hobe-st. lucie conservancy district...

HOBE-ST. LUCIE CONSERVANCY DISTRICT

MARTIN COUNTY

BOARD OF SUPERVISORS MEETING NOVEMBER 2, 2016

9:30 A.M.

Special District Services, Inc. The Oaks Center

2501A Burns Road Palm Beach Gardens, FL 33410

www.hobestluciecd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA HOBE-ST. LUCIE CONSERVANCY DISTRICT

Hobe Sound Polo Club 2935 SE Bridge Road

Hobe Sound, Florida 33455 BOARD OF SUPERVISORS

BOARD MEETING November 2, 2016

9:30 a.m.

A. Call to Order

B. Proof of Publication……………………………………………………………………………………..Page 1

C. Establish Quorum

D. Additions or Deletions to Agenda

E. Comments from the Public for Items Not on the Agenda

F. Approval of Minutes

1. September 28, 2016 Board of Supervisors Regular Board Meeting…………………………...........

G. Old Business

1. Discussion Regarding SFWMD Non-Payment of Assessments…………………………………….Page 6

2. Discussion of Project Priority List………………………………………………………………......Page 7

3. Reconsider Proposals from Clark Aquatic Services for Aquatic Plant Maintenance……………….Page 8

H. New Business

1. Discussion Regarding Water Quality Monitoring Program

2. Consider Resolution No. 2016-03 – Electronic Approval Process and Authorized Signatories……Page 19

3. Consider Resolution No. 2016-04 – Adopting a Fiscal Year 2015/2016 Amended Budget………..Page 20

I. Administrative Matters

1. Engineer’s Report

2. Attorney Report

3. Manager’s Report

4. Field Operations Report

J. Board Members Comments

K. Adjourn

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Stuart News

Oct. 24, 2016

Miscellaneous Notices

HOBE-ST. LUCIE CONSERVANCY DISTRICT NOTICE OF BOARD MEETING

NOTICE IS HEREBY GIVEN that the Hobe-St. Lucie Conservancy District will hold a Board Meeting on November 2, 2016, at 9:30 a.m., or as soonthereafter as can be heard, at the Hobe Sound Polo Club located at 2935 SE Bridge Road, Hobe Sound, Florida 33455.The primary purpose of the Board Meeting is to consider any business which may properly come before the Meeting.A copy of the Agenda for this meeting may be obtained from the District's website or by contacting the District Manager at 561-630-4922 and/or toll freenumber at 1-877-737-4922.If any person decides to appeal any decision made with respect to any matter considered at this meeting, such person will need a record of theproceeding and such person may need to insure that a verbatim record of the proceeding is made at his or her own expense and which record includesthe testimony and evidence on which the appeal is based.In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate atthis meeting should contact the District Manager at 561-630-4922 and/or toll free number at 1-877-737-4922 at least seven (7) days prior to the date ofthe particular meeting.Meetings may be cancelled from time to time without advertised notice.

Hobe-St. Lucie Conservancy Districtwww.hobestluciecd.orgPub: October 24, 2016TCN 1317754

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1

MINUTES OF THE BOARD OF SUPERVISORS MEETING OF HOBE-ST. LUCIE CONSERVANCY DISTRICT

SEPTEMBER 28, 2016 Pursuant to the above Notice, the Board of Supervisors of Hobe-St. Lucie Conservancy

District held its Board of Supervisors Meeting on September 28, 2016 at 9:30 A.M. at the Hobe

Sound Polo Club located at 2835 SE Bridge Road, Hobe Sound, Florida 33455.

Present were Rick Melchiori, Edward Weinberg and Robert Brown, Supervisors; Peter L.

Pimentel, Michael McElligot and Jason Pierman of Special District Services, Inc.; Bob Higgins

of Higgins Engineering; Mary M. Viator, Attorney and Secretary. Also in attendance were Paul

Whelan, Mr. Warren Wilson of Coventry, Mr. Ray Spears, Mr. John Greene, and Mr. Steve

Addison.

CALL TO ORDER:

The Board of Supervisors Meeting was called to order by President Melchiori.

ESTABLISHMENT OF A QUORUM:

The President announced a quorum was present and it was in order to transact any

business to come before the Board.

ADDITIONS OR DELETIONS TO AGENDA:

None.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA:

Steve Addison, a landowner, stated he had purchased property in the District. He

inquired as to the District’s responsibilities with regards to these lands. The District Engineer

responded that the lands are located near the north boundary canal and are being semi-managed.

The District is trying to maintain these lands as a natural area. Hunters are pulling the boards to

obtain access.

Page 2

2

APPROVAL OF MINUTES:

A motion was made by Mr. Weinberg, seconded by Mr. Brown and unanimously passed

approving the Minutes of the June 22, 2016 Board of Supervisors’ Meeting.

OLD BUSINESS: None. NEW BUSINESS:

1. Consider Resolution No. 2016-02 Adopting Fiscal Year 2016/2017 Meeting

Schedule. The District Manager presented the proposed Meeting Schedule for Fiscal Year

2016/2017 as follows:

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HOBE ST. LUCIE CONSERVANCY DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2016/2017 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

A motion was made by Mr. Weinberg, seconded by Mr. Brown and unanimously passed

adopting Resolution 2016-02 of the Board of Supervisors establishing the Regular Meeting

Schedule for Fiscal Year 2016/2017. (Copy filed in District records)

2. Discussion Regarding South Florida Water Management District Non-Payment of

Assessments: The District Manager explained that SFWMD has indicated they do not plan to

pay the District’s non ad-valorem assessments. Michael McElligot explained that Overall

Operations and Maintenance would be impacted. This includes Maintenance in the Balance of

the District as well as the backbone of the system with the exception of Unit 5. The District’s

budget would be impacted by approximately $198,000.00.

