haryana police housing corporation - hphcharyana police housing corporation limited is a state...

HARYANA POLICE HOUSING CORPORATION (A Haryana Government Undertaking)

Plot No. C-10, Sector 6, Panchkula – 134109

INFORMATION UNDER SECTION 4(1) (b)

OF THE

RIGHT TO INFORMATION ACT, 2005

i) Organization, functions and duties

ii) Powers and duties of officers/employees

iii) Supervision and Accountability - Procedure thereof

iv) Norms for the discharge of its functions.

v) Rules, Regulations, Instructions, Manuals and Records etc.

vi) Category of documents held/under control

vii) Formulation of policy or administration thereof in relation to the members of the

Public

viii) Statement of the boards, councils, committees and other bodies for its advise and

meetings thereof are accessible for public

ix) Directory of officers and employees

viii) Monthly remuneration received by each of officers/employees


x) Monthly remuneration received by each of officers/employees Budget & Expenditure

xi) Budget & Expenditure

xii) Manner of execution of subsidy programmes

xiii) Particulars of recipients of concessions, permits or authorisations

xiv) Details of information available

xv) (i) Facilities available to citizens for obtaining information

(ii) Facilities available to citizens

xvi) Names, designations and other particulars of the Public Information Officers

xvii) Other information

i) Organization, functions and duties

The Haryana Police Housing Corporation has been established on 29th

December 1989 with the main objective of construction of residential and

non-residential buildings for the Police department of Government of

Haryana. In addition, the Corporation undertakes construction of houses and

other buildings for other Government Departments, Boards, Corporations and

Government Undertakings as deposit works. The main duties and

responsibilities of the Corporation are to supervise the construction works

properly and complete the projects within the scheduled time with

transparency and quality of material and control.

The organization chart is attached as per annexure „A‟

ii) Powers and duties of officers/employees

Haryana Police Housing Corporation Limited is a State Public

Enterprises registered under the provisions of the Companies Act,

1956. The powers and duties of its Directors and conduct of its

business is regulated by the provisions of the Companies Act, 1956,

the Memorandum and Articles of Association of the Corporation and

other enactments under various laws. The ultimate control on the

affairs of the Corporation rests with the Board of Directors. However,

the Board of Directors has delegated the powers to the Managing

Director for conducting day-to-day affairs of the Corporation. The

Managing Director has further delegated powers to various Heads of

the Divisions/Branches/Field Offices from time to time to discharge

their duties.

The detail of duties of the officers is attached as per annexure „B‟.

iii) Supervision and Accountability - Procedure thereof

The buildings construction works are divided into various projects which are

controlled by the Executive Engineers at the divisional level, by the AEs at

the Sub-divisional level at the Circle by the concerned Superintending

Engineer and at the State level by the Chief Engineer and Managing Director

of the Corporation. The works are initiated by the Junior Engineers as per

approved outlay and drawings etc. The execution of the works and their

accountability lies with the level of officers from Junior Engineers to the

level of Chief Engineer.

iv) Norms for the discharge of its functions.

Before the work/project is undertaken by the Corporation as per

approved outlay and drawings etc., tenders are floated by the

Corporation through newspapers. Any contractor/agency who is

interested in participating for an enlistment applies to the Chief

Engineer. After giving due publicity to the whole process the allotment

of works is made to the contractor/agency. Time for completion of

works is decided on the basis of quantum of work.

v) Rules, Regulations, Instructions, Manuals, Records etc.

