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High School Verification Reports

Annual Outcomes Reporting

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Objectives

To provide participants with an explanation of the definitions used and the logic behind the Annual Outcomes reports.

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Agenda

Annual Outcomes Definitions Annual Outcomes reports in L2RPT Questions

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High School Reports L2RPT Report Purpose

High School Accountability Data Verification Report (SIRS-101)

This report is provided to allow you to verify that the appropriate students, with assessment results and outcomes, are being used to determine whether districts and schools have made adequate yearly progress in high school English and mathematics, and graduation rate.

Total Cohort Reports (SIRS-201 & SIRS-202)

These reports are provided to allow you to verify that for all students who are the reporting responsibility of the district, they have been reported in SIRS with the correct assessment results and outcomes, and are being included in the appropriate cohort.

Annual Outcomes for Dropout, Noncompleter, and Graduation

(SIRS-307 & SIRS-308)

These reports are provided to allow you to verify that all students who are the reporting responsibility of the district have been reported in SIRS aka LVL2 with the correct enrollment outcomes (graduates, other credentials, post-secondary plans of graduates, and dropouts) during the 2012-13 school year.

Annual Outcomes for Regents & RCT

(SIRS-309 & SIRS-310)

These reports are provided to allow you to verify the accuracy of student test records as they appear in SIRS for Regents exams, Regents Competency Tests (RCT), and Component Retests, taken in August 2012, January 2013, May 2013, or June 2013.

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2012-2013 Annual Outcomes Reports

Before looking at the reports, we need to know the terminology.What is a “Graduate”, “Dropout”, and “NonCompleter”?

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Student Records Counted as Graduates Enrollment Exit = and Diploma Type on

Demographic =Diploma Description

799 762 Regents Diploma with Honors, for students entering grade 9on or after July 1, 2001; or

799 813 Regents Diploma with Honors and with Career & Technical Education Endorsement, for students entering grade 9 on or after July 1, 2001; or

799 779 Regents Diploma without Honors, for students entering grade 9on or after July 1, 2001; or

799 796 Regents Diploma without Honors but with Career & Technical Education Endorsement, for students entering grade 9 on or after July 1, 2001; or

799 068 Local Diploma without Regents Endorsement; or

799 612 Local Diploma without Regents Endorsement but with Career & Technical Education Endorsement; or

799 680 Regents Diploma with Advanced Designation; or

799 697 Regents Diploma with Advanced Designation with Career & Technical Education Endorsement; or

799 714 Regents Diploma with Advanced Designation with Honors; or

799 731 Regents Diploma with Advanced Designation with Honors and with Career & Technical Education Endorsement.

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Graduates - Data Integrity Issues

A 799 record without a diploma code or with a diploma code that is not on the list displayed on the prior slide will: Be included in the Total Cohort member assuming it meets the general

definition. Will show up as Still Enrolled.

A credential without a 799 record will: Be included in the Total Cohort member assuming it meets the general

definition. Will show up as Still Enrolled.

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Student Records Counted as IEP Diplomas

Enrollment Code = Diploma Type = Diploma Description

085 085 Individualized Education Program (IEP) Diploma

629 085 Previously Earned Individualized Education Program (IEP) Diploma

The code for an Individualized Education Program (IEP) diploma cannot be selected unless the student has a program service record indicating that he or she is disabled.

A disability record with a Program Service Exit Date no earlier than the last date of enrollment must be reported for each student who is awarded an IEP diploma.

