hnba master file (13 may 08) english
DESCRIPTION
Establish a variety of businesses in a secure area to provide services and products to the CoalitionTRANSCRIPT
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Host Nation Business Advisor (HNBA) Brief
Joint Contracting Command - Iraq
HNBA Team
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• HNBA - Responsibilities• Where are We• Iraqi First Program• Contracting Basics• Sources for obtaining solicitations• Registration & Forms• The Solicitation
• Regulations• Uniform Contract Format (UCF)• Forms SF1449 & SF1442• Solicitation Questions• Response Deadline• Amendments• Responsive and Responsible Proposals• Discussions After Submission of Proposal• Evaluation Criteria• Helpful Hints
Agenda
• Electronic Funds Transfer (EFT)• Payment Process Chart• Standard Steps for EFT Payment• EFT – Capable Iraqi Banks• EFT – Data Sheet & Benefits• Time Line
• Defense Base Act (DBA) Insurance• Where/To Whom Does DBA Apply?• What does DBA do• Additional information• DBA Points of Contact
• DD250• Quotations, Invoices & Delivery Documents• Business Ethics• Questions
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HNBA Responsibilities
• Interface with local Iraqi Government leaders• Conduct monthly vendor training:
– Contracting basics for vendors– Joint Contingency Contract System (JCCS) database registration and forms– Electronic Funds Transfer (EFT)– Defense Base Act (DBA) Insurance– DD Form 250– Quotations, Invoices & Delivery Documents– Business Ethics
• Iraqi owned business verification• Translation• Regional Contracting Center (RCC)/HNBA command policy implementation• Support RCC Chief• HNBA’s have ABSOLUTELY NO CONTROL or INFLUENCE in
selecting vendors for contract awards
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Kirkuk
Baghdad
Mosul
Tallil
Balad
Kuwait City
KUWAIT
Al Kut
Najaf/Kufah
Sulaymaniyah
An Nukhayb
Nasiriyah
Safwan
Qurnah
Al Amarah
Samawah
SYRIA
Diyala
Dahuk
Karbala
Bayji
Tall Afar
Ramadi
Ar Rutbah
Husaybah
Al AsadTanif
N. Babil
SAUDI ARABIA
Samarra
Irbil
Umm Qasr
Hadithah
As Samawah
IRAN
JORDAN
Diwaniyah
FallujahTaji
Basrah
Mr. Laith MohammedHNBA RCC Mosul
[email protected]: 318-821-966Cell: 07703983281
Mr. Jasim Al SarrafHNBA RCC Balad
[email protected]: 318-433-2537Cell: 07905252985
Mr. Ahsan J. Zaiyouna HNBA RCC Taji
[email protected]: 318-834-3878
Mr. Ali Al-HathafSenior HNBA JCC-I (IZ)
[email protected]: 318-852-1815Cell: 07904283988
Mr. Adeeb SalehRCC Tikrit
[email protected]: 845-6304
Cell: 0770 853 1600
Mr. Haider HadiHNBA RCC Fallujah
[email protected]: 318-3405-380Cell: 07902338671
MAJ Kerry Clements (Head of the Program)
DSN: 318-239-8525Commercial: 703-544-6504
Cell: [email protected]
Mr. Sam KafilHNBA RCC Baghdad
[email protected]: 31-822-8189Cell: 07904583741
Dr. Ali Al-KhaalidiHNBA MSD (IZ)
[email protected]: 318-852-1833Cell: 07906641329
Dr. Imran FaridHNBA RCC Basrah
[email protected]: 318-858-1426Cell: 07904283983
Mr. Hussain HussainHNBA RCC Talill
[email protected]: 318-833-2028Cell: 07803170147
Mr. Mohammad AliHNBA RCC Echo
[email protected]: 302-242-0926Cell: 07801052902
Mr. Ray IshaqHNBA TWR (IZ)
[email protected]: 703-544-1530Cell: 07901907786
Mr. Abbas KhanHNBA RCC Victory
[email protected]: 318-822-4722Cell: 07904402137
Mr. Zaid Al-HassakHNBA RCC Kirkuk
[email protected]: 318-444-2857Cell: 07706651122
Mr Mustafa SalmanHNBA RCC Delta
[email protected]: 318-822-9924Cell: 07805029548
Tikrit
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Iraqi First ProgramJoint Contracting Command - Iraq
HNBA Team
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Iraqi First Program
Purpose of the program: To promote and develop the capacity of the Iraqi economy thru greater utilization of Iraqi vendors in fulfilling coalition requirements
Objective: Provide a dramatic transformation of procurement practices to maximize Iraqi awards
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Support for the Iraqi First Program started at the top with General Casey!