To discharge the functions of this Corporation, the actions are being

taken by the employees of the Corporation in accordance with the

“Byelaws of the HPHC” which are placed on the web site of HPHC

www.hphc.org.in. In addition to this rules, regulations and instructions

issued by the Haryana Government from time to time, are being

followed meticulously by the Corporation.

vi) Category of documents held/under control

a) Record in relation to works constructed i.e. estimates/DNITs,

administrative approval, drawings, tenders and other relevant

documents which is essential to be maintained.

b) Payment record of bills/vouchers, balance sheet and salary

record of the officers/officials etc.

c) Personnel record of the officers/officials and other relevant

documents which is essential to be maintained.

vii) Formulation of policy or administration thereof in relation to the

members of the Public

Policy is formulated by the Board of Directors of the Corporation and

approved by the Government/HBPE. Representation in regard to

policy or administration made by the public is dealt with in accordance

with the rules and regulations of the Corporation/Government.

viii) Statement of the boards, councils, committees and other bodies for

its advise and meetings thereof are accessible for public

The Board of Directors consisting of seven members viz Chairman,

MD, representative of Home Department, representative of Finance

department, representative of Police department, Engineer-in-chief,

PWD B&R and Chief Architect, Haryana. The meetings of the Board

are held once in a quarter to take decisions in financial as well as

administrative matters etc.


As per Annexure „C‟ attached.

x) Monthly remuneration received by each of officers/employees

As per Annexure „D‟ attached.

xi) Budget & Expenditure

For the payment of salary and repayment of loan, budget of Rs.85.20

crore has been earmarked/sanctioned by the Finance Department,

Haryana under the Non-plan head 2055-Police for the year 2016-17.

For the Construction of buildings and on going works, the budget

provision of Rs.187.86 crore has been made for this Corporation under

the plan budget plan 4055-Capital outlay of Police through DGP,

Haryana for the year 2016-17. In addition to this, for the Construction

of Jail buildings, the funds/budget is provided by the DGP, Prison and

for the deposit works, by the client departments, from time to time.

Accordingly the expenditure is made in accordance with the approved

plans/projects/works. The expenditure incurred is reported monthly to

the Government.

xii) Manner of execution of subsidy programmes

No subsidy programmes are executed by the Haryana Police Housing

Corporation.

xiii) Particulars of recipients of concessions, permits or authorisations

No concessions and permits are authorised by this Corporation.

xiv) Details of information available

a) Information regarding construction activities of the

works/projects i.e Detailed estimates, outlay and drawings

thereof would be made available.

b) Information regarding Accounts matter i.e. documents in

relation to payment of bills to the contractors and agencies etc.

and Balance sheet of the Corporation would be made available.

c) Information regarding administrative activities along with

service record of the employees would be made available.

d) Tender Notices and documents, enlistment rules, Service Bye-

Laws are available on the web site of the HPHC,

www.hphc.org.in and can be downloaded.

xv) (i) Facilities available to citizens for obtaining information.

Citizen Charter in relation to the HPHC is annexed at „E‟ for the

information of the public

(ii) Facilities available to citizens

Visiting Room and Library facility is being provided to staff. Any

citizen can have information from the office of the HPHC at Head

office level and in the field offices during working hours.

xvi) Names, designations and other particulars of the Public Information

Officers.

As per Annexure „F‟ attached.

xvii) Other information

Other information, if any, will be added in the web site www.hphc.org.in

from time to time.

Annexure-„A‟

ORGANIZATIONAL CHART

Sr.

No.

Name of the

officer/official/ offices

Sr.Architect/

Architect/Assistant

Engineer/Junior

Engineer

S.O/Superintendent/

Deputy Superintendent/

Accountant/SAC

PS/ PA

1 Shri B.S.Sandhu, IPS, Chairman & Managing

Director

Rajesh Sharma,

PS

2. Shri K. Selvaraj, IPS,

DG, HPHC.

3. Smt. Lily Rai, Chief

Architect Senior Architect

Ram Parkash, Sr.

Architect (CDC) ( on

deputation from Chief

Architect Deptt. .

Haryana)

Architect

Maya Ram

4. Shri Sanjay Mahajan,

Chief Engineer

Smt. Vandana

Sharma, PA

5. M.K. Jain, Manager

Finance (On deputation

from AG Haryana)

Section Officer

Virender Singh

(From Finance

Department)

Superintendent

Smt. Sunita Sharma

Deputy Supdt.

