hdpos smart

HDPOS SMART WWW.HDPOS.IN

Hyper Drive Information Technologies Pvt. Ltd.

080-4271-7700

HDPOS smart: Business Management Software

� Easy Billing

� Inventory Management

� Financial Accounting

Customer Management

Hyper Drive Information Technologies Pvt. Ltd. | www.hdpos.in

� Perfect solution to manage your retail business. It has a very easy user interface and has all the features you will need to manage your business. You will love the intuitive picture based interaction and ton of features it has to offer.

� Customer Management

HDPOS smart for various Business

Retail Super Market Garment Store Book StoreRestaurant

This is a feature reach application that can used in variety of retail outlets like grocery store, garment stores, shoe shops, coffee shops, restaurants, bookstores, gift shops to name a few


Appliances Sports Shop Cake Shop Sweets Store

Shoe Store Computer Shop Pizza Store Jewelry Store

At a Glance

� HDPOS smart is a state of the art software that is designed to automate retail billing counters and point of sale terminals. It is especially good at handling inventory and financial accounting besides billing activities.

� HDPOS smart also handles servicing and repairing centers by keeping all information about the gadget submitted by the customer and managing the workflow.

Billing Inventory

Financial


submitted by the customer and managing the workflow.

� The features of HDPOS smart are not limited only to retail outlets but it can also provide a rich functionality list to manufacturers by maintaining bill of materials, make plans, manufacturing cost estimates.

� HDPOS smart can be used all type of business setups starting from small one store locations to large businesses with multiple stores and multiple departments.

Financial Accounting

Manufacturing

Service and Repair

At a Glance

� Besides managing business related data HDPOS smart can also design and print your barcode stickers, discount coupons and product serial numbers either on pre-cut sticker sheets using laser printer or on specialized sticker printers.

� HDPOS smart has complete support for SMS and emails. You can have specific messages sent your customers and suppliers via SMS or emails at various points in the applications.

Barcode StickersBarcode Stickers

SMS & Email

Integration

SMS & Email

Integration


or emails at various points in the applications.

� HDPOS smart will also help you in data analytics. You can define various different views of your product catalog and view your business data in various different hierarchies and grouping.

� In addition to all of the above, this product backed by a team of professional to help you work with many different features, design your product catalog, design reports based on your data needs, help you customize your invoice printing and all other printing requirements.

Data Analytics

Data Analytics

Custom ReportsCustom Reports

Why HDPOS smart?

SupportSupportEasy to

UseEasy to

Use

� Support!

� Our focus is on customer Support.

� Many ways to reach to us for support requirements.

� We are focused on trying to keep the software easy to use.

� Very easy to use


Strong CRM

Strong CRM

Data Correction and action

Data Correction and action

� Complete Pictorial (smart phone like) Interface

� Does not need special expertise to operate

� Besides ton of features to manage your business, provides

detailed handling of Financial Accounting and Inventory

Management

� Strong CRM system.

� Easy Data Correction and Action audit capabilities.

� Extremely flexible in managing user roles and restricting

access to various parts by login id and Action History.

Scalability

� Applicable to Businesses of all sizes

� Can be used as small installation on a single computer

� Can used in Client Server Mode with one central server and

many client nodes.

� Can be used in SAS model, as hosted server


� Can be used in SAS model, as hosted server

� You can have client terminals in different cities

� Server can be in cloud as in SAS model

� You can use your own server and buy the software with one

time costs and yet use it from across the glob.

Scalability

� Support for slow Internet connection in distributed

environment

� Continue with sales activity even if not connected with

server due to Internet connection failure.

� Supports Touch Screen Computers


� Supports Windows Tablets

� With industry expected SQL server as a database engine HDPOS billing software can handle very large data at a very good speed.

Easy Billing

� Quick Billing using

� Barcode Scanning

� Smart name searches /

� Item Search Codes.

� Auto Offers and Schemes Management on Billing Screen

� Notify customers about the applicable offers

� View Applied Offers


� View Applied Offers

� Notify Customers about the Free Items not yet added to the bill

� Auto Price by

� Customer Group

� Example, Customer belonging to preferred group

get a discounted price automatically

� Business Locations

� Example, Mall outlet may have higher prices

� New openings may have lower prices

� Manual Price Control

� selection of price for items with multiple Prices

Smart Billing

� Allow more than one item under the same barcode (EAN)

� Can happen with products from Hindustan Lever etc.

