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SHORT TERM TENDER NOTICE

Offline bids are invited for the License for running of Camel & Horse Joyride on or before 27.1.2020 at 11.00 A.M. and the same will be opened on the same day i.e. 27th Jan, 2020 at 11.30 A.M. in the o/o Managing Director, Haryana Tourism Corporation, SCO-17-19, Sector-17B, Chandigarh. The detailed scope of work can be viewed from the official site of Haryana Tourism Corporation at haryanatourism.gov.in. The office will remain open on Saturday and Sunday also, from 9.00 AM to 5.00 PM, for receiving/ submission of bids in the Tender box.

Issued by Director, Tourism, Haryana

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Index

S.No. Description Page No.

1. Schedule of Tender Fee and EMD 3

2. Bidding Process 4

3. Schedule of Reserve Price and Minimum Turnover 5

4. Technical Bid 6-7

5. General Terms and Conditions applicable to all Tenders 8-10

6. Specific Terms and conditions (In addition to General Terms

and conditions)

11-12

a) License for running of Camel & Horse Riding in Surajkund

11

b) License for putting up of Commercial stalls near Gate no. 2 12

7. Financial Bid for License for running of Camel & Horse

Riding in Surajkund

13

8. Affidavit/ Declaration (Annexure “A”) 14

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Schedule of EMD

S.N Particulars of license and period and

the page number in the Tender

Document

Earnest Money

(EMD)

(Refundable)

EMD in form of

DD only in favour

as indicated below

1 License for running of Camel Riding &

Horse Riding

Rs. 0.20 lacs

Haryana Tourism

Corporation

Limited payable at

Faridabad

In case of NEFT/RTGS details of Bank Account is as under:-

Haryana Tourism Corporation Limited

Account Title Haryana Tourism Corporation Limited

Bank Name Punjab National Bank

Account No. 0167020100025754

IFSC Code PUNB0754600

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Bidding Process

1. Offline bids are invited in two-tier system (Technical bid and Financial bid)

from Individual/ Firm/ Company for the Grant of Licenses for running and

operation for 34th Surajkund International Crafts Mela 2020 to be held from

1st Feb to 16th Feb, 2020 at Surajkund, Faridabad, Haryana strictly on terms and

conditions mentioned in Tender Document for the following activities:

a) License for Camel & Horse Riding in Surajkund

2. Tenders are to be submitted in Physically Form containing EMD, Technical Bid

and Financial Bid separately and are to be put up in a single envelope to be

super-scribed as “Tender for (Name of Activity) – 34th Surajkund

International Crafts Mela-2020” and to be addressed to the Chief

Administrator, Surajkund Mela Authority-cum-Managing Director,

Haryana Tourism Corp. Ltd, Chandigarh.

3. The bidders are required to deposit EMD (Refundable) in the shape of Demand

Draft/ NEFT/ RTGS in favour of Authority as mentioned in Schedule of EMD

(Page No.3). FD/ Cheques will not be accepted.

4. Tenders received without Earnest money will be rejected out rightly. Earnest

money deposited by the unsuccessful tenderers will be refunded. In the case of

successful tenderer, earnest money will be converted in the form of Security

Deposit and it will be forfeited in case the successful tenderer refuses to accept

the award of license or fails to complete the required formalities and fails to

occupy the premises within the specified and permitted time. The security will

be refunded only after the Mela is over provided there is no contravention in

running of the contract and no violation of the terms and conditions of the

contract.

5. The bidders cannot submit their bids after the completion of bid submission

time. Any delay in submission of bids due to any reason shall be responsibility

of the bidders.

6. The prospective bidders are required to quote for all the items given in the

Financial Bid and the tender will be awarded to the overall highest bidder.

7. The rates are to be quoted in INR (Indian Rupees only).

8. The State Government has decided that the entire Department should

‘encourage’ receipt of payments of more than Rs. 5,000/- only through cashless

methods.

9. Conditional tenders will be rejected.

10. The management reserves the right to accept or reject all/any bid without

assigning any reason or split the order in more than one parties.

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Schedule of Reserve Price and Minimum Turnover

Sr.

No.

Name of Activity Reserve price +GST

(18%)

1. License for running of Camel Riding & Horse

Riding

0.50 lacs

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Technical Bid

S.

No

Particulars Details

1. Name of Bidder (Individual/ Agency/ Firm/

Company)

2. Whether Partnership Firm / Company

(attach proof)

3. Address of Correspondence with Proof

Telephone Number (Landline)

Mobile Number

Fax Number

Email ID

4. Earnest money deposited (EMD)

DD No./RTGS/Net Banking

Resort Name /Name of Bank

Amount in Figures

Amount in Words

5. Documents to be attached (Self attested

Photocopies)

a) PAN Card Number of the Company / Pan Card

of Proprietor in Proprietorship company

b) Passport/ Adhaar Card/ Driving License/ Voter

Card (any one)

c) Goods & Service Tax (GST) Number alongwith

Proof of GST Number, if applicable

d) Declaration duly self-attested that applicant is not

blacklisted by any Govt. Deptt. or autonomous

body to be attached.

e) Experience of participation in fairs/festivals/

Melas of National repute, if any

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S.