Smt. Neelam Katyal,

Accountant

A.K. Soni

(On Deputation from

A.G Haryana)

6. Smt. Suman Gupta Superintendent (Estt)

Ashok Kumar, SAC

SUPERINTENDING ENGINEER (Hqrs.)

7. Shri Sandeep Arora, S.E

(HQ)

Superintendent

Sanjeev Passi,

Krishan Kumar,

PA

8. Shri Mohinder Singh,

XEN (Electrical)

Balwinder Singh Rana

(E) (also look after the

works of Madhuban

Div.)

Sr.

No.

Name of the


Sr.Architect/

Architect/Assistant

Engineer/Junior

Engineer

S.O/Superintendent/


Accountant/SAC

PS/PA

XEN, PANCHKULA

9. Shri Sukhbir Singh,

XEN (On Deputation

from PWD B&R)

Assistant Engineers

Dheeraj Gupta, Lalit

Nanda, Kuldeep Chand

AE (C) (CDC)

Junior Engineers

Naresh Kumar(C),

Sandeep Kumar (C),

Devinder Singh (E).

XEN, MADHUBAN

10. Shri Sanjeev Verma,

XEN

Assistant Engineers

Sunil Kumar (C), Naresh

Kumar (C)

Junior Engineers

Hoshiar Singh, Ashok

Ranga, Rajesh Bansal

XEN, ROHTAK

11. Shri Rajpal SDE

Divisional incharge

Assistant Engineers

Kamal Kishore AE(C)

Junior Engineers

Jitender Kumar (C),

Vikas Sahu (C), Mahavir

Saini (C)

XEN, HISAR

12. Shri Harish Sharma,

SDE

Divisional Incharge

Assistant Engineers

Narinder Singh (C),

Kapil Kumar (C),

Balram (E) (Also looks

after the works of Rohtak

Div.)

Junior Engineers

Navdeep Singh (E),

Dharam Singh,

Sr.

No.

Name of the


Sr.Architect/

Architect/Assistant

Engineer/Junior

Engineer

S.O/Superintendent/


Accountant/SAC

PS/PA

SUPERINTENDING ENGINEER (WORKS), GURUGRAM CIRCLE OFFICE

13. Satish Sharma, S.E

(Works)

Divisional Incharge

Electrical for GGN,

PPT & FBD

Divisions)

Ramesh Sharma,

AE(Elect)

XEN, GURUGRAM

14. Shri Subhash Chander

Verma XEN Assistant Engineers

Hans Raj, Vikas

Kumar, AE (C) (CDC)

Junior Engineers

Ram Phal, Ramesh

Kumar, Sanjay, Vivek

Behl, Krishan Kumar

(E)

XEN, FARIDABAD

15. Shri K.N.Bhatt, XEN Assistant Engineers

Vikas Sharma, AE (C),

Inder Pal, AE (C),

Ankur Hooda AE (C),

Manoj Singal AE (E)

(CDC)

Junior Engineers

Subhash Chand,

Fakruddin, Shamsher

Singh, Ram Dhari,

Ram Parshad (C)

XEN, PANIPAT

16. Shri Vinod Rawal, SDE

Divisional Incharge Assistant Engineers

Rajesh Kumar AE

(C)(CDC), Satvir

Singh, AE (C)(CDC),

Vijay Pal, AE (E)

Junior Engineers

Surender Singh (C) ,

Naveen Kumar (C),

Satish Kumar(C),

Sanjeev Kumar, JE (E)

Annexure:- „B‟

Duties performed by the officers of HPHC :-

1. Establishment branch.

The Superintendent (Establishment) shall report through Chief

Engineer to the DGP (Housing) and Managing Director. The tasks performed by the

branch are listed below:

1. Creation/up gradation of posts of the Corporation.

2. Recruitment/Appointment of the staff.

3. Deputation cases of the employees i.e. deputation terms and

conditions, extension, posting/transfer and repatriation etc. of

the deputationists.

