hit magicplus software manual

8/10/2019 HIT MagicPlus Software Manual

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HIT TimeAttendance Standard Operations and Configuration Guide _____________________________________________________________________

_________________________________________________________________ Copyright HIT Corporation Page 1

GET START

Double click Click for HIT Setup (with PC icon )- Click OK button- Click Next- Choose I Agree and Click Next- Click Next- Click Next- Click Next- Make sure that you had click on install modem dialer

if you are using modem as alternative connection .- If no then click Next- Click Next- Click Finish after finish software

1. To start with HIT Time Attendance SystemHIT Time Attendance System for Time Attendance Admin and TimeAttendance Retrieve1.1 Time Attendance Admin is the main menu and sub menu inorder to do add,

change, revise or delete data. To start then select Start>>Program>>HunnoTime Attendance System >>Time Attendance AdminInput user name and password (standard) as follow:User Name : administrator Password : password There are 5 (five) important thing must do before doing attendance.1.1.1 Menu Tools>>Absence Status Setting Sub menu to define for each icon or each condition due to not comingcondition.1.1.2 Menu Tools>>Shift SettingSub menu to create all valid working hours in the companyExample: Shift 1 08:00-17:001.1.3 Menu Tools>>Group Shift Setting Sub menu to select each day and each working hours in a week.1.1.4 Menu Tools>>Department SettingSub menu to create all valid departemen within the companyExample: Department 1 Finance1.1.5 Menu View>>Employee InformationSub menu to create with all employee information (execpt Resign Date )

and click Save.Note : Must choose a very good finger (usually less quality fingerprint also will affect during registration process) and do right registration process (seeFingerprint Registration Method).

It is advisable to do attendance test inorder to know the result and successfulrate .

If not success or facing difficulty after certain test then please try again (re- registration) with another and good fingerprint quality , however if this


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condition is still apply and happen to many or all user then probably due todefect unit so please consult with the seller.

2.2 Time Attendance Retrieve as a valid form to retreive log data or daily transaction . Select Start>>Program>>Hunno Time Attendance System>>Time Attendance Retrieve

Note : If you had done retrieve log process and success then process the log through Menu Time Attendance Admin>>Process>>Process Transaction Log Data . And see the report such Employee Attendance It is advisable to read manual software in detail on next page to know all features and all report provide by us.

2. To do connection dengan modem pleas see How to Install with ModemConnection (Optional) page 66 .Only valid with Hunno MP4500 connection

Must AVOID :Do not connection with terminal when attendance In/Out is taking place, such:checking terminal user list or terminal information.


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EMPLOYEE ATTENDANCE..................................................................................51 EMPLOYEE DAILY ATTENDANCE....................................................................52 EMPLOYEE FUNCTION KEY ACTIVITY..........................................................53 EMPLOYEE LOG REPORT...................................................................................53 EMPLOYEE DAILY LOG .......................................................................................54

TERMINAL EMPLOYEE LOG..............................................................................55 DEPARTMENT ATTENDANCE SUMMARY......................................................56 COMPACT AND REPAIR DATABASE................................................................58 MONTHLY BACK-UP AND RESTORE DATABASE.........................................58 YEARLY BACK-UP AND RESTORE DATABASE.............................................58 UPGRADE DATABASE VERSION........................................................................59 TROUBLE SHOOTING WHILE INSTALLING ..................................................60 TROUBLE SHOOTING GUIDE.............................................................................63 HIT CORPORATION & TECHNOLOGY ................ Error! Bookmark not defined.


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HARDWARE AND SOFTWARE SPECIFICATION

Hardware specification (minimum)- Micro Processor : Pentium II- Hard Disk : 20GB- Memory : 64 MB- VGA Card 4 MB- Printer- Mouse- Keyboard- CD Rom

Hardware specification (optimum)- Micro Processor : Pentium III- Hard Disk : 20GB- Memory : 128 MB- VGA Card 8 MB- Printer- Mouse- Keyboard- CD Rom

Software :- Operating System : Microsoft Windows 98, Me, 2000, XP- Microsoft Office : Access 2000, Excel 2000- Microsoft IE version 5- MDAC 2.7 and driver for every requested export format


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INSTAL LATION PROCEDURES

First of all, please insert the CD Software into your PC CD Driver.- Then open Windows Explorer- Click CD drive- Then please continue to the instructions below

Install the software HIT Setup- Go to Windows Explorer menu- Select CD drive on your PC- Choose and click Folder named: HIT Setup

- Double click the HIT Setup.exe (on the picture of PC icon )- Click next- Choose and click next- Click Next- Click Next- Click Next- Click Next- Click Next- Wait up to system has successfully installed the Software and click Finish

Note :HIT Time Attendance Software is already supporting multi regional . So please makesure for the required regional setting since it will affected when viewing for the dayand date:Regional setting set to USA (Control Panel>>Regional Setting) then the day isstarting from Sunday, Monday______and Saturday.Regional setting set to Indonesia so the day is starting from Senin, Selasa_____ andMinggu.Regional setting to Malaysia so the day change to Isnin, Selasa_____ and Ahad.

When you are doing Upgrade Software Version then please follow below procedure:1. Copy HIT FingerPlus database (HITFPTA.mdb) to other folder (as back-up).2. Remove current HIT FingerPlusTA Admin and HIT FingerPlusTA Retrieve Log

on Control Panel>>Add/Remove Program.3. Delete manually on Folder \HIT FingerPlus\FingerPlusTA.mdb on folder

C:\Program File

4. Do the new Installation ( new version ) for HIT FingerPlusTA Admin (Setup HITFingerPlusTA Admin) and HIT FingerPlusTA Retrieve Log (Setup HITFingerPlusTA Retrieve Log).

5. Make sure that Installation is successful6. Then click Menu Utilities>>Upgrade Database Version on HIT FingerPlusTA

Admin. More explanation please see Upgrade Database Version on page 65with sub menu Upgrade Database Version.


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FINGERPRINT REGISTRATION METHODFor processing absence more easily, please select your fingerprint which has goodlines , can be seen from bare eyes or image from the software at the monitor whendoing the registration process. Fingerprint image result which is hard to be captureddue to damage/wounded condition of the fingerprint, white dots, the fingerprintsurface too dry, and the very thin lines.

Example of Good Fingerprint Not Recommended Fingerprint for Registration

Make sure during the registration, the finger is in clean and dry condition and also thefinger stays on the sensor and not to be lifted until the system successfully capturesthe image. Please find the pictures below for the accuracy of registration process.

