historical overview david gaither chief of staff, office of the governor
TRANSCRIPT
Historical Overview
David GaitherChief of Staff, Office of the Governor
Impact and Opportunity for Business
Cyndi LesherPresident and CEO
NSP – MN, ND, SD (an Xcel Energy Company)
Nonprofits, Schools and Social Services
Lauren SegalPresident and CEO
Greater Twin Cities United Way
Minnesota’s Plan
Commissioner Michael CampionMN Department of Public Safety
Commissioner Dianne MandernachMN Department of Health
Legal Issues and Catastrophic Events
Greg StenmoeAttorney
Briggs and Morgan, Professional Association
Overview of Legal Issues
• Business Planning
• Governmental Authority
• Human Resources Management
Human Resources Management
• Leave Policies
• Wage and Hour
• Disability Discrimination
• Privacy
• Defamation
• OSHA
• Whistleblowing
• WARN Act
• Employee Impact
Business Planning
• Sarbanes-Oxley• Variable Industry Impact• “Work-at-Home” Infrastructure
• Insurance
• Supplier/Vendor Contracts
Governmental Authority
• Minnesota Emergency Health Powers Act
• Communicable Disease Act
• Law Enforcement
• Court System
• Federal v. State v. Local Authority
• Temporary Legislation/Special Laws
Coordination/Communication
• Essential Goods and Services
• Allocation of Resources
• Government, Business, Community Partnerships
• Communication and Cooperation
Summary
• Review Contracts and Insurance Coverages
• Consider Contingency Legislation
• Communication, Coordination and Cooperation
• Modify H.R. Policies
Update on Business Planning
Marie JohnsonPresident
Business Continuity Planners Association
• Summits, Conference, and Meetings• Minnesota Inter-Company Pandemic
Planning– July 27, 2006– Subgroups
• Medical Recommendations• H.R. Policies• Communications• Business Continuity
– Additional Subgroups• Government Affairs• Technology
Business Continuity Planning
• Processes– Team of Experts
• Executives or Business Unit Leaders, with• Subject Matter Experts, making up• 17-30 Member Teams
– Responsibility Given to Current Teams• Use Business Continuity Program Teams
– Use of Standardized Task Lists, Assumptions and Templates
Business Continuity Planning
• Response Triggers/Stages– Four or Five Triggers to Action
• Aligned to the World Health Organization (WHO) Levels
• Typically Color Coded i.e. - Green, Yellow, Orange, Red
• One company is currently planning to track absences as a trigger
Business Continuity Minimizing Risk
• Staying Healthy – Flu Shots
• Offer Annual Flu Shots at Workplace• Use Same Process for H5N1 Vaccine• Office Sanitation• Coordinate with Housekeeping Plans• Air Ventilation Options
– Social Distancing at Work• Three Foot Rule – Minimize Contact
Business Continuity Minimizing Risk
• Staying Healthy – Hand Sanitizers
• All are discussing, and some plan to provide, hand sanitizers to employees
• Encouraging the simple “Washing with Soap”
Business Continuity Minimizing Risk
• Performing Job– Communication & Education
• Use of Web sites– Employees and Customers
– Travel• Monitoring Risk to Travelers
– One Provides Tamiflu• Limit Travel as Risk Increases
– Telecommuting• All are Expanding Capabilities• Internet Dependency• Multiple Access and Possible Shift Schedules• Recognize Limitations and Internet Overloading
– Limit/Control access for Critical Users, pre-defined by business units
Business Continuity Minimizing Risk
– Performing Job • Supply Chain
– Use of Multiple Vendors– Asking Vendors for Pandemic Plans– Concerns on Transportation and Port Entry/Exit
• Facility Entry– Information Signage at Entrances– Encourage Sick Employees to Stay Home
» Self-Assessment Form for Health Status
• Facility Closing– Defining Minimum Number and Type of Needed
Employees to Operate Facilities
Major Economic Implications
• Just-in-time global economy puts essential resources at risk
• 24/7 media coverage will fuel public panic
• Consumers will resist leaving home
• Demand for restaurants, concerts, sports events, entertainment, hotels, travel, and conventions will come to a grinding halt
Major Economic Implications
– Emergency health care facilities will proliferate at the local level
– Demand for masks, gloves, bulk food items, antibacterial products (even though may not be effective) will increase
– Schools may shut down
Potential Employee Impact
• Some employees will refuse to come to work• Some employees will want to come to work and
stay at work (earn money, protect their family from exposure)
• Some employees will want to work even though they exhibit symptoms of the flu because of economic necessity
• Some employees will exploit the situation and use the flu as a reason to avoid coming to work
Potential Employee Impact
• Some employees will refuse to seek health care out of fear of getting the flu at the doctor’s office
• Some employees will refuse to travel to certain geographies hard hit by the virus
• 40-50% of workforce out due to personal illness or illness of family members
Other Implications
• Increases– Online Ordering– Virtual Meetings– Information Center Calls
Family Preparedness, Employee Communications
Kris EideDirector
Homeland Security and Emergency Management
Aggie LeitheiserDirector
Emergency Preparedness
Panel Discussion
Building Partnerships Toward Good Communication During Catastrophic
Events
Panel Participants
Moderator: Sean Kershaw, Executive Director, Citizens League
Kris Eide, Director, Homeland Security and Emergency Management
Rob Fulton, Director, Saint Paul - Ramsey County Department of Public
Health
Caty Jirik, Director, United Way 2-1-1
Marie Johnson, President, BCPA
Aggie Leitheiser, Director, Emergency Preparedness
Greg Stenmoe, Attorney, Briggs and Morgan
Christopher Terzich, Incident Management V.P., Wells Fargo &
Company
Tim Turnbull, Director, Hennepin County Emergency Preparedness