. Liturgical services are held on Fridays and/or Holy Days and for special events. A Prayer Service begins

each school day. All students registered at HCCS are required to take the religion course offered to their grade. The religion curriculum will be consistent with the teachings of the Roman Catholic Church and will conform to the guidelines of the archdiocese as appropriate.

Sacramental Program: The sacramental life of the students of the Catholic tradition is an important component of the religion program at HCCS. Catholic students in the 3rd grade receive the Sacrament of Reconciliation (Confession) and the Sacrament of the Eucharist (First Communion) in the spring. The sacraments of Reconciliation and Eucharist are only conferred on students baptized in the Roman Catholic tradition. Catholic students in grades 4-6 who have not received these sacraments and wish to do so may make arrangements with the principal and the religion teacher. Parents are required to be active partners in the preparation of their children for these sacraments and are required to participate in the adult sacramental education program. Failure to attend the required adult sacramental program may result in your child’s inability to receive the sacraments with his/her class.

Service Learning is an integral part of the religion curriculum and provides students opportunities to participate in community service that fulfills a goal of Catholic education and benefits the home, parish, school local communities. Students are required to fulfill the requirements for their grade level.

Language Arts: reading, English, spelling, vocabulary, writing composition, library skills, and appreciation of literature based on the Archdiocesan Standards for English Language Arts.

Mathematics: Mathematics skills based on the Archdiocesan Standards for Math: numbers and operations, algebra and problem solving, measurement, geometry, data analysis, statistics and probability, and mathematical processes

Physical Education: Physical fitness program appropriate for grade level and guidance

Social Studies: history, geography, economics, government, civics, and citizenship, and New Mexico history (grade 4).

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Science: general sciences (grades K-5), environmental science (grade 6).

Spanish: vocabulary, common expressions, grammar, conversation and culture.

Handwriting: Students in grades 3-8 are expected to submit handwritten work in cursive.

Fine Arts: Music, Visual Arts

Computer Literacy: word processing, keyboarding, knowledge of computer parts and their care, database, spreadsheets, graphics, and integration with curricular subjects.

Extra Academic Opportunities

Opportunities to broaden knowledge, community awareness and leadership may include Spelling Bee, Science Fair, Choir, Chess Club, Spirit Team, Cheerleading and Team Sports.

Curriculum Accommodations and Assistance

HCCS does not accept Individual Educational Plans because of limited staff and resources. An Individualized Student Plan may be formulated and signed by parents/legal guardians and school authority, depending on the circumstances.

Homework

Formal homework is assigned to help students to become self-reliant, self-directed and critical thinkers. Assignments are designed to reinforce daily lessons, supplement and enrich class work, and prepare for certain lessons through various experiences. Teachers will post homework and assignments for students. Students in grades 1-6 are required to record homework assignments in the HCCS assignment notebook.

Any term paper, project or major assignment that is assigned at least one week (7 calendar days) prior to the due date shall be submitted on the due date whether the student is in attendance or not. If the student is absent, the student shall make arrangements for someone to bring the assignment to the teacher.

Since each student has different capabilities and interests, it is difficult to denote the specific amount of time to be spent on an assignment. Time needed to complete homework assignments varies with the student, the teacher, the class and the day. If a problem arises, the teacher shall be contacted.

Completion of homework is a student's nightly priority. Missed assignments and classwork are the responsibility of the student to arrange with the teachers to make up any work in a timely manner. Students who are absent due to illness have one day for each day of absence to make up the missed assignments, quizzes or tests. For example, a student who was absent three days would be given three school days to complete the missed work. Students should request any missed assignments from his/her teacher upon his/her return to school. When a student is absent for three or more days due to illness, a parent may call the school office before 9:30 AM to arrange for homework assignments. Homework assignments may be picked up at the school office at the end of the school day.

Student Assessment, Grading, and Reporting

Standard Assessments

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The following standard tests are administered to students: Pre-Kindergarten : On the Road to Success: Early Prevention of School Failure Kindergarten : On the Road to Success: Early Prevention of School Failure, STAR Early Literacy, twice

yearly MAP assessments in reading and math First Grade : STAR Reading (after a student is reading independently), STAR Early Literacy, twice

yearly MAP assessments in reading and math, Second Grade : STAR Early Literacy, STAR Math, STAR Reading, twice yearly MAP assessments in

reading and math Third Grade : STAR Reading, STAR Math, twice yearly MAP assessments in reading and math Fourth Grade : STAR Reading, STAR Math, twice yearly MAP assessments in reading and math Fifth Grade : STAR Reading, STAR Math, twice yearly MAP assessments in reading and math Sixth Grade : STAR Reading, STAR Math, twice yearly MAP assessments in reading and math

Classroom Tests

Periodic classroom tests are used to assess students’ mastery of subjects/concepts. The purpose of these tests is to provide a measure of progress toward objectives and to allow the teacher to gauge the success of instructional goals. Teachers shall provide students and parents with results of classroom testing.

REPORTING OF STUDENT PROGRESS

Academic grades are to be based solely on scholastic achievement as defined by the individual school. Behavior should be evaluated separately.

Teachers have the primary responsibility to confer with parents about the progress of their children. The Principal has responsibility to oversee this process. In cases involving ongoing problems or serious concerns which may lead to action beyond the scope of the teacher’s responsibilities, the principal must be included in the conference with the parents.

Report cards, standardized test scores and parent-teacher conferences shall provide parents with tangible evidence of student progress.

When semester and/or quarter failure in a particular subject seems likely, parents shall be promptly notified in advance of the probable failure.

Unless otherwise defined by the local school and approved by the Superintendent, the grading standard for all parish/regional preschools and elementary schools shall be as follows:

93 – 100 A Superior 85 – 92 B Above Average 76 – 84 C Average 70 – 75 D Below Average 69 and below F Failure

E ExcellentG GoodS Satisfactory work according to ability levelN Unsatisfactory work according to ability level

Disciplinary measures should not be reflected in academic grades. According to the local school policy, credit may or may not be given for work completed during unexcused absences or suspension. (ASF/CSPM# 4400) At HCCS, this will be determined on a case by case basis by the teacher and Principal.

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Teachers in special classes (i.e. Library, Music, and Computer) may use the following grading scale:O: Outstanding, Exceeds Grade Level StandardsS or G: Satisfactory or Good, Meets Grade Level StandardsNI: Needs Improvement, Not Yet Meeting Grade Level Standards

Report Cards are important tools for communication. Student report cards are issued quarterly, every nine weeks, during the academic school year.

Progress reports are issued at mid-quarter. Missing assignments shall be completed and submitted to the teacher within five school days from the date that progress reports are distributed. No credit will be given for work not completed in this timeframe.

PARENT TEACHER CONFERENCES______________________________________________________________________________

The teacher is expected to meet periodically with the parents of each student for the purpose of discussing the student’s development and academic progress in school. The student may be present for all or part of the conferences at the discretion of the teacher.

Conferences should take place at the designated school conference times and at other times deemed necessary by the teacher or parent.

Designated conference days may be considered contact days, provided students are required to attend all or part of the conference.

Unless specifically prohibited by a court order, the non-custodial parent has the right to the same information and opportunities for conferences provided for the custodial parent. (ASF/CSPM#4410)

Parent-Teacher conferences are scheduled for all students after the first and third quarter. Students are required to attend each conference. Conference days are counted as school days. Class is not in session during conferences. Conference schedules are prepared and issued by the school office well in advance of the scheduled date. Parents are strongly encouraged to arrange their time in order to attend the conference and discuss the student's work, efforts, abilities and potential with teachers.

Parents requiring additional conferences during the school year may make arrangements with the teacher through the school office. Teachers and Educational Assistants are not usually free for appointments, conversation or consultation during regular school hours. Their primary responsibility is to teach and be responsible for the students during regular school hours. Parents shall address specific problems or concerns with the teacher before consulting with the principal. The teachers are responsible for informing the principal of all concerns brought to their attention.

TESTING PROGRAM__________________________________________________________________________________________________

All Parish/Regional preschools and elementary schools and the Archdiocesan high school shall follow the basic program of standardized testing determined by the Archdiocesan Catholic Schools Office. In elementary schools, grades three through eight shall be assessed yearly. Each school is responsible for ordering tests, providing teacher in-service regarding test administration, maintaining test security, recording the results., utilizing test scores for instructional improvement, and reporting results to parents. Additional achievement and/or diagnostic testing may be done at the recommendation of the teacher and/or at the discretion of the Principal.

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A. Achievement TestingThe Catholic Schools Office will make public each year the Archdiocesan average test scores.

The Catholic Schools Office will not make available individual school or classroom results to anyone except other appropriate officials of the Archdiocese.

Individual student’s test scores will be made available to their parents and teachers. Individual schools may publish their own test scores as part of their marketing initiatives. School test scores may only be compared to published Archdiocesan average test scores or public school scores.

B. The Catholic Schools Office will use an individual school’s test scores for the purpose of monitoring and improving instruction within that school.

C. ESL students will be tested; however, accommodations may be made to assist them in taking the test in their own language.

D. All students will participate in the assessment program and all students will be included in the class and school averages. Accommodations for test taking for students with accommodations may be made at the discretion of the local school principal. (ASF/CSPM# 4430)

Attendance

A student’s absence from school interferes with his/her academic progress. Regular, prompt attendance is essential for success in school. Unless excused for illness or another serious reason, students are required to attend school by New Mexico state law. The school enforces the compulsory attendance laws of the State of New Mexico. A student whose absences exceed the state requirements may be ineligible to participate in extracurricular activities, including but not limited to sport teams, clubs, and field trips. The student may be subject to continuation in the same grade and will not receive a progress report until work is satisfactorily completed within the expected time frame.

Absence

When a student is absent from school, a parent should call the office before 9:30 AM each day of the absence. If the office does not receive a call, the parent will be contacted. This policy is for the protection of the Holy Cross students.

Students shall be fever free for 24 hours before returning to school. Students who are sent home during the school day with a fever will not be allowed to return to school the next day as this would not allow for the 24 hour protection of the entire school community.

Planned Absence

Any absence other than illness is considered unexcused, including planned absences due to vacations or participation in non-HCCS sporting events. Teachers are not required to provide make up tests, work, or assignments for unexcused absences. The school calendar provides for extended weekends throughout the school year and parents are encouraged to schedule family trips or family outings during these times so as to eliminate the need to interrupt a student’s learning process. Should absence for any reason other than illness seem imperative, parents are requested to consult with the principal and present a written request for the absence.

Absence During the School Day

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Parents are asked to schedule student appointments at times when school is not in session as this practice is harmful to the student's progress. Students who are away from school 3 hours or more will be counted as absent for half a day.

When picking up a student during regular school hours, parents are to report to the school office to fill out the required Archdiocesan Release Form. The student will then be called to the office. To avoid loss of learning time, no student is allowed to wait at the office to be picked up by a parent. When a student is returned to school following appointments or other business, the parent/guardian is to return to the office and sign the child back into school. The student will obtain a class Admittance Slip to give to the teacher. Parent/guardian should inform the school in writing if someone other than the parent/guardian is to assume responsibility for the child at the time of release. Only individuals who are authorized to pick up a student are permitted to remove a student from campus.

Late Arrivals

Parents are to make arrangements for their children to arrive at school on time and be picked up at dismissal time unless reporting to After Care. Students who are not at Morning Prayer at 8:00 AM are considered tardy. There is no distinction between an excused or unexcused tardy. Excessive tardies will have a direct impact on a student’s academic evaluation, his/her participation grade, and promotion to the next grade.

Student Advancement

ELEMENTARY SCHOOL PROMOTION AND RETENTION

A. Promotion

Promotion of students shall be based on completion of academic work and mastery of academic skills. Credit for courses shall not be given solely on the basis of class attendance.

B. Retention

All decisions regarding retention are the responsibility of the Principal in consultation with the teacher(s).

In cases of inadequate progress, each student should be considered individually. Any decision concerning non-promotion must be made after considering all the factors related to the student’s development (emotional, physical, social, as well as intellectual and academic) collected from a wide range of sources throughout the year. Excessive absences and/or tardies may be cause for retention or withdrawal from the school as defined in the local school handbook.