The suitable location for putting your finger

The accurate methods to place your finger on the sensor

For who has a good fingerprint image, please register the different of 3 (three) fingers,

where each finger will be recorded 1 (one) times. These 3 (three) times recording process in order that the system have the accuracy data for doing the absence, and alsoto avoid the availability of wounded or defect finger.


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For certain person who doesnt have very clear fingerprint image in all his 10 fingers,then please choose the best one to be registered in the whole 3 (three) columns, whereyou put 1 (one) finger to be recorded 3 (three) times, so it is expected that this methodwill help system to look at the comparison database with various angle of that specificfinger when doing the absence.

After doing the registration, please try the absence or authentication test several times.If you still find it difficult when doing the test, you should do the fingerprintregistration again by trying with the same finger or other finger who has better image.

Specialty for HIT FingerPlus type in LCD monitor, there are information about yourFingerprint status such as Good , Middle or Bad . It is suggested to choose Goodfingerprint and do the registration again when you find the Middle / Bad condition.

Sometimes this case can be caused by the dirty sensor, so please clean it first.If you have the difficulties in trial processing of authentication / absence test, pleasedo not hesitate to contact the distributor or dealer to get more information and furtherinstruction methods.After you are success in doing the absence trial, absolutely you will not experience the

problems during the absence process.


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GENERAL INSTRUCTIONTo run the software well, please use the number (0-9) and only letter (A-Z, a-z) tofulfill the data / information.The writing model to choose the menu are : Main Menu>>Sub Menu and themeaning are: choose the main menu first, by doing click menu with name of MainMenu, and then choose the submenu with name of Sub Menu.For example, to exit from the application, so choose the menu File>>Exit.

To run this application well, the first necessary thing to do is setting the RegionalSetting as mention in the Installation Procedure .And also fulfill the data according to below, especially the information about :

Company Name and Working Day setting The Absence status (Status setting) for example: sickness, vacation,

permission Shift Setting Department Setting Holidays Setting Employees Information


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USER LOGIN

To use HIT FingerPlusTA Software application, you have to enter login process atHIT FingerPlusTA Admin.

Input User Name with Administrator and enter the Password with Password (Case Sensitive).Then click OK button or Enter on the keyboard.You can change User Name and Password by choosing menu View>>AdminInformation.Look at Admin Information section for further details.Note :Under rental condition for a very First time then click Serial Number.

Input all required information (asked distributor) as follow:- Serial Number- Number of Days- Software Password

Click Save S/N and continue to input with valid User Name and Password.Under continue rental then do Clear S/N at first and input again the new passwordand click Save S/N.


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FILE-PRINT SETUP

Fingerprint registration procedure :Please put your finger on the top of the sensor and scan for three times. Lift up yourfinger and put it again on the sensor to register the second and third for same finger orregister another finger as back-up.Please make sure your finger tip touch upper side of hardware (the curve at upper sideof the sensor), this will help the system to record your fingerprint data.

If you find problem registering one of your finger (the message of scan success isnot appearing), please try to register by other finger.

PRINT SETUP

To setting a printer which connected to your PC/ Terminal, you choose menuFile>>Printer Setup. Then the window will show as follow.

LOG Off ADMINISTRATOR The sub menu to change to another User Login. To use this sub menu at first youshould set for other Administrator/ User and his or her authority through menuView>>Admin Information.More details please also see page 25Example:

Please put your tip of your fingeron the upper side of the sensor.(position: curve shape on the topof the sensor)


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Supervisor

EXIT TO MS. WINDOWS

To exit from HIT FingerPlusTA Admin system, you can choose menu File>> Exitor by click (close) button at upper right side of HIT FingerPlusTA Admin form.Then system will ask for Are you sure you want to exit MS Windows. You can clickYes button for Exit to Ms. Windows or click No button for cancel to exit MS.Windows.


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TERMINAL INFORMATION

Terminal Information menu is showing all data/condition for each terminal, you canchoose menu Terminal>>Terminal Information. Then screen will appear windowas follow.

To create a new terminal, please click Add New icon and then on an active windowTerminal Editing please fill in the Terminal ID, Description, Connection typethrough Serial port or Ethernet, Baud Rate and terminal status and click Save to savethe data.Then new terminal information will automatically show up at Terminal Listing.

To cancel all data and back to previous window you can click Cancel icon. Pleasemake sure that all input data in the system is the same as the data in the Terminal.

To do editing the terminal in the list, please select Terminal ID in the terminal listingand then click Edit icon.To make an adjustment for others information at certain terminal, click Setting icon.And system will show you the following information.


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TERMINAL USER LIST

To see all employees that already registered in the device, you can choose menuTerminal >> Terminal User List. Then screen will appear window as follow.

At the Terminal Listing choose the terminal first then click right button

click button to show Terminal User List . Then you may

view two boxes for Database User List and Terminal User List.

The Database User List is a list for Employee Name, Fingerprint ID, Nick Name,and Status. To have Employee Name and Fingerprint ID as per database user listyou should fill all required information as per the Employee Information.The status here is referring to FP (Fingerprint), PD (Password) and None. Whenviewing FP and PD means the Fingerprint or Password are already save inDatabase and None means no data (either Fingerprint or Password) yet in theDatabase.

The Terminal User List is a list of all fingerprints, which registered at certainterminal.

Set User Info to terminal

to send nick name only to terminal.

Send (UpLoad) FingerPrint Data or Password From Database to Terminal

Register (>>) button to send (upload) one user from database user listto the destination terminal or device. Then system is asking as follow.

Please click 'Yes' button to send (upload) the FingerPrint data or click 'No' button tocancel upload FingerPrint data. If succeeded at Terminal User List automaticallywill show for the new user.

Get (DownLoad) FingerPrint Data only From Terminal into Database

Register (


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Please input the valid (right) terminal password and click 'OK' button to get(download) the FingerPrint data or click 'Cancel' button to cancel downloadFingerPrint Data.If succeeded, so 'Status' column at the 'Database User List' automatically will showfor new status (FP = FingerPrint, PD = Password, None = either Fingerprint orPassword).

