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Initiating Planning Executing Monitoring & Controlling Closing
Project Management Process Groups
Integration
Scope
Time
Cost
Quality
Human Resources
Communications
Risk
Procurement
Stakeholders
Kno
wle
dge
Are
as
Project
Management
The Planning Process Group
6.1 23 45 6
5. 1234
13.1
4.1 4.2
4.1 Develop Project Charter: authorizes project existence
4.2 Develop Project Management Plan: integrating plans
4.3 Direct and Manage Project Work: leading, performing, implementing
4.4 Monitor and Control Project Work: tracking, reviewing, reporting4.5 Perform Integrated Change Control: reviewing, approving, managing
4.6 Close Project or Phase: finalizing activities
Planning Process Group
Executing Process Group
Initiating Process Group
Closing Process Group
Monitoring & Controlling Process Group
Project Integration Management
66 ©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition
4 - PROJECT INTEGRATION MANAGEMENT
4.1 Develop Project Charter
Develop Project Charter is the process of developing a document that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities. The key benefit of this process is a well-defined project start and project boundaries, creation of a formal record of the project, and a direct way for senior management to formally accept and commit to the project. The inputs, tools and techniques, and outputs for this process are shown in Figure 4-2. Figure 4-3 depicts the data flow diagram of the process.
Inputs Tools & Techniques Outputs
.1 Project statement of work
.2 Business case
.3 Agreements
.4 Enterprise environmental factors .5 Organizational process assets
.1 Expert judgment
.2 Facilitation techniques .1 Project charter
Figure 4-2. Develop Project Charter: Inputs, Tools and Techniques, and Outputs
Licensed To: Maureen MacDonald PMI MemberID: 2720945This copy is a PMI Member benefit, not for distribution, sale, or reproduction.
13.1 Identify Stakeholders: get ‘em in a register!
13.2 Plan Stakeholder Management: strategies to engage
13.3 Manage Stakeholder Engagement: needs & expectations
13.4 Control Stakeholder Engagement: monitoring relationships
Planning Process Group
Executing Process Group
Initiating Process Group
Closing Process Group
Monitoring & Controlling Process Group
Project Stakeholder Management
393©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition
13 - PROJECT STAKEHOLDER MANAGEMENT
13
13.1 Identify Stakeholders
Identify Stakeholders is the process of identifying the people, groups, or organizations that could impact or be impacted by a decision, activity, or outcome of the project, analyzing and documenting relevant information regarding their interests, involvement, interdependencies, influence, and potential impact on project success. The key benefit of this process is that it allows the project manager to identify the appropriate focus for each stakeholder or group of stakeholders. The inputs, tools and techniques, and outputs of this process are depicted in Figure 13-2. Figure 13-3 depicts the data flow diagram of the process.
Inputs Tools & Techniques Outputs
.1 Project charter
.2 Procurement documents
.3 Enterprise environmental factors.4 Organizational process assets
.1 Stakeholder analysis
.2 Expert judgment
.3 Meetings
.1 Stakeholder register
Figure 13-2. Identify Stakeholders: Inputs, Tools & Techniques, and Outputs
Project Stakeholder Management
13.1Identify
Stakeholders
13.2Plan
StakeholderManagement
Procurementocuments
P
register
register
O
s
10.1Plan
CommunicationsManagement
12.1Plan
ProcurementManagement
12.1Plan
ProcurementManagement
4.1Develop Project
Charter
5.2Collect
Requirements
8.1Plan QualityManagement
11.1Plan Risk
Management
11.2IdentifyRisks
Enterprise/Organization
Figure 13-3. Identify Stakeholders Data Flow Diagram
Licensed To: Maureen MacDonald PMI MemberID: 2720945This copy is a PMI Member benefit, not for distribution, sale, or reproduction.
72 ©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition
4 - PROJECT INTEGRATION MANAGEMENT
Project purpose or justification,
Measurable project objectives and related success criteria,
High-level requirements,
Assumptions and constraints,
High-level project description and boundaries,
High-level risks,
Summary milestone schedule,
Summary budget,
Stakeholder list,
Project approval requirements (i.e., what constitutes project success, who decides the project is successful, and who signs off on the project),
Assigned project manager, responsibility, and authority level, and
Name and authority of the sponsor or other person(s) authorizing the project charter.