4. Engagement of contractual staff.

5. Appointment of Consultants.

6. Grant of Annual increments, Pay fixation, crossing of

Efficiency Bar and Grant of ACP scale etc of all the

Corporation staff.

7. Service verification of all the deputationists.

8. Circulation / Implementation of all instructions received from

the Government / Haryana Bureau.

9. Posting / transfer / Promotion / determining of seniority of all

employees of the Corporation.

10. Regarding assessment / recruitment of staff from the Haryana

S.S.C/HPSC.

11. Maintenance of service records of all the employees of the

Corporation and deputationists i.e. Personal files and service

books and grant of all kinds of leave.

12. Condemnation / Replacement / Procurement of vehicles of

the Corporation.

13. Maintenance of account of imprest given for purchase of

Petrol.

14. Implementation of welfare schemes of employees

15. Work of diary and dispatch

16. Right to Information Act-2005

17. Citizen Charter.

18. Training Programmes/ Courses.

19. All Court Cases in relation to service matters of the

employees.

20. Re-structuring of divisions or staff of the Corporation and

declaring permanent posts etc.

21. Telephone connection/disconnection and sanctions for

payment of all telephone bills/mobile bills installed in the

office as well as residences of the officers of the Corporation.

22. Maintenance of record of establishment branch

23. ACRs forms of the deputationists /Corporation employees

and their property returns.

24. Disciplinary action cases against the employees,

departmental enquiries proceedings thereof, Charge sheets

and Suspension cases etc.

25. Grant of Advances to the employees i.e. Vehicle Advance,

Wheat Advance, Festival advance, Marriage advance,

Computer Advance, HBA etc.

26. Enlistment of contractors.

27. Agenda Notes of BOD meeting in relation to Establishment

Branch

28. All types of correspondence and others matter in relation to

the service matters and other misc. matters.

2. Drawing branch.

The Drawing Branch shall function at Headquarters under the control of

SE (HQ). He will also coordinate and attend all the meetings of supplies/ contracts

in relation to execution of works. All the reports/cases shall be routed through CE to

the MD. The divisional offices at Panchkula, Madhuban, Rohtak and Hisar shall be

supervised by SE(HQ).

The branch at Headquarters shall perform the following tasks:

1. Checking/processing of:

Rough cost estimates

Detailed estimates

DNITs and

Enhancement cases.

2. Arranging Administrative approval of each work & the enhancements

wherever needed.

3. Submission of monthly status report of works where Administrative

approval exists and funds received but works are yet to be allotted.

4. Arranging approval of specifications and technical sanction of works.

5. Calling of Tenders (checking DNIT) for works. To ensure that tenders are

invited in time against all sanctions received from PHQ other departments,

Boards etc and allotment of works strictly as per administrative approval

and funds received.

6. Issuance of tender notices (to DPR for publication) & and arranging Tender

Allotment Meetings.

7. Processing cases of N.S items and obtaining prior approval.

8. Maintaining a list of pending decisions for each contract and orders of

MD/CE is taken in advance.

9. Technically Checking of quantities / consumption of material and rates in

final bill etc.

10. To ensure that the works which have been completed, their final bills are

being submitted timely by the concerned EE‟s.

11. Arbitration & court cases.

12. Processing of Time Extension cases of works

13. Any other work where technical opinion / action is required.

Besides above, SE (HQ) performs the following duties:

- Performing the duties of State Public Information Officer under RTI

Act, 2005 for the divisional offices Panchkula, Madhuban, Rohtak

and Hisar.

- Monitoring and submission of quality control report by XEN each

month for perusal of Chief Engineer and Managing Director.

- Have a close coordination with PHQ/other departments, Boards etc.

and liaisoning with the Govt. to sort out the pending

issues/approvals.

- Explore the possibility of getting works from other departments as

deposit work and have coordination with all the client departments

who have given deposit works.

