hello!€¦ · hello! woods edge homeowners association (hoa) welcome to the neighborhood! fall...
TRANSCRIPT
Clubhouse
949 Daffodil Drive
De Pere, WI 54115
HOMEOWNER ASSOC IAT IO N
N e i g h b o r h o o d S i g h t s
Helpful Information
• Key contact information
• Where to find “stuff”
• Who’s in charge
• Neighborhood fun
Hello!
WOODS EDGE HOMEOWNERS AS SOC IATI ON (H OA )
Welcome to the Neighborhood!
Fall 2019
Page 2
Welcome to Woods Edge!
We’re delighted to have you join our neighborhood and look for-
ward to getting to know you as you get to know us.
You already know we’re not like “typical” neighborhoods, where
you move in, perhaps get to meet one or two close-by neighbors and
pretty much live your life. As a Homeowner’s Association, we share
many things — lawn care, snow removal, for sure; but so much more.
The common areas — clubhouse, pool, ponds, common grounds.
And that’s just the start.
We have a pretty active social life in the neighborhood, something
for everyone. Times we regularly get together for a meal and social
fun, Packer parties, and several clubs — book, crafts, bible study,
cards.
This Welcome Kit is meant to be a helpful resource to you. We start-
ed thinking, what would I want to know if I was just moving in now?
And then, what would be a helpful resource since I’m pretty sure I’ll
forget something I was told when I first moved in? The content will
change as the neighborhood grows and develops, and as we get
input from new neighbors. So let us know if there’s something we
didn’t cover and we’ll do our best to get you what you need.
Again, a big Woods Edge welcome to you!
Pat Bellin Monica Golomski
Kathy Roeser Linda Zeske
W h a t Yo u N e e d t o
K n o w
Page 3
Table of Contents
4
8
10
12
Life in the Neighborhood
Getting Involved — Opportunities to Share Talents/Interests
Neighborhood Governance
Where to Find Important “Stuff”
Contacts 14
Page 4
Social Gatherings
While there are many spontaneous social gatherings, and a few special
ones throughout the year, we intentionally plan monthly get-togethers
to give us all the opportunity to get to know each other and to enjoy
each other’s company. If you have questions or to make sure you’re on
the email notification list, contact any member of the Social Committee:
Pat Bellin (920-655-8275, [email protected]), Kris Olson (920-366-
1617, [email protected]), or Mary Ortmayer (920-676-5903,
Pot Lucks The first Thursday of every month
is Party With The Neighborhood
night. Every other month, we
meet in the Woods Edge Clubhouse at 6 p.m., everyone brings their
own beverage and a dish to pass. Like all Pot Lucks, ours always ends
up with wonderful hors d’oeuvres, entrees, side dishes and desserts.
Join the fun and benefit from the culinary skills of your neighbors, all
while enjoying each others’ company! No need to sign up ahead of
time, just show up the night of fun.
Dining Out Then, on the other monthly first Thurs-
day nights, we decide to venture out
into the community and try new restau-
rants or old favorites. Because we need
to make reservations as well as pick a
venue that can handle a group our size,
you need to let the Committee know ahead of time, usually about a
week. They’ll let you know the deadline.
Packer Parties If the Green Bay Packers are playing an away
game that’s either a noon or 3 p.m. start, we’ll
gather at the Woods Edge Clubhouse and cheer
on the home team (those night games are just
too late!). Many of us have season tickets so we
don’t gather on home games. Bring snacks to
share and your own drinks, along with your Go
Pack Go Spirit! No need to sign up, just show up!
SOCIAL COMMITTEE: PAT
KRIS & MARY
S o c i a l E v e n t sPage 5
Special Events
Whenever someone feels led to create a special Woods Edge party,
they lead the charge for additional social gatherings. None of these are
cast in stone, but here’s what we’ve been known to do in the recent
past:
Summertime Golf Outing Some of us are avid golfers, some golf
just for fun, others join the group for the
After Party. Whatever your tastes, there’s
something for everyone, guys & gals
alike — golf, friendly competitions, food & drinks.
Past Coordinator: Vic Herber, 920-621-0394,
Fox River Cruise One of the Thursday Night social gatherings
we decided to organize a cruise down the
Fox River, complete with box dinner. Unfortu-
nately, the weather had other plans and it was
cancelled due to thunderstorms. Watch for a
possible Round Two in 2020.
Past Coordinator: Social Committee.
December Bowling & Pizza Party It helps that one of our neighbors owns the
Ashwaubenon Bowling Alley, but we’d no
doubt organize this annual get together
regardless — come on, bowling, drinks &
pizza?