4.2 Develop Project Management Plan
Develop Project Management Plan is the process of defining, preparing, and coordinating all subsidiary plans and integrating them into a comprehensive project management plan. The key benefit of this process is a central document that defines the basis of all project work. The inputs, tools and techniques, and outputs for this process are depicted in Figure 4-4. Figure 4-5 depicts the data flow diagram of the process.
Inputs Tools & Techniques Outputs
.1 Project charter
.2 Outputs from other processes.3 Enterprise environmental factors.4 Organizational process assets
.1 Expert judgment
.2 Facilitation techniques .1 Project management plan
Figure 4-4. Develop Project Management Plan: Inputs, Tools and Techniques, and Outputs
Licensed To: Maureen MacDonald PMI MemberID: 2720945This copy is a PMI Member benefit, not for distribution, sale, or reproduction.
4.1 Develop Project Charter: authorizes project existence
4.2 Develop Project Management Plan: integrating plans
4.3 Direct and Manage Project Work: leading, performing, implementing
4.4 Monitor and Control Project Work: tracking, reviewing, reporting4.5 Perform Integrated Change Control: reviewing, approving, managing
4.6 Close Project or Phase: finalizing activities
Planning Process Group
Executing Process Group
Initiating Process Group
Closing Process Group
Monitoring & Controlling Process Group
Project Integration Management(PMBOK Chapter 4)
66 ©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition
4 - PROJECT INTEGRATION MANAGEMENT
4.1 Develop Project Charter
Develop Project Charter is the process of developing a document that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities. The key benefit of this process is a well-defined project start and project boundaries, creation of a formal record of the project, and a direct way for senior management to formally accept and commit to the project. The inputs, tools and techniques, and outputs for this process are shown in Figure 4-2. Figure 4-3 depicts the data flow diagram of the process.
Inputs Tools & Techniques Outputs
.1 Project statement of work
.2 Business case
.3 Agreements
.4 Enterprise environmental factors .5 Organizational process assets
.1 Expert judgment
.2 Facilitation techniques .1 Project charter
Figure 4-2. Develop Project Charter: Inputs, Tools and Techniques, and Outputs
Licensed To: Maureen MacDonald PMI MemberID: 2720945This copy is a PMI Member benefit, not for distribution, sale, or reproduction.
5.1 Plan Scope Management: defining the scope5.2 Collect Requirements: stakeholder needs5.3 Define Scope: describe scope5.4 Create WBS: scope breakdown
Planning Process Group
Executing Process Group
Initiating Process Group
Closing Process Group
Monitoring & Controlling Process Group
Project Scope Management
5.5 Validate Scope: accepting deliverables5.6 Control Scope: monitor scope
107©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition
5 - PROJECT SCOPE MANAGEMENT
5
5.1 Plan Scope Management
Plan Scope Management is the process of creating a scope management plan that documents how the project scope will be defined, validated, and controlled. The key benefit of this process is that it provides guidance and direction on how scope will be managed throughout the project. The inputs, tools and techniques, and outputs of this process are depicted in Figure 5-2. Figure 5-3 depicts the data flow diagram of the process.
Inputs Tools & Techniques Outputs
.1 Project management plan
.2 Project charter
.3 Enterprise environmental factors.4 Organizational process assets
.1 Expert judgment
.2 Meetings.1 Scope management plan.2 Requirements management plan
Figure 5-2. Plan Scope Management: Inputs, Tools & Techniques, and Outputs
5.1Plan Scope
Management
5.2Collect
Requirements
5.3DefineScope
5.4CreateWBS
Project Scope ManagementEnterprise/Organization
4.1Develop Project
Charter
4.2Develop ProjectManagement
Plan
P
Project
R
O
Figure 5-3. Plan Scope Management Data Flow Diagram
Licensed To: Maureen MacDonald PMI MemberID: 2720945This copy is a PMI Member benefit, not for distribution, sale, or reproduction.