No

Particulars Details

6. Copies of Income Tax Return for the last two

years, if applicable

a) Assessment Year 2018-19

b) Assessment Year 2019-20

7. Turnover in the last 2 years duly attested by the

Chartered Accountant, if applicable.

a) 2017-18

b) 2018-19

I/We hereby declare and certify as under:-

1. That I/We have seen/inspected/visited the specified land/ sites and we

agree to take it on ‘AS IS WHERE IS” basis.

2. That I/We have gone through the tender documents read and

understood all the Terms and Conditions and therefore, agree to abide

by the same.

3. That, I /We understood that Initially Technical Bid will be opened and

short listing will be made on the basis of Technical eligibility criteria.

Financial bid of only those applicants will be opened who will be

found technically qualified as per Technical eligibility criteria given in

the tender document.

4. That, I/We agree to give declaration on a non-judicial stamp paper of

Rs.10/- duly signed by the Notary and to pay the GST as applicable

and the entertainment and other taxes as applicable, in addition to the

tendered amount.

Signature of the Bidder (authorized

representative in case of the Firm/Company)

with date and Seal/stamp

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General Terms and Conditions applicable to all Tenders

1. The proposed land/ site will be given on “AS IS WHERE IS” basis.

2. The Licensee will pay all taxes and levies in force at present or that may

be levied by the appropriate authorities at any time during the license

period and the Licensor will not bear any liability on this account.

3. The Licensee will deposit the License fee before the start of Mela

Note: The entire license amount should be deposited before taking

over the possession of the allotted site.

4. In case of default/ delay in payments as mentioned above, Haryana

Tourism Corporation/ SKMA will be at liberty to forfeit the entire

amount of EMD/ security and the installments paid by the Tenderer.

5. The Licensee will have to sign an agreement on a non-judicial stamp

paper of the requisite value containing these terms and conditions

6. That the premises will be deemed to be Public Premises as defined in the

Haryana Public Premises and Land (Eviction and Rent Recovery) Act,

1972, as amended from time to time.

7. The Licensee will keep the area neat and clean during the Mela period.

For any damage caused to the property/ premises, the Licensee will

indemnify the same on being assessed by the Licensor.

8. The Licensee will pay all taxes, fees, levies, goods & service tax etc. as

may be imposed by the authorities/ Govt. from time to time.

9. The Licensee will obtain various permissions as and when required as per

the local regulations. In case of any offence on the licensed premises, the

licensee will be solely responsible for its penalty and consequences.

10. The Licensee will maintain a Register for recording of the complaints of

the customers. Photo copies of the Register of Complaints are to be given

next day morning to authorized officer (Activity Head) of the Licensor.

11. Incomplete, conditional tender and the tender without EMD in specified

mode are liable to be rejected out rightly.

12. Each activity/ job has to be provided and made operational as per

specifications and schedule.

13. The rates can also be negotiated, if necessary, and the payment will be

made accordingly. If Agency fails to supply the ordered quantity or fails

to make the service operational fully as per the requirement and the

specifications, all the equipment, articles lying at site will be confiscated

and alternate arrangement will be made at the risk and cost of the

Tenderer. Further, the EMD alongwith security and license money

deposited will also be forfeited.

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14. Smoking, consumption of liquor, and chewing of tobacco etc. by the staff

of the License are totally banned.

15. The Licensee will have to pay all applicable taxes, fees, levies, goods &

service tax etc. as may be imposed by the authorities/Govt. from time to

time.

16. That the Licensee will be solely responsible for any adulteration in the

eatable items. In case, some adulteration is found/ reported in the eatables

items, he will be liable for action under the provisions of PFA Act (OR)

any other applicable Act/Law.

17. That the Licensee will ensure that only one eco-friendly Banner is

displayed inside the licensed premises duly prepared as per the design

approved by the Haryana Tourism Corporation.

18. That the Licensee will exhibit a Complaint book at conspicuous place

which will be made available to the customer(s) on request and which

will also be opened for inspection by person(s) duly authorized by HTC/

SKMA.

19. The Licensee will not sell any other article except those for which it has

been licensed in the said premises or use it for any other purpose. The

Licensee will not carry out any addition/alteration in the premises without

prior written permission from the Licensor.

20. The Licensee will not be liable for any claim from licensor against any

untoward incidents like theft, riots, natural calamities or the failure of

electricity, or even change of the policy as per Law of Land.

21. That the Licensee will not install and operate any public address system

or any other media in the stalls allotted to him, which may cause

disturbance in area where the stall is located.