Past Coordinator: Dave LaBar, 920-857-0638, [email protected]
Have another idea? We’re all about getting together for some fun and
fellowship!
Page 6
Ongoing Clubs
The following clubs, groups or gatherings are available to any home-
owner. Contact the group coordinator for additional details and info
about how to jump in and join the fun.
Book Clubs Once a month on a Thursday morning (usually
the 3rd Thursday) at 10 a.m., avid readers get
together in the Woods Edge Clubhouse to
discuss and review that month’s book — fun,
fellowship, and new insights into shared
experiences.
Coordinator: Wendy Schroeder, 920-497-2363,
A second Wine & Book Club started in
the evenings: on the fourth Wednesday
of the month, a Fun and Fellowship
book group meets at 5:30 p.m. in the
Woods Edge Clubhouse for snacks,
wine and a short book discussion.
Coordinator: Kathy Roeser, 920-655-4318, [email protected]
Craft Group Once a month on Wednesday mornings, a group of talented creative
folks get together in the Woods Edge Clubhouse at 9 a.m. to work on
favorite crafts — everyone brings
whatever they’re working on (scrap
booking, needlepoint, knitting,
crochet, wood working, literally any-
thing). Fun, dedicated craft time and
hey, you may learn a thing or two as
well!
Coordinator: Wendy Schroeder, 920-497-2363,
C o n n e c t i o n sPage 7
Bible Study Starting usually in September and running
through May, a group of committed believers
get together every Tuesday morning from
9 a.m.-noon in the Woods Edge Clubhouse to
enjoy coffee (provided), discuss homework,
then watch a video. In Fall 2019, the group is
studying 2 Thessalonians and is considering a Daniel study in Spring
2020. Homework isn’t required but makes the experience more mean-
ingful; anyone can learn a lot by just listening to the group. Usually do
a lighter study during the summer with no homework.
Coordinator: Sandy Springman, 920-288-7440
Book Exchange If you love to read but aren’t into book
clubs, there’s a mini library in the Woods
Edge Clubhouse with a variety of books.
You’re welcome to stop by, peruse and
take home or read there. If you have
books to share, leave for others to enjoy!
Exercise Equipment The Clubhouse also offers a variety of exercise equip-
ment both upstairs and down, if you need a quick
workout, want to tone up or are ready to intensely
train. Upstairs room is outfitted with a TV & cable
hookup to help entertain you during your workout.
Tables, Wi Fi, Cable TV Woods Edge Clubhouse also has Cable TV in the main room and Wi Fi
internet access throughout the facility.
Swimming Pool The neighborhood pool is generally open late May
through mid September, weather permitting. Daily
access, starting at 6 a.m.—10 p.m.
Pool Code: C2019 Clubhouse Code: 2019
Clubhouse Amenities
Page 8
Board of Directors’ Sub Groups
Ad Hoc Committees There are numerous opportunities to use your unique talents, interests
and skills — either in a short term Ad-Hoc group or a longer term on-
going service opportunity. In all cases, our volunteers save us signifi-
cant costs by doing things that we’d either have to hire out, or just not
get done. And they enhance life in the neighborhood in ways that can’t
be quantified. The following are current and/or past Ad Hoc commit-
tees created by the WE Board to creatively solve a challenge or prob-
lem in the neighborhood.
Pond Embankment Team Our 5th year into the HOA neighborhood, the
lawn care around the ponds, both North &
South, became challenging due to the steep
grade. We did some research into the original
pond design and ensured erosion was not an
issue, then sought the help of homeowners to
determine options for enhancing both the aesthetics and the workabil-
ity of the features. Expected to recommend best solution for Board
approval in 2020.
Accounting/Audit Team When you give tens of thousands of dollars to an outside management
company, every so often you want to make sure your funds are being
properly managed. Because Pfefferle does not, as a rule, have annual
audits, we asked experienced auditors in the neighborhood to help the
Board do a review of the management company and its procedures for
our account. An investment strategy was developed and minor pro-
cess changes were made.
Capital Budget Team While we’re a relatively “young” community, at some point we’ll need
to repair/update some of the common areas — pool, ponds, clubhouse.
A team of folks with financial backgrounds was formed to recommend
a long-term capital planning process (10 year) to ensure we don’t get
blindsided by a major repair down the road.
Rules & Regulations Team An initial long term and comprehensive review of the Woods Edge R&R
was done in 2018 to update the document to reflect majority owner
desires once the HOA transfer was made from builder to homeowners.