111©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition
5 - PROJECT SCOPE MANAGEMENT
5
Inputs Tools & Techniques Outputs
.1 Scope management plan
.2 Requirements management plan.3 Stakeholder management plan.4 Project charter.5 Stakeholder register
.1 Interviews .2 Focus groups .3 Facilitated workshops .4 Group creativity techniques .5 Group decision-making techniques .6 Questionnaires and surveys .7 Observations .8 Prototypes .9 Benchmarking .10 Context diagrams .11 Document analysis
.1 Requirements documentation.2 Requirements traceability matrix
Figure 5-4. Collect Requirements: Inputs, Tools & Techniques, and Outputs
C g
Project Scope Management
5.2Collect
Requirements
5.1Plan Scope
Management
5.3DefineScope
5.4CreateWBS
5.5ValidateScope
5.6ControlScope
rR
n
R
Rx
13.1Identify
Stakeholders
13.2Plan
StakeholderManagement
8.1Plan QualityManagement
12.1Plan
ProcurementManagement
4.1 Develop Project
Charter
Figure 5-5. Collect Requirements Data Flow Diagram
Licensed To: Maureen MacDonald PMI MemberID: 2720945This copy is a PMI Member benefit, not for distribution, sale, or reproduction.
120 ©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition
5 - PROJECT SCOPE MANAGEMENT
5.3 Define Scope
Define Scope is the process of developing a detailed description of the project and product. The key benefit of this process is that it describes the product, service, or result boundaries by defining which of the requirements collected will be included in and excluded from the project scope. The inputs, tools and techniques, and outputs of this process are depicted in Figure 5-7. Figure 5-8 depicts the data flow diagram of the process.
Inputs Tools & Techniques Outputs
.1 Scope management plan
.2 Project charter
.3 Requirements documentation.4 Organizational process assets
.1 Expert judgment
.2 Product analysis
.3 Alternatives generation
.4 Facilitated workshops
.1 Project scope statement
.2 Project documents updates
Figure 5-7. Define Scope: Inputs, Tools & Techniques, and Outputs
Project Scope Management
5.3DefineScope
5.1Plan Scope
Management
5.2Collect
Requirements
5.4CreateWBS
Organizational
Projectcharter
Requirementsocumentation
Scopemanagementplan
Pscopestatement
Ps
4.1Develop Project
Charter
6.3SequenceActivities
6.5Estimate
Activity Durations
6.6DevelopSchedule
ProjectDocuments
Enterprise/Organization
Figure 5-8. Define Scope Data Flow Diagram
42367_ManualPMI5_book-R1.indb 120 3/11/13 4:26 PM
Licensed To: Maureen MacDonald PMI MemberID: 2720945This copy is a PMI Member benefit, not for distribution, sale, or reproduction.
125©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition
5 - PROJECT SCOPE MANAGEMENT
5
5.3.3.2 Project Documents Updates
Project documents that may be updated include, but are not limited to:
Stakeholder register,
Requirements documentation, and
Requirements traceability matrix.
5.4 Create WBS
Create WBS is the process of subdividing project deliverables and project work into smaller, more manageable components. The key benefit of this process is that it provides a structured vision of what has to be delivered. The inputs, tools and techniques, and outputs of this process are depicted in Figure 5-9. Figure 5-10 depicts the data flow diagram of the process.
Inputs Tools & Techniques Outputs
.1 Scope management plan
.2 Project scope statement
.3 Requirements documentation.4 Enterprise environmental factors.5 Organizational process assets
.1 Decomposition
.2 Expert judgment .1 Scope baseline.2 Project documents updates
Figure 5-9. Create WBS: Inputs, Tools & Techniques, and Outputs
Licensed To: Maureen MacDonald PMI MemberID: 2720945This copy is a PMI Member benefit, not for distribution, sale, or reproduction.
6.1 Plan Schedule Management - the process for planning
6.2 Define Activities - decompose the WBS into activities
6.3 Sequence Activities - predecessors & successors
6.4 Estimate Activity Resources - who is doing the work?
6.5 Estimate Activity Durations - how long will it take?
6.6 Develop Schedule - put the activities into software
Project Time Management
149©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition
6 - PROJECT TIME MANAGEMENT
6
Rules of performance measurement. Earned value management (EVM) rules or other physical measurement rules of performance measurement are set. For example, the schedule management plan may specify:
○ Rules for establishing percent complete,
○ Control accounts at which management of progress and schedule will be measured,
○ Earned value measurement techniques (e.g., baselines, fixed-formula, percent complete, etc.) to be employed (for more specific information, refer to the Practice Standard for Earned Value Management) [9],
○ Schedule performance measurements such as schedule variance (SV) and schedule performance index (SPI) used to assess the magnitude of variation to the original schedule baseline.