MNFI Commanders
• Assist Iraq to transition to a vibrant self-sustaining free market economy
Goal
• Shift towards Direct Contracting
• Consider positive impact on Iraqi economy
– Iraqi ownership of firm
– Iraqi participation in contract performance
– Employment of Iraqi citizens
• Use of Host Nation Business Advocates (HNBA)
MNF-I / JCC I/A - Contracting Strategies
Contracting Officers will make every reasonable attempt to award to Iraqi Firms
Iraqi First Program
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Iraqi First Economic ImpactBy Province (01 AUG 07 – 30 APR 08)
RCC TajiRCC Taji
Babil
Salah Al-Din
RCC BasrahRCC Basrah
Camp BuccaCamp Bucca
RCC TallilRCC Tallil
RCC EchoRCC Echo
RCC MosulRCC Mosul
RCC KirkukRCC Kirkuk
RCC TikritRCC Tikrit
RCC FallujahRCC Fallujah
RCC BaladRCC BaladRCC TajiRCC Taji
RCC VictoryRCC Victory
RCC BaghdadRCC BaghdadTWRTWRMSDMSD
Camp DeltaCamp Delta
ProvinceContract Actions
Award Amount
Anbar 473 $191,810,425
Babil 280 $18,981,246
Baghdad 3433 $607,811,045
Basrah 296 $142,085,951
Dahuk 12 $761,435
Diyala 124 $21,059,849
Erbil 20 $1,537,615
Karbala 8 $3,219,185
Tamim 521 $23,595,799
Missan 3 $1,195,479
Muthanna 10 $849,759
Najaf 9 $1,646,751
Ninewa 408 $37,453,323
Qadissiya 203 $6,583,838
Salah Al Din 3266 $300,594,817
Sulaymaniyah 11 $27,712,042
Thi-Qar 590 $32,239,474
Wassit 232 $42,682,725
Grand Total 9,952 $1,474,530,906
It is my intent to leverage all of this command’s activities and resources, including contracting, to provide increased opportunities for economic expansion, entrepreneurship, and skills training for the people of Iraq.
-David H. Patraeus, General, USA, CommandingIraqi First Program Policy Memorandum, March 2007
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Contracting BasicsJoint Contracting Command - Iraq
HNBA Team
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There are several sources for obtaining tenders from the US Government
Sources on the Internet
Rebuilding Iraqhttp://www.jccs.gov/olvr
Federal Business Opportunitieshttp://www.fbo.gov/
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Joint Contingency Contracting System
(JCCS)
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Help and Training
Web Site: JCCS
Visit www.jccs.gov/olvr
Select Help and Training any time if you have a problem
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Register Your Company
Web Site: JCCS
Visit www.jccs.gov/olvr
Register your company
OR
LOGON (if you’re registered)
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Register Your Company
Select “Next” to continue with registering your company
Web Site: JCCS
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Register Your Company
Fill the required information
for the Company
Select Save to Save
information n
Web Site: JCCS
Please fill out each box completely
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Do the Services & Identification Codes
Choose the type of services you
want to provide
Fill out the details of the Jinsia, planning & trade
ministry then press Save
Web Site: JCCS
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Press on Search and a window will pop up offering more choices
to be saved, then other choices can be selected and saved
Do Classification Codes
Web Site: JCCS
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After you choose the first option you
must Save it
Do Classification Codes
You can choose several specialty fields, more
pages are available offering various fields
Web Site: JCCS
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Register Your Company
Fill the required information for POC
Select Save to Save
information n
Web Site: JCCS
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Search for Solicitations
Search for Solicitation
Web Site: JCCS
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Press the Search with no option selected will list all available Solicitations on the System
Web Site: JCCS
Search for Solicitations
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Search Solicitations by:Title or Number
Web Site: JCCS
Search for Solicitations
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Web Site: JCCS
Search for Solicitations
Search Solicitations by:Classification Code or Province
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Search Solicitations bySector/RCC
Web Site: JCCS
Search for Solicitations
Search Solicitations by Close Date
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Search for Open Solicitations in Baghdad
Search for Solicitations
Number of pages
Click on the Solicitation to select it
Web Site: JCCS
Specify the range for Closing Dates
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Information about Province, Close and Award date
Search for Solicitations
Information about the Solicitation
Web Site: JCCS
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Registration & Forms
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After the registration of the vendor in the web site (www.jccs.gov/olvr) we need the following document to approve vendors application
As defined by Major General Scott memorandum regarding the Iraqi-Owned Business definition
Registration & Forms
1 – Registration With Ministry of Trade
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Registration & Forms
2 – First Co-Operation Meetings Papers
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Registration & Forms
3 – New Iraq Jenssya or the Passport copy
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Registration & Forms
4 – Application form we send to you.
