helping teams work. team meetings making them good enough to get work done
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Helping Teams Work 2 of 12
Team Meetings.Making them good enough to get work done.
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Hello – I’m Mike Cardus of Create-Learning Team
Building & Leadership. An expert in creating &
sustaining high performance teams.
www.create-learning.com
12. Do’s and Don’ts For Dealing With Resistance To Your Project
11. Identifying Reasons People May Resist Your Project
10. Recognizing Resistance To Your Project
9. Is Your Data Persuasive?
8. Influence Strategies
7. Dealing With Project Team Problems
6. Dealing With Difficult Team Members
5. Handling Team Conflict Through Compromising vs. Consensus-Seeking
4. Conflict Management Approaches
3. Making Project Team Decision Through Consensus
2. Running the Project Team Meeting
1. Project Managers’ Biggest Team Meeting Mistakes
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Poorly run team meetings, turn team members in brain eating Zombies.
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Following good meeting management procedures can have a highly positive effect:
o People will be more willing to attend meetings that run smoothly.
o The team will feel a sense of accomplishment that increases commitment and willingness to do the work.
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Following good meeting management procedures can have a highly positive :
o People will be more willing to attend meetings that run smoothly.
o The team will feel a sense of accomplishment that increases commitment and willingness to do the work.
What to do:o Take time to plan the meetingo Follow guidelines for running
an effective meetingo Don’t forget to follow up after
the meeting.
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You will NEVER get my super secret formula for BREATHROUGH TEAM MEETINGS!
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Be clear on the meeting objective or purpose. Follow the guidelines and the Sample Meeting Agenda that is with the
handout materials to prepare an effective meeting agenda. Ask for input on the agenda and make revisions as appropriate. Identify who should attend the meeting and whether they are available for
the date you have in mind.
Provide advance notice to attendees on these meeting aspects: Date, time and length Purpose Location Agenda Attendees + what skills, expertise each person brings to this team
meeting. How to prepare / what to bring
Prepare the meeting room in advance: Enough seating Flip Chart Markers Masking Tape
Planning the Team Meeting
Note: Involving attendees in planning the meeting (including setting the agenda) can increase their commitment to making the meeting work.www.create-learning.com
Include the objective of the meeting Allocate time for introductions of attendees Set aside time to review and revise the agenda Put agenda items in order and allocate time to items Include action items from the last meeting that are to be agreed
and discussed at this one; list items to which the team agreed and include who is responsible for each
Allocate time for “asides” from last meeting as appropriate Include time for setting agenda and logistics for the next
meeting Last agenda item should be evaluating the meeting
Agenda Guidelines
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Post the agenda on a flipchart where participants can refer to it during the meeting. Use a flipchart to help keep the group focused and to create a single, agreed-upon record. Create an “asides or parking lot” list for discussion items that come up that are not on the
agenda.
Dispense with each agenda item in one of these ways: Reach a decision Delegate item for further study Put on next meeting agenda Take issue off agenda
Keep a record of: Key points covered Decisions made Action items Persons responsible for each action item Completion date for actions
Flipchart tips Use speaker’s own words Write legibly Summarize long ideas Number and post pages
Evaluate the meeting, allowing attendees to Comment on the value of the meeting Suggest how the next meeting might be improved
Checklist: Running the Team Meeting
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Checklist: Following up After the Team Meeting
Create and distribute a short written record that includes: Meeting date, purpose, attendees Key points covered Decisions made Action items Persons responsible for action items Completion date for actions
Identify how to incorporate participant feedback on how to improve the next meeting … Then DO IT
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Now you know what it takes to lead a successful team meeting. Determine
how you can apply the ideas presented into your next meeting.
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12. Do’s and Don’ts For Dealing With Resistance To Your Project
11. Identifying Reasons People May Resist Your Project
10. Recognizing Resistance To Your Project
9. Is Your Data Persuasive?
8. Influence Strategies
7. Dealing With Project Team Problems
6. Dealing With Difficult Team Members
5. Handling Team Conflict Through Compromising vs. Consensus-Seeking
4. Conflict Management Approaches
3. Making Project Team Decision Through Consensus
2. Running the Project Team Meeting
1. Project Managers’ Biggest Team Meeting Mistakes
www.create-learning.com
Helping Teams Work 2 of 12
Team Meetings.Making them good enough to get work done.
www.create-learning.com