To Delete (Remove) Employee (included FingerPrint) Data from Terminal onlyTo remove one or more employees from the terminal, please select the name/s at the

'Terminal User List' and then click 'UnRegister' button. Automatically

the names (Fingerprint ID) that you just choose will be removed from the terminal, but the employee data still remain in the PC (Database). To erase the Employee Data permanently please choose menu View>>Employee Information.Furthermore this button also used every time you would like to re-new fingerprintdatabase by UnRegister at first and then send (upload) for new fingerprint or

password data.

NAVIGATION TOOLS

To ease Finding and Sorting certain record on the recordlist, then you can use Navigation Tools. Input based on Employee Fingerprint ID and

click .

GATE USER TIME ZONE

To set each employee based on its Time Zone, Group Time Zone and AccessCombination then choose menu View>>Terminal User Time Zone.And active window is as follow.


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At first click Time Period inorder to show all Time Period already register in thedevice.Then click Modify to set each Time Period, Group Time Period and AccessCombination.

To do modification then right click on each line and system show Edit Item andactive window as follow.

Definition of Time Zone which there are 50 Time Period and you can set and eachTime Period consist of 1 (one) week working time from Sunday to Saturday.Definition of Group Time Zone for 5 Group Time Zone you can set and each groupthen you can set for 3 Time Period.Definition of Access Combination for 10 Combination and each combination for 5Group Time Zone.

Note:Please make sure that you already define the group in the access combine every time

you set the group.


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ABSENCE STATUS SETTING

To decide and define the absence status, you can access it through menuTool>>Absence Status Setting. Then the window will appear as below:

Then you will have 13 choice of status which you may choose or change the languageor the relative icons. Maximum status setting is 13.

First choose the icon you want to modify. Then to modify or change each icons nameand picture just click the icon. For example: icon Valentine, then the window will

change as below.

You can change status name with inserting the new name in Status Name textboxand also you can change picture with other icon by click the Selected Icon or DragIcon and then click Updated Status button to save new setting.


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SHIFT SETTING

This information is describes working hours or shift. You can input working hoursdata by choosing the menu Tool>> Shift Setting. The window will be shown as the

picture below.

Fill in the working hours or shift in active window by click Add New icon. You caninput the shift information and then click Save icon to save the data. Further you canchange the shift information and save it back.If the data has been saved, Delete icon will appear itself. The Delete icon is used to

delete selected data shift. However shift information only can be deleted if not using by any department or any employees.To view all Shift which is available to use in the application just click the right side

button of Shift Code textbox. Then active window as follow.

To change the shift information, choose the desire row (in any column) and then clickChoose icon.

OVERNIGHT SHIFTYou also can create overnight shift information, for example as below.

Usage process:When you arrive at the office at e.g.: on 21:00; you do not need to push any key, just

put your fingerprint on the sensor. The next day you leave the office, e.g.: on 04:00early morning; just put your finger to do the attendance. The system will use Early InSpare Time (EIST) to manage the filtering system (for more information about EIST,you can look at Early In Spare Time section).


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When you have regular shift (8-17) and at specific time you are asked to do overnightshift however tomorrow is company holiday, then you should go to menuView>>Monthly Calendar. If company working day defines that all day(Sunday-Saturday) is work so this items no need to be undertaken.And if mention contrary, at Monthly Calendar please drag the Shift icon (work shirt)

put it on to the date you will work overnight.

Note :You can use No Working Hours when you would like to stated off at certain date.

GROUP SHIFT SETTING

After define the available shift within the company then you should stated andcombine each group and its shift through menu Tools>>Group Shift Setting. Theactive window as follow.

Define the code at Group Shift Code and Name then click one by one each thesmall box to choose the required shift. Then click save.

Icon to insert shiftbeside regular shiftor OT shift


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DEPARTMENT SETTING

In Department Setting you should input the department information or section andGroup Shift Setting in the company organization. You can choose menuTool>>Department Setting. Then window will appear as follow.

Fill in all available Department or Section (one by one) in this active window.Then select and fill the Shift by clicking the small button in the right side of ShiftCode textbox and then click Save icon to save the data.If the data has been saved, Delete icon will appear itself. To delete one department ifall employees connected to this department has been deleted. To view all departmentlists, click button in the right side of Department Code textbox.

To change the department information, choose the desired row (in any column) thenclick Choose icon.


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After you have updated department information then click Save icon to save itagain. To view employee at certain department click View icon.

EMPLOYEE INFORMATION SETTING

This menu is used to input all employee data into the database, you can choose menuTools>>Employee Information. Window will be shown as below.

Employee code is used to record Employee Number in the company, which usuallyhas 8 digits or even more (which states commencement year of the employee;division/ department code/ section code and unique number).While Fingerprint ID is the number given by administrator to easy the attendance

procedures when Verification method is chosen (ID + Fingerprint).Fingerprint ID can be a sequence number of total employees, example: a company has50 employees then, the Fingerprint ID would be start from 1 to 50.For company that has no specific code, then can applied the same method as above or

when your company only has 3 digits Employee Code or less, and you wish to haveidentical number for both ID, then it is OK to do so. As we create Fingerprint ID to beshort so that the employee will have no difficulty in remembering their employee codeand the most important thing is to shorten queuing time. After entering all employeeinformation, save it by clicking the Save icon. So the Delete icon will be enabled.


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The data will automatically put on the List Of Employees table (click the right button of FingerPrint ID textbox) after you click Save icon.

NAVIGATION TOOLS

To ease Finding and Sorting certain record on the record list then you can use the Navigation Tools. Input the Employee Fingerprint ID and click .

Furthermore you can change the employee data which already save by click the right button of Fingerprint ID textbox. Then at active window List of Employee , choosethe employee and follow by click Choose icon and system will automatically viewthe former employee data again. You can do the modification and click Save icon.

To delete an employee data permanently should be in the condition of employee isNon active . To make an employee became Non Active if the Resign date

already filled and then click Save icon and continue by click Delete icon..Moreover you can register employees fingerprint by click Registration button. Youcan follow the instruction of Finger Print Registration at New FingerprintRegistration at earlier page.After you have registered by fingerprint or by password, so the statement (red color)at active window at below will change from

to

EmployeePhoto


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EMPLOYEE PHOTOTo insert photo in employee information, please use BMP format file (*.bmp). youcan do it by double click the photo space in employee information

Then choose the file in your folder to put the picture in the space and automaticallythe picture will be inserted into the space. And to delete the picture (blank space)

please click the button beside the photo.

HOLIDAY SETTINGIn The Holiday Information, you can input the holiday information in one year. Youcan choose menu Tool>>Holiday Setting. Then active window will appear asfollow.