C. The following are minimum procedures for retention:

1. Consultation between teachers and principal,

2. A conference is held with the parents no later than the end of the first semester to advise them of the possibility of retention and to discuss possible remedial actions,

3. Follow-up conferences with the parents are held to evaluate the progress of the student,

4. Evaluations and reports to parents must indicate lack of student progress,

5. Ordinarily, a decision will be made by the end of the third quarter regarding retention.

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D. No student shall be retained more than one year at any given grade or level. Ordinarily, a student should not be retained more than once while in elementary school (grades K-5) and once in middle school (grades 6-8).

E. Local school policy should define the extent to which the school can serve students with special needs. Schools may accommodate students with learning challenges who require curriculum modifications. Adaptions and modifications should be regularly discussed with parents and use of significant modifications should be noted on the report card and in the permanent record. Such a record should say, “Grade indicated by an asterisk denotes progress made based on a curricular program adapted to the needs and abilities of this student.” (QSF/CSPM#4420)

Academic Probation

A student whose academic performance indicates serious deficiencies may be placed on academic probation. A student whose average is an F in any subject or has earned 2 Ds in any subject is not allowed to participate in any extra-curricular activities for a minimum of two weeks until the next progress report or report card indicates that the student’s grade has improved to a passing grade of 70% or higher.

STUDENT WITHDRAWAL

When a student is not making sufficient academic progress at a Parish/Regional school, or is experiencing emotional difficulties or is engaging in uncooperative or disruptive behavior or if a student’s parent or legal guardian is engaging in uncooperative or disruptive behavior (Ref: Policy No. 2470), the school may request that the student withdraw and transfer to another school. (ASF/CSPM#2130)

If a student is withdrawing from HCCS, parents shall notify the school in writing in advance of the withdrawal date. This enables the school to prepare necessary information and settle accounts. No student records will be forwarded to another school until all business accounts have been settled.

STUDENT PROGRAMS______________________________________________________________________________________________

Parents wishing to enroll their children in special programs outside the school, academic or otherwise, during the school day, may do so only with the written consent of the Principal and Pastor and the approval of the Superintendent. Such request shall be judged on a case-by case basis and if granted, shall be for a period of no more than one academic year. Granting this type of enrollment is solely at the discretion of the Principal and Pastor and is subject to the approval of the Superintendent. (ASF/CSPM #2200)

GRADUATION_________________________________________________________________________________________________________

Graduation exercises from either elementary or secondary schools shall take place no earlier than one week preceding the closure of school.

ELEMENTARY SCHOOL

A. Graduation from elementary school should be kept appropriately simple and inexpensive. A Eucharistic liturgy shall be central to the graduation ceremony and should be followed by a simple, dignified exercise that recognizes the unique value of the Catholic education just completed.

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B. A student must meet the minimum requirements established by the school, as set forth in the parent/student handbook. An elementary school may withhold a student’s diploma until that student or the student’s parents or legal guardians satisfy their educational, financial and/or disciplinary obligations to the school. A student’s participation in graduation exercises is a privilege, not a right.

C. Notice

Parish/Regional schools shall notify a student’s parents or legal guardians in writing if a student in danger of not graduating. Such notice shall be given as soon as reasonably possible, but at least prior to final examinations.

D. Exclusion From Graduation Exercises

Parish/Regional schools may exclude a student from participating in graduation excercises for reasonable cause (i.e. discipline, failure to meet financial obligations) even if the student is to receive a diploma. The Principal shall have the discretion to exclude a student from participation in graduation exercises after consultation with the Pastor/Rector and the Superintendent of Schools. (ASF/CSPM#2600)

ATHLETIC AND EXTRACURRICULAR ACTIVITIES POLICIES_______________________________________

Athletic Programs

HCCS ordinarily participates in the Espanola Athletic League and will abide by its rules and regulations. Athletic Rosters are turned in to the league one week after practice begins. HCCS students in grades 3-6 may be eligible to participate in the following sports:

Sports for Girls Sports for Boys

Basketball BasketballTrack Track

Extracurricular Activities____________________________________________________________________________________________HCCS encourages students to participate in coordinated extracurricular activities, such as Faith Bowl, Regional Science Fair, Chess Club, Student Council, Spirit Team, Book Club, H.O.P.E., Student Council, Cheerleading and others, throughout the year.

Eligibility

To participate in athletic and extracurricular activities, a student shall meet the following conditions: The athletic or extracurricular fees shall be paid before the first game or meet. Proof of insurance shall be provided before first athletic practice. Students shall have a current physical on file in the office before first athletic practice. If a student receives 2 D's or one F on their report card or progress report, s/he will be placed on

probation to improve the grade(s). During this time, the student shall not participate in the athletic or extracurricular activity, including practices, competitions, or meetings. Students will remain on probation until the next grade check, progress report or report card.

If the student on probation receives 2 D’s or one F on their next grade check, progress report, or report card, the student shall be ineligible to participate for the remainder of the school year. Any exception shall be approved by the principal.

Students suspended from school are not eligible to participate in extracurricular activities while on probation.

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Students shall not participate in an athletic or extracurricular activity on the day that the student is absent from school. Any exception shall be approved by the principal or athletic director.

Conduct and Sportsmanship

Athletes, participants, parents, and student spectators shall conduct themselves in a respectful manner at all times. They should follow school policies and the directions and instructions of the adults in charge. Adults shall report any incident of student disobedience or disrespect to the athletic director or principal as soon as possible. Misconduct or abusive language is not tolerated by anyone, including staff, participant, parent, coach, or observer during, before and/or after the activity. Misconduct will result in requiring the person to leave the building and/or parish grounds. An athlete or participant's misconduct will result in the student being removed from the team for the season. Parent misconduct at an athletic or extracurricular event may result in his/her child being removed from the team for the season.

Uniforms for Athletes

Students are to wear Holy Cross uniforms during all scheduled games with the exception of cross-country and track athletes, who may wear running shorts.

All athletic uniforms are the property of HCCS. Uniforms are checked out to students who assume responsibility for the care of the uniform. Uniforms shall be washed by hand after each use. Uniforms shall be returned in clean condition within two days of the end of the season. Failure to return a uniform after five days will result in a fee to replace the uniform.

Parent Responsibilities for Athletic and Extracurricular Activities

TRANSPORTATION: Parents shall provide or arrange transportation to and from games and extracurricular events. Adults who transport students shall have automobile insurance and assume liability for the students.

PICK-UP OF STUDENTS: Students shall be picked up from the place they are assembled within 10 minutes of the end of a practice, event, game, or meeting, or the students shall sign into After Care. No student shall wait outside to be picked up.

MANDATORY PARENT MEETING: A mandatory parent meeting will be held at the start of the season for each athletic sport. Parents of the participating student shall attend the meeting to register their child and sign up for home game duties. This is also an opportunity for parents to arrange transportation. Failure of the parent to attend the meeting may result in no practice or play for the student until the parent meets with the athletic director.

PARENT SERVICE: Parents of participating students shall assist at school tournaments, games and events. Duties may include working the concession stand or gate, running the scoreboard, or setting up or putting away chairs and equipment after the competitions. For athletic events, parents shall help a minimum of at least twice during a sports season. Sign-up for these activities takes place during the mandatory parent meeting at the start of the season.

FINANCIAL OBLIGATIONS_________________________________________________________________________________

Tuition and Fee Policy

HCCS is supported by the families and benefactors of the school. Financial stability is ensured by the careful stewardship by the staff of the available resources, the generosity of the benefactors, and the faithful fulfillment of the families to meet their financial obligations. The actual cost per student at HCCS is collected from various sources. Parents accept the terms and conditions of the HCCS Tuition and Fee Policy upon payment of the registration fees and final approved enrollment of their children in HCCS. The financial

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obligations of the parents are divided into five groups: Tuition, Parish Operational Subsidy, Fundraising Obligation, Registration Fee, and Other Charges.

Tuition

The tuition rates for the children in one family for 2015-16 are as follows:Tuition for one student: $3,800 New Non-Sibling Pre-K, $3,600 Returning Pre-K/Sibling, K-6 Tuition for two students: $7,100 Tuition for three students: $10,500

Families who choose the monthly payment plan are required to use FACTS. The FACTS Plan is an automatic electronic payment plan paid through a checking or savings account. Those choosing the monthly plan will authorize their bank or credit union to make automatic monthly electronic payments to FACTS on either the 5th or the 20th of the month. Each family pays an annual set-up fee for using the FACTS service. The FACTS administration fee will automatically be processed by FACTS as soon as the company receives the application.

If FACTS attempts to collect a tuition payment from a family’s account and there are insufficient funds, the following actions are taken:

The company will immediately charge the account a NSF fee. FACTS will attempt to collect the payment every 5th and 20th of the month for two months. FACTS will charge a fee for every attempt that is unsuccessful

Should tuition payments be delinquent for 2 consecutive months, on the 21st day of the second month, the student is ineligible to return to class until the tuition and fines are paid in full. Should the tuition remain past due by the 25th day of the second month, the student will be dis-enrolled from the school. If a student has been reenrolled and tuition payments again become delinquent, the child will be dis-enrolled unless the tuition due for the remainder of the year is paid in full.

PARISH INVESTMENT FOR ELEMENTARY SCHOOLS (PREK THROUGH 8)_________________________________________

Policy: Since tuition does not cover the full costs borne by the school to educate the student, each parish (whether the parish has a school or not) will pay a $500 investment per student for registered parishioners with the following stipulations; (a) the parent/guardian of this student must be registered, for at least one calendar year prior to the subsidy year, in the parish from which they are requesting the investment. Any family that does not meet these criteria must pay the investment amount to the appropriate Catholic elementary school. Families relocating from outside of the school area (i.e., city, state, or town) are to be considered in an equitable manner in regard to the aforementioned criteria.

The investment is to be paid to the school by the family’s parish (if they qualify) or by the family (if they do not qualify) as a means of offsetting the operating burden of Catholic elementary schools. The subsidy is not to be used to reduce individual tuition. (ASF/CSPM#5020)

Fundraising Obligation

To fulfill their fundraising obligation, families may choose to pay the fundraising obligation themselves or participate in any of the school’s three major fundraisers:

Gift Wrap Sale Raffle Chocolate bars

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Beef Jerky

Registration Fee

The Registration Fee is collected every year that a student is enrolled. For students registering for 2016-17 school year, the registration fee is as follows:

$200.00 For current student paid before May 15$250.00. For any current and new student paid after May 15

Other Financial Obligations

All extracurricular fees must be paid before a student is allowed to participate in any competition. Fees may include, but are not limited to:

Sports and extracurricular activity fees After-School Program, Breakfast/Hot lunch charges Field trip fees Fees for lost or damaged library books, textbooks, athletic uniforms, or school property Return Check Fee of $25

Financial Assistance

Financial assistance may be provided to families based on need and circumstance. In order to receive financial assistance, families shall submit an application to the FACTS service. Financial Assistance Forms are available on-line at www.factstuitionaid.com.

Financial assistance is for tuition only and will not be used to pay for the parish investment, fundraising obligations, registration fee, or other charges.

Outstanding Financial Obligations

All financial obligations shall be met before a student receives the final report card and/or transcript.

In order to participate in graduation activities, all fees of 6th graders shall be paid in full and all financial obligations shall be met.

Tuition, parish investment and fees, Library materials, textbooks, equipment or uniforms issued to the students, Breakfast/Lunch Charges Fees for After Care and Other fees including but not limited to club and/or athletic fees.

Withdrawal Financial Policy

Families shall notify the school in writing if a student is withdrawn from school. The following fees are applicable:

The registration fee is non-refundable. Registered students who have paid their tuition in full or partially during the summer and notify the

school in writing and withdraw prior to the first day of school will receive a full refund of the paid tuition.

Other fees are pro-rated according to amount of time student is in attendance.

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CONDUCT EXPECTATIONS________________________________________________________________________

Students in our schools are expected to conduct themselves in such a fashion that their behavior will reflect favorably on the individual student and on the school, will show consideration for fellow students and teachers, and will create a harmonious school atmosphere. To accomplish this, all students shall recognize their individual responsibilities and obligations, and discharge them in accordance with school regulations.