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Solicitations
(The Solicitations is not a contract)
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Federal Acquisition Regulations (FAR) http://www.acquisition.gov/comp/far/index.html
Defense Federal Acquisition Regulation Supplement (DFARS) http://www.acq.osd.mil/dpap/dars/dfars/html/current/tochtml.htm
Army Federal Acquisition Regulation Supplement (AFARS) http://farsite.hill.af.mil/VFAFAR1.HTM
Regulations
The Joint Contracting Command – Iraq/Afghanistan (JCC-I/A) uses the following regulations. All clauses referenced within the solicitation or resulting contract are taken from one of these regulations
Note: Please use these web links as a tool to familiarize yourself with the Governments regulations
Solicitations
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Business Relationships Contracting Officer (the person who signs the award document)
Provides direction for work to be performed. Contact him during the Solicitation (awarding) time. May direct changes to the scope of work in the contract. It is
recommended that the contractor first obtain a modification to the contract
Contracting Officer’s Representative (COR) Provides direction for work to be performed. Contact him during the after the Solicitation (awarding) time. May not direct changes outside the scope of work in the contract
Have the approval of the Contracting Officer’s before carry any work outside the scope of the SOW.
Performance Compliance with Statement of Work (SOW) Successful or unsuccessful performance is evaluated for future contract
awards
Always communicate in writing!
Always communicate in writing!
Solicitations
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Vendor searches for solicitations on JCCS website
Vendor submits quote to KO (can post or e-mail)
KO receives quote from vendor (can post or e-mail)
KO has verify top 3 quotes
KO awards contract
Solicitation Process
- Solves the vendor rotation issue
- Increases competition
- Removes bias from the selection of competition
- Meets the CG's intent
1 2
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KO posts a solicitation on JCCS website
HNBA verify Business Legitimate
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Part I – The ScheduleA - Solicitation / Contract FormB - Products or Services and Prices / CostsC - Description / Specifications / Statement of WorkD - Packaging and MarkingE - Inspection and AcceptanceF - Deliveries or PerformanceG - Contract Administration DataH - Special Contract Requirements
Part II - Contract ClausesI - Contract Clauses
Part III - List of Documents, Exhibits, and Other AttachmentsJ - List of Attachments
Part IV – Representations and InstructionsK - Representations and Certifications, and Other Statements of OfferorsL - Instructions, Conditions, and Notice to OfferorsM - Evaluation Factors for Award
Uniform Contract Format (UCF)The contract provisions in Parts I, II, and III of the Uniform Contract Format (UCF) will constitute a complete contract except for the prices or costs and fee in Part B. The offeror must fill out Part B when the offer is submitted. Solicitations for basic contracts, as well as solicitations on existing contracts must be in the following order: Once a contract has been awarded, sections A-K of the solicitation will become a part of the basic contract, while sections L & M will not be part of the resulting contract, but will remain in the pre-award documentation
For more information on the UCF, visit: www.uscourts.gov/procurement/Appendix_A.pdfFor more information on the UCF, visit: www.uscourts.gov/procurement/Appendix_A.pdf
(L) Provides instructions to contractors on how to submit their proposal
(M) Identifies how the contractor’s proposal will be evaluated
Solicitations
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Solicitation/Contracts/Order for
Commercial/Supplies Items -- SF 1449
Please Complete Blocks 12,17,23,24,& 30Discount Terms (Government discounts your total amount by a certain percentage if paid within the specified time that you indicate here).