You can be inserted with the information of national holiday including other holidayaccordingly within a respective year. Click button in the right side of Year Holidaytextbox to choose the year, which will be inserted into the holiday information. AfterList of Holidays opened, choose desired year and then click Choose Year button.


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If there is no option for the year which you desired, you can click Add New iconthen types the year which you want and click Save icon to save data.To put data on vacation/holiday, choose the desired month and then automaticallycalendar will followed change.

Click and drag the Add Holiday icon ( - smiling sun) then drop into the desiredday. Then automatically will appear active window to entry the name of the holiday.After you type the name of holiday, click OK button and so new holiday name willdirectly entered into Holiday Name List.

Thus if you to change the holiday information you just double click the desired row inthe Holiday Name List, so the screen will appear window Input Holiday Name asabove. And if you want to delete holiday which has entered, you just need to click and

drag Erase Holiday icon ( - pencil) and drop into the desired day, like window asfollow.


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FUNCTION KEY SETTING

To activate Function Key, please insert the definition for each button. To access it please go to menu Tool >>Function Key Setting. Then active window will appearas follow.

Click Modify to define each function key and then click Save icon to save functionkey data. To differentiate employee activity, you can use menu Early In Spare TimeSetting besides using the function key. This method provided if you want employeesto have minimum contact with the device.For Time In and Time Home purpose, you do not need to press any function keysince our system is able to recognize automatically. Means the first time you putfingerprint at HIT FingerPlus will be recognized as Time In and the rest will be setas Time Home.

EARLY IN SPARE TIME SETTING

HIT FingerPlusTA software is designed to recognized time in and time homeautomatically (no need to press anything to differentiate the activity) within the sameday or different day (the next day). You can choose menu Tool>>Early In Spare

Time Setting. Then screen will appear window as follow.

Early In Spare Time tool is to define how many hours still can be tolerate for oneuser to be accepted as Coming Time before his normal working hours.In the other hand, this menu also useful for an employee when do the overnight shift.Means Early In Spare Time already able to define the time distance betweenComing Time and Time home (next day) and no need further edit activity .

For example:We set the Early Spare Time for 2 hours 0 minute (02:00 hours or 120 minutes).


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Then user A who has a regular shift from 08.00 19.00. When A do overtime until5:59 am on the next day, then the overtime can be recorded automatically. This is

because we set the spare time until 120 minutes to the beginning of regular shift(08.00 am) which mean 06:00 am.

But if user A is going home at 06.00 am on the next day (instead of 5:59 am), thenthat time will be recognized at Time In for that day, while for yesterday he has noTime Home record. For this case you need to input the data using Time Log Editmenu or adding more time to Early spare time setting to avoid this condition e.g.: 90minutes, etc.

RETRIEVE LOG SETTING

To use this menu, please choose menu Tool>>Retrieve Log Setting. And activewindow will appear as follow.Click Modify icon to choose the preference setting.

Note : If you would like to change the setting from original type to others, please close the HIT FingerPlusTA Retrieve Log form at first then open again. The purpose is to refresh the system .

There are 4 (four) types of Retrieve Log Setting which you may set as follow.

1. Manual SettingClick Modify icon and select Manual Setting option button then click Saveicon to save. Next please open the HIT FingerPlusTA Retrieve Log.


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Then choose the Terminal at Terminal Info. After that please click RetrieveAll Log button to get all log data from selected terminal or click Retrieve FirstLog button to get only first log data from selected terminal.Option for Retrieve all log or Retrieve first log only available if you chooseManual Setting .

2. Real Time SettingClick Modify icon and select Real Time Setting option button then click Saveicon to save data. Next step please open the HIT FingerPlusTA Retrieve Log.

The menu is set so the system will automatically and continuously checking andretrieving all remaining log data at each terminal (Listing in Terminal Info).In active window you may see notification please wait check terminal 1 or 2 orothers is under processing .

3. Automatic SettingClick Modify icon and select Automatic Setting option button then click Saveicon to save data. Next step please open the HIT FingerPlusTA Retrieve Log.

If you wish to pull the data every certain time range. For example: every 1 hour orevery 30 minutes. The default is set for every 10 minutes.

4. Scheduling SettingClick Modify icon and select Schedule Setting option button then click Saveicon to save data. Next step please open the HIT FingerPlusTA Retrieve Log.


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Choose menu option if you wish to pull all log data from each terminal (more thanone terminal) at scheduled time. For example: Every morning after finish Time Inor in the Afternoon after Time Home.

At active window please click Add New icon and fill all information suchRetrieve Name, Description and Time (format hour:minute) also to active andinactive condition and then click Save icon to save data.To modify the Retrieve Log Scheduling, first select the schedule item at theScheduling List and then click Modify icon, so you can input new informationand then click Save icon to save it back.

AUTO TIME SYNCHRONIZEAn option for system by automatically will do time setting or Auto Time

Synchronize between PC and each terminal, then to activate mark

on Auto TimeSynchronize column.So whenever Retrieve Log Form is run or open for the first time then system will doautomatic adjustment time (auto time synchronize) between PC and Terminal. kali.To un-activate, do uncheck on Auto Time Synchronize column .

Note: Please make sure that the time at the PC is showing the right time .


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In the other hand. you also have an option to view the new log data (after retrieved logdata from HIT FingerPlusTA Retrieve Log ) at the original window LogTransaction tabulation (HIT FingerPlus Admin) by click the refresh button.

GENERAL INFORMATION SETTING

The sub menu to do setting for the company name and working day and to activatethe approval to do overtime , you can choose menu Tool>>General Setting. Thenscreen will appear window as follow.

On the window Company Name, you can type your Company name and ChooseWorking Days, just click the square space beside the desire name of days (mark )and then click Save icon to save data.Note :This should be done at the beginning of application and should be before you enteringall employee information. Since whenever you already input Employee Information

Refresh Button

Auto Synchronize Time


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then you absolutely cannot do modification to Working Day except to Company Name.To do this modification only if All Employee Status already changes to Non Activecondition. And to change to Non Active condition by fill the Resign Date inView>>Employee Information. Example, when you already set that every

Saturday or Sunday is holiday so when ever you are doing attendance, the system willnot acknowledge this condition and will not stated at the report.