There followed discussion by the Board as to the actual budget as well as the impact of

SFWMD not paying its assessments. Discussion included maintenance costs that must be

Page 3

3

continued. The Board commented on the facilities and services that apply to SFWMD which

included 90% of the mowing; aquatics has a main impact on the District; access is provided;

TIITF lands are in the Balance of the District and the District is managing water levels to their

benefit. The Board directed the Consultants to review the benefits that SFWMD is receiving

from the District. The Board directed not to amend the Assessment Roll for Fiscal Year

2016/2017.

3. Consider Proposal from Clarke Aquatic Plant Services for Aquatic Plant

Maintenance: Mr. Greene provided a presentation as to the Aquatic Services being proposed by

Clarke Aquatic Plant Services for aquatic plant maintenance. Mr. Melchiori stated there was a

need to address this issue. He also indicated that SFWMD’s land is a major area because it

impacts the entire District.

The Clarke Aquatic Services addressed the proposal with a one-time clean-up charge of

$21,000.00 if an annual contract is entered into to eliminate mechanical clean-up, resulting in

97% free from vegetation. The Board wanted to make agricultural crops were not at risk. The

District Manager requested the Board to consider the proposal from Clarke Aquatic Services.

Staff stated that they had sought other proposals and were recommending the Clarke

proposal. The Board discussed the need for insurance and indemnification and approval subject

to legal and engineering review.

A motion was made by Mr. Brown, seconded by Mr. Weinberg and subsequently passed

to approve the Clarke Aquatic Services professional services proposal as recommended.

4. Consider Project Priority List: The Board directed that the Project Priority List be

deferred until April 2017 at which time the budget issues were addressed with SFWMD.

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4

ADMINISTRATIVE MATTERS:

1. Attorney’s Report: The Attorney reported on the recent legislative changes to

Chapter 189, Florida Statutes, wherein the District’s Agenda and Backup are required to be

prepared and posted to the District Website seven (7) days prior to a Board of Supervisors

Meeting.

2. Engineer’s Report: None.

3. Manager’s Report: None.

4. Field Operations Report: Mr. Ray Spears indicated that a Landowner adjacent to

Becker Road had contacted him and wanted irrigation and drainage. Mr. Weinberg indicated this

is a client and that he may have a conflict of interest.

SUPERVISORS’ COMMENTS:

None.

ADJOURN:

There being no further business to come before the Board, the Meeting was adjourned.

______________________________ President ______________________________ Secretary

Page 5

From: Michael McElligott Sent: Friday, September 16, 2016 1:48 PM To: Pete Pimentel <[email protected]> Cc: Jeff Walker <[email protected]> Subject: HSLCD ‐ SFWMD portion of district assessments SFWMD owns 2,904.63 acres all in BOD. To put this into perspective I have broken down their percentage of the 3 parts of their assessment. SFWMD makes up the following: Balance of the District Maintenance assessment Total Gross Assessments = $109,539 SFWMD Gross Assessments = $78,715 SFWMD Percentage of Assessments = 72% Overall District Maintenance Assessment Total Gross Assessments = $273,309 SFWMD Gross Assessments = $84,525 SFWMD Percentage of Assessments = 31% Entire District Admin Assessment Total Gross Assessments = $152,665 SFWMD Gross Assessments = $34,943 SFWMD Percentage of Assessments = 23% Total assessment dollars = $198,183

Michael McElligott

Special District Services, Inc. 2501 A Burns Road Palm Beach Gardens, FL 33410

Phone: (561) 630‐4922 Fax: (561) 630‐4923

Page 6

A Global Environmental Products and Services Company 1

CLARKE AQUATIC SERVICES

PROFESSIONAL SERVICES OUTLINE Hobe-St. Lucie Conservancy District

A. AQUATIC WEED - INITIAL CLEAN UP ONE TIME – W/Yearly Agreement

One time clean up to control invasive and noxious aquatic plants throughout system identified in Exhibit A. Chemical treatment with approved herbicides to kill in place and to be performed from toe of slope to toe of slope. NPDES Permit: An NPDES (National Pollutant Discharge Elimination System) permit may be necessary for the execution of the work for aquatic services. Any costs associated with such a permit are not included in this proposal. Also, since final regulation requirements were not finalized when this proposal was presented, any additional and/or incremental activities or services that may be required by the applicator in order to comply with an NPDES permit are not included in this proposal.

**IMPORTANT** Please check box if these waters are used for irrigation. Please check one of the following contract terms:

Initial clean up with yearly agreement…………………………….…...$21,480.00 (Net/30)

3036 Michigan Ave. Kissimmee, FL 34744 Phone: 800-443-2034 Fax: 407-944-0709

www.clarke.com

Page 8


CLARKE AQUATIC SERVICES PROFESSIONAL SERVICES OUTLINE

Hobe-St. Lucie Conservancy District

1. Term and Termination: This Agreement has an Automatic Renewal Clause. N/A One time clean up. The term of the Agreement shall commence on the date when both parties have executed this Agreement and shall continue for a period ending on June 30th, 2017 of the “Initial Term”. Unless either party hereto provides the other party with written notice at least Sixty (60) days prior to the end of the Initial Term or any subsequent renewal term, this Agreement shall automatically continue to renew for additional term, each term having duration equal to the Initial Agreement. If a party hereto fails to comply with a provision of this Agreement, then the other party shall have the right to terminate this Agreement if it gives written notice of the default to the defaulting party and the defaulting party fails to cure the default within sixty days of receipt of said notice.