* 17a. Contractor/Offeror (Your Name, Company Information, e-mail & Telephone Number, { if you are a Iraqi based business then you don’t need a Code & Facility Code})
* 17b. Check if address is different
* 23. What is the Unit Price
* 24. Amount (total amount)
* 30a. Signature of Offeror/Contractor
* 30b. Name and Title (Position in Company) of Signer ( individual responsible)
* 30c. Dated Signed (must be filled in)
Solicitations
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Solicitation/Contracts/Order for
Commercial/SuppliesItems – SF 1449
(continued)
Blocks 23 & 24 Continue
Government Use Only
(Do not enter anything in this
section)
Solicitations
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Solicitation, Offer, and Award -- SF 1442
Complete Blocks 14-20 (Please see next slide)* 14. Print; Name, Company Address and e-mail of your company* 15. Telephone NO (Include area code)* 16 Remittance Address (Where to send payment) -- Include only if different than Item 14* 17. Indicate the number of calendar days that the total Price will remain in effect* 18. This is not required, please leave blank* 19 Acknowledgment of Amendments – During the bidding process amendments (RFP Changes) are sometimes executed. If so, please note amendment number and date for each changeCheck the web-site daily in order to acknowledge any changes to the RFP.
* 20a. Name and title of person authorized to sign offer (Type or Print)
*20b. Signature
*20c. Offer Date
Solicitations
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Solicitation, Offer, and Award
SF 1442
Construction, Alteration, or Repair
Government Use Only
(Do not enter anything in 1-13)
Solicitations
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SF 1449
Solicitations
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Section B - Products or Services and Prices / CostsIdentifies the products or services required
Ensure you understand the description of the requirement
References are often made to the Statement of Work (SOW) or Performance Work Statement (PWS). Read these
Use two decimal places for dollar values
All proposals are to be submitted in US Dollars
Verify all calculations
Do not round values in the ‘Amount’ column
Solicitations
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Section C - Description / Specifications / Statement of Work Statement of Work (SOW)
FAR 8.405-2(b) All Statements of Work shall include the work to be performed; location of work; period of performance; deliverable schedule; applicable performance standards; and any special requirements (e.g., security clearances, travel, special knowledge). To the maximum extent practicable, agency requirements shall be performance-based statements (see Subpart 37.6)
Performance Work Statement (PWS)
(1) Describe the work in terms of the required results rather than either “how” the work is to be accomplished or the number of hours to be provided (see 11.002(a)(2) and 11.101)
(2) Enable assessment of work performance against measurable performance standards
(3) Rely on the use of measurable performance standards and financial incentives in a competitive environment to encourage competitors to develop and institute innovative and cost-effective methods of performing the work
The SOW covers the work requirements and in conjunction with applicable performance/design requirements contained in specifications is used for contractual agreements
Thoroughly read Section C of the solicitation
Solicitations
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Section D - Packaging and Marking Identifies special packaging and marking requirements for delivery of products
Section E - Inspection and Acceptance Identifies inspection criteria for products being delivered or services being performed Identifies whether a Quality Assurance Plan is required
Section F - Deliveries or Performance Identifies the period of performance, place of performance, and location for deliveries. Delivery on time is very important for us; the speed in delivery we like and the late delivery we don’t.
Section G - Contract Administration Data Points of contact for the contract. Payment office and Invoicing instructions
Section H - Special Contract Requirements
Special provisions required in the contract
It is very important to read and understand these requirements
Solicitations
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Section I - Contract Clauses
This section includes the clauses required by the federal and agency regulations mentioned earlier
Clauses are incorporated
in full text – the entire clause in included in the solicitation
by reference – only the clause number and title are included in the solicitation
It is the responsibility of the contractor to understand all
clauses in the solicitation, whether it is in full text or by
reference. Ask for clarification from the Contracting
officer if there is something you don’t understand.
Solicitations
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Section J - List of Attachments Lists all attachments included in the solicitation
Section K - Representations and Certifications, and Other Statements of Offertory The contractor is required to complete this section and submit with their proposal The contractor is providing representations and certifications about their company.
Have they been debarred Company size etc.