Moreover please do activated overtime approval by mark on the box inorder thesystem is processing the overtime.However inorder system is viewing the overtime on the report then so you shoulddo activated Overtime approval setting through menu process.Please see page 39 for further information regarding overtime approval setting.

ADMIN INFORMATION SETTING

Login Administration can only be changed by its password and can not be delete permanently. Choose menu View>>Admin Information. Then screen will appearwindow as follow.

You can add new User Name by filling the Admin Code which used as User Nameat login, then set the Password and Verify Password.The User Name only can change by his/ her own password and fingerprints, forexample if you login as Administrator then click right button of textbox User

Name and select Administrator from at the 'List Of Administrator' window and thenclick 'Choose' icon. so the window will appear as follow

To register the administrator/ another administrator fingerprint, you need scan devicefor Hunno Magic Secure 2500/3500 device.


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Admin Register Fingerprint is used when you want to enter the HIT FingerPlusTAAdmin, you can choose login by Finger Print Only or Both (Password and FingerPrint) and you also have other option with Password Only.

When you choose login by Finger Print Only, you still need to input the Login

Name in User Name textbox but not Password. Please look the picture below.

Moreover you also have an option to make restriction/ entry barrier foradministrator or certain user to have an access to certain menu or all menu by clickAuthority button and then active window is as follow.

Then mark on the empty column beside each menu or select on Select/ Unselect allitem menu for all menu option.Then click Save button to save the new setting.


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MONTHLY CALENDAR

Monthly Calendar (Employee Personal Calendar) can be viewed by clicking menuView>>Monthly Calendar. Then screen will appear window as follow.

List of employees can be view by each Department or by All Department by clicksmall button on the side of Department. And you can also choose the desired monthand year.

To catch sight of employees activities just click the employee name, then

automatically the calendar will adjust. If you want to update the reason of the activity,

just click (drag) the specific icon such sick icon and put it (drop) in the desireddate. Afterward the small window will appear, so you can fill the reason of thatactivity in the reason textbox, so automatically the status table bellow will adjust.

You also can see the activity on the specific date by click on the date in the activecalendar. Then to erase certain activity or icon, which mistakenly put on the calendar,

just drag and drop the (shirt) icon on that specific date. Then at active window itwill ask for the valid Shift. Choose Shift and click Ok button. You also have anoption to do multi select by press Control or Shift.


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Choose the activity based on its color such green refer to Function key 0, pink

to function key 1 and red to function key 3.Then just drag that activity and put to the date and fill with the needed note.

YEAR AT GLANCE

To view and observe employee yearly activity, you can choose menu View>>YearAt Glance. The active window as follow.

Choose the year by click small button next to Year combo box.. You also can clicksmall button at the Department combo box to choose department within yourcompany. Please employees from at the List of Employee.

Each activity has its own specific color, thus by viewing the yearly calendar you willget the feeling of which activity is often occur. From this menu, you also be able to

examine the yearly activity summary statistically. The statistic column is located onthe right side at Year At Glance window.

To ease Finding and Sorting record on the record list then youcan use the Navigation Tools. Input based on Employee Fingerprint ID and click .


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PROCESS

Menu Process is the menu to process the log transaction to report (valid and lastestreport). Choose the Process>>Process Transaction Log Data.

Select for All Employee or Fingerprint ID then select the Begin and End Period andclick Refresh Log Button.In pararel to see log that have not been process then go to menu Report>>EmployeeLog.

APPROVAL OVERTIME HOUR SETTING

To give an approval for an employee to do overtime then go to Process>>ApprovalOvertime Hour Setting. And active window as follow.


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Select the employee and select the time (define by minutes) then drag the iconto its date or click follow to set asdefault.Note .If you had setting 30 minutes as default then an employee is doing attendance lessthan 30 minutes so the overtime is not calculate or shown in the report and at contraryif an employee is doing overtime more than 30 minutes then system will shown alltotal overtime.Example:Working hours: 08:00-17:00Employee A is doing attendance for Home at 17:20So system only will shown Time Out on 17:00Otherwise if the employee id doing attendance out on 17:40 consider he had overtimewith total 40 menit

MAXIMUM OVERTIME HOUR SETTING

To set maximum overtime for each employee/ per department then please go menuTool>>Maximum Over Time Hour Setting.For the report attendance please view through menu Report>>Employee Detail.

Click modify button, choose the Fingerprint ID then set for Standard WeeklyWorking Hours, Maximum Daily Over Time and Maximum Weekly Working Hours.Set the Standard Weekly Working Hours as per total working hours per day (includelunch time) and multiply with total working day in a week.

Example :In an industry where overtime is strict by the rule so you can use this report to showemployee attendance as per the rule.Then when employee is actually doing an overtime up to 6 (six) hours per dayhowever as per the setting only limited to 2 hours per day so you can view and print

through Employee Detail Report it will show maximum for 2 hours.And for actual working hours report you may view and print through EmployeeAttendance Report.

TIME LOG EDITING

To use this menu, please go to menu Tool>>Time Log Edit. Then screen willappear window as follow.


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This feature is providing in order to edit the data at the attendance activity in order tomake a comprehensive report.

Please select employee that you wish to edit at List Of Employee then selectMonth and Year. To do multi select please press simultaneously Shift orControl button in keyboard than highlight the name employee at List of Employee.

To edit the Time come please choose icon and to edit Time home please

choose icon. You just drag and drop that icon on the specific date then at activewindow ( Editing for Coming Time or Time Home ) you may view with Current Time(if available) and do the modification at Edit Time box. Then the new time will beview at box-below and click OK button to confirm this, like window as follow.


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EXPORT EMPLOYEE ATTENDANCE TO MS. EXCELFILES

To export (save) Employee Attendance data to Excel file format, you can choosemenu Export and Import >>Employee Attendance To MS Excel Files. Then screenwill appear window as follow.

With this menu you may an option to be exported to Excel File such All Condition,work and work in Condition etc. Then choose employee name and certain period andthen the report will appear as follow:

EXPORT EMPLOYEE DAILY ATTENDANCE TO Ms.EXCEL FILE

To export or save employee daily attendance to excel file then choose menu Exportand Import>>Export Employee Daily Attendance to Ms. Excel File. Then activewindow as follow.


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Choose the department and click Print Selected or Print All. Also select the BeginPeriod and End Period.The preview is as follow.

EXPORT EMPLOYEE ATTENDANCE TO TEXT FILE

To export or to save employee attendance to text file then choose menu Export andImport>>Export Employee Attendance to Text File.Then active window as follow.