� Check Stock while billing.

� Auto Offer and Scheme application.

� Offers can be specific to Business Location.

� Offers can be specific to Customer Groups.


� Offers can be specific to Customer Groups.

� Spot Discounts for last minute negotiations.

� View of total discount received.

� Manage Different Sales tax per item for the active bill

� Specify different sales tax applicable only for the current bill

Data Correction

� Chance to correct your data after wrong data entry

� Secured way to edit wrong invoices

� Secured way to delete wrong invoices

� Intelligent way of shifting the invoice numbers to fill in the gaps of wrong invoices

� Secured way to edit / delete purchase entries.


� Secured way to edit / delete purchase entries.

� Correct your data entries in all document types

� FA related

� Inventory Related

� Smart and Auto management of transaction records associated with data corrections.

Distinguishing Factors

� Customized Report

� 300+ reports already pre-created

� You can create more reports based on your needs

� You can modify existing reports based on your needs

� Create your own Invoice format

� Establish branding on your invoice

Use logos, specific fonts� Use logos, specific fonts

� Print Invoices in your regional language like Marathi

� Add your terms and conditions

� Support for pre-printed stationary

� Support for dot-matrix printer in text mode

� Print your own barcode stickers


Stock Management in HDPOS smart

� HDPOS smart provides stock management as one of its key features.

Managing inventory or large number of items is a critical requirement of

any retail business.

� HDPOS smart provides you ability to manage your inventory at various

warehouses. It allows you to specify physical location of each item at

each warehouse.

� Easy ways to move stock from one ware house to another with

complete audit trail.complete audit trail.

� Moreover, if your ware houses are located at long physical distances

from each other, HDPOS also provides you to keep your stock in transit

before it reaches to the destination ware house.

� Good damages or loss during the transit can very easily be tracked in

this stock monitoring software.

� You can also create stock requisitions from one ware house to another

and based on this stock requests the central ware house can initiates

stock transfer.


Manage your Large Inventory (Stock in Hand)

� You can add any number of data

fields of different data types to many

of the objects. For example if you are

a garment shop, you can customize

your product details by adding color,

gender, size etc.

� You can add data fields of age group,


� You can add data fields of age group,

gender, demographics, birthday,

anniversary date to your customer

details.

� Can have many different “Views” of

the Inventory.

� You can define your own Inventory

view on the fly.

� Each View can have many different levels of Categories.

Manage Hierarchical Data in your Inventory

� HDPOS smart, will allow you to create many different views and many different hierarchy of your inventory.

� You can define as many views and labels of the hierarchy as you want and also change them very easily at any point of time.

� This store inventory management software offers you high end analytical tools to view consolidation of your stock in many different ways. different ways.

� Not only that you can view your stock at hand in the hierarchy you define, but also you can view your sales figures by these hierarchies as well.

� You can consolidate and print the quantities of products in your sales invoice for quick revalidation at the exit door.

� This data analytical feature can be used to increase the efficiency of your business. You can use these analytical tools to setup future offers and plan future purchases.


Categories & Sub-categories

� You can introduce a

new Category level in

your line of products at

any time.

� Inventory can be


� Inventory can be

viewed at any category

level with rolled up

totals.

� Dynamic Drill-Down

view of your inventory

based on the Inventory

View.

Inventory View Example


Inventory Management (Batch Management)

� HDPOS smart as the complete inventory management system also keeps track of your batch numbers and their corresponding expiration dates.

� You can query HDPOS any time to find all near expiring goods and create a purchase return for them. Essentially saving you from all the losses you would have had to face due to expired goods.

� Batch management in HDPOS smart is very strong. Once you tell this inventory management software that you keep a certain items in multiple batches you get extensive information about that items' stock and in batches.

� You can view the consolidated stock of such items in any warehouse as well as see the stock broken up by individual batch number and expiration date. as see the stock broken up by individual batch number and expiration date.

� You can also move stock of specific batch of item from one warehouse to another.

� You select specific batch of an item at the time of billing so that your stock is managed absolutely accurately.