Courtesy and Manners

Students are expected to be courteous at all times. The following actions are expected from all students during school hours and school events:

Open doors for adults. Step back and offer adults the opportunity to pass through the doorway first. Hold doors for others. Greet persons with respect, especially in passing. Use respectful language. Use "please" and "thank you.” Offer assistance when needed. Work and play at all times as a Catholic Christian. Include everyone. Be fair and follow the rules when playing games. Discourteous behavior is subject to disciplinary actions as outlined in section Discipline Policy.

Cafeteria Conduct

Marian Hall is considered a classroom during lunch to promote good eating habits as well as courtesy. Students are expected to use the same manners required in the classroom. The following behaviors are expected of students and adults:

Show courtesy toward other students and cooperation with the lunch supervisors. Clean up the table and floor when finished eating. Eat and drink in Marian Hall. Food or drinks are not allowed on the playground. Place lunch boxes in their proper place. Use a quiet voice and proper table manners. Do not bring carbonated drinks, candy, or gum for lunch or snack. Do not bring food or have food delivered from carry-out restaurants. Do not share food with other students under any circumstances.

Disruptive or discourteous behavior is subject to disciplinary actions, including losing the privilege of eating in the cafeteria. Parents may be requested to supervise their student's eating of lunch in the classroom.

Library Conduct

The school has a library and materials center. Students are encouraged to use the library for curricular enrichment, research and pleasure reading. The following rules shall be observed:

Borrowed books shall be returned on time and in good condition. Books damaged or lost shall be paid for by the student before any other materials may be checked

out. Students who have lost or damaged books will not receive quarterly report cards until their account is cleared.

A student shall check out a book in his/her own name only.

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USE-OF-NAME POLICY________________________________________________________________________________

Attaching the school name, logo, or other insignia to an event, activity, or publication implies a close connection with the school, usually sponsorship or endorsement. Involvement by individual faculty, staff, students or parents is not, by itself, sufficient basis to title an activity, program, or event as “school” sponsored. Rather, the activity, program or event must be one for which the school takes institutional responsibility.

Faculty members, staff, students, parents, and parish members may use or authorize the use of the school name, logo, or insignia (alone or in conjunction with the name of a specified organization or activity) only with the written approval of the Principal and pastor/Rector in Parish/Regional schools and the Principal and Superintendent in the Archdiocesan high school.

In appropriate cases determined by the Principal and Pastor/Rector or Principal and Superintendent, permission for ongoing events, activities, or publications requiring approval under this policy may be given. (ASF/CSPM#1540)

Conduct for Technology and the Internet

Students and their parents/guardians are required to review the school’s Internet Usage Policy and have a signed Authorized Usage Permission Slip on file. Students are expected to practice “netiquette” which includes appropriate language, courtesy, and adherence to copyright laws. Students are responsible for reporting any accidental “hits” of inappropriate sites. The following behaviors are unacceptable and, if known, shall be reported to a teacher:

Knowingly accessing inappropriate websites Sending, displaying or downloading offensive messages and/or pictures; Using obscene language, harassing, insulting and/or threatening others using a computer; Damaging computer systems, computer networks, and/or software; Violating copyright laws, including CD’s “burned” on home computers; Trespassing in someone else’s folder, work and/or files; Using another person’s sign-on and/or password; Intentionally wasting limited resources; Using the network for commercial purposes; Revealing a personal phone number, name or address of one’s self or another; Using 3rd party commercial sites unless approved by the computer teacher; Hacking, creating a virus or downloading inappropriate material is considered vandalism; Submitting documents from the Internet as a student’s own work will be treated as plagiarism.

Students who do not comply with usage rules will forfeit their usage privileges as determined by the teacher and/or administrator. Students use computers at their own risk. The school makes no guarantees and is not accountable if data is lost.

Parents shall realize that their students may encounter material on a network/bulletin board that they do not consider appropriate (vulgar jokes, statements of belief that some may consider immoral, etc.). The student is responsible for not pursuing material that could be considered offensive.

Virtual Reality Sites such as, but not limited to, www.there.com and www.secondlife.com pose a developmental and moral risk to the life a student. Parents are cautioned to be aware of the online sites visited by their children, knowing that often predators are not living in a neighborhood, but within the home via a computer. Students whose avatars depict themselves, Holy Cross students or their families, teachers, staff members, or parish staff in a derogatory or defamatory light will face infractions, suspension, or expulsion.

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Laptop computers, tablets, and/or personal electronic devices may be used by permission of individual teachers for appropriate learning activities. Misuse of electronic devices, such as playing nonacademic games at any time on school premises, texting, accessing personal e-mail, or cheating will result in immediate confiscation of the device. The device will be returned to a parent/guardian and a student will lose the privilege of using these devices for the remainder of the year.

Belongings from Home

Uniforms, coats, sweaters, lunch bags, lunch boxes, shirts, skirts, etc. and all other personal articles should be labeled with the student's name. Unmarked clothing, etc. will be kept for a short period of time, after which they will be given to the St. Vincent de Paul Society.

Lunches and other forgotten articles may be brought to the main office in order to avoid interrupting classes. Marked articles will be delivered to the owner.

Any item that may detract from the learning environment or compromise the health and safety of the school shall not be brought to school. Prohibited items include, but are not limited to

weapons, toys, trading cards, questionable books, magazines, or pictures, electronic devices such as pagers, game players, music players, cell phones, computers, laser pointers

The school administration will determine the appropriate disciplinary measures to be taken concerning the presence of these items in the school. Items taken away from students may be picked up by the parent(s)/guardian(s) on the last day of the school year.

Cell Phones, I-Pads, Tablets, I-Pods

CELL PHONE USAGEStudent cell phones are not permitted on campus. This policy is in effect to prevent distractions in the learning environment, cheating or inappropriate communications while on school grounds. Students have access to telephones on campus. Emergency information binders are available which list all of the contact phone numbers that parents have provided.

Exceptions to this policy can be made for the following reasons: a student travels home on foot, bike or bus, a student is changing households due to shared custody or a student is staying with someone else due to parents being out of town

In the event that one of these situations applies to a student’s family, a written request by parents/legal guardians must be turned into the office for approval by the administration prior to the cell phone being brought to school. If approved, the approved written request will be kept in a binder in the school office so that the faculty is aware of which students are permitted to bring phones.

Students receiving permission to bring a phone to school must turn in the phone to the school office each morning and collect the phone at the end of the day. The school will not be held liable for the cell phone under any circumstances.

Students should also request permission from a teacher to use the personal cell phone if a call needs to be made while on campus. Students should not lend the phone to a classmate to make call. Personal cell phones should not be in use during any on-campus extracurricular event including all sporting events without permission of a staff member. Failure to follow these policies will result in permission being

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disallowed. Students who use a personal cell phone on campus without permission, including after school and at extracurricular events like basketball games, may have the cell phone confiscated.

Unless permission has been granted for the use of the device, cell phones, I-Pads, tablets, I-Pods, and I-Pods with internet and/or texting capacity that are visible or ring or are in use by a student will be confiscated and returned to the student’s parent/guardian.

Cell phones, I-Pads, and I-Pods may not be used during extracurricular activities including sports practices and games or during After Care.

At no time during the school day shall a cell phone, I-Pad, tablet, and/or I-Pod be in his/her possession without permission of teacher or principal. Items taken away from students will be returned to parents/guardians. In addition, the student may lose the privilege of bringing any electronic devices to school for the remainder of the year.

Text messaging is prohibited during school hours or at any school activity including sports practices and games. Texting is considered the same as passing personal notes and will result in loss of the cell phone that a student was using.

School Property

In keeping with the Catholic culture of the school to care for the environment, students shall not damage any desks, computers, furniture, equipment, buildings, or anyone’s personal property. If such damage is done, the parents will be obligated to pay the full amount of repairs and labor or replacement costs before any final reports, transcripts or diplomas are presented.

Each student is given one set of textbooks. Care shall be taken with books. All textbooks, except workbooks, shall be covered at all times and carried in book bags to and from school. If any books are lost or damaged, the parent is responsible to pay for a replacement.

SEARCHES OF STUDENTS AND SCHOOLS___________________________________________________________________

A student assigned a locker or desk has use of, but not proprietary right to the locker or desk. Lockers and desks are the property of the school. Authorized school personnel may make periodic checks of lockers and desks, and their contents, at any time for any reason.

The Principal, Pastor/Rector, Assistant Principal and high school Dean of Students, Superintendent or professional staff of the Catholic Schools Office may conduct a search of the school plant and every aperture thereof, including lockers and desks. School searches must be reasonable and related to the school official’s responsibilities.

Normally, inspection of personal property, e.g. pockets, handbags, book bags, car, etc. should not be conducted without the student’s permission. If permission is given, the search must be made in the presence of at least two school officials. If permission is not given, the Principal should contact the Catholic Schools Office for further instructions.

After consultation with the Catholic Schools Office, inspection of personal property, e.g. pockets, handbags, book bags, cars, etc. may be made if the school official has a reasonable suspicion that such an inspection will reveal possession of objects or any substance which is prohibited on school property.

To facilitate compliance with this policy, schools shall publish in the school handbook a policy stating inspection rights when there is a suspicion of a threat to the health, welfare, or safety of students. (ASF/CSPM#2420)

In the case of suspicion of a threat to the health, welfare, or safety of students, HCCS will follow the policy stated above. HCCS reserves the right to inspect/search any item/anything that is brought onto school/parish property.

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Party Invitations, Gifts, and Birthday Observances

Invitations (including slumber parties and birthday parties) may be distributed at school if the whole class is included with prior permission by the teacher. If the party will exclude any part of the entire class, or all boys or all girls, invitations shall be sent by mail. To avoid hurt feelings among other students, students shall not discuss a party at school unless all students have been invited to attend.

Students shall not exchange individual gifts at school. This gesture creates hurt feelings among other students. The exception is any whole class gift-exchange like Secret Angels or Advent Angels. Valentines distributed at classroom parties shall include a Valentine for each student in the class.

Birthday treats may be brought to school for students to share with all of their classmates. Treats will be distributed at the end of the school day. Teachers need to be alerted that treats will be coming. It is requested that when choosing birthday treats, parents consider the Federal Nutritional Guidelines and any food allergy of the classmates. Birthday parties will be held once a month a half hour before the end of the school day according to individual teachers’ discretion.

Off Campus Conduct

HCCS reserves the right to discipline its students for off campus behavior that is not in keeping with the school’s Catholic culture, behavior expectations and conduct of its students. Off campus behavior includes, but is not limited to cyber-bullying and sexting.

Uniform and Dress Code

The school uniform is required for students in Pre-K through 6th. Students will not be permitted to attend class if dress codes are not met. Parents will be notified if students are not properly groomed and in full uniform. Parents will be required to bring their child proper attire in order for the student to continue the day at school.

Dress Code for All Students

Uniforms shall be clean and pressed with all buttons attached, hem intact, and no holes or tears in the clothing.

Uniforms shall fit properly. Baggy, sagging, or excessively tight uniforms are not permitted. All students may wear the navy blue uniform shorts during August, September, and April and May, or

as determined by the principal. Shorts shall not be more than 2 inches above the line on the back of the knee. Uniform shorts shall not be worn to Mass.

All students may wear black/ navy cardigan sweaters, pullover sweaters, or sweatshirts with the school logo over the uniform blouse or shirt. Non-uniform sweatshirts or sweaters should not be worn during school hours.

Skirts and pants shall be worn at the waist. Students in grades 2-6 shall wear belts with the uniform pants and shorts. Belts shall be brown or

black with a small, simple buckle. Shirttails and blouses shall be tucked in while a student is on campus during the school day except

during recess. All students shall wear supportive shoes such as cross-trainers or running shoes to avoid injuries.

Sandals, backless shoes, loose slip-on shoes, CROC type shoes, high top shoes, ballet slippers, clogs or shoes with a heel over two inches (measured from the back exterior of the shoe), shoes with roller skates or other rolling device, wheelies, or sneakers with zippers instead of laces are not permitted. Shoes with laces shall be laced and tied at all times.

No other long sleeve sweater/shirt of any color may be worn under the uniform polo.

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Boots shall not be worn except when cold or wet weather conditions exist. Hair shall be neat, combed off the face and out of eyes, and bangs shall be above the eyebrows. Hair

tails, Mohawks, or other hairstyle fads, including lines and hair carvings, are not permitted. Colored, dyed, highlighted or bleached or glittered hair is not permitted. Beads or scarves shall not be worn in the hair. Scrunchies, hair clips, pony tail holders, rubber bands shall be worn in the hair, not worn on the wrist.