- Arranging Review Committee Meetings and submission of fort-

nightly progress report of works.

3. Accounts Branch.

Accounts Branch is controlled by the Manager Finance and shall report to

the MD. The branch performs the following tasks:

1. Pay and allowances and other administrative expenses pertaining to

the officers and staff.

2. Surplus funds analysis, due survey of interest from banks and

investments after due approval.

3. Preparation of balance sheet and its certification by the Chartered

Accountant / Statutory Auditor and its audit from AG‟s office.

Removal of audit objections.

4. Maintenance of accounts and Computerization of account matters.

5 Bank reconciliation.

6. Keeping of Welfare accounts.

7. Correspondence with concerned agencies regarding financial matters.

8. Checking of contractor bills, supplier bills, final bills etc. & their

timely payments.

9. To coordinate with drawing branch regarding receipt of funds and

expenditure incurred on the works under various schemes including

deposit works.

All purchases of office items including stationery and maintenance of

office equipments through Care Taker.

4 Architecture Branch.

This branch functions under the control of Chief Architect and is

coordinated through Chief Engineer, DG(H) to MD. The architecture branch does the

following tasks:

1. Keeping records of all Police lands / maps systematically on

computer.

2. It shall also be responsible for enhancing the use of computers for

architectural purposes.

3. Making drawings for all contracts, list of contracts and their

associated drawings.

4. Incorporating changes as directed in the Plan.

5. Indicating Public Health and Electrical works in all the maps.

6. Preparing elevation drawings.

7. Making / getting Model of layout made as per direction.

5. CIRCLE OFFICE HPHC, GURUGRAM

The Circle office, HPHC shall function at Gurugrm under the control of

Superintending Engineer (Works). He will coordinate and attend all the meetings

pertaining to his Circle. All the reports/cases shall be routed through CE to the MD.

The divisional offices at Gurgaon, Faridabad and Madhuban shall be supervised by

him. The Circle office under his control shall perform the following tasks:

1. Checking/processing of:

Rough cost estimates

Detailed estimates

DNITs and

Enhancement cases.

2. Arranging Administrative approval of each work & the enhancements

wherever needed.

3. Submission of monthly status report of works where Administrative

approval exists and funds received but works are yet to be allotted.

4. Arranging approval of specifications and technical sanction of works.

5. Processing cases of N.S items and obtaining prior approval.

6. Maintaining a list of pending decisions for each contract and orders of

MD/CE is taken in advance.

7. Technically Checking of quantities / consumption of material and rates

in final bill etc.

8. To ensure that the works which have been completed, their final bills

are being submitted timely by the concerned EE‟s.

9. Arbitration & court cases.

10. Processing of Time extension cases of works

11. Any other work where technical opinion / action is required.

Besides above, SE Works is also designated as State Public

Information Officer under RTI Act, 2005 for the divisional offices Gurugram,

Faridabad and Panipat.

6. Divisional Offices at Panchkula, Madhuban, Hisar, Rohtak,

Faridabad, Gurugram and Madhuban.

The divisional offices shall be execute the works and shall be supervised by the

concerned Superintending Engineer. He shall be inspecting the offices of the XEN and the

execution of the contracts at the sites. A report shall be submitted to the Chief Engineer and

Managing Director as per need. The duties of these offices are listed below.

Preparation of Rough cost estimates, detailed estimates, DNITs,

Enhancement cases and submission thereof to headquarter office for

approval.

Entering into an agreement with the agencies on receipt of Minutes of

the Tender allotment Committee and submission of copies of

agreement to headquarters office.

Monitoring of works when it reaches at the stage of 25%, 50%, 75%

and 100% and taking timely action in terms of the agreement if the

progress of work does not commensurate with the time schedule.

Inspection of works and also to ensure that the quality of work is as per

specification.

Physical Verification of Stock and submission of quarterly returns to

headquarter.

Assessment of stock required for various works.

Sending list of decisions required to Drawing branch and getting orders

from MD / CE in advance.