Section L - Instructions, Conditions, and Notice to Offerors Provides instructions to contractors on how to submit their proposal. It is important for all contractors to read this section. Make sure you understand this section very well and read it more than once.
Section M - Evaluation Factors for Award Identifies how the contractor’s proposal will be evaluated
Solicitations
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Solicitation Questions
Section L of the solicitation will normally provide a deadline for submitting questions. The responses will be provided in an amendment to the solicitation
What should you ask
Do you understand the requirement
Does something not make sense
Do you feel something is missing from the requirement
If you do not understand, ask the question to the
Contracting Officer.
Solicitations
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Response Deadline The response deadline is identified in block #8 of the SF 1449 and block #13a of the SF 1442
Section L of the RFP may also indicate the response deadline
Section L will indicate where to submit your proposal
Submit your proposal on time. Do not be late.
The electronic copy (through email) needs to be submit to the Contracting Office 24 Hours before the Deadline; the hardcopy needed to be with us on the deadline.
Amendments
Be aware of amendments to the solicitation. Amendments may
Change the response deadline
Change other provisions within the solicitation
Check each of the sources from which you obtained the solicitation to ensure an amendment has not been issued.
** Even if it’s the day before the solicitation is due, check it out
Solicitations
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Electronic Fund Transfer (EFT)
(JCC-I Support Banking in Iraq)
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Electronic Fund Transfer (EFT)
Electronic Fund Transfer (EFT)- Capable Iraqi BanksChoose the Bank which suit your business (and your needs)
Bank Name HQ Phone Web Site / email
Bank of Baghdad Baghdad / Karada Kharge / District 902(964) 1 717-4182
www.bankofbaghdad.net
Byblos Bank Street 6, near sports stadium, Erbil964.750.478.440
www.byblosbank.com.lb
Commercial Bank of Iraq Baghdad / Al-wehda area / Kawla Bint Al-azwar Street
Credit Bank of Iraq 964-1-7196020
Dar As-Salaam Investment Bank Baghdad / Tunis street / Distict 101 St. No. 23 / Building No.39/1
Emerald Bank +964 66 2227557 www.emeraldbank.net
Investment Bank of Iraq (+964) 1 7180996 www.ibi-bankiraq.com
Iraqi Middle East Investment Bank Baghdad /Babil area/ Arasat Alhindia
Trade Bank of Iraq (+964 -1) 5433561/2/3 tbiraq.com
Warka Bank (964) 1 717-4182 www.warka-bank.com
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Electronic Funds Transfer (EFT)
Contract is awarded indicates the paying office.The Contract is sent to the Paying office by the contracting office.Vendor agrees and performs the work.The vendor sends an invoice to the paying office. The customer provides a DD250 to the paying office.The payment must be made NLT 30 days after the date on the invoice or the date of the DD250 which ever is later.The Commercial Vendor Services section prepares the payment. If it is an Wire Transfer payment the voucher is sent to the main disbursing office.The payment is accepted into the disbursing system.The payment is processed through ITS (International Treasury Service) manually. This is manual because our Disbursing System does not accept SWIFT codes (essentially routing numbers) for the international banks.The payments are released in ITS in a batch file. We get acknowledgement back if it processes or rejects. We work the rejects as required. The payment typically takes 42 days once it is in the system and depending on the weekends/holidays covered.
Standard Steps for EFT Payment
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Defense Base Act (DBA) Insurance
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Where/To Whom Does DBA Apply?
• Enacted in 1941 to provide a consistent level of coverage to civilian employees of private companies doing work on US military installations or US Gov’t. projects outside of the USA including:
– military, air or naval bases outside of USA– lands in territories, possessions outside of USA used for military or naval
purposes– US Gov’t. contract for public work outside the continental United States
(direct or indirect)– Mutual Security Act of 1954 - outside continental USA– American employers providing services funded by US Gov’t for benefit
or Armed Forces– Contracts with US Gov’t. or Gov’t. agency governed by Federal
Acquisition Regulation (FAR)
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What Does DBA Do?