2. Price Increase: N/A The price for the services rendered hereunder may be increased by Clarke Aquatic Services (“CAS”) on the first day of any Calendar year commencing on July 1st of the “Initial Term” (a “Price Increase Date”) by a percentage which shall not exceed the greater of the percentage increase of the consumer price index during the calendar year which immediately precedes the Price Increase Date or five percent (5%) (The “Price Increase Percentage”). Clarke Aquatic Services may petition Hobe-St. Lucie Conservancy District at any time for an additional rate adjustment on the basis of extraordinary and unusual changes in the cost of operations that could not be reasonably foreseen by a prudent operator. New areas to be covered will be pro-rated to the program cost at the rates in effect at the time.

3. Property Damage: Allegations of property damage resulting from scheduled CAS service must be submitted in a written report, filed directly with respective Control Consultant within five (5) business days. CAS team will review the report, determine a fair and equitable resolution, and respond within a timely manner.

4. Program Payment Plan: Net/30

SIGNING AND RETURNING this document will authorize Clarke Aquatic Services to perform the services stipulated within the limits of this cost estimate unless otherwise stated.

APPROVAL FOR Hobe-St. Lucie Conservancy District: NAME_____________________________________ TITLE______________________________ SIGNATURE DATE FOR CLARKE AQUATIC SERVICES: NAME_______________________ TITLE Control Consultant DATE______________________

Robert Santana Mobile: (561) 420-9079


CLIENT AUTHORIZATION Hobe-St. Lucie Conservancy District

PLEASE ASSIST US IN MAINTAINING OUR RECORDS BY COMPLETING THE FOLLOWING: INVOICES SHOULD BE SENT TO: Name: _______________________________________________________________________________________ Address: _______________________________________________________________________________________ City: _________________________________________ State: _______________ Zip ______________________ Office Phone: ______________________________________ Fax: __________________________________________

Page 9


Alternate Phone ____________________________________ E-Mail: ________________________________________ TREATMENT ADDRESS (if difference from above): Address: _______________________________________________________________________________________ City: _________________________________________ State: _______________ Zip ______________________ CONTACT PERSON FOR Hobe-St. Lucie Conservancy District: Name:____________________________________________ Title: __________________________________________ Office Phone: ___________________________ Fax: _______________________ E-Mail: _______________________ Home Phone: ___________________________ Cell: _______________________ Pager: ________________________ ALTERNATE CONTACT PERSON FOR Hobe-St. Lucie Conservancy District: Name:____________________________________________ Title: __________________________________________ Office Phone: ___________________________ Fax: _______________________ E-Mail: _______________________ Home Phone: ___________________________ Cell: _______________________ Pager: ________________________ INSPECTION REPORTS: Email service reports to the following email addresses:

Email : _______________________________________ Title:__________________________________________

Email : _______________________________________ Title:__________________________________________

Please sign and return a copy of the complete contract for our files to: Clarke Aquatic Services

Attention: Crystal Challacombe 3036 Michigan Ave.

Kissimmee, FL 34744 Phone: 800-443-2034 Fax to 407-944-0709

Page 10



PROFESSIONAL SERVICES OUTLINE Hobe-St. Lucie Conservancy District

A. AQUATIC WEED - INITIAL CLEAN UP ONE TIME

One time clean up to control invasive and noxious aquatic plants throughout system identified in Exhibit A. Chemical treatment with approved herbicides to kill in place and to be performed from toe of slope to toe of slope. NPDES Permit: An NPDES (National Pollutant Discharge Elimination System) permit may be necessary for the execution of the work for aquatic services. Any costs associated with such a permit are not included in this proposal. Also, since final regulation requirements were not finalized when this proposal was presented, any additional and/or incremental activities or services that may be required by the applicator in order to comply with an NPDES permit are not included in this proposal.

**IMPORTANT** Please check box if these waters are used for irrigation. Please check one of the following contract terms:

Initial clean up with no follow-up treatments…………………………….…...$27,925.00 (Net/30)

3036 Michigan Ave. Kissimmee, FL 34744 Phone: 800-443-2034 Fax: 407-944-0709

www.clarke.com

Page 11




1. Term and Termination: This Agreement has an Automatic Renewal Clause. N/A One time clean up. The term of the Agreement shall commence on the date when both parties have executed this Agreement and shall continue for a period ending on June 30th, 2017 of the “Initial Term”. Unless either party hereto provides the other party with written notice at least Sixty (60) days prior to the end of the Initial Term or any subsequent renewal term, this Agreement shall automatically continue to renew for additional term, each term having duration equal to the Initial Agreement. If a party hereto fails to comply with a provision of this Agreement, then the other party shall have the right to terminate this Agreement if it gives written notice of the default to the defaulting party and the defaulting party fails to cure the default within sixty days of receipt of said notice.

2. Price Increase: N/A The price for the services rendered hereunder may be increased by Clarke Aquatic Services (“CAS”) on the first day of any Calendar year commencing on July 1st of the “Initial Term” (a “Price Increase Date”) by a percentage which shall not exceed the greater of the percentage increase of the consumer price index during the calendar year which immediately precedes the Price Increase Date or five percent (5%) (The “Price Increase Percentage”). Clarke Aquatic Services may petition Hobe-St. Lucie Conservancy District at any time for an additional rate adjustment on the basis of extraordinary and unusual changes in the cost of operations that could not be reasonably foreseen by a prudent operator. New areas to be covered will be pro-rated to the program cost at the rates in effect at the time.

