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Helix Nebula- The Science CloudFirst Review

Bob Jones - CERN03 July 2013

This document produced by Members of the Helix Nebula Partners and Consortium is licensed under a Creative Commons Attribution 3.0 Unported License. Permissions beyond the scope of this license may be available at http://helix-nebula.eu/The Helix Nebula project is co-funded by the European Community Seventh Framework Programme (FP7/2007-2013) under Grant Agreement no 312301

Review agenda

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09:30 - 10:00 Project Overview and Management (WP1)

10:00 - 10:10 Q/A

Closed sessionFeedback from reviewers

10:10 - 10:25 WP2: Engagement and Dissemination10:25 - 10:35 Q/A

10:35 - 10:50 WP3: Representation of Requirements10:50 - 11:00 Q/A

11:00 – 11:30 Coffee Break

11:30 - 11:45 WP4: Cloud Platform & Provisioning11:45 - 11:55 Q/A

11:55 - 12:25 WP5: Flagship Deployment12:25 - 12:35 Q/A

12:35 - 12:55 WP6: Inter-operability with e-infrastructures

12:55 - 13:05 Q/A

13:05 - 14:00 Lunch

14:00 - 14:30 WP7: Business Models14:30 - 14:40 Q/A

14:40 - 14:55 WP8: Governance Models14:55 - 15:05

15:05 - 15:35 Summary and Plans for the next period15:35 - 15:45 Q/A

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Project overview:

ObjectivesConsortiumWork PackagesManagementDeliverables/milestonesFinancial statusEffort consumption

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A European cloud computing partnership: big science teams up with big business

Strategic Plan

Establish multi-tenant, multi-provider cloud infrastructure

Identify and adopt policies for trust, security and privacy

Create governance structure

Define funding schemes

To support the computing capacity needs for the ATLAS

experiment

Setting up a new service to simplify analysis of large

genomes, for a deeper insight into evolution

and biodiversity

To create an Earth Observation platform,

focusing on earthquake and volcano research

Adopters

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Overall ObjectivesThe Helix Nebula project is a preliminary step towards a European cloud-based scientific e-infrastructure

1. A platform capable of development through PPP into a scalable science cloud;

2. A flexible governance structure capable of growing alongside the infrastructure itself;

3. Representations of functional and non functional requirements including policies for trust, ‐security and privacy;

4. Agreements regarding inter operability with other, existing, e infrastructures;‐ ‐

5. Three flagships based at CERN, EMBL and ESA (represented by CNR), selected as ‘stretch’ targets highlighting extreme cases of the requirements of the ERA and space agencies;

6. Sustainable business models adhering to and supporting European level policies;‐

7. A roadmap and development plan for addressing issues on the road to 2020.

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Work Packages

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Work PackagesWP1: Management & Coordination (CERN)WP2: Engagement and Dissemination (Cloud Security Alliance)WP3: Representation of Requirements (CloudSigma)WP4: Cloud Platform & Provisioning (Atos)WP5: Flagship Deployment (Logica)WP6: Inter-operability with e-infrastructures (EGI.eu)WP7: Business Models (SAP)WP8: Governance Models (T-Systems)WP9 (starts M16): Evaluation Roadmap

and Development Plan (EMBL)

Duration: 2 years Start Date: 01 June 2012EC co-funding: 1.8 Million €Total budget: ~2.9 Million €Total effort: 202 person months

WP5

23%

WP117%

WP2

14%

WP7

12%

WP3

11%

WP4

11%

WP67%

WP86%

WP94%

Proportion of effort by work package

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Relationships between work packages

WP1 - Coordination

WP2 – Engagement and Dissemination

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Consortium

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EC Project Beneficiaries10 beneficiaries within a wider initiative of partnersThe Helix Nebula Initiative has grown from 20 partners at the start of the EC project in June 2012 to 34 members in June 2013