No student shall wear nail polish or artificial nails. No student shall wear makeup, cosmetics, or lip-gloss. If needed for medical reasons, chap-stick

labeled with the child's name shall be given to the teacher. No student is permitted to wear jewelry except for a watch, a simple cross or holy medal on a plain,

narrow gold or silver chain, or for girls, one pair of small post earrings. Watches with a beeping device shall be disabled during the school day.

No student shall have tattoos or body piercings, with the exception that girls are permitted to have one set of pierced ears at the lobes. Earplug piercings are not permitted.

No student shall wear hologram contact lenses.

Dress Code for Girls

Girls shall wear navy blue, knee length jumper, skirt, shorts, skorts or long pants. Skirts, skorts, or shorts shall be worn at the waist and no more than 2 inches above the middle of the

knee. Skirts are measured from the line on the back of the knee. Skirts shall not be rolled at the waist. Shorts shall be worn at all times under the jumper/dress/skirt. Shorts should not be visible below

the skirt. Plain black or navy shorts with no commercial logo must be worn underneath the uniform jumper/skirt/dress.

All girls shall wear a light blue or navy blue blouse or shirt with a collar and short or long sleeves. Colored t-shirts or camisoles shall not be worn under the blouse/shirt. Undershirt sleeves should not hang below the official uniform blouse/shirt.

When the weather is cold, girls may wear solid navy tights under the uniform skirt/jumper/dress. Loose fitting or flared leg pants or sweatpants should not be worn at any time under the skirt or jumper.

Leggings are not to be worn as uniform pants. Solid navy leggings may be worn with socks under a uniform jumper/skirt/dress.

Yoga or exercise pants are not acceptable as uniform pants. Solid black or navy socks or tights with no additional markings shall be worn with shoes at all times. Girls may wear one pair of earrings. No large, hoop or dangling earrings may be worn. Earrings may

be no larger than a dime.

Dress Code for Boys

Boys shall wear a light blue or navy blue button front shirt or a “polo” shirt, short or long sleeve. Boys shall wear the navy blue uniform pants, or during approved times, the navy blue uniform

shorts. Solid navy or black socks with no marking shall be worn with shoes. Boys' faces shall be clean-shaven. Facial hair is not permitted. Boy’s hair shall be cut so that it lies above shirt collar, eyebrows and ears . Boys are not permitted to wear earrings.

Dress Code for Free Dress Day

On occasions when uniforms are not required, students shall be properly groomed and dressed for the occasion as directed by the teacher and/or principal. If the student is not attired appropriately, he/she may be asked to return home and/or may not participate in the event. Students who fail to adhere to the guidelines for being out of uniform may not participate in other free dress days.

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On free dress days, students may wear: Dresses or skirts no shorter than two inches above the knee as measured from the back of the knee Jeans or casual pants Shorts or skorts no shorter than two inches above the knee as measured from the back of the knee T-shirts with appropriate messages or pictures, sweatshirts without hoods or front pockets Gym shoes or boots Bodies shall be modestly covered from the shoulders to the knees except for the arms. Skin around

the midsection and undergarments shall not be showing.

On free dress days, students may not wear: Torn clothing or clothing with holes including jeans Clothes that are tight or baggy; spandex clothes Pajamas, bathrobes Flip-flops, sandals, open back shoes, slippers, or shoes that convert to roller skates or other rolling

devices T-shirts with inappropriate writing, tank tops, strapless tops, low-cut blouses or tops, spaghetti strap

tops Artificial nails Hats

DISCIPLINE_________________________________________________________________________________________________

All schools shall insist upon and promote self-discipline within each student in order to maintain a school environment that is conducive to learning. Schools shall publish certain rules and regulations and expectations of student conduct on an annual basis in the family (parent/student) handbook. Parents or legal guardians and students are expected to review, agree and abide by those rules, regulations and expectations, without exception.

A. Scope

1. Catholic schools have a legitimate interest in promoting self-discipline, respect, order, and Catholic morals and ideals in their students, both during and outside of school hours, and both on and off campus. Accordingly, the school’s disciplinary rules and regulations shall apply broadly to all student conduct at all times, including, without limitation:

a. During attendance at school;b. During attendance at school-sponsored events;c. During travel to or from school or school-sponsored events;d. Involving misconduct that is in any way school-related, or that affects the operation of the

school; ande. Involving misconduct that impugns the school’s integrity and/or reputation, and/or that

has the possibility of creating scandal.

B. Disciplinary Regulations and Procedures: Code of Conduct

1. All schools shall adopt and publish their own disciplinary regulations and procedures and/or codes of conduct. The regulations shall identify specific examples of student misconduct (e.g. cheating, leaving school premises, tardiness, etc.) that will result in disciplinary action.

2. Parents or legal guardians and, if appropriate, students shall acknowledge in writing their receipt and review of the Parent/Student Handbook and their assent to the school’s disciplinary rules and regulations.

3. Any student who engages in conduct that is contrary to the school’s rules and regulations and/or code of conduct should expect appropriate consequences.

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C. Imposition of Disciplinary Measures

1. Subject to Archdiocesan regulations, the Principal/Preschool Director may impose disciplinary measures, including, without limitation, probation, suspension, required withdrawal and expulsion.

2. Disciplinary measures may be imposed separately or progressively, depending on the nature and degree of the offense. Corporal punishment is not to be administered. (ASF/CSPM#2400)

Discipline in the Catholic school is an integral aspect of guidance. The purposes of discipline are to develop character, to maintain an atmosphere that upholds religious and moral values and Catholic traditions, and to provide a classroom environment conducive to learning. HCCS aims to promote self-discipline among students and to cooperate with parents in helping students develop an ever-increasing degree of self-discipline and personal responsibility.

Each student is a HCCS student at all times. A student who engages in conduct, whether inside or outside the school, that is detrimental to the reputation of the school, may be disciplined by school officials. If a student is charged with a serious crime, s/he will be placed on home-study pending an investigation or determination of responsibility.

This handbook contains general rules for behavior, but cannot cover every single situation that requires disciplinary action. Situations that are not specifically detailed in this handbook will be handled individually according to the norms of acceptable behavior. Please note the following:

The pastor and principal are the final recourse in all disciplinary situations and may waive any disciplinary rule for just cause at his or her discretion.

Discipline is an important aspect of moral guidance and is not simply a form of punishment. Discipline for the child in a Catholic school is the practice of the virtue of obedience to authority, of self-denial and sacrifice, of charity and of thoughtfulness toward others. Three of the functions of school discipline are:1. To create and preserve conditions that are essential to the Catholic culture and Christian

learning environment of the school;2. To allow a child to assume responsibility for his/her actions;3. To teach and train a child in self-control.

Community Responsibility for Discipline

In accordance with the stated philosophy and Catholic culture of the school, which emphasizes deep respect for the human dignity and uniqueness of every individual, each student will be considerate of the rights of others in all interactions. All students are expected to cooperate with the spirit and policies of HCCS which are designed to foster mature development, ethical, Christian behavior and personal responsibility. This requires courtesy in all personal relationships, promptness in fulfilling obligations, concern for the environment, and many other factors. These values and attitudes are distinguishing characteristics that shall be practiced daily by all members of the HCCS community.

Any staff member may correct any student's inappropriate behavior for the well-being and safety of the student and the well-being of our Christian Catholic community.

HCCS prohibits any verbal, physical, or visual conduct on the part of students that has the purpose or effect of substantially interfering with an individual’s academic performance or of creating an intimidation, hostile

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or offensive, education environment. Staff and principal will investigate all reports of such behavior. The school provides anti-bullying classes and curriculum throughout the school year for students.

The Principal reserves the right to determine the appropriateness of an action if any doubt arises.

The following is Holy Cross Catholic School’s Discipline Policy including actions that are considered infractions and the corrective measures that will be pursued. Administration, staff, parents and students shall adhere to and support this policy.

MAJOR INFRACTION: (TO BE REFERRED TO AND HANDLED BY THE ADMINISRATOR):

A. Fighting, wrestling, and kicking B. Improper moral conduct i.e.

1. Use of profanity2. Racial Slurs3. Possession of pornographic material4. Forgery5. Lying and cheating6. Theft7. Sexual Harassment

C. Insolence and insubordination, to include the showing of disrespect to any faculty, staff member, or supervising adult.

D. Threatening and/or using any object (which may be considered a weapon) that endangers the physical and emotional well-being of another individual.

E. Bullying as defined as harassment over a long period of time with the intent to hurt.F. Disruptive behavior on both the school campus and church propertyG. Willful damage to any school property.H. Leaving the school grounds during the school day without proper approval.I. Possession of any contraband including but not limited to: drugs, alcohol, weapons, lighters, and

matches.J. Excessive absenteeismK. This list may not be all inclusive.

MAJOR INFRACTION PROCEDURES;

A. The supervising teacher will initiate and sign the referral form and parent notification slip. Both will be sent to the office.

B. Office personnel will escort the student from classroom to administration.C. Principal will indicate the problem resolution, follow-up steps deemed necessary, and any

consequences that will be imposed. D. Parents will be notified.E. Consequences range from Detention, Behavior Contract, Probation, In-School Suspension,

Suspension, Withdrawal, ExpulsionF. Any corrective measures taken will be considered with the safety and well-being of HCCS students

and staff in mind.

MINOR INFRACTIONS: (TO BE ADDRESSED BY CLASSROOM TEACHER):

A. Missing homework assignmentsB. Repeated tardiness (If this behavior occurs repeatedly, then the matter will be referred to

administration.)C. Not adhering to HCCS dress code policy (If this behavior occurs repeatedly, then the matter will be

referred to administration.)

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D. Not adhering to classroom rules.E. Not adhering to cafeteria rules.F. Not adhering to playground rules.G. Not adhering to appropriate behavior during church services and/or any religious activity.H. Not adhering to appropriate behavior and/or rules set forth for any extra-curricular activities

sponsored by HCCS and carried out on HCCS property. If the infraction is considered severe by school personnel, then the matter will be considered a major infraction and will be referred to administration.

I. This list is not inclusive.

MINOR INFRACTION CONSEQUENCES

a. Forfeiture of extra-curricular activities.b. Forfeiture of recess.c. Forfeiture of field trips.d. Any other consequence deemed appropriate by the classroom teacher.e. Contact parents.f. Refer to Principal.

PROBATION_______________________________________________________________________________________________________________

Probation refers to the careful supervision and evaluation of the student’s conduct or academic progress for a specified period, at the end of which a determination is made concerning whether the student has corrected the misconduct or made appropriate academic progress.

A student may be placed on probation by the Principal/Preschool Director.

A. Probation may be imposed in accordance with rules established by the school. Probation shall include an agreement in writing between or among the student, parents or legal guardians and the school administrator addressing the student’s misconduct or academic deficiencies, duration of probation, corrective measures to ensure compliance with applicable rules or requirements and the consequences of any violation of the terms of the probation. Parents must be notified in writing when the probation is terminated or if it is to be extended.

Subject to compliance with the terms of the probation agreement, a probationary period shall not exceed two semesters. (ASF/CSP#2440)

SUSPENSION______________________________________________________________________________________________________________

Suspension refers to the isolation of a student from some or all classes and/or school activities. Suspension is defined as a temporary dismissal of a student from the school. Suspension is a serious consequence that should be used rarely and only in response to an action of a very serious nature or after other remedial measures have been employed without success.

A student may be placed on suspension for serious misconduct occurring on campus, during school related activities off campus, or for continued misconduct after having been placed on probation.

A. Suspension may be imposed in accordance with rules established by the school. The student may be required to attend school, but be separate from classes (in-school suspension) or remain at home (out-of-school suspension). The suspended student will be expected to continue schoolwork on an independent basis either at school or at home. Whether a student is in or out of school, suspension may not exceed

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three days, except in extraordinary circumstances or to allow time to complete and investigation or inquiry pending expulsion.

B. Suspension may encompass extracurricular activities subject to the school’s handbook. School officials shall make reasonable efforts to notify the student’s parents or legal guardians prior to imposing any suspension upon a student. In situations where immediate suspension is warranted, school officials shall notify a student’s parents or legal guardians about the suspension as soon as is practicable under the circumstances.