3. Property Damage: Allegations of property damage resulting from scheduled CAS service must be submitted in a written report, filed directly with respective Control Consultant within five (5) business days. CAS team will review the report, determine a fair and equitable resolution, and respond within a timely manner.

4. Program Payment Plan: Net/30

SIGNING AND RETURNING this document will authorize Clarke Aquatic Services to perform the services stipulated within the limits of this cost estimate unless otherwise stated.

APPROVAL FOR Hobe-St. Lucie Conservancy District: NAME_____________________________________ TITLE______________________________ SIGNATURE DATE FOR CLARKE AQUATIC SERVICES: NAME_______________________ TITLE Control Consultant DATE______________________

Robert Santana Mobile: (561) 420-9079


CLIENT AUTHORIZATION Hobe-St. Lucie Conservancy District

PLEASE ASSIST US IN MAINTAINING OUR RECORDS BY COMPLETING THE FOLLOWING: INVOICES SHOULD BE SENT TO: Name: _______________________________________________________________________________________ Address: _______________________________________________________________________________________ City: _________________________________________ State: _______________ Zip ______________________ Office Phone: ______________________________________ Fax: __________________________________________

Page 12


Alternate Phone ____________________________________ E-Mail: ________________________________________ TREATMENT ADDRESS (if difference from above): Address: _______________________________________________________________________________________ City: _________________________________________ State: _______________ Zip ______________________ CONTACT PERSON FOR Hobe-St. Lucie Conservancy District: Name:____________________________________________ Title: __________________________________________ Office Phone: ___________________________ Fax: _______________________ E-Mail: _______________________ Home Phone: ___________________________ Cell: _______________________ Pager: ________________________ ALTERNATE CONTACT PERSON FOR Hobe-St. Lucie Conservancy District: Name:____________________________________________ Title: __________________________________________ Office Phone: ___________________________ Fax: _______________________ E-Mail: _______________________ Home Phone: ___________________________ Cell: _______________________ Pager: ________________________ INSPECTION REPORTS: Email service reports to the following email addresses:

Email : _______________________________________ Title:__________________________________________

Email : _______________________________________ Title:__________________________________________

Please sign and return a copy of the complete contract for our files to: Clarke Aquatic Services

Attention: Crystal Challacombe 3036 Michigan Ave.

Kissimmee, FL 34744 Phone: 800-443-2034 Fax to 407-944-0709

Page 13


Exhibit A



A. AQUATIC WEED - INITIAL CLEAN UP ONE TIME – W/Yearly Agreement

One time clean up to control invasive and noxious aquatic plants throughout system identified in Exhibit C. Chemical treatment with approved herbicides to kill in place and to be performed from toe of slope to toe of slope. Initial clean up with yearly agreement…………………………….…...$21,480.00 (Net/30) upon

completion of initial clean up.

B. YEARLY AQUATIC WEED AND ALGAE SERVICE

Contract includes the services outlined in the attached proposal that encompasses the inspection of twelve (12) canals identified in Exhibit B – service area map, to determine proper treatment. Monitor canals a minimum of five times a month (six times a month April – September) and treat as necessary for common regional aquatic weeds, algae and ensure control to prevent re-infestation. Agreement does not include removal of plant material and excludes any fluoride resistant Hydrilla and copper resistant algae. NPDES Permit: An NPDES (National Pollutant Discharge Elimination System) permit may be necessary for the execution of the work for aquatic services. Any costs associated with such a permit are not included in this proposal. Also, since final regulation requirements were not finalized when this proposal was presented, any additional and/or incremental activities or services that may be required by the applicator in order to comply with an NPDES permit are not included in this proposal. Aquatic Weed and Algae Control

November 2016- October 2017…………………………….…...$93,504.00 (Net/30)

Page 14


Exhibit B Invoicing Schedule

November 1, 2016 $7,792.00 May 1, 2017 $7,792.00

December 1, 2016 $7,792.00 June 1, 2017 $7,792.00

January 1, 2017 $7,792.00 July 1, 2017 $7,792.00

February 1, 2017 $7,792.00 August1, 2017 $7,792.00

March 1, 2017 $7,792.00 September 1, 2017 $7,792.00

April 1, 2017 $7,792.00 October 1, 2017 $7,792.00

Service Area Map

Page 15


Exhibit C

SFWMD Breakdown

Site Miles SL Ft. Monthly $/Unit Annual $/Unit

1 5.79 30,571 $1,223.92 $14,687.06

3 4.99 26,347 $1,054.81 $12,657.76

4 1.53 8,078 $323.42 $3,881.04

5 0.95 5,016 $200.82 $2,409.79

6 0.91 4,805 $192.36 $2,308.33

7 0.91 4,805 $192.36 $2,308.33

12 0.88 4,646 $186.02 $2,232.23

Totals 15.96 84,269 $3,373.71 $40,484.54

Page 16

3036 Michigan Avenue Kissimmee, FL 34744 407.944.0520 p 407.944.0709 f www.clarke.com

October 19, 2016

Special District Services, Inc. 2501A Burns Rd Palm Beach Gardens, FL 33410 Attn: Peter Pimentel Re: Hobe-St Lucie Conservancy District Via: email Dear Mr. Pimentel, Per your request, we have broken out all canals and ditches that are associated with South Florida Water Management District’s wetland network. Please see costing summary below in reference to the attached map: I have incorporated this information into the amended exhibits A,B and C.