� If you do not have the feasibility of being able to specify batch numbers at the time of billing due to time constraints at the billing counter, you can ask HDPOS to apply the batch numbers to the sales invoices based on earlier expiration dates first marked.

� This auto batch functionality of stock management system helps you manage your expiration dates as well as keeps the billing process fast and efficient.


Inventory Management

Manage Stock

� Manage different Measuring unit for the same commodity for purchase and sale.

� Easy auto conversion between wholesale bundles to lose sale (Auto Make and Break)

� Management of Service Items like stitching clothes, Billable appointment, Repairing Etc.

� Management of Internal Stock used for performing services.

� Example making shirt / dress


Example making shirt / dress

Stock Corrections

� Easy and quick way to do stock audits and finding discrepancies in actual stock and expected stock.

� Simple way to correct the stock and document missing stock.

� Every stock change will create a document in the system to make is easy to track and audit stock changes.

� Manage Dump stock (example, fruits and vegetables)

� Support for EXCEL files while doing stock audits

� Useful when using wireless barcode guns

Inventory Management (Advanced Features)

� Inventory Management for manufacturer.

� Manage BOM (Bill of Materials).

� Price Calculations based on Bill of Material, packaging and labor costs

� Create Gift Hampers based on BOM

� Dismantle Gift Hampers and return to lose stock

� Another Example, Assorted Sweet Boxes

Bill of Material

Serial Number

Sorting� Another Example, Assorted Sweet Boxes

� Manage Product Serial Numbers (for electronics shops)

� Keep stock and track products by product serial numbers

� Manage AMC based on Serial Numbers

� Detailed support for Product Serial Numbers

� Sorting

� Sorting of items purchased in bulk

� Eg, Tomatoes purchased in bulk, then separated based on size.


Inventory

Material

Analytical Reports

� Reports is a strength of our product

� Your data is no good to you unless you get the view you want

� We already have 200+ reports in HDPOS smart

� You may still need something different

� Specific to your business.

Analyze your store data

Analyze your store data

Know what you are

selling more

Know what you are

selling more

Get your profit

statements

Get your profit

statements


� Specific to your style.

� Specific to your custom fields

� Specific to your regional language.

� We will do the reports you need related to your products, customers, suppliers, sales, purchases, profits, discounts, pending amounts, balance sheets and many more…

selling moreselling more

Check your daily salesCheck your daily sales

Quickly find your short

stock

Quickly find your short

stock

statementsstatements

Check our System Reports


Invoice Printing

� Get your Invoice designed the way you like it

� Have a personal touch to your bills

� Use pre-printed stationary to save costs and

establish your brand

� We do your invoice customization for free as


� We do your invoice customization for free as

part of our support services

� You can add your logo, business address,

terms and conditions in your sales invoice

� Invoice can be designed in the size of your

choice

� Connect with your customers better by

printing invoices in your regional language

Invoice Printing


Barcode Stickers

Customize your

stickers

Add your Logo


your stickers

Logo

Add Product Images

Print Stickers in

various size

Sample Barcode Stickers


FA Management (Introduction)

� All System required accounts are Auto Generated

� You can create any number of additional Financial Accounts

� Flexibility to define multiple “Views” of financial accounts

� Ability to view Composite Ledgers.

� Powerful Cash Register Management.

� Add your own FA transactions� Add your own FA transactions

� Cash Receipt, Payment, Bank Receipt, Payment, JV

� Check Management

� Track Check status

� In hand, with bank, cleared, bounced, returned to customer


FA Management (Auto Transactions)

� All financial transactions are created auto by HDPOS smart

� Purchases and Purchase Returns (with Tax Account Entries)

� Sales and Sales Returns (with Tax Account Entries)

� Received Payments from customers at a later date

� Made payments to Supplier at a later date

� Many more auto transactions like,� Many more auto transactions like,

� Gift card management (liabilities)

� Advance Bookings (liabilities)

� Back Transactions

� Credit Card Terminal Transactions

� Financing Agency (like Banks or Bajaj Finance etc)


FA Management (Receive Payments)

� Support for many payment modes for a single bill (partial break up of total amounts

in different mode)

� Cash, Card, Check, Bank Transfer, Different Food Coupons, Store Credits,

Advance Deposits, Subsidy, Finance Agency etc.

