heqcis briefing and demo july 2015. background minimize the double capturing of data in the...
TRANSCRIPT
BackgroundBackground
Minimize the double capturing of Minimize the double capturing of data in the Education and Training data in the Education and Training SectorSector
Ensure that data conforms to Ensure that data conforms to minimum data standards for the minimum data standards for the Education and Training SectorEducation and Training Sector
Filespecifications
Heterogeneousdata store
File basedsubmission
Data validationutility
File basedsubmission
Data validationutility
Da
ta R
eci
pie
nt
an
dD
ata
Su
pp
lier
Da
ta R
eci
pie
nt
South African Qualifications Authority
ETQA
Homogeneousdata store
Filespecifications
Heterogeneousdata store
File basedsubmission
Data validationutility
File basedsubmission
Da
ta S
up
plie
r
Training Provider
Training Centre IS
Export process
File specifications
Training Centre batch load files
Edu.Dex
Look up table data
.CSV .DOC
Getting StartedGetting Started
Apply for an Edu.Dex licenseApply for an Edu.Dex license Register Qualifications on the HEQCISRegister Qualifications on the HEQCIS Install and activate Edu.Dex applicationInstall and activate Edu.Dex application Implement Edu.Dex updatesImplement Edu.Dex updates Extract data submissionExtract data submission Validate submissionValidate submission Submit data to HEQCISSubmit data to HEQCIS
Data submission file
2.7
HEQCIS
HEQCIS – Data submission on
SSH serverSuccessful Yes
HEQCIS – Data submission validation
Yes
Successful
Error Log/Log
Log
Training Centre
No
Training Centre
YesYes
4.1
4.2
4.3
HEQCIS Administrator
HEQCIS Administrator
Edu.Dex for Edu.Dex for Standard ETQAStandard ETQA
StandardStandard Conforms to the NLRD Load Conforms to the NLRD Load
Specifications as a minimum Specifications as a minimum (version 2)(version 2)
Accommodates the specific data Accommodates the specific data collection needs of the Standard collection needs of the Standard ETQAETQA
File specificationFile specification
http://www.che.ac.za/focus_areas/heqcis/overview
File 61 – Person/Learner informationFile 61 – Person/Learner information File 62 – Learnership File 62 – Learnership
enrolment/achievement (not applicable for enrolment/achievement (not applicable for the HEQCIS)the HEQCIS)
File 63 – Qualification File 63 – Qualification enrolment/achievementenrolment/achievement
File 64 – Course (Unit Standard) File 64 – Course (Unit Standard) enrolment/achievementenrolment/achievement
File specificationFile specification
New files:New files: File 65 – Staff employment informationFile 65 – Staff employment information File 66 – Journal publicationsFile 66 – Journal publications File 67 – Person journal publicationsFile 67 – Person journal publications File 68 – Person/Learner FTEFile 68 – Person/Learner FTE
GeneralGeneral
Registering Qualifications on the Registering Qualifications on the HEQCISHEQCIS
Provider Qualification Code Provider Qualification Code SAQA Qualification IDSAQA Qualification ID HEQCIS Qualification CodeHEQCIS Qualification Code
GeneralGeneral
Understanding the file specificationsUnderstanding the file specifications Provider_Code and Provider_Code and
Provider_ETQA_IdProvider_ETQA_Id Qualification_CodeQualification_Code Other lookup codes Other lookup codes
http://www.saqa.org.za/nlrdinfo.php
File 61File 61
Person/Learner informationPerson/Learner information National_Id, Person_Alternate_Id and National_Id, Person_Alternate_Id and
Alternative_Id_TypeAlternative_Id_Type Uniqueness constraintUniqueness constraint Each record must have at least one Each record must have at least one
File 63, File 65 or File 67 recordFile 63, File 65 or File 67 record
File 61File 61