Site Miles SL Ft. Monthly $/Unit Annual $/Unit

1 5.79 30,571 $1,223.92 $14,687.06

3 4.99 26,347 $1,054.81 $12,657.76

4 1.53 8,078 $323.42 $3,881.04

5 0.95 5,016 $200.82 $2,409.79

6 0.91 4,805 $192.36 $2,308.33

7 0.91 4,805 $192.36 $2,308.33

12 0.88 4,646 $186.02 $2,232.23

Totals 15.96 84,269 $3,373.71 $40,484.54 If you need any further information, please do not hesitate to ask. Sincerely,

John A. Greene John A. Greene Florida Region Sales Manager

Page 17

From: Bob Higgins [mailto:bhiggins@higgins‐eng.com] Sent: Thursday, October 20, 2016 2:18 PM To: Pete Pimentel Subject: RE: Breakout pricing for canals and ditches ‐ SFWMD Wetlands Pete It is only 4, 5, 6, and 7 that serve solely SFWMD property – the others serve not only SFWMD but other land owners bob

Page 18

RESOLUTION NO. 2016-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HOBE-ST. LUCIE CONSERVANCY DISTRICT, AUTHORIZING THE ESTABLISHMENT OF A DISTRICT CHECKING/OPERATING ACCOUNT, DESIGNATING DISTRICT OFFICIALS AND/OR AUTHORIZED STAFF TO REVIEW, APPROVE AND ISSUE PAYMENT OF EXPENDITURES, SELECTING THE SIGNATORIES THEREOF; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, The Hobe-St. Lucie Conservancy District ("District") has established a District

checking/operating account in order for the District to expend public funds of the District as authorized

and required; and

WHEREAS, the Board of Supervisors (the “Board”) of the District shall designate authorized

staff and/or District officials to approve expenditures, via electronic or non-electronic approval processes,

from the checking/operating account;

WHEREAS, the Board of the District has selected Todd Wodraska, Jason Pierman, Patricia

LasCasas, Peter Pimentel and Rick Melchiori to serve as the signatories, as required, on the District

checking/operating account; and

WHEREAS, all resolutions or parts thereof of the District in conflict with the provisions

contained herein are to the extent of any such conflict, hereby superseded and repealed.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE

HOBE-ST. LUCIE CONSERVANCY DISTRICT, AS FOLLOWS:

Section 1. The above recitals are hereby adopted.

Section 2. Each expenditure from the checking/operating account will require a minimum of

two (2) approvals and a designated member of the Board, by an electronic approval procedure, will have

an opportunity to review the District’s expenditure(s) prior to release of payment(s).

Section 3. When necessary to write checks, the signatures of two (2) of the six (6)

signatories named herein will be required on all District checks tendered from the District

checking/operating account, as approved.

PASSED, ADOPTED and becomes EFFECTIVE this 2nd day of November, 2016.

ATTEST: HOBE-ST. LUCIE CONSERVANCY DISTRICT By: By: Secretary/Assistant Secretary Chairperson/Vice Chairperson

Page 19

RESOLUTION NO. 2016-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HOBE-ST. LUCIE CONSERVANCY DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2015/2016 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors of the Hobe-St. Lucie Conservancy District (“District”) is empowered to provide a funding source and to impose special assessments upon the properties within the District; and, WHEREAS, the District has prepared for consideration and approval an Amended Budget. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HOBE-ST. LUCIE CONSERVANCY DISTRICT, THAT:

Section 1. The Amended Budget for Fiscal Year 2015/2016 attached hereto as Exhibit “A” is hereby approved and adopted.

Section 2. The Secretary/Assistant Secretary of the District is authorized to execute

any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 2nd day of November, 2016.

ATTEST: HOBE-ST. LUCIE CONSERVANCY DISTRICT By: By: Secretary/Assistant Secretary Chairperson/Vice Chairperson