� Payment of a single bill can be broken up into many payment modes.

� Show Customer pending balance at the time of billing.

� Apply different discounts to preferred customers.

� Manage Customer Credit Limits at the time of billing.

� Receive Payments for pending bills at a later date

� Manage Penalty calculations for late payments

� Specify your own rules for penalty calculations.


Cash Register Management

� Check Current Cash Register Balance at any time.

� Effective End of day Reports to show total sale broken down by modes of payments.

� End of Day Cash in Hand management.

� Create Restrictive Sessions for employees to stop malpractice of using someone else’s cash registers.someone else’s cash registers.

� Auto document creation for money transfers between Cash Registers.

� Keeps track of shorts from expected amounts by using Adjustment Cash Register.

� Approval process for money movement between cash registers.

� Administrator’s control on Cash Register Sessions.


FA Management (Cash Registers) (Bill Books)

� Optionally Maintain separate bill book for each cash register.

� Ability to start new bill number series every

� Financial year,

� Every Month,

� Every Week,

� Every Day,

� Ability to make bills of past dates to catch up on missed data entries.

� Use Multiple Bill Books at the same cash register.

� Share bill books between Cash Registers.

� Quick and easy way to switch Bill Books while making bills


FA Management (Daily Sales)

� Quickly view bills made from a specific terminal

� Quick view of last few bills

� Analyze your daily sales view broken by items.

� Apply Inventory “Views” to daily sales� Apply Inventory “Views” to daily sales

� View Daily sales as rolled up totals at any level in your category tree or view.

� View Sales Totals between any date and time range.

� View corresponding Sales Invoices or Sales Returns of items mentioned in Daily Sales View.


Customer Relation Management (CRM)

� Quick Customer Record Creation

� Group Customers in many different ways

� Manage Customer level Credit Limits

� View Customer wise payment aging information

� Notify customers via SMS/emails about pending payments

� Loyalty Programs

� Offers and schemes

� Time bound package deals


Customer Management

SMS Support

SMS Support

Gift CardsGift CardsDiscount Discount


Gift CardsGift Cards

Offers & DiscountsOffers &

DiscountsLoyalty pointsLoyalty points

Discount CouponsDiscount Coupons

Customer Relationship Management(Discount Coupons)

� Create different kinds of discount Coupons

� Print Coupons in customized designs

� Email Coupons as PDF files to customers

� SMS Coupons to Customers


� SMS Coupons to Customers

� Make Customer specific Coupons

� Create “One Time Use” Coupons

� Make News Paper / Handout Coupons

� Create “Unlimited” usage Coupons

� Create Limited usage Coupons

� Attach Coupons with offers to limit date range.

Customer Management

� SMS and Email Support

� Not only you can send your invoices and receipts to customers via SMS

� With HDPOS smart you can send both promotional and transactional SMS to your customers.

� Inform your customers about upcoming sales and offers.

You can track the popular items among your customers and instantly send targeted


� You can track the popular items among your customers and instantly send targeted promotions about discounts, sales or any special events.

� Create customer groups

� Many shops entertain distinguished customers such as VIPs, wholesalers, frequent visitors or friends and family.

� You can easily create different groups for these customers and give them special discounts.

� You can manage different price lists for different customer groups.

Customer Relationship Management

� Discounts and Offers

� Define your own schemes and promotions

� Give discount on a particular category

� Give discount on total invoice amount

� Give discount to specific customer group


� Loyalty Points

� Define your own loyalty scheme

� Assign Customers Loyalty Numbers

� Support for referral loyalty points

� Define your loyalty point conversion to credit rules

� Time limit loyalty points

� Maintain Loyalty point transaction history

Customer Relation Management (Package Deals)

� Create Time Bound Package Deals� Example:

� Buy 15 meals in a month and get 10% Discount

� Get 6 hair cuts in a year and get 10% Discount

� Management of FA for Sold Packages� Maintaining liability

Applying taxes at the time utilization� Applying taxes at the time utilization

� Making Internal invoices at the time utilization

� Inform customers about their package balances� Via Email

� Via SMS� At the time of Package Sale

� Anytime Later


Customer Management

� Gift Cards

� HDPOS smart gives you ability to issue Gift cards to your customers.

