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Have a Gmail account?Please log into your Gmail account
Don’t have one?Please sign up for one at
accounts.google.comClick sign up
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Using Google Drive for all things Leona
Google Drive
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TPWBATIdentify the capabilities of Google DriveNavigate the homepage of Google DriveCreate Google Docs including Documents,
forms, and more!Share Google Docs with othersView answers from Docs and share
informationIdentify ways that Google Docs could
streamline processes
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KWL- Take a moment to complete the ‘K’ and ‘W’ portions
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What is Google Drive?GoogleDrive is available with any Gmail
account (Gmail.com)Originally called GoogleDocs, now Google
DriveCan store just about any type of file in
GoogleDrive (Microsoft, image files, PDF, etc.)
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Navigating Google Drive HomepageBlack Tool bar across the top with option
‘Drive’
Once in drive, options down the left-hand side‘Activity’ or ‘My Drive’
• Upload button allows you to upload files or foldersCan upload, maintain, and download documents OR convert to GoogleDocs format for editing
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Creating Google DocsServes as a Word Processing suiteCreate
Document, Presentation, Spreadsheet, Form, Drawing
Tool bar across the top similar to Microsoft wordAuto save feature
Title your documents!Insert comments into word documentUnder File
Make a copy Revision HistoryDownload as…
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Practice Time!!!Practice creating either a document,
presentation, or spreadsheetTry to make sure you feel comfortable with
each of the steps we have coveredAdvanced Google doc’ers, please assist
your neighbors
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Sharing with fellow Google Doc User
In the Activity screen, Right click anywhere on the document line, click share and share again
Sharing settings allows you to choose who the document is being shared with and their editing privilege
Can send email alert as well as message regarding document
Notice that document now says ‘shared’
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Sharing through email with non-Google Doc user
In the Activity screen, Right click anywhere on the document line, click share and email as attachment
Document convertingYou can change the document type to allow
recipient to edit document (Attach as…select file type)
Document conversion issues
• Email Collaborators In the Activity screen, Right click anywhere on the
document line, click share and email collaborators
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How could you use this?List three ways you could use Google docs
1. 2. 3. Share your ideas with a neighbor
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File Organization & ManagementActivity area: sorted by ‘Last Modified’
Activity area only shows documents, not folders
Can take items out of this area, but save them in All items
All items area: sorted by ‘Last Modified’, can be changed using sort drop down• All items shows all documents, folders, etc.• Use folder creation to organize documents
Search bar can assist locating items
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Creating FormsCan use for quizzes, surveys, info
gathering…Create (Big, Red button), Title, DirectionsSelect Question type and decide if requiredSelect pencil icon to edit questionsAdd item: allows you to add question,
section header, or page breakTheme button allows you to make it pretty
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Sending FormsUse Share/Send Form button at top of screen
to send to fellow Google Doc or Gmail usersUse email this form to email to others
May find it easier to send to self and distributeNote include form in email checkbox
From Activity screenclick on form (in spread sheet view)click on send form and input names of
recipientssend to multiple recipients, select embed form
in webpage, copy form address and paste into email-allows you to send to anyone
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Viewing Forms and AnswersIn activity section, click on form-(may be in
spreadsheet form)To view form, click on Form drop down at top
and select ‘live form’You can edit form in this same area by
clicking the Form drop down at top and selecting ‘edit form’
Notification: Under tools, you can select when you are notified (as user submits form)
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Google Docs for WalkthroughsData compiled into spreadsheet from
walkthrough informationThen what?
Viewing data: Forms drop down-Show summary of responses
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How do you share results?Copy and paste spreadsheet info into
emails?The fabulous Ms. Amanda Bachler http://goo.gl/Vn0B7
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How could you use Google Forms?SPED CensusCognitive Coaching Pre and post
conferenceWalk through tools (will discuss next)?????????
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TPWBATIdentify the capabilities of Google DriveNavigate the homepage of Google DriveCreate Google Docs including Documents,
forms, and more!Share Google Docs with othersView answers from Docs and share
informationIdentify ways that Google Docs could
streamline processes
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Practice Time!!!Look through the QSI website and/or think
through forms and documents used on your campus.
Take the next ____ minutes to complete one form for your campus.
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Wrap upThink through the presentation, look over
your KWL chart…What questions are remaining?What do you need in place before you can
unveil Google Docs to your students? Teachers?1. 2. 3. Share your ideas with a neighbor