C. The school shall keep a written record including date of the suspension, reasons, notes relating to the conference with the parents and terms and conditions of the suspension that shall be signed by the parent and Principal/Preschool Director. A copy of the record must be kept in a file separate and apart from the student’s Permanent Record.

The Principal/Preschool Director must approve any suspension of a student. (ASF/CSPM#2450)

EXPULSION________________________________________________________________________________

The permanent dismissal of a student from school is an extreme measure to be taken only as a last resort: a) after all other efforts of motivation and counseling have failed or b) where attendant circumstances of crime, scandal, immorality or disruption constitute a threat to the physical or moral welfare of other persons or c) as set forth in Policy 2470 regarding student withdrawal on grounds of parental behavior. Local schools should publish in the parent/student handbook a non-exclusive list of those actions that may constitute expulsion.

PROCEDURES FOR EXPUSION

A. A record shall be ke0t of previous measures of remediation, counseling, probation, conferences and/or suspensions. This documentation should include written communication between the school and the family.

In the case of serious circumstances as described in “b” above, the student shall be immediately suspended until the process described in numbers B-H can be completed.

B. Parents MUST be informed by WRITTEN notice that expulsion is contemplated.

C. A conference shall be held with parents, student, Principal/Preschool Director, Pastor/Rector, and, if appropriate, teachers at which time the grounds for dismissal will be presented and discussed.

D. Expulsion should be determined only after consultation with the Superintendent (and the Pastor/Rector in Parish/Regional schools and preschools). The final decision to expel a student rests with the Principal/Preschool Director and Pastor/Rector with the knowledge and consent of the Superintendent.

E. Once the decision has been made to expel a student, WRITTEN notification of the decision must be sent to the parents and a copy forwarded to the Superintendent.

F. The Principal/Preschool Director shall notify the parents in writing of the appeal process. (See Policy 1310)

G. The Principal/Preschool Director shall properly document all expulsion cases including grounds, evidence, record of conferences and final notice. Such documentation shall e maintained in a file separate and apart from the Student Permanent Record. (ASF/CSPM#2460)

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The principal and/or pastor are the final recourse in all disciplinary situations and may waive any disciplinary rule for just cause at his/her discretion.

STUDENT HARASSMENT AND BULLYING__________________________________________________________________

HARASSMENT

The Archdiocese strongly opposes and prohibits all forms of harassment (e.g. harassment based on an individual’s race, color, age, religion, sex, marital or veteran status, sexual orientation, national origin, ancestry, and disability), whether verbal, physical, visual or environmental. Any student who violates this policy will be subject to disciplinary action, up to and including required withdrawal.

Each Parish/Regional school and the Archdiocesan high school shall develop and disseminate a policy, in the context of the school mission and Catholic identity, which addresses student-to-student bullying and harassment. This policy shall state that it prohibits any verbal, physical, or visual conduct on the part of students that has the purpose or effect of substantially interfering with an individual’s academic performance or of creating an intimidating, hostile or offensive, education environment.

In addition to this statement the policy shall contain the following: descriptive behaviors; procedures for reporting; investigative procedures; consequences and penalties; discretion statement that allows the Principal/Preschool Director and Pastor/Rector (Superintendent for the high school) to review individual situations and waive any or all penalties. The policy should also state if the provides a bullying/harassment prevention program for staff, students, and parents and how individuals may access that program. (ASF/CSPM#2410)

HCCS follows this policy and prohibits any verbal, physical, or visual conduct on the part of students that has the purpose or effect of substantially interfering with an individual’s academic performance or of creating an intimidating, hostile or offensive, education environment. The school will investigate any allegations according to Archdiocesan policy. HCCS provides programs for bullying/harassment prevention programs.

HEALTH AND SAFETY POLICIES________________________________________________________________________________________

Issues of Safety

Every member of the Holy Cross community is responsible for his or her own safety and the safety of others. Behavior that poses a threat to safety cannot be tolerated and will result in disciplinary actions. Serious infractions can result in dismissal from school.

The school reserves the right to deny admission to a student or request withdrawal of a student from the school upon review of the school’s ability to keep students safe. It is understood by all parents/guardians that HCCS does not have an on-site nurse.

Immunizations

The New Mexico State Health Department requires students’ immunization records to be filed in the office on the first day of school. "It is unlawful for any student to enroll in school unless s/he has been immunized, as required under the rules and regulations of the Health and Social Services Board, and can provide satisfactory evidence of such immunization." (12-3-4.2 NMSA) The Archdiocese of Santa Fe and the Archdiocesan Catholic School System recognizes the State's right to allow for exemptions from the immunization process.

Emergency Information

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Each student shall have an Emergency Information Form stating how to locate parents/guardians in the event of an emergency. The name and telephone number of the student's medical provider and dentist are to be listed as well as work, cell and home phone numbers for a minimum of two other emergency contacts. It is the parent/guardian's responsibility to change the family and student profile if any addresses and phone numbers change and shall notify the office immediately of the change by phone.

The school aims to enforce rules that will protect student's safety and health. If an accident/illness occurs in which school personnel deems that the student needs medical attention, an effort will be made to notify the parent/guardian before the student leaves school to be attended by a medical provider.

Illness

Children with severe colds, coughs, fever or other signs of illness shall not be sent to school. Parents will be required to pick up sick children from school. Sick children often need to rest in order to recover fully and quickly. Children shall be free of fever for 24 hours before returning to school.

ACCIDENTS OR ILLNESS AT SCHOOL_________________________________________________________________________________

A. Accidents and Illness at School (Emergency Information Form)

1. Each school, preschool, and extended day care program must have readily available, updated and completed emergency forms for each student.

2. When a student becomes ill or is involved in an accident, the Principal/Preschool Director (or designee) shall immediately contact the student’s parent or legal guardian.

3. In case of serious injury, the Principal/Preschool Director (or designee) should call the paramedics. If the Principal/Preschool Director (or designee) cannot reach the student’s parent or legal guardian, an attempt shall e made to contact any other person listed on the student’s emergency card.

4. All Parish/Regional schools and the Archdiocesan high school must require that the parents or legal guardians of all students sign a statement authorizing the school to seek medical attention for the student if they or other persons cannot be contacted. (ASF/CSPM#2340)

Medications

HCCS staff is committed to meeting the needs of all students, in so far as possible. Parents are responsible for providing to the school any information regarding any life-threatening medical condition by submitting to the office a Medical Treatment Plan signed by the student’s medical provider. There are some conditions for which the school cannot provide the necessary resources. If a student has a life-threatening medical condition that would necessitate a school staff member to administer medication, injection or other treatment to prevent death, the name and details of the student’s condition shall be provided to the school during the admission process.

Ideally, all medications should be given at home. School personnel may not administer medications of any kind to any student without appropriate consent forms. If it is necessary for a child to take medication during school hours, a parent/guardian must bring all prescription and over- the-counter medications for a specific condition to the office.

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An updated Medical Treatment Plan from the student’s medical provider must be on file in the office before prescription and over the counter medication for a specific condition will be made available to the student.

Please note: The school will not hold any prescription medication without a completed, signed Medical Treatment

Plan. No school personnel are authorized to dispense any medication to the student, but may make the

medication available to the student. If a student is unable to self-administer medication, a parent or authorized adult is required to come

to school to administer the medication to the student.

MEDICATIONS GIVEN AT SCHOOL____________________________________________________________________________________

A. Medications

School personnel may not administer medications of any kind to any student without appropriate consent forms. The following requirements must be met for a student to receive medication at school:

1. The medicine must be in a prescription bottle or original container.

2. There must be a written request, signed by the student’s parent or legal guardian, and by the student’s doctor, specifically authorizing school personnel to administer any medication sent to school. That request must contain the following information:

a. The dates and times when the medication is to be administered;b. Instructions as to proper dosage; andc. The original signature of the student’s parent or legal guardian and the original signature of

the prescribing doctor.

3. Principals/Preschool Directors may not accept general, on-demand or standing orders for students to take over the counter (OTC) medications for non-specific conditions.

4. All medications must be kept in a secure place to which students do not have access. (Exception: School personnel may keep back-ups of inhalers or Epi-pens in the classroom as well as in the school office, if such inhalers or Epi-pens are properly secured.) Because of the risk of students sharing medication, no student may carry his or her own medications on school campus or at any school-related event. If a student would be seriously at risk if they were not able to personally carry an Epi-pen or inhaler, and the student’s parent or legal guardian requests that the student be permitted to do so, the school may grant an exception to this policy if the student’s parent or legal guardian, and the student’s doctor document the following:

a. That there would be a risk to the student if the student were not able to personally carry the medication; and

b. That the student has been instructed on the indications for use of the medication, on the administration of the medication, on the possible side effect, on the student’s responsibility not to share the medication with anyone, and the student’s responsibility to notify the teacher of the use immediately after such use.

5. The person designated by the Principal/Preschool Director to administer medication to students shall keep a log of all medicine administered. Where reasonable and feasible, a student’s medication is to be self-administered in the presence of the Principal/Preschool Director (or designee).

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6. Glucose testing and insulin administration is to be coordinated by the student’s parent or legal guardian, in collaboration with the school’s Principal/Preschool Director (or designee).

7. At the end of each school year, all medications shall be returned to the students’ parents or legal guardians, or disposed of in an appropriate manner.

8. These requirements apply to over-the counter drugs as well as to prescription drugs. Other than as specifically permitted above, school personnel shall not furnish any medication, including acetaminophen, cough drops, medicated lip balm, etc. to any student, at any time, for any reason.

B. Students With Food Allergies

Parish/Regional schools and the Archdiocesan high school do not have a legal obligation to accept a student with a food allergy. It is acceptable for a Parish/Regional school or the Archdiocesan high school to deny enrollment to a student if the school cannot reasonably accommodate the student’s food allergy. If a Parish/Regional school or the Archdiocesan high school knowingly accepts a student with a food allergy, the school should follow the following guidelines provided by the Food Allergy & Anaphylaxis Network (“FAAN”):

1. Family’s Responsibility

a. Notify the school of the child’s allergies.b. Work with the school to develop a plan to accommodate the child’s needs.c. Provide written medical documentation, instructions and medications as directed by the

child’s physician.d. Provide properly labeled medications and replace medications after use or when expired.e. Provide the school, at the minimum, with at least two (2) Epi-pens for school or student use.f. Educate the child in the self-management of the food allergy. This would include strategies

for avoiding exposure; safe and unsafe foods; symptoms of allergic reactions; how to tell an adult when having allergy symptoms; and how to read food labels (age appropriate).

g. Review procedures with the school, the child’s physician, and the child after a reaction has occurred.

h. Provide up-to-date emergency contact information.

2. School’s Responsibility

a. Notify parents and the student that the school cannot guarantee an allergy-free environment.b. Ensure that all staff understand food allergies; can recognize symptoms; know what to do in

case of an emergency; and work with other school staff to eliminate the use of allergens in the student’s meals, educational tools, arts and crafts projects, etc.

c. Create and review the Food Allergy Action Plan before an allergic reaction occurs to ensure the plan is efficient.

d. Ensure that medications are appropriately stored, and be sure that an emergency kit is available containing the physician’s standing order for epinephrine. If student is seven (7) years old, or older, the student may carry an Epi-pen on his/her person if properly trained.

e. Designate and properly train school personnel to administer medications.f. If a student needs or has self-injected with an Epi-pen, call 911, the parents and the student’s

doctor in that order.g. Ensure that a trained staff member is available during school operations.h. Discuss field trips and other special activities with the family of the child to decide

appropriate strategies for managing the food allergy.i. Discourage children from “trading” food.

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j. Ensure all surfaces such as tables and toys are washed clean of contaminating foods.k. If needed, designate a specific table in the cafeteria for children with food allergies.l. Encourage all students to wash hands after handling food.

3. Student’s Responsibility

a. Do not trade food with other studentsb. Do not eat anything with unknown ingredients or known to contain the food allergen.c. Be proactive in the care and management of food allergies and reactions (age appropriate).d. Notify an adult immediately if they believe they have eaten or been exposed to the food

allergen.