Page 20

Hobe St. LucieConservancy District

Amended Budget ForFiscal Year 2015/2016

October 1, 2015 - September 30, 2016

Page 21

CONTENTS

I AMENDED OPERATING AND MAINTENANCE BUDGET - UNIT 1 -

II AMENDED OPERATING AND MAINTENANCE BUDGET - UNIT 2 -

III AMENDED OPERATING AND MAINTENANCE BUDGET - UNIT 3 -

IV AMENDED OPERATING AND MAINTENANCE BUDGET - BALANCE OF THE DISTRICT -

V AMENDED OPERATING AND MAINTENANCE BUDGET - UNIT 5 -

VI AMENDED OPERATING AND MAINTENANCE BUDGET - OVERALL DISTRICT -

VII ASSESSMENTS

10/26/2016 11:01 AM

Page 22

AMENDED O&M BUDGETHOBE ST. LUCIE CONSERVANCY DISTRICT - UNIT 1 -

FISCAL YEAR 2015/2016October 1, 2015 - September 30, 2016

UNIT OF UNIT OF UNIT OF

DEVELOPMENT #1 DEVELOPMENT #1 DEVELOPMENT #1

1,769.29 ACRES 1,769.29 ACRES

2015/2016 FISCAL YEAR FISCAL YEAR

ACTUAL 2015/2016 2015/201610/1/15-9/29/16 ANNUAL BUDGET AMENDED BUDGET

REVENUES

Administrative Assessments 21,359 21,355 21,359

Overall Maintenance Assessments 51,485 51,486 51,485

Maintenance Assessments 0 0 0

Surplus Carryover 0 0 0Carryover Projects Not Completed 0 0 0

Other Income 21,090 0 21,090

Interest Income 482 46 482

TOTAL REVENUES 94,415$ 72,887$ 94,415$

EXPENDITURES

ADMINISTRATIVE EXPENDITURES

Supervisor Fees/Costs 0 0 0

Management 4,189 4,189 4,189

Legal Fees 4,029 5,876 5,000

Engineering 4,154 7,190 5,000

Assessment Roll 691 691 691

Audit Fees 420 567 500

Office Expense 0 0 0

Insurance 783 841 783

Legal Advertisements 78 76 80

Miscellaneous 97 138 1,000

Postage 55 44 60

Office Supplies 392 138 400

Dues & Subscriptions 24 24 24

Website 346 346 346

Contingency 0 0 0

Shortfall Contingency 0 0 0

TOTAL ADMINISTRATIVE EXPENDITURES 15,259$ 20,120$ 18,073$

MAINTENANCE EXPENDITURES

Aquatic Weed Control 0 0 0

Canals & Ditches 0 0 0

Roadways & Right of Ways 0 0 0

Pumps & Wells Maintenance 0 0 0

Electricity/Utilities 0 0 0

Engineering 0 0 0

Water Samples 0 0 0

Law Maintenance / Landscape 0 0 0

Maintenance Management (SDS) 0 0 0

Miscellaneous Maintenance 0 0 0

Repairs & Maintenance - Equipment 0 0 0

Canal Area Maintenance - Culvert Replacement 0 0 0

Maintenance Contingency 0 0 2,000

Maintenance Management (Grassroots) 3,900 0 3,900

Capital Improvements 0 0 0

TOTAL MAINTENANCE EXPENDITURES 3,900$ -$ 5,900$

TOTAL EXPENDITURES 19,159$ 20,120$ 23,973$

EXCESS/SHORTFALL 75,256$ 52,767$ 70,442$

County Assessment Fees (1,428) (1,457) (1,428)

Discounts For Early Payments (2,914) (2,914) (2,914)

Avaiable Cash Balance 10/1/15 237,476.07$

Net Excess/Shortfall 70,914$ 48,397$ 66,100$ Net Income as of 9/29/16 22,518.85$

Transfer to Overall Maintenance (48,396) (48,397) (48,397) Avaiable Cash Balance 9/29/16 259,994.92$

Net Excess/Shortfall 22,519$ -$ 17,704$

10/26/2016 11:01 AM IPage 23



UNIT OF UNIT OF UNIT OFDEVELOPMENT #2 DEVELOPMENT #2 DEVELOPMENT #2

2,833.42 ACRES 2,833.42 ACRES2015/2016 FISCAL YEAR FISCAL YEAR ACTUAL 2015/2016 2015/2016

10/1/15-9/29/16 ANNUAL BUDGET AMENDED BUDGETREVENUESAdministrative Assessments 34,083 34,199 34,083Overall Maintenance Assessments 82,161 82,453 82,161Maintenance Assessments 0 0 0

Surplus Carryover 0 0 0Carryover Projects Not Completed 0 0 0Other Income 0 0 0Interest Income 103 77 103

TOTAL REVENUES 116,346$ 116,729$ 116,346$

EXPENDITURESADMINISTRATIVE EXPENDITURESSupervisor Fees/Costs 0 0 0Management 6,709 6,709 6,709Legal Fees 3,850 9,410 6,000Engineering 6,683 11,514 8,000Assessment Roll 1,107 1,107 1,107Audit Fees 690 908 750Office Expense 0 0 0Insurance 1,254 1,347 1,254Legal Advertisements 125 122 130Miscellaneous 14 221 1,000Postage 12 70 50Office Supplies 70 221 200Dues & Subscriptions 39 39 39Website 554 554 554Contingency 0 0 0Shortfall Contingency 0 0 0


MAINTENANCE EXPENDITURESAquatic Weed Control 0 0 0Canals & Ditches 0 0 0Roadways & Right of Ways 0 0 0Pumps & Wells Maintenance 0 0 0Electricity/Utilities 1,454 0 1,600Engineering 0 0 0Water Samples 0 0 0Law Maintenance / Landscape 0 0 0Maintenance Management (SDS) 0 0 0Miscellaneous Maintenance 0 0 2,000Repairs & Maintenance - Equipment 0 0 0Canal Area Maintenance - Culvert Replacement 0 0 0Maintenance Contingency 0 0 0Maintenance Management (Grassroots) 7,800 0 7,800Capital Improvements 0 0 0




County Assessment Fees (2,279) (2,333) (2,279)Discounts For Early Payments (4,650) (4,666) (4,650)

Avaiable Cash Balance 10/1/15 26,413.92$ Net Excess/Shortfall 79,056$ 77,508$ 72,225$ Net Income as of 9/29/16 1,824.73$


Net Excess/Shortfall 1,825$ -$ (5,283)$


CIP CIP CIP2015/2016 FISCAL YEAR FISCAL YEAR ACTUAL 2015/2016 2015/2016

REVENUES 10/1/15-9/29/16 ANNUAL BUDGET AMENDED BUDGETInterest Income 403 1,000 403

TOTAL REVENUES 403$ 1,000$ 403$

EXPENDITURES Avaiable Cash Balance 10/1/15 830,463.05$ Capital Improvements 0 0 1,000 Net Income as of 9/29/16 403.15$

