hints for freshmen 2013 administrational guide for medical students at the upms
TRANSCRIPT
Hints for Freshmen 2013
Administrational Guide for Medical Students at the UPMS
The Registrar’s Office (RO)
• Informing students about duties
• Certifications
• Instruction regarding official requests
• Exam period
• Summer and 6th year practices
• Counseling in study related questions
www.aok.pte.hu → English → Students → Registrar’s Office
www.aok.pte.hu
Studies – Technical background
Technical Background
ETR https://www.tr.pte.hu(native and web-based platforms)- setting student status, - booking courses, booking exam dates, - checking status, payments, grades- contacting fellow students and teachers
CooSpace (Modulo) https://coospace.tr.pte.hu/(„Cooperation in virtual space” web-based community site with scenes)- Contacting teachers, fellow students, even consultation- Sharing educational materials (up- and downloading lecture materials, home works, mid-term test results, exam
sheets, etc.)
Faculty website http://aok.pte.hu- Downloadable publications (timetable, program booklet, forms, schedule, etc.)- Contact details for departments/clinics and for teachers
username for ETR = university IDlost password → ask RO for a new one
ETR
COOSPACE
MATRICULATION
• Between 19 August, 8 am and 31 August
• Username and password is the same as to ETR
• Collective enrolment August 29th
• Through Modulo
• Guide to matriculation on the first page
• Check your personal data!
• If you have a problem → e-mail to Melinda (print screen)
MATRICULATION
MATRICULATION
Course registration
• Obligatory courses between 24 August and 31 August
• Elective/optional courses between 24 August and 6 September
• Demo on the main page of ETR
• Courses based on each other → see prerequisites
• Obligatory and elective/optional courses, criterion requirements
• Don’t forget to close your registration
• If you have any problem → e-mail with a print screen to Melinda
Enrollment in the later semesters
Later semesters: enrolling (decision on continuing / suspending studies): in ETR
• Active semester: book subjects, attend classes, take exams, get grades and credit points – pay tuition fee
• Passive semester: no classes, no exams, no grades, status suspended – no tuition fee
Studies – A general overview
Credit System- „credit points’” for each educational component/subject
RULES
- 1 credit = 14 class hours (generally…)
- Collect at least the minimum number of credits to get the degree (360 points)
- 20/40 rule: Complete 20 (15 obligatory) in the first 2 semester and 40 (20 obligatory) in the first 4
semester
- 3 chances to complete the subject (3 bookings), but once completed, cannot book again (retake only on
failure) and only 6 chances (in sum) to pass
- Get 30 ± 3 credits in each semesters
- No years (first year, etc.). The total number of credit points shows your progression
- Prerequisites: subjects are built on each other (max. 3 prerequisite subjects for each)
- Recommended curriculum: contains the obligatory components and criterion requirements for each
semester
Types of courses
• Obligatory subjects: a course-unit the completion of which is required from each and every student of the programme (80% of the total number of credits))
• Elective and Optional subjects: (15% + 5%)
• Criterion requirement: a requirement to be fulfilled obligatorily to which no credit is allocated. (summer practices, physical education, language requirement)
• Exam courses:
– when granted the end of semester signature
– can’t attend classes, only exam
– pre-scheduled exam (only in fall semester): first three days of the registration period; if it”s successfull student can take up courses, based on that course
Recommended curriculum
• Recommended curriculum: what obligatory subjects and criterion requirements you have to do?
• Only obligatory subjects!
• http://aok.pte.hu → English → Students → Registrar’s Office → Booklets and Curricula → „Recommended curriculum 2012” under your major + „course descriptions”
• Available after 20 August
Recommended curriculum
Meaning of the columns in the curriculum
- Subject title: e.g. Medical Chemistry 1
- Course director: a teacher in charge
+ a department or clinic
- Prerequisite subjects: normal
„taking up” (parallel)
max. 3 prerequisites, for obligatory only obligatory prerequisite
- Type of classes: lecture, practice, seminar (per week)
- „Exam” type: exam, final exam, mid-semester grade (the grade will be
determined based on the performance of the student during the semester) , signature (criterion
requirements)
- Credit points allocated for the subject
3 ways of completing a course:
1. semester exam/final exam: oral or written
2. mid-semester grade: the grade will be determined based on
the performance of the student during the semester. There
will be no exam in this subject in the examination period.