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Student Records Counted as Drop Outs

Enrollment Exit = Description

136 Reached maximum legal age and has not earned a diploma or certificate

340 Left school: first-time dropout

391 Long-term absence (20 consecutive unexcused days)

408 Permanent expulsion

425 Left school, no documentation of transfer

306 Transferred to other high school equivalency (GED) preparation program

357 Left school: previously counted as a dropout

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These Student Records are also counted as Drop Outs

Student has a Reason for Ending Enrollment code of 289 (transfer to AHSEP or HSEP)

AND There is no subsequent

Reason for Beginning Enrollment code 5654 (enrollment in an AHSEP or HSEP program

Student has a Reason for Ending Enrollment code 289 (transfer to AHSEP or HSEP)

AND Student also has a subsequent

Reason for Beginning Enrollment code 5654 (enrollment in a AHSEP or HSEP program)

BUT The enrollment ended before

June 30 with one of the Reason for Ending Enrollment codes used for dropouts.

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High School Cohort Verification Reports

L2RPT Annual Outcomes Reports

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L2RPT

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SIRS-307 Annual Dropout &NonCompleter Report

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SIRS-307 Annual Dropout &NonCompleter Report

Dropout count by grade level is followed by Transfers to AHSEPP or HSEP.

Click on any number to drill down to a Detail report.

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SIRS-307 Annual Dropout &NonCompleter Detail Report

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SIRS-308 Annual Graduation &Post Graduate Plans Report

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SIRS-308 Annual Graduation &Post Graduate Plans Report

“Graduates” do not include IEP diploma. “Total Completers” does include IEP.

Click on any number to drill down to a Detail report.

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SIRS-308 Annual Graduation &Post Graduate Plans Detail Report

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SIRS-309 Annual Regents Report

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SIRS-309 Annual Regents Report

Click on any number to drill down to a Detail report.

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SIRS-309 Annual Regents Detail Report

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SIRS-310 Annual RegentsCompetency Report

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SIRS-310 Annual RegentsCompetency Report

Click on any number to drill down to a Detail report.

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SIRS-310 Annual RegentsCompetency Detail Report

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Reconciling Total Cohort Reports using WNYRIC Data Warehouse (Level 1)

Total Cohort Membership:Student Enrollment Verification by 9th Grade Entry Year

For each student in the selected grade 9 entry year, location(s), and grade(s), the report will display : Grade, Name, Local ID, State ID, Grade 9 Entry Date, Diploma Code, Diploma Type, Planned Post Graduate Activity, and all enrollment records for the most recent school year attended. (Ex: Grade 9 entry year of 2009 indicates students entered grade 9 in the 2009-10 school year.)

Path: Public Folders > High School Cubes & Reports > Grade 9 Entry Year Reports & Graduation Data

Outcomes:Graduate Counts and Other Outcomes

This report counts the number of students by school year who meet the graduation requirements and other outcomes, defined by NYSED. It lists all students meeting requirements and selection criteria regardless of enrollment duration rules.

Path: Public Folders > High School Cubes & Reports > Grade 9 Entry Year Reports & Graduation Data

 

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Verification: What You Can Do Now

Begin verifying Total Cohort Graduate Outcomes and Assessment Summary.

Although outcomes for 2009 Cohort are not complete, much of the

data on these reports is historical.

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High School Reports: Common Errors 799 Enrollment Exit without Diploma Types and vice versa. Included in

Cohort total but not in graduation count. Will be counted as Still Enrolled.

Initial enrollment to GED (5654) without preceding 289 transfer. Will not be included in Transfer to GED. Depending on other enrollment activity preceding the 5654, may not be included Total Cohort Membership.

GED students with anything other than a GD grade in demographic and enrollment record

GED students with an invalid GED location

IEP diploma for students without a program service record for Special Ed.

Incorrect 9th grade entry date or birth date

Missing post grad plans

NYSSIS ID problems

Simultaneous enrollment: Student is enrolled in two different districts at the same time.

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Reference Documentation

L2RPT Report Guides http://www.p12.nysed.gov/irs/level2reports/reportguides.html

SIRS Manual (General, Policy, and Technical) http://www.p12.nysed.gov/irs/sirs/

Level 0 Data Validation Rules http://www.p12.nysed.gov/irs/sirs/

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Questions?

Thank You.

Contact us at: dataview@e1b.org