Select for All Fingerprint ID or per Fingerprint ID and continue to select for all logdata or per time range. And select the file destination to save.Then click File Setting.


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Make an order on the selection such for Log Field; Order By; Delimited;Ascending or Descending and Field Setting.Make an option (number or alphabet) at the Time Come Code and Time HomeCode in order to make different between the log from Time Come and the from TimeHome.

EXPORT EMPLOYEE LOG TO TEXT FILES

To save (export) Employee Log data to Text file format, you can choose menuExport and Import>>Save Employee Log To Text File. Then screen will appearwindow as follow.

Next, please select the Fingerprint ID or All Employee to be export at EmployeeSelected box including Date Period box for an option All Log Data or TimeRange.


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Then decide where to save the file, please input path (folder/ sub folder) and file nameinto the Input Path / File Name textbox or by clicking the small button in the rightside of Input Path / File Name textbox, then common dialog Select Path and File

Name will appear as follow. Please input file name (ex: File Log.txt) into File Nametextbox and then click Save button and system will come back to previous window.

After you have selected Input Path / File Name, then click File Setting and theactive window will be as follow.

Field Name and Status consist of Terminal ID , Fingerprint ID , Employee Code ,Date Log , Time Log , Function Key , Edited Date , Edited By and Retrieve LogStatus . Please choose or make an order (mark ) on the left side of check box to makean arrangement as per selected field or all fields that will be exported into Text Fileformat .

Field Number column is to make an order by Horizontal way (left to right) from thechosen field. Please make a number order for each chosen field (can not be empty)and by different number.

Delimited box divided into two type for No Delimited or Delimited With .No Delimited means in the Text File format report no separation between selectedfields. And Delimited With means in Text File format report between field will beseparated by Semi Colon ; Comma ; Double Quote ; Single Quote and Spaces .

Order By box is to make an arrangement by Vertical (top to down) to each selectedfield through Ascending or Descending .


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Log Field is an option to export Log data for All log or Selected to success whendoing attendance.

Fingerprint ID Length is an option to export the Fingerprint ID based on the itsdigit which consist for 4 (four) to 8 (eight) digit.

is a Date Style option for Date/ Month/ Year orMonth/ Date/ Year or Year/ Month/ Date also to the chosen separator such nospaces , spaces one , slash (/) and minus (-) .At Time Style also an option to use separator (:) or no spaces and at Time Symbol whether 12 Hours (AM/PM) or 24 Hours.

is an option to save the new setting by mark atthe check box after that. If not it will return to original default.

After you type any information then click Save icon to saving the arrangementsetting or Cancel to cancel all setting, and it will go back to the origin window.Then to export the data to format Text File, click Export Files icon. Please wait up

to system is viewing the message Export Employee Log to Text Files (.txt) succeeded and you may see the order text file as follow.

IMPORT EMPLOYEE IMFORMATION FROM MS. EXCEL

Sub menu Import Employee Information from Ms. Excel File were use in order toimport employee information from Ms. Excel format. And the active window is asfollow.


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Choose and create certain File Name on the Path and File Name text box. Thenclick Template button and active window is change to Ms. Excel worksheet asfollow.

Fill in with all information or requirement data with details as per Table Structure-

worksheet 2 such to Field Name, Data Type, Field Size, Required and Note asfollow.

Then Save the file and choose on Path and File Name text box and click Import button. Wait until system is confirming Export and Import from Files Progress .

Table Structure


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EXPORT AND IMPORT TABLE

Sub menu to do export and import the file.mdb (only apply to HIT FingerPlusTASoftware). Then active window is as follow.First make selection (mark ) on Select Table Name for required export and importtable.

Furthermore continue to make selection on the Path File Name/ Employee LogPeriod for the option of All of Employee Log/ Select Employee Log and requiredMonth and Year.

Then click Export button for exporting the employee log and click Import buttonfor importing the employee log.


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SHIFT REPORT

To view or print all shift information, you can choose menu Report>>Shift. Thenscreen will appear window as follow.

Selected the shift or the whole shift in the company by highlighting the desired rowthen click Print Selected icon. If you want the whole shift report as per List ofShift, just click Print All icon. The print preview of shift would be like below.

GROUP SHIFT

All report related to each group shift by choose menu Report>>Group Shift

Select the group and click Print Selected or Print All then print preview as follow.


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DEPARTMENT REPORT

To view or print department data, you can choose menu Report>>Department.Then screen will appear window as follow.

Highlight the desired row then click Print Selected icon to print the data or clickPrint All icon to print the whole department within your company. Then thedepartment print preview will be shown as below:

EMPLOYEE REPORT

To view or print employee data, you can choose menu Report>>Employee. Thenscreen will appear window as follow.

On the right side of Department you have an option to view employee by eachDepartment or All Departments. Also you have an option to select employee by itsActive and Non Active status at Status combo box.

Choose the desired rows and click Print Employee icon to print the employee data.Or click Print All Employee icon to print all employees data. Print preview from theemployees data report will be appeared before you print the report as the picture

below.


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EMPLOYEE ANNIVERSARY REPORT

To view or print employee anniversary data, you can choose menu Report>>Employee Anniversary. Then screen will appear window as follow.

Select the desired Department name then click Print Selected icon to printemployees data on certain department or click Print All icon to print the wholeemployee data within the company. Print preview from the report of EmployeeAnniversary will be shown before you print the report. Then the report will appear as

below.

EMPLOYEE ANNUAL STATISTIC

To view or print employee annual statistic data, you can choose menu Report>>Employee Annual Statistic. Then screen will appear window as follow.


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Select the Department and Status then click Refresh icon so at the active windowfor List of Employees may view as required setting. Then select for the Year atYear Holiday. Also select the required Condition at Condition listbox.Example: You would like to preview selected Department for Finance &Accounting with All Status and All Condition. Then click Refresh icon.

Then choose the employee which you want to see the report, then decide the yearyou want on Year Holiday also the condition you wish to know (you may choosemore than one). Then click Print Selected icon to print that specific employee orclick Print All icon to print the whole employee. Print preview from the report ofEmployee Annual Statistic will be shown before you print the report as follow.

EMPLOYEE RECAPITULATION REPORT

This report will provide you with Periodical Summary of your employees activities.To get this report, please go to menu Report>>Employee Recapitulation. Thenscreen will appear window as follow.