Person/Learner informationPerson/Learner information Alternative_Id_Type (not NULL)Alternative_Id_Type (not NULL) Equity_Code (not NULL and not U)Equity_Code (not NULL and not U) Nationality_Code (not NULL)Nationality_Code (not NULL) Home_Language_Code (not NULL)Home_Language_Code (not NULL) Gender_Code (not NULL and not U)Gender_Code (not NULL and not U) Citizen_Resident_Status_Code (not NULL)Citizen_Resident_Status_Code (not NULL) Socioeconomic_Status_Code (not NULL)Socioeconomic_Status_Code (not NULL) Disability_Status_Code (not NULL and not U)Disability_Status_Code (not NULL and not U) Person_Birth_Date (not NULL)Person_Birth_Date (not NULL)
File 61File 61
Person/Learner informationPerson/Learner information Person_Home_Addr_Postal_Code (not NULL)Person_Home_Addr_Postal_Code (not NULL) Person_Postal_Addr_Post_Code (not NULL)Person_Postal_Addr_Post_Code (not NULL) Province_Code (not NULL and not 0)Province_Code (not NULL and not 0) Person_Previous_Alternate_Id, Person_Previous_Alternate_Id,
Person_Previous_Alternative_Id_Type, Person_Previous_Alternative_Id_Type, Person_Previous_Provider_CodePerson_Previous_Provider_Code
Health and Functioning CodesHealth and Functioning Codes
File 63File 63
Qualification enrollment/achievementQualification enrollment/achievement National_Id, Person_Alternate_Id and National_Id, Person_Alternate_Id and
Alternative_Id_TypeAlternative_Id_Type Uniqueness constraintUniqueness constraint Each record must have one File 61 Each record must have one File 61
recordrecord
File 63File 63
Qualification enrolment/achievementQualification enrolment/achievement Qualification_CodeQualification_Code Assessor_Registration_Number (always NULL)Assessor_Registration_Number (always NULL) Learner_Enrolled_DateLearner_Enrolled_Date Part_of (always 1), Learnership_Code (always Part_of (always 1), Learnership_Code (always
NULL)NULL) Assessor_Etqa_Id (always 621)Assessor_Etqa_Id (always 621) CESM 1 (not NULL)CESM 1 (not NULL) Most_Recent_Enrolment_Date (not NULL)Most_Recent_Enrolment_Date (not NULL)
File 65File 65
Staff employmentStaff employment National_Id, Person_Alternate_Id and National_Id, Person_Alternate_Id and
Alternative_Id_TypeAlternative_Id_Type Uniqueness constraintUniqueness constraint Each record must have one File 61 Each record must have one File 61
recordrecord
File 65File 65
Staff employmentStaff employment Staff_Category_IdStaff_Category_Id Filler_01 and Filler_02 (always NULL)Filler_01 and Filler_02 (always NULL) Staff_Category_ETQA_Id (always 621)Staff_Category_ETQA_Id (always 621) Employment_Status_IdEmployment_Status_Id Highest_Qualification_Type_IdHighest_Qualification_Type_Id Appointment_Type_IdAppointment_Type_Id FTEFTE
File 66File 66
Journal PublicationJournal Publication Journal_Publication_CodeJournal_Publication_Code Uniqueness constraintUniqueness constraint Each record must have one File 67 Each record must have one File 67
recordrecord
File 66File 66
Journal PublicationJournal Publication Journal_NameJournal_Name AccreditedAccredited Journal_ISSNJournal_ISSN Article_TitleArticle_Title CESMCESM
File 67File 67
Person Journal PublicationPerson Journal Publication National_Id, Person_Alternate_Id and National_Id, Person_Alternate_Id and
Alternative_Id_TypeAlternative_Id_Type Uniqueness constraintUniqueness constraint Each record must have one File 61 Each record must have one File 61
recordrecord Each record must have one File 66 Each record must have one File 66
recordrecord
File 67File 67
Person Journal PublicationPerson Journal Publication Journal_Publication_CodeJournal_Publication_Code AffiliatedAffiliated WeightWeight
File 68File 68
Person/Learner FTEPerson/Learner FTE National_Id, Person_Alternate_Id and National_Id, Person_Alternate_Id and
Alternative_Id_TypeAlternative_Id_Type Uniqueness constraintUniqueness constraint Each record must have one File 63 Each record must have one File 63
recordrecord
File 68File 68
Person/Learner FTEPerson/Learner FTE Qualification_CodeQualification_Code FTE_YearFTE_Year FTEFTE