Reporting formats. The formats and frequency for the various schedule reports are defined.
Process descriptions. Descriptions of each of the schedule management processes are documented.
6.2 Define Activities
Define Activities is the process of identifying and documenting the specific actions to be performed to produce the project deliverables. The key benefit of this process is to break down work packages into activities that provide a basis for estimating, scheduling, executing, monitoring, and controlling the project work. The inputs, tools and techniques, and outputs of this process are depicted in Figure 6-5. Figure 6-6 depicts the data flow diagram of the process.
Inputs Tools & Techniques Outputs
.1 Schedule management plan.2 Scope baseline.3 Enterprise environmental factors.4 Organizational process assets
.1 Decomposition
.2 Rolling wave planning
.3 Expert judgment
.1 Activity list
.2 Activity attributes
.3 Milestone list
Figure 6-5. Define Activities: Inputs, Tools & Techniques, and Outputs
Licensed To: Maureen MacDonald PMI MemberID: 2720945This copy is a PMI Member benefit, not for distribution, sale, or reproduction.
145©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition
6 - PROJECT TIME MANAGEMENT
6
6.1 Plan Schedule Management
Plan Schedule Management is the process of establishing the policies, procedures, and documentation for planning, developing, managing, executing, and controlling the project schedule. The key benefit of this process is that it provides guidance and direction on how the project schedule will be managed throughout the project. The inputs, tools and techniques, and outputs of this process are depicted in Figure 6-3. Figure 6-4 depicts the data flow diagram of the process.
Inputs Tools & Techniques Outputs
.1 Project management plan
.2 Project charter
.3 Enterprise environmental factors.4 Organizational process assets
.1 Expert judgment
.2 Analytical techniques
.3 Meetings
.1 Schedule management plan
Figure 6-3. Plan Schedule Management: Inputs, Tools & Techniques, and Outputs
C g
Project Time Management
6.1Plan ScheduleManagement
6.2Define
Activities
6.4Estimate Activity
Resources
6.3SequenceActivities
6.5Estimate Activity
Durations
6.6DevelopSchedule
O4.2Develop ProjectManagement
Plan
11.2IdentifyRisks
11.4Perform
QuantitativeRisk Analysis
4.1 Develop Project
Charter
Enterprise/Organization
Figure 6-4. Plan Schedule Management Data Flow Diagram
Licensed To: Maureen MacDonald PMI MemberID: 2720945This copy is a PMI Member benefit, not for distribution, sale, or reproduction.
Planning Process Group
Executing Process Group
Initiating Process Group
Closing Process Group
Monitoring & Controlling Process Group
6.7 Control Schedule - monitor the project progress153©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition
6 - PROJECT TIME MANAGEMENT
6
6.2.3.2 Activity Attributes
Activities, distinct from milestones, have durations, during which the work of that activity is performed, and may have resources and costs associated with that work. Activity attributes extend the description of the activity by identifying the multiple components associated with each activity. The components for each activity evolve over time. During the initial stages of the project, they include the activity identifier (ID), WBS ID, and activity label or name, and when completed, may include activity codes, activity description, predecessor activities, successor activities, logical relationships, leads and lags (Section 6.3.2.3), resource requirements, imposed dates, constraints, and assumptions. Activity attributes can be used to identify the person responsible for executing the work, geographic area, or place where the work has to be performed, the project calendar the activity is assigned to, and activity type such as level of effort (often abbreviated as LOE), discrete effort, and apportioned effort. Activity attributes are used for schedule development and for selecting, ordering, and sorting the planned schedule activities in various ways within reports. The number of attributes varies by application area.
6.2.3.3 Milestone List
A milestone is a significant point or event in a project. A milestone list is a list identifying all project milestones and indicates whether the milestone is mandatory, such as those required by contract, or optional, such as those based upon historical information. Milestones are similar to regular schedule activities, with the same structure and attributes, but they have zero duration because milestones represent a moment in time.