C. First Aid Kit

All Parish/Regional schools and the Archdiocesan high school shall keep essential first aid supplies available at all times. First Aid kits must be the standard Red Cross First Aid kit (WITHOUT the OTC medications) AND MUST BE TAKEN ON ALL FIELD TRIPS. First Aid kits may be purchased or developed using typical first aid supplies. First Aid kits must be regularly checked and refilled as necessary. Gloves must be included and worn when there is a possibility of exposure to blood or body fluids in administering first aid. (ASF/CSPM#2320)

Over the Counter Medication___________________________________________________________________

No over-the-counter medication for non-specific conditions is allowed unless a written Medical Treatment Plan with the student’s medical provider’s signature is submitted to the school office. In such a case, the parent shall submit the HCCS Medical Treatment Plan with the instructions for the administration of the over-the-counter medication to the Principal with the following information:

Student’s name Frequency

Asthma

In the case of a student with asthma, parents are required to ensure that the school is provided with a prescription labeled reliever inhaler. All inhalers must be labeled with the child’s name by the pharmacy. An Asthma Action Plan, approved by the student’s medical practitioner, must be turned into the Principal before the first day of school.

Because of the risk of students sharing medication, no student may carry his or her own medication on school campus or at any school-related event. If a student would be seriously at risk if they were not able to personally carry an Epi-pen or inhaler and the student’s parents or legal guardian requests that the student be permitted to do so, HCCS may gran an exception to this policy if the student’s parent or legal guardian, and the student’s doctor document the following:

There would be a risk to the student if the student were not able to personally carry the medication; and

The student has been instructed on the following:1. use of the medication,2. on the administration of the medication,3 on the possible side effects,4. on the student’s responsibility not to share the medication with anyone,5. and the student’s responsibility to notify the teacher of the use immediately after such use.

Head Injuries

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A parent will be informed if a student sustains a head injury. The school requires a parent to immediately come to school for his/her student. The student will be released to the care of his/her parent/guardian/responsible adult. Failure to come to school for the student will result in a meeting with the principal.

COMMUNICABLE DISEASES__________________________________________________________________________________________

Any student, teacher or other staff member having a communicable disease will be dealt with on a case by case basis. The Superintendent must be consulted prior to any action on the part of the Pastor/Rector or Principal/Preschool Director.

In all cases, due consideration will be given to the needs and well- being of the individual(s) involved, those with whom they have contact and the broader school/parish community being served. Information will be conveyed on a need to know basis only.

Where required by law, the school will report a communicable disease to the New Mexico Department of Health and Human Services (505) 827-0006 and proceed according to their directives, The Superintendent must be notified immediately of any action directed by the Department of Health and Human Services. (ASF/CSPM#1510)

TOBACCO, ALCOHOL AND OTHER DRUGS________________________________________________________________________

All Archdiocesan and Parish/Regional schools shall promote and maintain a smoke-free, alcohol-free and drug-free environment. All students are prohibited from possessing, using, or being under the influence of tobacco, alcohol or illicit drugs while on the school premises and at all school-sponsored activities. If a student possesses, uses, or is under the influence of tobacco, alcohol or illicit drugs while on school premises or at any school-sponsored activity, the school shall immediately contact the student’s parents or legal guardians, and the school may, at its discretion, contact local law enforcement. The possession, use, sale or attempted sale of tobacco, alcohol or illicit drugs by a student may result in the required withdrawal or expulsion of the student from the school.

School personnel shall immediately report any incident involving the presence of any person on school campus or at any school-sponsored activity for purposes of possessing, using, manufacturing, selling or transferring marijuana, prescription, dangerous or narcotic drugs, to the Principal/Preschool Director. The Principal/Preschool Director shall in turn report the incident to local law enforcement. (ASF/CSPM#2330)

Student Drop-Off and Pick-Up Policy

For the protection of students, the following policy is enforced: All drivers shall follow drop-off procedures and signs. Students shall be dropped off in the school/parish parking lot. All students shall exit on the passenger side (right side) of the car. A parent who wishes to walk his/her child on to the school campus shall park in the parking lot. No driver shall ever double park, block in another car, drive recklessly or in a manner that endangers

the safety of students and parents on church or school property or in the vicinity of the school. All drivers shall refrain from using cell phones while picking up or dropping off their child. Repeated failure to follow the Drop-Off and Pick-up Policy may result in withdrawal of your child

from HCCS.

Students Who Walk Home

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At the beginning of the school year, parents must submit a note to the office and the teacher if a student walks home.

Bad Weather School Day Policy

Ordinarily HCCS follows the Espanola Public School cancellation/abbreviation schedule for local weather conditions. Students, parents, and employees should check KOB or KOAT, listen to the radio or watch television for any changes of school schedule or cancellation of school. If EPS calls for an abbreviated schedule, HCCS will begin classes at 9:50 AM. School buildings will not be open before 9:30 AM.

Closure due to Faculty Absences, Emergency Conditions, or Facility Conditions

After consultation with the Pastor or Superintendent, HCCS will close if the facility or faculty absences warrant closure. Ordinarily, students will not be released early unless emergency conditions exist.

Unexpected Early Dismissal

Only under extremely serious conditions will school be canceled after the school day has begun. In the event that the school has to be dismissed because of weather conditions, or any other reason, parents will receive notification about the unexpected dismissal. No student will be released unless his or her parent, or authorized adults, has been contacted. It is the parent's responsibility to pick up the student in a very timely manner in the event of an unexpected early dismissal.

Before School and After School Supervision

Supervision is provided from 7:30 AM to 7:50 AM at which time the first bell is rung. This is a safety issue for students. Parents will be notified if a student arrives before 7:30 AM.

After school supervision is provided by classroom teachers from 3:00-3:15 PM. Students remaining at school after 3:15 PM must report to After Care. It is the responsibility of the parent to instruct the student regarding attendance at After Care before dropping off the student in the morning.

Parents will make every effort to avoid calling the school to deliver after-school instructions to your child at the end of the day. In case of an emergency, a student will be permitted to use the telephone regarding his/her after school care.

To avoid interruptions of parents at work, written arrangements for all after-school activities with friends shall be made prior to the start of the school day. Permission to attend athletic events or accompany another student off school grounds shall be given by parents in writing before the start of the school day. Students in After Care must provide written permission from a parent to attend any athletic or extracurricular event. Students attending athletic or extracurricular events must stay with the director/instructor/coach until picked up by an authorized adult.

No student shall be in the courtyard or parking lot unsupervised either after 3:15 pm or during athletic or school sponsored events. Students who are on campus unsupervised outside of school hours are subject to disciplinary action.

EMERGENCY PLAN AND PROCEDURES______________________________________________________________________

Crisis Plans

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A. All principals/preschool directors in cooperation with the faculty shall develop written general and specific crisis procedure plans, which shall be reviewed annually. These plans should provide specific procedures for emergency situations including, but not limited to intruders from within, intruders from outside, fire, tornado, and earthquake.

B. They should also include, at a minimum, information regarding evacuation, notification of police and other appropriate authorities, signals/codes for personnel, a system to contact parents or responsible parties, a system for release of students, provisions for site isolation, methods of communication, both internal and external, first aid, faculty and staff assignments, closing of school and early dismissal of students.

C In the event of a natural disaster, the school shall respond to directions given by the Catholic Schools Office or local governing authority.

D. The responsibility for determining whether the building should be evacuated rests with the principal. In the absence of the principal, the assistant principal, or the principal’s designee, who shall be a certified teacher, shall be responsible for carrying out the emergency procedures.

personnel, including those involved in coaching and before and after school programs, shall be instructed in these procedures. Any emergency, disaster, or dangerous situation shall be reported to the pastor and to the Superintendent as soon as possible.

E. In the event of a lockdown the Pastor/Rector of parish preschools and elementary schools and the Superintendent must be notified. IN the case of a lockdown at the Archdiocesan high school the Superintendent must be notified. S/he will provide for notification of Catholic Center personnel.

Emergency Drills

A. Written standards of procedures for emergency drills (fire, tornado, etc.) shall be posted in each classroom, gymnasium, cafeteria, and all other occupied areas of the building. All occupants of the building shall be made aware of the emergency procedures as posted.

B. According to New Mexico law, private schools must conduct an emergency drill at least once a week during the first four weeks of the school year and at least once a month thereafter. Two drills during the year must be shelter-in-place (as opposed to evacuation) drills and one must be an evacuation drill, as directed by the State Department of Education. The remainder of the drills must be fire drills.

C. Fire extinguishers shall be placed in appropriate locations, clearly identified, and checked annually or more frequently, if required by local fire regulations.

D. The fire marshal must prescribe reasonable rules, regulations and programs for teaching proper methods of fire prevention and control to all children in the state, whether in public or private schools.

Non-Authorized Persons

A. All Parish/Regional preschools and elementary schools and the Archdiocesan high school shall establish procedures to register visitors on campus and monitor non- authorized persons. Persons

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with no legitimate reason or written authorization to be on the school grounds should be asked to leave by any school personnel. If the person does not leave, the police should be called.

All visitors must report to the school office before going anywhere else on the campus. Only authorized people will be allowed to remain in the building. They will sign in a log, wear a visitor’s badge at all times, and sign out when they are leaving the school campus.

The school has developed and implemented a Crisis Management Plan in accordance with Archdiocesan policy. All staff members are trained in the procedures necessary to ensure your child’s safety. In the event of an emergency evacuation and circumstances permitting, students will be moved to secure designated locations near HCCS. During an emergency, parents are asked to call the parish office at (505) 753-3345, not the school office, for information.

REPORTING CHILD ABUSE AND/OR NEGLECT___________________________________________________________

When school personnel reasonably suspect child abuse or neglect by a person responsible for a student’s welfare, they shall follow the procedures of the state of New Mexico and report the suspicion to proper authorities.

Any school official or employee who has knowledge or reasonably suspects that a student has been subjected to injury, abuse or neglect must immediately report the injury, abuse or neglect to the Principal or Preschool Director. The New Mexico mandatory reporting law, Abuse and Neglect Act: 32A-4-2 NMSA requires that school personnel, or any person who has the responsibility for the care or treatment of a minor, who reasonably believes that the minor has been the victim of physical injury, physical abuse, sexual abuse, or neglect, shall immediately report or cause a report to be made of this information Children, Youth and Families Department.

According to the Archdiocese of Santa Fe and New Mexico state legal guidelines, cases of suspected child neglect or abuse must and will be reported to the proper authorities. The school is not required to contact the parents of the student who is reported as a possible victim of child abuse or neglect.

Playground and General Safety

Parents are requested to support school staff in teaching playground and gym safety rules to students. Parents are encouraged to discuss the following playground safety requirements with students:

Students are prohibited from retrieving balls and other items that go into the street. Only adults may retrieve equipment.

Students are prohibited from entering Marian Hall or the gym without adult supervision. Students are prohibited from engaging in activities which endanger the well-being of another, for

example, pushing, tackling, etc. Hands, feet and objects shall be kept to oneself. Students should play in areas visible to staff. No student may be excluded from any activity. Only Frisbees or balls may be thrown by students.

Pick Up After School Events

Parents are expected to pick up their student promptly from all school events and at the end of each school day. Please note the following:

Students attending athletic or school events shall not leave the area of the event once they have entered.

Students attending athletic events, practices and extracurricular events shall be picked up from the designated area within 10 minutes of the end of the event.

No student shall wait unsupervised in the parking lot or on the campus.

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Students, who have not been picked up within 10 minutes after an event ends, are required to sign into After Care, if open. If After Care is not open, parents may possibly, depending on the circumstances, be charged a fee of $5.00 for student supervision.

PRINCIPAL/PASTOR RIGHT TO AMEND_______________________________________________________________

The Principal/Pastor reserves the right to amend the Parent-Student Handbook for just cause. When changes are made, parents/legal guardians will be notified.

AFTER SCHOOL PROGRAM______________________________________________________________________

The After Care Program provides professional care, supervision, recreation and appropriate activities after school for HCCS students. It serves families who desire both parochial school education and supplementary day care in a Catholic Christian environment. Within a large family atmosphere, the program strives to provide individual attention, security, consistency and fair treatment for children.

HOLY CROSS CATHOLIC SCHOOL AFTER-SCHOOL PROGRAM CONTRACT2016-2017 SY

Holy Cross Catholic School Care Program provides a nurturing, loving, caring atmosphere for children who remain on campus after school hours.