TOTAL EXPENDITURES -$ -$ 1,000$ Avaiable Cash Balance 9/29/16 830,866.20$

EXCESS/SHORTFALL 403$ 1,000$ (597)$

CAPITAL IMPROVEMENT PROJECTS

10/26/2016 11:01 AM IIPage 24




747.20 ACRES 747.20 ACRES2015/2016 FISCAL YEAR FISCAL YEAR ACTUAL 2015/2016 2015/2016

10/1/15-9/29/16 ANNUAL BUDGET AMENDED BUDGETREVENUESAdministrative Assessments 9,020 9,019 9,020Overall Maintenance Assessments 21,743 21,744 21,743Maintenance Assessments 0 0 0

Surplus Carryover 0 0 0Carryover Projects Not Completed 0 0 0Other Income 0 0 0Interest Income 74 18 74

TOTAL REVENUES 30,837$ 30,781$ 30,837$

EXPENDITURESADMINISTRATIVE EXPENDITURESSupervisor Fees/Costs 0 0 0Management 1,769 1,769 1,769Legal Fees 1,990 2,482 2,400Engineering 1,754 3,036 3,000Assessment Roll 292 292 292Audit Fees 180 239 200Office Expense 0 0 0Insurance 331 355 355Legal Advertisements 33 32 35Miscellaneous 4 58 1,000Postage 3 18 15Office Supplies 20 58 50Dues & Subscriptions 10 10 10Website 146 146 146Contingency 0 0 0Shortfall Contingency 0 0 0


MAINTENANCE EXPENDITURESAquatic Weed Control 0 0 0Canals & Ditches 0 0 0Roadways & Right of Ways 0 0 0Pumps & Wells Maintenance 405 0 1,000Electricity/Utilities 16 0 50Engineering 0 0 0Water Samples 0 0 0Law Maintenance / Landscape 0 0 0Maintenance Management (SDS) 0 0 0Miscellaneous Maintenance 0 0 2,000Repairs & Maintenance - Equipment 0 0 0Canal Area Maintenance - Culvert Replacement 0 0 0Maintenance Contingency 0 0 0Maintenance Management (Grassroots) 3,900 0 3,900Capital Improvements 0 0 0




County Assessment Fees (603) (615) (603)Discounts For Early Payments (1,230) (1,231) (1,230)

Avaiable Cash Balance 10/1/15 22,009.16$ Net Excess/Shortfall 18,151$ 20,439$ 12,781$ Net Income as of 9/29/16 (2,287.22)$


Net Excess/Shortfall (2,287)$ -$ (7,658)$


CIP CIP CIP2015/2016 FISCAL YEAR FISCAL YEAR ACTUAL 2015/2016 2015/2016

REVENUES 10/1/15-9/29/16 ANNUAL BUDGET AMENDED BUDGETInterest Income 5 100 5

TOTAL REVENUES 5$ 100$ 5$

EXPENDITURES Avaiable Cash Balance 10/1/15 19,499.46$ Capital Improvements 18,704 0 19,500 Net Income as of 9/29/16 (18,699.35)$

TOTAL EXPENDITURES 18,704$ -$ 19,500$ Avaiable Cash Balance 9/29/16 800.11$

EXCESS/SHORTFALL (18,699)$ 100$ (19,495)$

CAPITAL IMPROVEMENT PROJECTS

10/26/2016 11:01 AM IIIPage 25

AMENDED O&M BUDGETHOBE ST. LUCIE CONSERVANCY DISTRICT - BALANCE OF THE DISTRICT -


BALANCE OF BALANCE OF BALANCE OF

DISTRICT DISTRICT DISTRICT

4,042.04 4,042.04



REVENUES


Overall Maintenance Assessments 107,901 117,623 107,901

Maintenance Assessments 100,508 109,539 100,508

Surplus Carryover 0 0 0Carryover Projects Not Completed 0 0 0

Other Income 0 0 0


TOTAL REVENUES 253,338$ 276,089$ 253,338$

EXPENDITURES



Management 9,571 9,571 9,571

Legal Fees 5,492 13,424 7,000

Engineering 9,491 16,425 12,000

Assessment Roll 1,580 1,580 1,580

Audit Fees 930 1,295 1,000


Insurance 1,789 1,922 1,789



Postage 14 99 50



Website 789 790 789

Contingency 0 0 0




Aquatic Weed Control 8,450 8,000 10,000

Canals & Ditches 55,400 50,000 60,000

Roadways & Right of Ways 9,440 25,000 15,000


Electricity/Utilities 23,082 10,000 28,000

Engineering 0 0 0

Water Samples 0 0 0



Miscellaneous Maintenance 0 0 2,000


Canal Area Maintenance - Culvert Replacement 0 10,000 1,000

Maintenance Contingency 0 0 0

Maintenance Management (Grassroots) 15,600 0 15,600


TOTAL MAINTENANCE EXPENDITURES 111,972$ 103,000$ 131,600$



County Assessment Fees (5,182) (5,519) (5,182)

Discounts For Early Payments (9,853) (11,038) (9,853)


Net Excess/Shortfall 96,318$ 110,566$ 71,468$ Net Income as of 9/29/16 (5,109.07)$