22. The Licensee will have to make provisions for furniture and fixture for

the use of the customers at his own level. Only such space can be utilized

for laying of the furniture as assigned by the Licensor.

23. That the Licensor reserves its right to cancel the license at any time if it is

seen that the use of license is against the public policy as a whole or the

license is being used for obnoxious purpose and the use of license may

lead to danger to public safety and the license is used for other purposes

than for what it was granted.

24. That any dispute arising out of these terms and conditions will be referred

to the sole arbitration of the Managing Director, HTC/ Chief

Administrator, SKMA who may himself act as Arbitrator or appoint any

serving or retired officer or any other person to act as Arbitrator on

his/her behalf. The proceedings before the Arbitrator will be governed by

the provisions of the Arbitration & Conciliation Act-1996, as amended

from time to time. The appointment of any person as Arbitrator will not

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be invalidated merely on the ground of his being associated with

LICENSOR as one of its Officers in any capacity whatsoever. However,

all disputes will be subjected to the jurisdiction of the local courts or the

courts situated at Faridabad.

25. The State Government has decided that all Departments should

‘encourage’ receipt of payments of more than Rs. 5,000/- only

through cashless methods.

Note: The management reserves the right to accept or reject any

one or all the tenders, without assigning any reason.

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Specific Terms and conditions (In addition to General

Terms and conditions)

A) License for running of Camel Riding & Horse Riding

in Zone No.7-Surajkund

1. Bidder is required to provide Camel & Horse riding for the visitors in

Zone No.7 of the Surajkund Mela Grounds.

2. The specific route will be decided by the Surajkund Mela Secretariat under

consultation with the Traffic Police which may alter based on traffic

situations.

3. The bidder is required to use healthy animal with proper riding seats &

gears/ handles.

4. The bidder is required to obtain license/ permission from the concerned

authorities of wild life department for operating rides.

5. Any loss/ injury to the visitors, participants and organizers will have to be

duly compensated by the bidder and the decision of Surajkund Mela

Authority in this regard would be firm & final biding on the bidder.

6. The licensor and his team will have to wear proper traditional uniform.

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Scope of Work for License for running of Camel Riding & Horse Riding in

Zone No.7 of Surajkund Mela Grounds

Technical Bid

(For Camel & Horse Riding in Zone No.7 of Surajukund Mela Ground)

1. Name of the Agency

2. Business address for communication

( with Telephone/Mobile no)

3. License to operate Joyride and keeping Horses

& Camels as domestic animals, if any

4. Relevant Experience in Years

(Proof must be attached)

Specific Terms and conditions

1. Bidder is required to provide Camel & Horse riding for the visitors in

Zone No. 7 of the Surajkund Mela Grounds.

2. The specific route will be decided by the Surajkund Mela Secretariat under

consultation with the Traffic Police which may alter based on traffic

situations.

3. The bidder is required to use healthy animal with proper seats & gears/

handle.

4. The bidder is required to obtain license/ permission from the concerned

authorities of wild life department for operating joyride.

5. Any loss / injury to the visitors, participants and organizers will have to be

duly compensated by the bidder and the decision of Surajkund Mela

Authority in this regard would be firm & final biding on the bidder.

6. The operators will have to wear proper traditional uniform.

Signature of the Bidder

(authorized representative in case of the Firm/Company)

with date and Seal/stamp

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Financial Bid

(To be filled by the bidder)

License for running of Camel and Horse Riding

Sl.

No.

Item Description BASIC RATE

In Figures To be entered

by the Bidder

Rs. P

GST

TOTAL

AMOUNT

Without Taxes

TOTAL

AMOUNT

With Taxes

1.01 License for running of Camel

and Horse Riding

Total in Figures

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Annexure “A”

Affidavit/Declaration

Name of ACTIVITY

(ON A NON-JUDICIAL STAMP PAPER WORTH Rs. 10/-)

I/We………………………………..S/o………………………………..

R/o………………………………………………………………………………d

o hereby declare and affirm as under:

1. That……………………………………………………………… (Name

of Firm/Company has not been blacklisted/debarred by any Govt.

Department OR any other autonomous body.

2. That none of the Partner (s) Sole Proprietor or Director(s) have ever been

associated with any Firm/Company/ which has ever been

blacklisted/debarred by any Govt. Department or any autonomous body.

3. That none of the Partner(s) Sole Proprietor or Director(s) have ever been

convicted of an economic offence.

4. That no criminal cases are registered or pending against any of the

Partner(s) Sole Proprietor OR Director(s).

5. That I/We will not do any other work/activity other than specified by

SKMA/HTC as envisaged in the Tender Document.

Dated: DEPONENT

Place

VERIFICATION:

Verified that the above contents of the affidavit are true to the best of my/our

knowledge and belief and nothing has been concealed therein.

Dated: DEPONENT

Attested across front

Photograph

of the applicant