A Data Governance Balancing Act: Supporting an Education Research

Agenda in an Environment of Responsible Data Sharing Policies

Heather Boughton Matthew

DanzusoOhio Department of Education

Office of Data Quality & Governance

2012 MIS Conference

Current Data Systems

• P12 Data System (EMIS)

• Higher Education Data System (HEI)

• Multiple, unique preschool systems

• Workforce Data

Current Data Governance Structure

• Data governance varies by state agency

• Ohio Department of Education– Strengths: Embedded structure– Weaknesses: Ad hoc policies/practices

State Longitudinal Data Systems (SLDS)

• Since 2006, Ohio has received 4 SLDS grants

• Goals: – Improve data quality – Develop a P-20 Data Warehouse

Ohio Education Research Center (OERC)

• Established in Ohio’s Race to the Top (RttT) Application (Area A(3))

• Goals:– Develop a coherent research agenda– Conduct research related to RttT– Develop self-sustainability

Ohio Education Research Center (OERC)

• RttT Funding Provides for: – Initial third party management– Seed money for research grants related to

RttT priority areas– Support for research and communications– Annual conference

SLDS & OERC Impact

• Key Questions– How is the development of the SLDS

impacting our data policies & practices?

– How is the development of the OERC impacting our data policies & practices?

SLDS & OERC Impact

• Data Sharing Policies & Practices

– “Understanding Ohio’s MOU” Document

SLDS & OERC Impact

SLDS & OERC Impact

SLDS & OERC Impact

• Data Sharing Policies & Practices– Internal Data Sharing Review Process

• Who gives the okay to proceed?

– Internal tracking processes• Leveraging SharePoint

SLDS & OERC Impact

• Internal Organizational Changes– Policy & Research Office

– Data Quality & Governance

– Center-Level Data Management

SLDS & OERC Impact

• Changes to Data Governance Structure– Expanding roles

– Increased inter-agency communication

Sector Specific Governance and Databases Structures

OtherWorkforcePost- Secondary

K-12Early Childhood

Sector Specific Data Governance Structures

Statewide Longitudinal Education

Data Systems

Higher Education

and Workforce

Data Integration

Early Childhood Linkages

(RttT-ELC)

Interagency Committees and Data Integration

Statewide Data

Integration Project

SLDS (P-20) Technology Committee

Interagency Data

Governance Committee

Research Agenda

Committee

Outreach Committee

OtherWork-forcePost- Secondary

K-12Early Childhood

Sector Specific Data Governance Structures

Statewide Longitudinal Education

Data Systems

Higher Education and

Workforce Data Integration

Early Childhood Linkages

(RttT-ELC)

Future Planned

Data Requests

Statewide Data Integration Project

SLDS (P-20)

Technology Committee

Interagency Data

Governance Committee

Research Agenda

Committee

Outreach Committee

OtherWork-forcePost- Secondary

K-12Early Childhood

Sector Specific Data Governance Structures

Statewide Longitudinal Education

Data Systems

Higher Education and

Workforce Data Integration

Early Childhood Linkages

(RttT-ELC)

Future Planned

P-20 Public Records Requests; Legislature P-20 Needs; Agency Administrative Needs

Statewide Direction and Data Integration

Statewide Data

Integration Project

SLDS (P-20) Technology Committee

Interagency Data

Governance Committee

Research Agenda

Committee

Outreach Committee

OERC

Statewide Direction and Data Integration

Statewide Data

Integration Project

SLDS (P-20) Technology Committee

Interagency Data

Governance Committee

Research Agenda

Committee

Outreach Committee

OERC

Research Community

SLDS & OERC Impact

• Focused research agenda

• “State of Ohio” perspective

• Effective and efficient sharing of data and research findings