Select the Department then Status and click Refresh icon to have selected preview at List of Employee. Then select and fill Begin Period and End Period.After you may select based on Employee by highlight certain row for selectedemployee then click Print Selected icon or click Print All icon to print the wholeemployee. Print preview from the report of Employee Recapitulation will be shown

before you print the report. Print preview from the report will be shown as follow.


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EMPLOYEE DETAIL S REPORT

To view or print employee detail ettendance, choose menu Report>>EmployeeDetails. Then the active window as follow.

However this report will refer to Maximum Over Time Hour Setting as per MenuTools >>Maximum Over Time Hour Setting.So if you are not set the maximum over time setting then the report will the same asthe Employee Attendance Report.

EMPLOYEE ATTENDANCE

To view or print employee detail attendance, please choose menuReport>>Employee Attendance. Then the active window as follow.


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You may view an employee data from certain department by click Department. Youalso can view employee who is Active or Non Active and see preview under Listof Employee by choose at Status combo box then click Refresh icon.Please also select the required time range, which you want to print. Select BeginPeriod and End Period. You can also choose by certain status by highlight at

Condition list box.

For example: you wish to know, when someone take vacation/leave during 6 months period from January 01, 2003June 30, 2003. Then select Begin Period for January01, 2003 and End Period for June 30, 2003 (format: mm/dd/yy) and at Conditionlist box for On Leave.

Select the desired employee name and click Print Selected icon to print that specificemployee or click Print All icon to print the whole employee. Print preview from thereport of Employee Details will be shown before you print the report. Print previewfrom the report will be shown as follow.

EMPLOYEE DAILY ATTENDANCETo view or print employee daily attendance then you can choose menu Report>>Employee Daily Attendance. Then active window as follow.

Choose the department and select Begin and End Period then click Print Selectedor Print All.


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EMPLOYEE FUNCTION KEY ACTIVITY

To view employee base on employee function key activity from Check In or Outand Out or Back then choose menu Report>>Employee Function Key Activity.

Select the employee, the begin and end period then click Print Selected or Print All.

EMPLOYEE LOG REPORTTo view or print employee log data, you can choose menu Report>>EmployeeLog. Then screen will appear window as follow.


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Select the Department then Status and click Refresh icon to have selected preview at List of Employee.Then select and fill Begin Period and End Period.After that select the Employee by highlight certain row for selected employee then

click Print Selected icon or click Print All icon to print the whole employee.Furthermore you may select a condition for all verify result, limit to success or failedverify result only.Then print preview from the report of Employee Log will be shown before you

print the report as follow.

EMPLOYEE DAILY LOG

To view base on employee daily log for certain departement and in one report. Thenchoose Report>>Employee Daily Log. And active window as follow.

Choose an employee and click print selected or click print all for all employee. Andreport as follow.


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TERMINAL EMPLOYEE LOG

To view employee log report at certain terminal then choose menuReport>>Terminal Employee Log Report. And active window as follow.

Select the employee and click Print Selected or click Print All for all employee optionand print preview as follow.


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DEPARTMENT ATTENDANCE SUMMARY

To view total attendance, total absence, late in and early departure perdepartment/ per shift or per employee and at certain date (base on the date oncomputer).Please choose Report>>Department Attendance Summary>>By Department .

Then active window is as follow.

Click Print Report and print preview as follow.

Employee column is a sum of employee (total) from each department.Attendance (In) column is a sum of all employee per department who had doneattendance on that current date.Absence (out) column is a sum of employee who have not done attendance on thatcurrent date.Late In column is sum of employee who is lateEarly Departure column is sum of employee who is doing attendance going homeearlier than original shift/ schedule.

Second option for Report>>Attendance Summary Report>>By Employee

is to preview attendance summary as per employee .An option at Combo Box Condition for conditions Absence , Late In , EarlyDeparture and Over Time .Also choose the requested Begin Period and End Period.


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Third option for Report>>Attendance Summary Report>>By shift is to preview total activities (attendance, absence, late in and others) on certain date periodand based the shift (shift grouping).


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COMPACT AND REPAIR DATABASE

To access this menu, you can choose menu Utilities>>Database>>Compact andRepair Database. Then screen will appear window as follow.

This menu is to recovery the database and to shrink the database size. Furthermore itwill renewal the database index (auto-number).

MONTHLY BACK-UP AND RESTORE DATABASE

Sub menu to do monthly back-up and restore Employee Log. Choose menu

Utilities>>Database>>Monthly Back-up and Restore Employee Log. And activewindow is a follow.

Choose the required month and year then click Back-up button to make back-up andclick Restore button to restore Employee Log.Then wait up to system is confirming Backup HITFPTA.mdb into

HITFPTA_History(month).mdb Suceeded . Or Restore HITFPTA.mdb into HITFPTA_History(month).mdb Suceeded

YEARLY BACK-UP AND RESTORE DATABASE

Sub menu to do yearly back-up and restore database. Choose menuUtilities>>Database>>Yearly Backup and Restore Database. And active windowis as follow.Choose the year and click Back-up to do back-up process and click Restore

button to restore database.


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Then wait up to system is confirming Backup HITFPTA.mdb into HITFPTA_History(year).mdb Suceeded . Or Restore HITFPTA.mdb into HITFPTA_History(year).mdb Suceeded

UPGRADE DATABASE VERSION

Sub menu to upgrade database from old software version to new software version.Just undergo this process when you do re-install software to a new version and onlyvalid for one time.Then to view software version on Menu Help>>About.

Click the button on the right side Path and File Name text box so it (monitor) willview window common dialogue. Choose the database (database back-up) on path andfolder. Then click Open button so on the Path and File Name text box is viewingwith chosen Path and File Name.Click Upgrade.And wait up to system is confirming this process.


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TROUBLE SHOOTING WHILE INSTALLING

Whenever you are facing a problem or fail condition when installing HITFingerPlusTA Admin with below error message:

1. Computer is re-boot itself for more than 1 (one) time.2 There is an Error message box indicated that installation process can not be

done.

Then please follow below steps for one by one. The rule is that you are requested todo the first step at first and try again and as if the installation/ setup process still cannot be done so you may follow to proceed with the second step and so on.

1. Install Mdac_typ2.7.exeDouble click file Mdac_typ2.7.exe on CD Software HIT FingerPlus. Then onmonitor will view active window Wizard Installer as below.