International Organisations

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France4

Italy5

Spain5

Switzerland3

Germany3

Other:Ireland– 1Austria – 1Greece – 1

UK 2

The Netherlands2Germany

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Switzerland2

The Netherlands2

Greece1

Italy1

The overall initiative:15 Suppliers13 Adopters8 Users

The EC project Beneficiaries:Suppliers: 7Users: 3

Members of the Helix Nebula Initiative# Organisation Entry Role Date

16 Interoute Supplier Feb 2012

EC Project Beneficiary

15 Cloudsigma Supplier Feb 2012

EC Project Beneficiary

14 T-Systems Supplier Feb 2012

EC Project Beneficiary

13 EGI.eu Supplier Feb 2012

EC Project Beneficiary

12 Atos Supplier Feb 2012

11 Capgemini Adopter Feb 2012

10 Universidad Madrid Adopter Feb 2012

9 Sixsq Supplier Feb 2012

8 The Servers Labs Supplier Feb 2012

7 Terradue Supplier Feb 2012

EC Project Beneficiary

6 Logica Supplier Feb 2012

5 Thales Adopter Feb 2012

4 Orange Business Services Adopter Feb 2012

3 ESA User Feb 2012

EC Project Beneficiary

2 EMBL User Feb 2012

EC Project Beneficiary

1 CERN User Feb 2012

Members of the Helix Nebula Initiative (cont.)# Organisation Role Entry Date

34 Visioterra Supplier March 2013

33 SWITCH Supplier Jan 2013

32 UNESCO Adopter/Candidate Use Case Jan 2013

31 CNRS Adopter Dec 2012

30 Trinity College, Dublin Adopter Dec 2012

29 IFREMER Adopter Dec 2012

28 Emergence Tech Ltd Adopter Dec 2012

27 ECMWF Adopter/Candidate Use Case Dec 2012

26 AW Software und Technologie GmbH(AWST)

Adopter Nov 2012

25 DANTE Supplier Oct 2012

24 Nextworks Adopter Sept 2012

EC Project Beneficiary

23 CNR-IREA User Jun 2012

22 CNES User Jun 2012

21 DLR User Jun 2012

20 Trust IT Adopter April 2012

EC Project Beneficiary

19 CSA EMEA Supplier April 2012

EC Project Beneficiary

18 SAP Supplier Feb2012

17 Telefonica Adopter Feb2012

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Management

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Management Structure

Weekly management team teleconferences chaired by CERN (41 in period 1):Attended by 3 suppliers + 3 demand side representatives + 1 invited

Collaboration Board Meetings chaired by EMBL: 06 July 2012, CERN, Geneva, Switzerland18 January 2013, ESRIN, Frascati, Italy

Signed on 22.06.2012

Published on 31.05.2012Amended on 24.04.2013

Signed by all parties in November 2012

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Management TasksThe pre-financing was distributed in two installments to avoid overspending of funds without achievement of tasks

Successful launch of a dry-run of the financial reporting process covering the first 7 months of the project in order to:

identify any missing information and issues that could ariseMonitor the resource consumption during the first half of the period

Review of progress and plans at the General Assemblies

The open repository for all Helix Nebula documents on the CERN Document System (CDS)

The contents of the communication tools (website Facebook, Twitter) approved by Mgmt Team. Website hosted by CloudSigma (at no cost to project)

The AlfrescoShare Entreprise collaboration tool to share documents within the inititiative/project provided by EMBL (at no cost to project)

The 21 email lists (hosted EGI.eu and CERN at no cost to project)

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Quality Assurance: Review ProcessReview procedure documented as Annex 7 of the Consortium Agreement:

All first period deliverables submittedAll milestones achieved and documented

Work Package Internal Review

Consortium Review

Management Team Review

Publication EUReview

Helix Nebula Deliverable Formal Review

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Grant Agreement Amendment:

Electronic-only transmission and signaturesUse of the electronic-only signature and transmission of financial statements and electronic-only transmission of certificates for all future financial statements (Forms C) and certificates (Forms D and E)

Modification of Annex I – Description of WorkAnnex I – Description of Work is modified

The revised Table A3 (budget breakdown) and WT8 (project effort and what it costs) of Annex 1, dated 10 April 2013 have been modified to modify the cost of personnel for beneficiary CNR according to the funding scheme: 6 PM funded and 5 unfunded.

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Deliverables – Period 1Del. no

Name WP no.