3. signature: criterion requirements
Types of completion
Course description
Course descriptions• In the welcome pack
• On the website of RO: http://aok.pte.hu → English → Administration → Registrar’s Office →
Booklets and Curricula
• General description,
• semester of announcement,
• headcount limitations,
• number of hours in class,
• conditions for acceptance,
• making up for missed classes,
• lecture/practice/seminar topics,
• reading materials, exam questions, website, teachers
Studies – The school year
The School YearSchool year (2013-2014)
10 months: September – JulyExact dates always on the website of the RO (Announcements)
Fall Semester14 weeks: September – January
Spring Semester14 weeks: February – July
1. Registration period: 2 weeksenrolling/matriculation,
booking courses
2. Instruction period: 14 weeksclasses, mid-term attendance, papers…
3. Exam period: 7 weeksexams, exams, exams
1. Registration period: last week of previous exam period
enrolling, booking courses
2. Instruction period: 14 weeks1 week extra: Easter holiday
classes, mid-term attendance, papers…
3. Exam period: 7 weeksexams, exams, exams
Timetable
Timetable
• 1. Capital letter lectures• 2. Small letter practices and seminars• * odd week• **even week• Contains only the obligatory subjects• Hungarian language (final exam at the end of the second
year) • Groups set by the RO, appr. 25 people- attending practices and seminars in groups - for changing group the departments’ permission is needed- Group leader / year representative
Studies - exam period
Completing a course
• End of semester signature (testifying attendance in course) only electronic signature in ETR; if denied,
you cannot take exam!
• Absent
– from less than 15% of the classes of the course-unit cannot be condemned for absence (unless the
course director informed the students about stricter expectations in the course description or in
writing at the beginning of the semester)
– between 15 and 25%, course director shall decide on accepting the semester
– reaches 25% (for any reason, with or without a certified excuse) you cannot be granted entry to
examination.
• The course director can refuse to give electronic signature for other reasons announced at
the beginning of the semester – e.g. missing a mid-term task or assignment – and can allow the
student to make up for it until the end of the second week of the examination period. - See
conditions/expectations for acceptance of the semester.
Before exam period
1. Exam dates to be determined – agreement between
students and departments
2. Exam places (spots): 2 x number of students at course
3. Revealed in ETR 4 weeks before exam period
4. Booking starts 2 weeks before exam period
EXAM PERIOD: Booking exams
Only for courses (subjects) ending with exam or final exam. (Courses ending with mid-semester grade or signature – don’t have to sign up for anywhere, result is
entered automatically) – no retake chance!
In ETR only!
• 1 exam date in one course at one go
• When failed: sign up for retake if result is in ETR
• sign up: 1 WORKday before exam until 9.00 a.m.
• sign off: 2 WORKdays before exam until 9.00 a.m.
• Booking = your name appears on an „exam sheet”
1 2
Absence
You booked an exam spot and you do not appear at exam
• Lose exam chance (A/B/C)• Result = did not attend (or absence)• Unjustified: fee to be paid• Certified absence: on medical reason, take medical
certification to department – then you do not lose exam chance
Retakes / bettering exams
EXAMS ONLY!! No retake or bettering chances in mid-semester grades.
First chance = A chance
First retake chance = B chance – freeSecond retake chance = C chance – fee
Bettering exam (you are not satisfied with the passing grade you got) can be B or C chance. At the RO. You can get worse grade (or fail) even…
Dean’s chance
Law of equity (Code of Studies and Examinations – Article 14)
Can be used for having a 4th exam chance – special permission granted by the
Dean
Can be used for only once during your studies!!
Fill in a form at RO and RO enters your name to exam sheet.
Deadlines are the same as for booking other exam dates!
Dismissing or Terminating studies
Dismissal- couldn’t pass subject even booking it for the third time- Using 6 chances and not passing the subject- did not set semester active or passive for 2 semesters in ETR- 20 (15 obligatory) / 40 (20 obligatory) credits
Terminating (exmatriculation)- on request (write request)- transfer away
Financials
Tuition fee 1
- To be paid for active semesters. (Active but no courses → 30%)
- Pay by bank transfer (additional costs)
- E-mail notification about payment details appr. 2-3 weeks before
semester start
- Deadline for payment: 09 September, 2013
- Proof to be submitted to the RO until 16 September, 2013
Tuition fee 2
Delayed payment
- For those, who pay their fee from loan and it’s not received until
the enrolment.
- Request forms: http://aok.pte.hu → English → Administration →
Registrar’s Office → Downloads and Forms
- Submitting to the RO until 6 September 2013
- Delayed payment until 31 October in fall semester, until 31 March
in spring semester .
- Tution fee contract later.
Reductions
Reduction can be granted from the basic amount in the fall semester – by application!
• Reduction based on social needs: in special circumstances
After two completed semesters:• Reduction based on number of credits • Reduction based on academic achievement (from next year)
Service fees and penaltiesPaid at cashiers in HUF, cash
- missing deadlines (pay tuition fee, submit proof about payment)
- C chances (exam or final exam)
- unjustified exam absences
- valid residence permit – show after the 13th week of instruction
•QUESTIONS?
•Thanks for your attention.