6.3 Sequence Activities
Sequence Activities is the process of identifying and documenting relationships among the project activities. The key benefit of this process is that it defines the logical sequence of work to obtain the greatest efficiency given all project constraints. The inputs, tools and techniques, and outputs of this process are depicted in Figure 6-7. Figure 6-8 depicts the data flow diagram of the process.
Inputs Tools & Techniques Outputs
.1 Schedule management plan.2 Activity list.3 Activity attributes.4 Milestone list.5 Project scope statement.6 Enterprise environmental factors.7 Organizational process assets
.1 Precedence diagramming method (PDM).2 Dependency determination.3 Leads and lags
.1 Project schedule network diagrams.2 Project documents updates
Figure 6-7. Sequence Activities: Inputs, Tools & Techniques, and Outputs
Licensed To: Maureen MacDonald PMI MemberID: 2720945This copy is a PMI Member benefit, not for distribution, sale, or reproduction.
161©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition
6 - PROJECT TIME MANAGEMENT
6
Inputs Tools & Techniques Outputs
.1 Schedule management plan.2 Activity list.3 Activity attributes.4 Resource calendars.5 Risk register.6 Activity cost estimates.7 Enterprise environmental factors.8 Organizational process assets
.1 Expert judgment
.2 Alternative analysis
.3 Published estimating data
.4 Bottom-up estimating
.5 Project management software
.1 Activity resource requirements.2 Resource breakdown structure.3 Project documents updates
Figure 6-12. Estimate Activity Resources: Inputs, Tools & Techniques, and Outputs
Project Time Management
6.4EstimateActivity
Resources
6.2Define
Activities
6.1Plan ScheduleManagement
6.6DevelopSchedule
6.5 Estimate Activity
Durations
A
A
P
A
ProjectDocuments
RA
O
12.2Conduct
Procurements
9.2Acquire
Project Team
11.2IdentifyRisks
7.2Estimate
Costs
Enterprise/Organization
12.1Plan
ProcurementManagement
9.1Plan HumanResource
Management
Figure 6-13. Estimate Activity Resources Data Flow Diagram
Licensed To: Maureen MacDonald PMI MemberID: 2720945This copy is a PMI Member benefit, not for distribution, sale, or reproduction.
166 ©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition
6 - PROJECT TIME MANAGEMENT
Inputs Tools & Techniques Outputs
.1 Schedule management plan .2 Activity list .3 Activity attributes .4 Activity resource requirements .5 Resource calendars .6 Project scope statement .7 Risk register .8 Resource breakdown structure .9 Enterprise environmental factors.10 Organizational process assets
.1 Expert judgment
.2 Analogous estimating
.3 Parametric estimating
.4 Three-point estimating
.5 Group decision-making techniques.6 Reserve analysis
.1 Activity duration estimates.2 Project documents updates
Figure 6-14. Estimate Activity Durations: Inputs, Tools & Techniques, and Outputs
Project Time Management
6.5EstimateActivity
Durations
6.1Plan ScheduleManagement
6.2Define
Activities
6.4Estimate Activity
Resources
6.6DevelopSchedule
A
A
P
A
Activity
ProjectDocuments
O
12.2Conduct
Procurement
9.2Acquire
Project Team
11.2IdentifyRisks
5.3DefineScope
Enterprise/Organization
11.2IdentifyRisks
Figure 6-15. Estimate Activity Durations Data Flow Diagram
42367_ManualPMI5_book-R1.indb 166 3/11/13 4:26 PM
Licensed To: Maureen MacDonald PMI MemberID: 2720945This copy is a PMI Member benefit, not for distribution, sale, or reproduction.
-- Project Planning --1) Project Statement of Work2) Project Charter3) Stakeholder Register
-- Project Scope Management --1) Requirements Traceability Matrix2) Project Scope Statement3) Scope Baseline (WBS + WBS Dictionary)
-- Project Time Management --1) Activity list2) Activity attributes3) Milestone list4) Project schedule network diagram5) Activity resource requirements6) Resource breakdown structure7) Activity duration estimate8) Schedule baseline9) Project schedule10) Schedule data11) Project calendars
To Do:
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1260
29 days145 hours
Time:
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