Hours:

Monday-Thursday 3:00 – 5:30Fridays - 1:00 – 5:30

Fees: Registration fee $80.00Daily fee $15.00Monthly Fee $130.00August $65.00 (Short Month)December $65.00 (Short Month)

Drop in Fees:Drop in registration Fee $50.00 (Drop in s on occasion, not every day)Drop in Fee $15.00

*Payments are due on the 5th of each month. Please send payments to the office.

There will be a $15.00 assessment fee for every 5 minutes past 5:30 p.m.

Conduct:

Respect is the key factor to guiding pupils’ behavior. All pupils are expected to respect themselves, others, property, regulations, authority, and each other’s religious beliefs and practices.

Discipline:

The true goal of any disciplinary measure in the school is to assist the student in achieving self-discipline, which will manifest itself in clear and logical reasoning and in actions, which are

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consistent with good moral principles. When a student’s behavior infringes on the rights of others or against his/her own educational interests, the student will be corrected and made to understand the reason/s for any corrective measure administered which may be loss of play time and or/other privileges.

My child/ren will be attending HCCS After-School Program. We have read and agree to follow the above contract of fees and behavior.

Parents’ Signature: ________________________________ Date: ______ Director’s Signature: ________________________________ Date: ______

Note: Please list all Medical Conditions/Allergies.

___________________________________________________________________

*Children who require medication while in the program will be given the medication provided that the parent submits a written request to the school and it is accompanied by a written request from the family physician in which the doctor

indicated the frequency, dosage, and the name of the prescribed medication. All medication sent to the office/extended care must be sent in the original container.

PARENT AUTHORIZATION FOR AFTER-SCHOOL CHECK OUT

Name of child _____________________________________ Grade _____

Name of child _____________________________________ Grade _____

Name of child _____________________________________ Grade _____

Those listed below will be the only adults allowed to pick up your child/ren.

Name Relationship Phone #

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Parent/Guardian Name & Address Parent/Guardian Name & Address

____________________________ ____________________________

____________________________ ____________________________

____________________________ ____________________________

Home # _____________________ Home # _____________________

Work # _____________________ Work # ______________________

Cell # ______________________ Cell # _______________________

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SCHOOL OFFICE USE ONLY

Registration Fee Paid

Drop in Registration Fee Paid

Coordinators Initials __________ Receipt # ______________

Date ________________

APPENDICES

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ARCHDIOCESE OF SANTA FESTUDENT ALLERGY EMERGENCY INFORMATION FORM

Student Name: ______________________________D.O.B. :__________________Grade:______

Weight:_____ Asthma: No Yes (if YES is it triggered by the allergy?)_____________

Allergic to: (list all):_____________________________________________________________

A. Medication/DoseEpinephrine (brand and dose):_______________________________________________

Antihistamine (brand and dose):______________________________________________

Other medications (inhaler, etc.):_____________________________________________

B. PermissionsStudent can carry medication: Yes No Comments:______________________

Student can self administer medication: Yes No Comments:______________

C. Physician Certification (if Yes in “B” above)

1) There would be a risk to the student if the student were not able to personally carry the medication;

Yes Comments:___________________________________________

2) The student has been instructed on the indications for use of the medication, on the administration of the medication, on the possible side effects, on the student’s responsibility not to share the medication with anyone, and the student’s responsibility to notify the teacher of the use immediately after such use.

Yes Comments:________

_______________________________________________________________________

3) Physician’s emergency orders for school personnel:______________________________

_______________________________________________________________________

_______________________________________________________________________

Physician’s signature:________________________________Date:____________________

D. Emergency Contacts1) Physician:______________________________Phone:___________________________

2) Parent:________________________________ Phone:___________________________

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Parent/Guardian’s Signature:_____________________Date:____________________________

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PARENT / GUARDIAN

PERMISSION SLIP / MEDICAL AUTHORIZATION / INDEMNITY AGREEMENT

SPONSOR OF ACTIVITY ____________________________________________________ 57

DATE(S) OF ACTIVITY __________ DEPARTING AT _________ ARRIVING AT ________

CURRICULUM JUSTIFICATON __________________________________________________

PLACE OF ACTIVITY _________________________________________________________

TRANSPORTAION: ____ COST__________________________________________________

As parent and/or legal guardian of, , I remain legally responsible for any personal actions taken by the above named minor (“participant”).

I agree on behalf of myself, my child named herein, or our heirs, successors, and assigns, to hold harmless and defend Holy Cross Catholic School

its officers, directors, employees and agents, and the Archdiocese of Santa Fe, its employees and agents, chaperones, or representatives associated with the event, from any claim arising from or in connection with my child attending the event or in connection with any illness or injury (including

death) or cost of medical treatment in connection therewith, and I agree to compensate the parish/school, its officers, directors and agents, and the Archdiocese of Santa Fe, its employees and agents and chaperons, or representative associated with the event for reasonable attorney’s fees and expenses which may incur in any action brought against them as a result of such injury or damage, unless such claim arises from the negligence of the parish/school or the Archdiocese of Santa Fe.

I hereby authorize the Supervisor of the activity or his/her designee to act in my behalf to authorize such medical attention, surgery, or other health care services, as may be recommended in an emergency situation while participating in the activity. If the below named physician cannot be reached, I hereby authorize any licensed physician or medical center to treat my child.

I hereby authorize the Supervisor of the activity or his/her designee to administer the following medication to my child according to the instructions described here:

Medication

Directions:

If the medication is prescribed by a doctor, the prescription in its original container will be provided to the Supervisor of the activity.

Name of Physician Phone

Signature: Date: Parent/Guardian

Print Name:

Phone: Home Work

___________________________________________________ ______________________________________________Principal’s Signature Date

Due by: ________

Revised 3/02/10

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HOLY CROSS CATHOLIC SCHOOLINTERNET/NETWORK ACCESS USE

We are very pleased to bring Internet access to Holy Cross Catholic School and believe the Internet offers, vast, diverse, and unique resources to both the students and the teachers. Our goal in providing this service to teachers and the students is to promote educational excellence in schools by facilitating resource sharing, innovation, and communication.

Students and staff are responsible for their behavior, actions, and communications when using the school’s network and computer technology. They are responsible for the appropriateness and content of material they store, transmit, or publish on the system. General school rules for behavior and communication apply. Technology resources that are covered by this agreement include, but are not limited to, computers, servers, thumb drives, printers, scanners, video and audio devices, cameras, software, telephones, electronic science probes, and other electronic computing resources.

Students will participate in a training class prior to being allowed to access the network, Internet or use the email system. During this training class, the students will learn the proper use of technology as well as the laws that govern email and Internet use.

I. Internet/Network Use

a. The student will access the Internet and Network services at the direction of the teachers and for educational purposes only.

b. The student will never access others’ folders or files.c. The student will not post or distribute any pictures or documents that are considered

defamatory, inaccurate, abusive, obscene, threatening, offensive, or contrary to the teachings of the Catholic Church.

d. The student will not access sites that are deemed obscene, constitute pornography, or are contrary to the mission of the school. In the event that the student accesses an inappropriate site accidentally he/she will notify the teacher immediately.

e. The student agrees never to use the Internet for any activity that is considered illegal, criminal, or contrary to the teachings of the Catholic Church.

f. The student will abide by all laws regarding copyright and plagiarism.g. The student agrees never to tamper with or vandalize the property of the school or other users.h. The student agrees never to download or upload any file, application or resource to or from the

school’s network without prior permission of a teacher or system administrator.i. The student agrees to report any misuse too the teacher or system administrator.j. The school is not responsible for loss of data stored on the school computers or network.

II. Email Uses

a. The student will be assigned an email address to be used for educational purposes. Email will be used for teacher-sponsored activities.

b. The student will be polite in all communications. The use of inappropriate language, which includes vulgarity, obscenities, threats or suggestive statements, is strictly prohibited.

c. The student agrees to keep his/her password and passwords of others confidential.d. The student should never reveal personal information about themselves or others. This includes

name, age, gender, photo, address, phone and other information that could allow a person to locate you.

e. The student agrees to never arrange a meeting with any person while using the schools email system.

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f. The student agrees to notify a staff member if a request for personal information, harassing or threatening statements, or any transmission that causes the receiver to feel uncomfortable is received through the school account.

III. Consequences

a. The use of the Internet is a privilege, not a right, and inappropriate uses will result in a cancellation of those privileges. Violation of any art of this policy can result in the following actions depending on the severity of the action. The school administration will determine the appropriate consequence.

i. Temporary suspension of privileges.ii. Permanent suspension of privileges.iii. Suspension from school.iv. Expulsion from school.v. Report to local, state, or federal officials.

IV. Privacy

a. There is no absolute Right to Privacy when using the school’s computer resources. Network administrators may review files and communications to maintain system integrity and ensure that users are using the system responsibly. School administration, faculty, and other authorized persons will have the right to review any and all material saved, transmitted, accessed, or momentarily in use by the student in accord with the policy set by the school’s administration. This right is extended to the student’s parents and/or legal guardian in accord with the school’s policy for review of student records and/or work. Users should not expect that files will be private.

V. Disclaimer

a. With access to computers and people all over the world also comes the availability of material that may not be considered to be of educational value in the context of the school setting. Holy Cross Catholic School has taken precautions to restrict access to controversial materials. However, on a global network it is impossible to control all materials and an industrious user may discover controversial information.

Student: I, _____________________________________________________________________have read the NETWORK ACCESS, USE AND SUPERVISION STATEMENT, and agree to abide by its provisions. I understand that violation of these provisions may result in suspension or revocation of network access and related privileges, and could lead to school disciplinary actions.

___________________________________________________________________ __________________________ Student Signature Date

___________________________________________________________________ Printed Name of Parent/Guardian

___________________________________________________________________ _________________________ Signature of Parent/Guardian Date

___________________________________________________________________ Printed Name of Parent/Guardian

___________________________________________________________________ _________________________ Signature of Parent/Guardian Date

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APPENDICES

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CATHOLIC SCHOOLS OFFICE

Archdiocese of Santa Fe4000 St. JOSEPH PLACE NW

ALBUQUERQUE, NM 87120-1714PHONE (505) 831-8173

FAX (505) 831-8107

Susan M. MurphySuperintendent

Guidelines for Use of PhotographicImages of Children and Youth

The following guidelines will be adhered to and authorization form obtained when required, for use of photographic images of school-age children and youth by Archdiocese of Santa Fe Catholic Schools.

Parent permission (attached release form) must be obtained for any photographic images of children that are used for publicity, brochures, newsletters, web sites, etc.

If photographic images are used to cover "news" or a specific event, the use of identifiable photographic images is allowed. Examples of this include but are not limited to sports games\championships, Boy or Girl Scout jamborees, award services, and Youth Ministry Rallies\events. Permission (release form) from parents is strongly recommended.

If identifiable photographic images are used as a marketing or development item, permission (release form) must be obtained from the parents to use an identifiable picture. Examples of this include flyers, brochures and web sites that advertise services, schools, programs, etc. In other words, if the project is "planned,” the youth are being used as "models" and the photographic images are identifiable, then

permission (release form) is required.

If photographic images on a web site are merely to enhance the site and are not being used toreport news or a specific event, then permission (release form) is required to use identifiable photographic images.

Parental permission (release form) is required to include any type of video (VHS or streaming) which shows children in a classroom doing "work" or answering questions - this video is considered an "educational record" and cannot be included without parental permission.

The safest photographic images to use of all school age children/youth for enhancement/marketing are "unidentifiable" photographic images - photographic images taken at a distance, from the side, from the "top", of large group activities, etc.

This Authorization Form to be kept in student’s permanent record for twelve years from date of signature. Revised September 2006

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CATHOLIC SCHOOLS OFFICE

Archdiocese of Santa Fe4000 St. JOSEPH PLACE NW

ALBUQUERQUE, NM 87120-1714PHONE (505) 831-8173

FAX (505) 831-8107Susan M. MurphySuperintendent

Authorization Formfor Use of Child/Youth Name, Likeness, and/or Photographic Image

This authorization form shall serve as parental permission for the use of name, likeness,and/or photographic image of a child/youth where such permission is required.