10/26/2016 11:01 AM IVPage 26



UNIT OF UNIT OF UNIT OF

DEVELOPMENT #5 DEVELOPMENT #5 DEVELOPMENT #5

3,404.86 ACRES 3,404.86 ACRES



REVENUES


Overall Maintenance Assessments 0 0 0

Maintenance Assessments 0 0 0

Surplus Carryover 0 20,000 0Carryover Projects Not Completed 0 0 0

Other Income 0 0 0


TOTAL REVENUES 20,011$ 39,908$ 20,011$

EXPENDITURES



Management 8,062 8,062 8,062

Legal Fees 4,626 11,308 6,000

Engineering 7,995 13,836 10,000

Assessment Roll 1,330 1,330 1,330

Audit Fees 780 1,091 850


Insurance 1,507 1,619 1,507



Postage 12 84 50



Website 665 665 665

Contingency 0 0 0




Aquatic Weed Control 0 0 0

Canals & Ditches 0 0 0

Roadways & Right of Ways 0 0 0


Electricity/Utilities 0 0 0

Engineering 0 0 0

Water Samples 0 0 0



Miscellaneous Maintenance 0 0 0


Canal Area Maintenance - Culvert Replacement 0 0 0

Maintenance Contingency 0 0 0

Maintenance Management (Grassroots) 0 0 0


TOTAL MAINTENANCE EXPENDITURES -$ -$ -$


EXCESS/SHORTFALL (5,263)$ 1,188$ (9,851)$

County Assessment Fees (389) (396) (389)

Discounts For Early Payments (737) (792) (737)


Net Excess/Shortfall (6,389)$ -$ (10,976)$ Net Income as of 9/29/16 (6,388.86)$

Transfer to Overall Maintenance - - - Avaiable Cash Balance 9/29/16 63,350.53$


10/26/2016 11:01 AM VPage 27

AMENDED O&M BUDGETHOBE ST. LUCIE CONSERVANCY DISTRICT - OVERALL DISTRICT -


OVERALL OVERALL OVERALL

DISTRICT DISTRICT DISTRICT

9,343.68 ACRES 9,343.68 ACRES



REVENUES

Unit 1 Transfer 48,396 48,397 48,397

Unit 2 Transfer 77,231 77,508 77,508

Unit 3 Transfer 20,438 20,439 20,439

Unit BOD Transfer 101,427 110,566 110,566Unit 5 Transfer 0 0 0

Other Income 13,292 50,000 13,292


TOTAL REVENUES 260,784$ 306,910$ 270,202$

EXPENDITURES



Management 0 0 0

Legal Fees 0 0 0

Engineering 0 0 0

Assessment Roll 0 0 0

Audit Fees 0 0 0


Insurance 0 0 0


Miscellaneous 0 0 0

Postage 0 0 0



Website 0 0 0

Contingency 0 0 0


TOTAL ADMINISTRATIVE EXPENDITURES -$ -$ -$


Aquatic Weed Control 18,202 15,000 20,000

Canals & Ditches 45,867 60,000 48,000

Roadways & Right of Ways 34,965 25,000 37,000

Pumps & Wells Maintenance 6,640 10,000 9,000

Electricity/Utilities 75,580 120,000 85,000

Engineering 2,473 0 5,000

Water Samples 0 1,500 0

Law Maintenance / Landscape 6,327 0 9,000

Maintenance Management (SDS) 6,000 5,000 8,000

Miscellaneous Maintenance 8,685 410 10,000

Repairs & Maintenance - Equipment 840 0 1,000

Canal Area Maintenance - Culvert Replacement 0 10,000 2,000

Maintenance Contingency 0 20,000 2,000

Maintenance Management (Grassroots) 46,800 20,000 46,800

Capital Improvements 1,965 20,000 4,000

TOTAL MAINTENANCE EXPENDITURES 254,344$ 306,910$ 286,800$


EXCESS/SHORTFALL 6,440$ -$ (16,598)$


Net Income as of 9/29/16 6,440.07$

County Assessment Fees - - -

Discounts For Early Payments - - - Avaiable Cash Balance 9/29/16 179,833.75$

Net Excess/Shortfall 6,440$ -$ (16,598)$

10/26/2016 11:01 AM VIPage 28

Hobe-St. Lucie Conservancy DistrictAssessment Breakdown 2014-2015

Unit 1 Unit 2 Unit 3 Unit 5Balance of the

District

Acres 1,769.29 2,833.42 747.2 3,404.86 4,042.04

Administrative Assessment(per acre) $12.07 $12.07 $12.07 $5.82 $12.07

Overall Admin./Maint. Assessment (per acre) $29.10 $29.10 $29.10 $0.00 $29.10

Maintenance Assessment(per acre) $0.00 $0.00 $0.00 $0.00 $27.10

Total Assessment(per acre) $41.17 $41.17 $41.17 $5.82 $68.27

Total Assessment $72,842 $116,652 $30,762 $19,816 $275,950

Unit 1 Unit 2 Unit 3 Unit 5Balance of the

District

Acres 1,756.03 2,823.90 749.18 3,219.10 3,838.14

Administrative Assessment(per acre) $12.07 $12.07 $12.07 $5.82 $12.07

Overall Admin./Maint. Assessment (per acre) $29.10 $15.96 $29.10 $0.00 $29.10

Maintenance Assessment(per acre) $18.16 $0.00 $0.00 $0.00 $27.10

Total Assessment(per acre) $59.33 $28.03 $41.17 $5.82 $68.27

Total Assessment $104,185 $79,154 $30,844 $18,735 $262,030

2015 / 2016 ACTUL

2014 / 2015 ACTUAL

10/26/2016 11:01 AM VII Page 29

hobe-st. lucie conservancy district...

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