• Modifies workers compensation benefits due to injured employees to levels dictated by the US Longshore & Harbor (USL&H) Workers Act:
– supercedes any other statutory workers compensation law
– benefit level higher than most state schemes
– extends coverage to all employees regardless of nationality
– holds prime/letting contractor responsible for provision of DBA benefits to its employees as well as employees of all subcontractors
– coverage interpretation over time has extended scope of coverage beyond “in the course of employment” (not 24 hour)
– provides the employer with means for “exclusive remedy” in the event of injury or death to an employee
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DBA Points of Contact
• ACE Insurance– Giles Ward 304 Government Ave. Manama, Bahrain EC3A3BP
• Email: [email protected]• Phone: 973 (17) 211845 ext. 101
• CNA Insurance– Meng C. Fan
Underwriting Manager CNA International 40 Wall Street, 9th Floor New York, NY 10005
• E-Mail: [email protected]• PH: 212-440-7207
FX: 312-894-2608
• AIG Insurance– Osama Abdeen B.A (LAW), A.C.I.I– Executive Vice President - Middle East
Region • AIG American International Group
Floor 11, Dubai International Financial Centre, The Gate Building, West Wing DUBAI, UNITED ARAB EMIRATES
• E Mail: [email protected]– Tel.No. +971 (4) 214-3452– Mobile: +971 (50) 659-1396– Fax No: +971 (4) 266-8319
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DD250
(Ask for signed copy from the Contracting Officer or his Representative)
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Instructions for Completing the DD Form 250
Block 1 13 digit contract number, and four digit call/order number, where applicable
Block 2 Shipment number. Example: ABC0001 or ABC0001Z
Block 3 Actual or estimated shipment date
Block 4 Government or commercial bill of lading transportation control number
Block 5 Discount terms in percentages and days allowed
Block 6 Invoice number and actual or estimated date of submission
Block 7 Consecutive page numbers
Block 8 Enter “S” for source acceptance point or “D” for destination acceptance point
Block 9 Contractor name, address and CAGE code
Block 10 Contract Administration Office address and DoD Activity Address Directory (DoDAAC) code number
Block 11 Address, FOB and code of “Shipped from” location
Block 12 Payment office name, address and code as stated in contract
Block 13 “Shipped to” address and code from contract
Block 14 “Marked for” address and code from contract
Block 15 CLIN, SUBCLIN, and ELIN item number as cited in contract
Block 16 Item name, stock and/or part number and description
Block 17 Quantity Shipped
Block 18 Abbreviated unit of measure
Block 19 Unit Price
Block 20 Extended amount
Block 21 To be completed by Quality Assurance Representative
Block 22 To be completed by receiving activity
Block 23 Contractor use only
DD250
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Quotations, Invoices & Delivery Documents
(Please check where to send these before sending them)
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Quotation
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Invoice
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Delivery Document
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Business EthicsJoint Contracting Command - Iraq
HNBA Team
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Business Ethics Who is Responsible:
All Vendors are responsible to become familiar with, follow and promote compliance with this Business Ethics Code
Guidelines:These Guidelines are intended to assist you in understanding the ethical standards to which you must adhere in conducting business with the Government.
Avoid putting Government employees in conflicts of interest: Gifts, job offers, or arrangements giving Government employees financial incentives or interests in a private sector contractor are almost always improper.
Remember that: paying foreign officials to influence their decisions regarding contracts is illegal under U.S. law, even if such payments are an acceptable practice in the foreign country
Keep in mind : you may freely hire Government employees, but those employees may be subject to disqualification and reporting requirements if you contact them regarding nonfederal employment. In addition, Government employees face some restrictions on their activities after leaving Government service. Former Government employees may not “switch sides” to represent you before the Government in matters in which they had some level of personal or official involvement while Government employees.
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Business Ethics
Be aware: Government employees may not reveal source selection information or proprietary or confidential information of other contractors. Government employees must be scrupulous to avoid giving an unfair competitive advantage to one contractor over another.
Recognize that: Government officials must identify and attempt to mitigate potential organizational conflicts of interest. This means you generally cannot prepare work descriptions and then compete for the work because you would have an unfair competitive advantage.
Understand that: you may use consultants, agents, and representatives, but you must ensure that their activities are within legal bounds all the time. Otherwise, their activities may lead to sever consequences for you.
Bear in mind: that paying or receiving any kickback is illegal. Kickbacks improperly inflate the costs of Government contracts, and you must promptly report any suspected kickback violations to the Government in writing.
(Please ask the Contracting Office if you have a questions or concerns about the
Business Ethics)
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Questions ?