I grant permission to

Holy Cross Catholic School

to use my child’s/youth’s name, likeness, and/or photographic image in the production of thefollowing:

Newsletter Brochures Flyer Yearbook Web Field Trips

Videotaping of specific lessons Classroom Activities In-School & After School Activities

I understand that if, for whatever reason, at any point in time, I decide to revoke this agreement,and I so notify School in writing, all references to my child/youth (i.e., name, likeness, and/or

photographic image) will no longer be used. I understand that web page references and web page photographic images will be removed within thirty (30) days of the written notification. I understand that the Archdiocese of Santa Fe, Holy Cross Catholic School and parish are not responsible for access to the internet information or downloads made by users using the web prior to this removal of web references (i.e., name, likeness, and/or photographic image). I further understand that my child’s/youth’s name, likeness, and/or photographic image may continue to be used in any publication already printed or published prior to my revocation of the consent provided herein.

__________________________________________________ ______________________Name of Child (Please Print) Grade Level___________________________________________________ ______________________Signature of Parent or Legal Guardian Date__________________________________________________Print Name of Parent or Legal Guardian

This Authorization Form to be kept in student’s permanent record for twelve years from date of signature. Revised September 2006

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Holy Cross Catholic SchoolStudent Information Form

2016-2017 SY

Last Name: First Name: M.I. Date of Birth

Sex Race Grade

Religion: Parish: Parish Envelope No. Voting Precinct No. Public School District

Student’s Birthplace School Last Attended (City, State) Date Last Attended

Father’s Name (Last, First, MI) Is student living with this person? Yes No

_________________________________________________________ Legal Guardian of student? Yes No

Mother’s Name (Last, First, MI) Is student living with this person? Yes No

__________________________________________________________ Legal Guardian of student? Yes No

Father’s mailing address:

_________________________________________________________

_________________________________________________________

E-Mail Address:

_________________________________________________________Home # Cell #

___________________________ ________________________

Mother’s mailing address:

__________________________________________________________

__________________________________________________________

E-Mail Address:

__________________________________________________________Home # Cell #

___________________________ ________________________

Name of Employer (Father) Work Phone # Name of Employer (Mother) Work Phone #

Father’s Children: Name of All School Age Children:

School Grade D.O.B. Mother’s Children: Name of all School Age Children

School Grade D.O.B.

Person/s with whom student lives(if other from above)

Address: __________________________________

_________________________________

Relationship LegalGuardian?

Yes No

Work Phone#

______________________

Home Phone #

_________________________

Cell Phone #

________________________

-COMPLETE FORM ON OTHER SIDE-

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**If there is a custody issue, or any pertinent information school should be aware of please notify principal or secretary. A copy of court order is required.

**Parents/guardians of new students to Holy Cross Catholic School must provide documentation of immunization, birth certificate and baptismal certificate.

The following person/s is authorized to pick up my child in case of an emergency and may be contacted in the event I cannot be reached.

Name of relative/friend or neighbor

Relationship Home/Work# Cellular Phone #

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HOLY CROSS CATHOLIC SCHOOLMEDICAL-EMERGENCY INFORMATION

STUDENT NAME: _______________________________________ DOB: _________ SEX: _________ LAST) (FIRST) MAILING ADDRESS: ________________________________________________________________________

FATHER’S NAME: _____________________HM. PH. ______________WK. PH ____________CELL __________

MOTHER’S NAME: ____________________HM. PH. _____________ WK. PH ____________ CELL___________

GUARDIAN’S NAME: __________________ HM. PH. _____________ WK. PH ____________ CELL __________

CHILD LIVES WITH: MOTHER FATHER BOTH GUARDIAN

GRADE: ______________________

EMERGENCY NUMBERS NOT LISTED ABOVELOCAL RELATIVES OR FRIENDS TO BE CALLED IN CASE PARENTS CANNOT BE REACHED. (YOU MUST LIST THREE

CONTACTS)

_________________________________________________________________________________________(LAST, FIRST, MIDDLE) (RELATIONSHIP) (HOME PHONE) (WORK PHONE) (CELL)__________________________________________________________________________________________(LAST, FIRST, MIDDLE) (RELATIONSHIP) (HOME PHONE) (WORK PHONE) (CELL)__________________________________________________________________________________________(LAST, FIRST, MIDDLE) (RELATIONSHIP) (HOME PHONE) (WORK PHONE) (CELL)

(IT IS VERY IMPORTANT THAT ALL NUMBERS ARE CURRENT. PLEASE NOTIFY SCHOOL OF ANY CHANGES. IN AN EMERGENCY, THE PERSONS LISTED ABOVE HAVE PERMISSION TO PICK UP MY CHILD FROM SCHOOL.)

ARE THERE ANY RESTRICTIONS IN FIRST AID: NO YES (SPECIFY) ___________________________

__________________________________________________________________________________________

I HERBY GIVE PERMISSION FOR SCHOOL AUTHORITIES TO ADMINISTER BASIC FIRST AID TO MY CHILD IF NECESSARY:

TO GRANT CONSENTIN CASE OF EMERGENCY INVOLVING MY CHILD AND I CANNOT BE REACHED, I HEREBY GIVE CONSENT TO

TRANSPORT MY CHILD TO THE FOLLOWING MEDICAL CARE PROVIDERS AND HOSPITAL, AND AUTHORIZE THESE PROVIDERS AND HOSPITAL TO GIVE ANY REASONABLE AND CUSTOMARY MEDICAL AND HEALTH CARE DEEMED NECESSARY:

DOCTOR: _______________________________________________ PHONE: ____________________________DENTIST: _______________________________________________ PHONE: ____________________________NURSE PRACTITIONER/PHYSICIAN ASSISTANT: ________________________________________ PHONE: ________HOSPITAL: _______________________________________________ PHONE: ___________________________STUDENT’S INSURANCE: ________________________________ SUBSCRIBER’S NAME: ______________________

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ID NUMBER: ________________________________________________________________________________________

TO GRANT CONSENTIF, FOR ANY REASON, THE ABOVE LISTED MEDICAL CARE PROVIDERS OR HOSPITAL CANNOT BE REACHED, I

AUTHORIZE APPROPRIATE TRANSPORT AND MEDICAL CARE OF MY CHILD TO ANY APPROPRIATE MEDICAL CAE PROVIDER, HOSPITAL OR MEDICAL FACILITY. THIS AUTHORIZATION DOES NOT COVER MAJOR SURGERY UNLESS ONE OTHER DOCTOR/DENTIST CONCUR THE NEED.

NOTHING IN THIS SECTION SHALL BE CONSTRUED TO IMPOSE THE LIABILITY ON ANY SCHOOL OFFICIAL OR SCHOOL EMPLOYEE WHO, IN GOOD FAITH, ATTEMPTS TO COMPLY WITH THIS SECTION. IT IS UNDERSTOOD THAT I WILL BE FINANCIALLY RESPONSIBLE FOR ALL EMERGENCY CARE.

SIGNATURE OF PARENT/GUARDIAN: ___________________________________________ DATE: __________

CHECK BELOW IF YOUR CHILD HAS HAD ANY OF THE FOLLOWING;*PLEASE SPECIFY IF THE CONDITION IS ONGOING AS WELL AS DATES OF OCCURRENCE.

CHICKEN POX TIRES EASILY MEASLESMUMPS PNEUMONIA GERMAN MEASLESASTHMA FREQUENT COLDS SHORTNESS OF BREATHSEASONAL ALLERGIES FREQUENT COUGH FREQUENT STREP THROATRHEUMATIC FEVER FREQUENT NOSEBLEEDS VISION PROBLEMSFOOD ALLERGIES HEART PROBLEMS DIZZINESS OR FAINTINGDIABETES FREQUENT URINATION FREQUENT STOMACH

ACHESCEREBRAL PALSY FREQUENT EYE INFECTIONS KIDNEY/BLADDER PROBLEMSFREQUENT STYES HEARING DIFFICULTY EMOTIONAL PROBLEMSCONVULSIONS HEPATITIS (TYPE) WEIGHT PROBLEMSSPEECH DIFFICULTY ABNORMAL BLOOD PRESSUREMUSCULAR WEAKNESS/PARALYSIS

SURGERIES? FOR WHAT? _____________________________________________ WHAT AGE? ____________

HOSPITALIZATIONS? FOR WHAT? ______________________________________ WHAT AGE? _____________

**COMMENTS REGARDING THE ABOVE CONDITIONS: _____________________________________________

__________________________________________________________________________________________

IS YOUR CHILD ALLERGIC TO ANY MEDICATIONS? YES LIST MEDICATION: _______________________ NO

IS YOUR CHILD ON ANY MEDICATION AT THIS TIME? YES NO MEDICATION NAME & DOSE: _____________________________________________________________ MEDICATION IS FOR: _____________________________________________________________________

**DUE TO RESTRICTIONS IN NURSE PRACTICE ACT, WE ARE NOT ABLE TO GIVE STUDENTS UNDER AGE 18 ANY PRESCRIPTION MEDICATION AT SCHOOL WITHOUT SIGNED PERMISSION SLIP FROM PARENTS AND A

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DOCTOR. IF YOUR CHILD REQUIRES NON-PRESCRIPTION MEDICATION AT SCHOOL, A FORM MUST BE COMPLETED AND SIGNED BY A PARENT/GUARDIAN.

ARE THERE ANY RESTRICTIONS IN PHYSICAL ACTIVITY? YES NOWHEN WAS YOUR CHILD’S LAST EXAM? ___________________________________________________WHEN WAS YOUR CHILD’S LAST VISION EXAM? _________________________________________________

HAS YOUR CHILD EVER BEEN INFORMED OF THE NEED FOR ANTIBIOCTIC THERAPY PRIOR TO TREATMENT? YES NOIF YES, PLEASE SPECIFY: ______________________________________________________________________

ARE THERE ANY OTHER HEALTH ISSUES YOU WOULD LIKE TO DISCUSS WITH THE TEACHER OR SCHOOL AUTHORITY?YES NO IF YES, PLEASE SPECIFY: ________________________________________________________

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Committee Sign Up2016-2017 SY

Name of Student ________________________________ Grade ______

Parish/School Bazaar

Office Help

Fundraising

All Saints Eve Festival

Red Ribbon

Science Fair

HCCS-Box Tops/Campbell Labels/Coke Rewards

Christmas Play

Technology

Office

Yearbook

Book Fair

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HOLY CROSS CATHOLIC SCHOOLREGISTRATION CHECK LIST

2016-2017 SY

Name of Student(s) _________________________________________________________________________

_________________________________________________________________________________________

In order for the application/registration process to be completed the following items must be on file.

Registration Fee- $200.00 per student

Yearbook Fee-$25.00 per student (Optional)

After School Program Registration Fee- $75.00 per student (if applicable)

Archdiocese Parish Subsidy Form.

Current copy of Immunizations Registration Form

Medical Emergency Form

Committee Sign Up

Raffle Tickets (20 tickets per book ($400.00 Will be available for pick up on Monday April 25, 2016)

*Lunch-There are 180 school days. You may select the option to have the lunch come out of FACTS. We will charge 160 days to FACTS and allow 20 days leeway in the event the child is absent, sick, etc.

Yes I would like to add lunch to FACTS.

No I would not like to add lunch to FACTS.

$250.00 Registration Fee x _____ (number of students) Total $________$25.00 Yearbook Fee x ______ (number of students) Total $_________ (Optional)

Total amount submitted $ ________ Check Money Order PLEASE DO NOT SEND CASH.

______________________________________________________ _________Parent/Guardian Signature Date

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ARCHDIOCESE OF SANTA FE CATHOLIC SCHOOLS

PARENT/LEGAL GUARDIAN/STUDENT HANDBOOK AGREEMENT FORM

I acknowledge that I have received a copy of the Holy Cross Catholic School Handbook. By virtue of having registered my child/ren at Holy Cross Catholic School I agree to abide by the policies and procedures contained herein. I acknowledge that the information contained herein is always subject to change, interpretation, and elimination by the School at its sole discretion, without notice. I understand that this Handbook supersedes and revokes all previously issued materials.

_____________________________________________________Printed Student Name

Signature of Student Date

_____________________________________________________Printed Parent/Legal Guardian

Signature Parent/Legal Guardian Date

_____________________________________________________Printed Parent/Legal Guardian

Signature Parent/Legal Guardian Date

This agreement form must be signed by the student / parent/legal guardian and returned to the school office no later than November 1, 2016.

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