Lead beneficiary

Nature Dissem.level

Delivery date from Annex I (proj/ month)

Actual / Forecast delivery date

Status

D2.1 Communication Plan 2 CSA Report PU M3 05/09/2012 Submitted

D3.1 Requirements Definition Template 3 CloudSigma Report PU M1 11/10/2012 Submitted

D3.2 Consolidated User and Service Requirements Report

3 CloudSigma Report PU M3 21/12/2012 Submitted

D7.1 Analysis of the existing business processes for the procurement of IT infrastructure services

7 SAP Report PU M8 19/03/2013 Submitted

D4.1 Access to the Services Defined for WP5

4 Atos Other RE M6 03/03/2012 Submitted

D4.2 Cloud Provisioning: Case histories of decisions taken

4 Atos Report PU M10 30/05/2013 Submitted

D6.1 Interoperability Requirements Report 6 Egi.eu Report PU M12 21/05/2013 Submitted

D5.1 Evaluation of initial flagship

deployments

5 Logica Report PU M13 19/06/2013 Submitted

D4.3 Cloud Provisioning report 4 Atos Other RE M12 26/06/2013 Submitted

D1.1 Project Periodic Report 1 CERN Report PU M12 19/06/2013 Submitted

D3.3 Finalised User and Service Requirement Report

3 CloudSigma Report PU M12 21/06/2013 Submitted

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MilestonesN° Name WP no. Lead

beneficiaryDelivery date from Annex I (proj month)

AchievedYes/No

Actual / Forecast delivery date

MS1 Summary of the First General Assembly 1 CERN M3 YES 31/08/2012

MS7 Requirement Analysis Findings (D3.1) presented at GA1 meeting

3 CloudSigma M3 YES 19/09/2012

MS8 Kick-off workshop to defined procedures and way of working

4 Atos M1 YES 12/10/2012

MS14 Kick-off meeting engaging public and commercial resource providers

6 EGI.eu M3 YES 12/10/2012

MS5 Short-term Delivery-planning is ready 2 CSA M6 YES 11/12/2012

MS9 Supplier workshop to validate inputs and service matching as part of GA1

4 Atos M3 YES 18/12/2012

MS2 Summary of the Second General Assembly 1 CERN M9 YES 12/02/2013

MS15 Technical Workshop 6 EGI.eu M9 YES 07/03/2013

MS10 Workshop to gather learnings and improvement opportunities

4 Atos M8 YES 11/03/2013

MS18 Governance Model workshop documented 8 T-Systems M9 YES 12/03/2013

MS11 Documented Criteria and Metrics against which the Deployment will be evaluated

5 Logica Germany

M9 YES 02/04/2013

MS6 Communication Plan is ready for use 2 CSA EMEA M12 YES 19/06/2013

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Financial Status

Resources and FundingThe Helix Nebula pilot phase rests on financial support from:

Co-funding by the ECSignificant contribution from members of the overall initiative that are not beneficiaries of the project:

ESA and CNES (220 k – 1.7 FTE for 9 months)SMEs: SixSquare, Terradue, TheServerLabs involved in TechArch and ServArchDante & NRENs: Effort to connect supplier data centres to GEANT

Users’ contribution (First year flagship deployments) to:The cost of the resources consumed (flat-rate of 420 K)Manpower (3.7 FTE for 39 Months)

Second Year flagship deployments: Costs according to the price models provided by the suppliers

EC funding focused on:Coordinating beneficiaries’ efforts and animating the whole initiativeCommunication and Outreach

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Provisional Financial Status

Based on Beneficiaries’ Cost Claims for Period 1

Total Costs: 1,038,934 EUR63 % of total budgeted costs

Total Requested Contribution: 801,548 EUR 74% of budgeted requested contributionDirect personnel costs are 72 % of total costs Remaining costs are travel, other costs and overheads

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Total Cost per Beneficiary

Provisional Financial Status

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Over-spending beneficiary

Budget Consumption – Period 1

Overspent by (EUR)

Atos 196,987 (127%) 41,600

Most under-spending beneficiaries

Budget Consumption – Period 1

Under-spentby (k EUR)

SAP 106,716 231,971

EMBL 1,532 115,963

CGI/Logica 49,157 61,780 - Spent 50% of the WP5- WP3 effort needed was below expectation- WP2 cost will be used in P2

- Work completed using effort funded from other sources - Project funded effort will be concentrated on WP5 in P2

No impact on DoW. All beneficiaries contributing to project

- WP2 cost will be consumed in P2- Work of a trainee not charged to the EC project

Task of defining the cloud platform and provisioning required more work than originally foreseen. Has required more highly-skilled and experienced staff than we expected

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Effort Consumption

Total Effort by Beneficiary

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Transition from the PoC to the pilot deployments took longer that expectedThe unspent effort will be used in WP5

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Total Effort by Activity