S h a r i n g T a l e n t sPage 9
Ongoing Groups
The following groups are ongoing on an “as needed basis,” but will
always welcome anyone who wants to join in the fun:
The Fixers Changing a light bulb, fixing a broken
window, installing a dimmer switch,
painting window trim … minor home
repairs we all deal with on a regular
basis. Either you handle the job yourself or call a friend for help, easy
peasy. But when it’s a clubhouse with 65 “minority owners,” who’s
responsible? Those minor common area problems can become a major
repair requiring the hiring of a third-party. Enter the Woods Edge Fix-
ers — a group of men who are pretty handy, enjoy the odd job and
love getting together to socialize and have some, “Tim the Tool Man”
guy time.
Coordinator: Glenn Thiede, 920-321-8959, [email protected]
Woods Edge Hospitality & Advocate Team A team of folks who act as a welcome to our com-
munity for all new homeowners, help a homeown-
er who wants to make exterior changes find a
“win” resolution, and research community inter-
ests that can benefit a large homeowner population
(i.e., cleaning services/handyman services).
Contact: Monica Golomski, [email protected], 920-680-4658
Pool Volunteers From opening the pool in the Spring, to daily and ongoing mainte-
nance, to closing the pool in the Fall, our Woods Edge pool volunteers
literally save the HOA $100/day at the least. A
group of folks take turns testing the pool for
chemicals and ensure it stays clean, all while
ensuring all equipment stays operational,
particularly over the busy holiday weekends.
Coordinator: Jim Dzioba, 224-242-5078,
Page 10
Board of Directors
The Woods Edge HOA is managed by a 5-member elected Board of
Directors, all of whom serve staggered 2-year terms. A portion of the
Board is elected every year during the Annual Meeting, typically held
in November in the Woods Edge Clubhouse. The current Woods Edge
Board & their contact info. is listed at the end of this packet.
Regular Meetings Each Board has the opportunity to create it’s own “schedule,” but typi-
cally, the Board will meet on a monthly basis, hopefully at a regular
time. They also may meet more frequently if working on a specific
“project,” or less frequently (over the winter months). At least once
each quarter, the Board opens its meeting with an Open Forum, allow-
ing anyone in the neighborhood to come and raise any issue or ask any
questions.
Communications The preferred method of communications within the neighborhood is
email — Board notifications, information about changes to the Club-
house code, updates from the Landscape company about ongoing
maintenance, and a regular newsletter letting you know what the Board
has been working on and what it’s up to is all sent by email. All previ-
ous newsletters are also posted on the Woods Edge website
In addition, once each year hard copy “snail mail” is used to provide
materials prior to the HOA Annual Meeting or for any legal action taken
such as a change to any governing documents (R&R, By Laws, etc.)
Annual Meeting The Annual Meeting is typically held in November and is an opportuni-
ty for the Board to report on all actions taken during the year as well as
the plan for the upcoming year. It involves a presentation of the HOA
budget, with line items for expenses, income and unexpected costs.
A portion of the Board is also voted in during each annual meeting, in
staggered terms so there is continuity and knowledge that remains
from year to year. Each term is for a two-year commitment.
The 2019 Annual Meeting will be held on Nov. 13, 2019 at 6 p.m.
L e g a l P r o c e d u r e s
Page 11
Rules & Regulations
The Woods Edge Rules & Regulations are
the governing rules we operate by on a
regular basis. You should have received a
copy of the current R&R in your final sale
paperwork, it is also available on the
Woods Edge web site. We expect that all
homeowners will abide by the R&R, and
will seek a variance or exception if they
want to vary from the R&R. Unannounced
inspections are conducted at various times to ensure compliance by
all; noncompliance will result in steps identified in the R&R.
Reserving/Renting the Clubhouse The Clubhouse is available to all Woods Edge homeowners, both on an
ad hoc basis for quick gatherings with others in the neighborhood if it’s
not reserved, or for rental for private parties.
The process to reserve is simple:
• Contact Jeff McMcLaughlin, at Pfefferle to determine availability(920-470-2148 (cell); [email protected] )
• Send Pfefferle two paper checks — $40 for the rental fee, and an-other $175 deposit (returnable if all requirements met)
• Fill out after-use checklist, get to Sue Hurley and you’ll receiveyour deposit check back
Coordinator: Sue Hurley, 920-309-1484, [email protected]
Plant Listing If you want to do some landscape updating, you are
able to do so without preapproval if the plants you
choose are on the approved plant list and you’re not
creating any new landscape beds. The current ap-
proved list can be found in the Clubhouse Lobby
(hard copy) and is also available on the Woods Edge
website. Also available on the website is the form for
seeking approval of exterior improvements to your
property.
Page 12
Website Has It All
Woods Edge HOA has developed a private “by invitation only”
website that contains everything you’ll ever need or desire to know
about living in the neighborhood. Make a note of the URL, but please
keep it private as the site contains a lot of information that’s only meant
for Woods Edge Homeowners.