Click check box I accept all of the terms of the preceding license agreement, thenclick Next button, so it will view new window wizard on the monitor. Continuewith Wizard Installer and click Next button twice for 2 (two) different windowdialogs, and on monitor will view active window as follow.


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Then click Finish button to end the Installation process and re-boot the computer bymanually. Then again please try to do Install for HIT FingerPlus software, and if stillnot succeeded, then proceed with the next steps as follow.

2. Install Internet Explorer 5.01Before proceed with Installation process, at first you have to extract the file Ie501English.zip into specific folder from CD HIT FingerPlus Software, such toC:\Temp.On that folder please go to sub menu \\Ie501 English\I386 . Then double click fileIe5setup.exe.And on monitor will view window IE setup Wizard as below.

Choose and click I accept the agreement button, and click Next button, so a newwindow wizard will pop up on monitor and this is where the system will doInitializing Setup process, wait up to when Initializing Setup process is done, thenon monitor will viewing window wizard as below.


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Choose option button Install Now Typical set of components , then click Next button. And wait since system will do installation process, and when it is finish on themonitor, it will view new window wizard as below.

Click Finish button to end IE Setup process and automatically system will doComputer Reboot, and if the system did not do automatically Computer Reboot pleasedo it manually by clicking Start >> Shut Down >> Restart on window status bar.


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TROUBLE SHOOTING GUIDE

1. Problem :- Viewing Saturday/ Sunday in the report- To change the working day when employee data already input to the system

Probably Cause :- Default setting for working day are for 7 (seven) days (Monday-Sunday)

Solution & Action :- At the report it will view all day as per the default working day setting at

Menu Tool>>Company Name and Working Day and to change this settingwhen all employees information already been input to the system then at firstyou have to input the Resign Date for all Employees at EmployeeInformation Form menu. Then system will change Employee Status to NotActive at below information. Nevertheless with this condition you may

permanently erase employee data from the database by click Save buttonthen click Delete button.And after this steps have been done, then to return to attendance process,

please empty all employees resign date by click Reset button at theCalendar Form then click Save and automatically employee status becameActive.

2. Problem :- Computer Hang On

Probably Cause :- Refer to Hardware and Software failure

Solution & Action :- Problem with your PC on hardware or software (Example OS Windows or

others). And to prove, please try to install HIT FingerPlusTA Admin &Retrieve Log software to others computer. Then transfer the data from oldcomputer to new one by copy from then folder where HIT FingerPlusTAsoftware installed.Default folder C: \Program File\HIT FingerPlus\FingerPlusTA.

3. Problem :- Error notification when fill-in birth date/ hire date/ resign date for: Run-time

error-2147417848 (80010108): Automation error The object invoked hasdisconnected from its clients.

Probably Cause :- OS Ms. Window was failed to register mscal.ocx file when installing setup

HIT FingerPlus software


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Solution & Action :- Register file mscal.ocx manually by following below steps:

1. Open Command Prompt Box (MsDos Prompt)2. Go to subfolder (directory) system,

Example: -C:\WintNT\System32 or C:\Windows\System

3. Type dir mscal.ocx and if this file is not found then copy from HITFingerPlus CD Software on folder D: \Setup HIT FingerPlus \FingerPlusAdmin\Support (D=CD Room Drive)

4. Type regsvr32 mscal.ocxThis is will register all mscal32.ocx component to windows system

5. Make sure that system is confirming DllRegisterServer in mscal.ocxsucceeded. Then re-boot the computer.If still not success ( fail ) then please try to install HIT FingerPlus softwareat others computer. Might problem with OS. Ms. Windows.

4. Problem :

- Run-time error when opening a report which has connection to filecrystal32.ocx.

Probably Cause :- Same with above explanation in which OS Ms. Window has failed to register

crystal32.ocx file when installing setup HIT FingerPlus admin software.

Solution & Action :- Register file crystal32.ocx manually by following below steps:

1. Open Command Prompt Box (MsDos Prompt)2. Go to subfolder (directory) system,

Example: -C:\WintNT\System32 or C:\Windows\System3. Type dir crystal32.ocx and if this file is not found then copy from HIT

FingerPlus\FingerPlusTA CD Software on folder D: \SetupAdmin\Support (D=CD Room Drive)

4. Type regsvr32 crystal32.ocxThis is will register all crystal32.ocx component to windows system

5. Make sure that system is confirming DllRegisterServer in crystal32.ocxsucceeded. Then re-boot the computer.If still not success ( fail ) then please try to install HIT FingerPlus softwareat others computer. Might problem with OS. Ms. Windows.

5. Problem :- Run-time error message Path not found.

Probably Cause :- There is another character beside A-Z,a-z, 0-9 and Spaces when

editing/ input Status Name on Menu Status Setting

Solution & Action :- Go into database and table for Status Work table then change all character

beside character A-Z,a-z, 0-9 and Spaces for Status Name field.- Contact your nearest dealer.


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6. Problem :- Run-time error3001: Arguments are of the wrong type, are out of acceptable

range, are of in conflict with one another.

Probably Cause :- There is an employee/ employees who have not done fingerprint registration(fingerprint still empty)

Solution & Action :- Do registration for all employees which the fingerprint is still empty or erasing

employee data permanently by fill-in the resign date on MenuView>>Employee Information so the employee status became NonActive condition.

7. Problem :- Setting Calendar (date order) on Monthly Calendar and or at Holiday Setting

is not in its order (such 1 3 4 2 and so on)

Probably Cause :- When running HIT FingerPlus software at first time not yet arrange for Short

Date Style for MM/DD/YY on menu Control Panel >> Regional Setting.

Solution & Action :- Re-install HIT FingerPlus software from the beginning. However at first

please Add/ Remove Program on Control Panel and erase manually subfolder \\HIT FingerPlus \FingerPlus TA on Folder C:\ProgramFile.

- Or contact your nearest dealer

8. Problem :- ODBC Error

Probably Cause :Being Installed for Ms. Access Driver with old version. To prove and to check thisversion detail by click tab Drivers at Start>>Setting>>Control Panel>>ODBCData Source (32byte), and should the valid information for Name: MicrosoftAccess Driver (*.mdb), Version: 4.00.3711.08 .

Solution and Action:Re-install the Microsoft Access 2000 then tab Drivers on Start>>Setting>>Control Panel>>ODBC Data Source (32byte), is viewing valid information forName: Microsoft Access Driver (*.mdb), Version: 4.00.3711.08 .

hit magicplus software manual

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