� Improve your sales by using gift cards

� Sell gift cards of any value to your customers

� Receive payments using gift cards


� Receive payments using gift cards

� Issue gift cards for sales return

� Recharge existing gift cards

Printer Support

� HDPOS smart supports all

printers that Windows can

recognize.

� Print in text mode on your dot

matrix printer.

HDPOS smart works with all


� HDPOS smart works with all

thermal printers for printing your

bill receipts

� HDPOS smart can work with

all barcode sticker printers.

� HDPOS smart works with

your pre-printed stationary

Tax Management

� Tax definition in HDPOS is simple and flexible.

� Easily add Tax while you define item or doing excel upload. Apply additional

tax at Invoice level.

� If you have to collect more than one tax HDPOS smart allows you to define

custom tax structures on your items.


custom tax structures on your items.

� Manage taxes like Excise, LBT and other state and central level taxes.

� You can change your tax definitions in the way tax applicability changes

time to time.

� You can choose what tax to apply per item on a running bill or while making

purchase entry.

SMS Support

2-Way SMS support

� Not only you can send your invoices and receipts to customers via SMS

� You, as the business owner, can also receive Reports like Daily Sales, Stock position, Cash Register Balance Etc via SMS on a predefined time from your computer.

� You can send Simple SMS (ex: “RPT4”) to HDPOS smart to get the report of your choice SMS back to you.

� This is useful when you are away from your computer and you want information from the system without having to disturb your regular operations.


SMS works over a simple USB dongle

� You can pre-paid or post paid GSM and take advantage of SMS packs

� You do not have to purchase expensive SMS gateway services if your transaction volumes are low

� No need to have always on internet connection for SMS to work

SMS gateway support

� You can take an account with bulk SMS gateway providers

� HDPOS smart will integrate with your SMS gateway provider using HTTP API

Event Log

� You can control and record the data changes in your database.

� Get to know what happens at your shop even when you are not around.

� Record data change events like, change in item prices, adding of new items etc.

� Record data view events like what report was


� Record data view events like what report was run, by whom, which button was clicked to view certain data and by whom.

� Define your own events to record an event every time item details are updated.

� Define an event for item detail change.

� Create event for any object in the system.

� Get notification of an event via email or SMS. Record events in the system and view them later in reports or on the screen.

Access Rights

� As your business grows you will have lot of employees handling different aspects of business.

� HDPOS smart helps you to restrict access from areas of application from specific computer

� You can create logins for your employees and setup Access rights


and setup Access rights

� You can create different functionality groups and apply it to different logins. For example:

� You can restrict the cashiers from editing and deleting bills.

� If you are managing multiple businesses, you can restrict the access as per logins.

� You can create exceptions for certain staff members and permit occasional access to certain restricted functions by adding passwords.

Scheduler

Receive critical information about your business at specific times in a day via SMS or email.

Have HDPOS smart send your reports on set times in a day.


a day.

Set the reports to be generated at the login time and logout time

Get SMS & email notification of your daily business from your computer when your staff closes the shop for the day.

E-commerce Website


� Take your shop online instantly

� HDPOS smart offers an add-on service that will help you take your business online with absolute ease

� No more waiting to design your website, no more additional expenses to get it developed

� Website is completely integrated with your HDPOS smart.

� When you change items, prices etc in HDPOS they will also reflect on your website

� Orders generated on website will show up on your HDPOS smart terminal

HDReports

� Access your Business Reports in your Smart Phone

� Reach out to your Business data from anywhere using your smart phone.

� If you are using any of our products in client server mode on cloud or if you have configured on your own server with static IP,


configured on your own server with static IP, you can reach all of your reports through your mobile phone.

� All reports inclusive of your custom reports and system reports are available on your mobile phones.

� You can view and download your reports on your smart phone.

� Check Out Our Sample Website

� http://Trial.hdpos.biz/Reports

� UserName : HDAdminPassword : ENC@HDAdmin

Other Major Features

� HR and Payroll management

� Add-on module with additional cost

� Additional Features of CRM


� Document Management System with version Control and access control

� Add-on module with additional cost� Add-on module with additional cost

� Report Service


� Ecommerce Website


Few of our Customers

Hyper Drive Info Tech. Pvt. Ltd.| www.hdpos.in | 080-4271-7700

Thank you.