Here’s what you’ll find on the site:
Documents • Woods Edge Rules & Regulations
• Wood Edge Approved Plant List
• Woods Edge By Laws
• Woods Edge Articles of Incorporation
• Woods Edge Declaration
• Clubhouse Cleaning Checklist
• Woods Edge Hospitality & Advocate Team
• Landscape Associates Frequency Schedule
• Information on Japanese Beetles
• The Fixers
• Woods Edge Maintenance, Vendor & PaintDirectory (original supplier list along with
colors, product specifications so you can
effectively update)
Forms • The Fixers Binder to note a needed improvement
• Exterior Improvement Form (fillable)
• Direct Deposit Form for Monthly HOA dues
• R&R Appeal Form (fillable)
• Clubhouse Reservation Form (fillable)
• Woods Edge Expense Form (fillable)
We even have a Facebook Page — search for “Woods Edge
Community De Pere” in Facebook and ask for permission to join
the group.
HOA URL: https://woodsedgehoa.weebly.com/
L e g a l P a p e r w o r kPage 13
Where to Find Important Stuff
Additional Pages: • Home page — fun happenings, changes frequently, submit photos
• Events — scheduled social gatherings
• Newsletters — all past editions about what’s been happening
• Calendar — Clubhouse reserved times/events
• Business — current Annual Meeting documents
• Photos — looks around the neighborhood, feel free to submit some
• House Plans — all 4 models layout and design; and lot map
Contacts • Woods Edge Directory
• Pfefferle Management
• Lawncare & Snow Removal
• Woods Edge Board of Directors
• Newsletter
• Website: https://woodsedgehoa.weely.com
• Pool Volunteers
• Social Event Coordinator
• Hospitality & Advocate Team
• Clubhouse Rental
• Book Clubs
• Craft Group
Referrals
List of service vendors recommended by homeowners who’ve used
their services and/or who’ve negotiated discounts for the neighbor-
hood (there’s strength in numbers!). Feel free to recommend — the
more the merrier! Types of vendors listed:
• Window cleaning
• Dryer vent cleaning
• Handyman services
• HVAC maintenance
• Christmas decorations
N e i g h b o r
C o n t a c t s
Page 15
President: Diane Johnson
920 609-4500
Term Ends Nov. 2021
Vice President: Cheri Feser
920-619-9010
Term Ends Nov. 2020
Secretary: Sue Hurley
920-309-1484
Term Ends Nov. 2021
At Large: Norm Schroeder
920-497-2363
Term Ends Nov. 2020
Monica Golomski
Welcome Lead
920-680-4658
Kathy Roeser
Homeowner Support Lead
920-655-4318
While all team members help
with all tasks, the lead take the
first step in specific areas. So, if
you applied for an exterior
change that was denied and
you’d like help to further pursue
it, contact Sue Hurley. If there’s
a service or something you think
the whole neighborhood would
want, contact Pat to do some
research and see if we can work
a special “Woods Edge” deal!
Current Woods Edge
Board of Directors
Newsletter: Mary Deckert
920-351-3290
Quarterly Open Forums,
generally meet monthly and as
needed additionally.
Woods Edge Hospitality &
Advocate Team (WEHA)
Pat Bellin
Research “Deals” Lead
920-655-8275
Linda Zeske
Welcome Lead
920-562-7891
Treasurer: Barb Cody
608-475-3537,
Term Ends Nov. 2021
Mike Strauch, Fine Gardening
Account Mgr. (until March 2020)
920-268-2894 (mobile)
finegardening@landscape-
associates.com
Woods Edge Property Manager Take care of ongoing maintenance, pays
all bills, seeks bids from variety of vendors
for needed services.
Page 14
All contact information for the entire neighborhood is available
on the Woods Edge website, but here’s your “short list” for the
ones you probably want to connect with more often than
others.
For the complete list of all neighbors, go to the website at:
www.https://woodsedgehoa.weebly.com
Lawn Care/Snow Removal Provider Take care of weekly lawn care and ongoing
landscape maintenance and winter snow
removal/ice care. Offer additional services
at additional cost to homeowners.
920-337-4915 (office)
Trude Jacobs, Accountant
Josh Jadin, Maintenance Mgr.
920-391-9485 (mobile)
maintenance@landscape-
associates.com
Jeff McLaughlin, WE Site Manager
920-470-2148 (cell)
This is also the place where you send your monthly Association
dues, and they don’t send “bills,” so either set up automatic
bill pay or mail to their offices:
200 East Washington Street - Suite 2B Appleton, WI - 54911