Evaluation of stock

Reconciliation of stock account on quarterly basis with Accounts

branch.

Arbitration cases / Court cases, hearing cases and to also attend hearing

clause II cases.

To review each contract and when the work reaches at a stage of 95%

and, if any, enhancement in work / agreement is required; the

enhancement case with full justification may be submitted

immediately.

To send a completion report of work along with test report of Electrical

and Public Health works as soon as the work is completed and

simultaneous action taken for its handing over to the client department.

To submit contractor‟s bill. All formalities such as approval of NS

items, enhancement in work, if any, time extension etc must be ensured

before submission of final bill.

To submit a case for refund of security only after handing over the work

to the client deptt and its satisfactory report from them.

In addition to above, the following checks/records is also to maintained

at divisional office:

Stock registers along with bin cards

Contractor ledger, Contractor bill ledger

Agreement register, Original agreements

Register of works, containing details of allotment of work, schedule date

of completion, Amount of Agreement, HSR rate at which the tender has

been allotted, likely date of completion of the work, Actual date of

completion of the work, Actual cost of completion of the work,

recoveries to be made from the contractor, if any etc.

All the expenditure incurred on the works through bills, stock accounts, Imprest etc

may be booked against each work and reconciled at headquarter by the 15th of each

month. SACs may be directed to visits the headquarters office for reconciliation.

Register of MBs received and issued to the concerned JEs, Measurement

Books and Standard measurement books of the works already completed

Register of Assets/T&P including fixed assets.

Petty cash adopted for operation of imprest account and advances

Register of Deposit at calls/drafts received on account of earnest money

receipt and release

Inspection registers of each site

Tender sale register

Log books and GR books. GR books with four leaves of each may be

used and one copy thereof may be sent to Drawing Branch for updating

their records.

To keep the data of works (devised in a format in Microsoft Access)

updated every month so that the client department may familiar with the

works undertaken, their status, etc. placed on the web site of the

corporation.

The respective and concerned officers may decide and issue further

distribution of work amongst the staff. They may also add any item if needed.

Each branch shall maintain its respective files separately.

Annexure-„C‟

DIRECTORY OF OFFICERS AT HEADQUARTERS PANCHKULA

Sr.

No

Name of Officers

S/Sh.

Designation Telephone Residence

address

Mobile No.

Official Residence 1 B.S.Sandhu,IPS Chairman and Managing

Director

5004200

2561838

2750400 # 21/7, CHD 9876030006

2. K.Selvaraj, IPS DG HPHC 5004202 2546548 #1374/19 B, CHD 9417001404

2 Smt. Lily Rai, Chief Architect 5004205 2745458 #5/2,CHD 9814042244

3 Sanjay Mahajan Chief Engineer 2566410 2583593 #328/12,PKL 8566033922

4 Sandeep Arora S.E (Hqr.) 5004221 - #837/16,PKL 9417177318

5 Ram Parkash Senior Architect(CDC) 5054238 - #234/22, CHD 9876485437

6. Mohinder Singh Executive Engineer (Elect.) 5004228

2580803 #324/16, PKL 9466949968

7 M.K.Jain Manager Finance 5004203 - #567/21, PKL 8059900999

8 Virender Singh Section Officer 5004215 - #1393, Ist Floor,

Sector-11,

Panchkula

9467694227

9 Maya Ram Architect 5004230 - 82, Hem Vihar,

Phase-II, Baltana

9417495757

10 Rajesh Kumar

Sharma

Private Secretary 5004208 - 3037/41-D CHD 8444000007

11 Smt. Suman Gupta Superintendent

(Establishment)

5004204 - 1256/22-B, CHD 8054981256

12 Sanjeev Passi Superintendent (Works) 5004209 - 1225/4, Panchkula 9815985510

13 Smt. Sunita Sharma Superintendent (Accounts) 5028245 - 500/61, CHD 9465217435

Circle Office and Divisional Offices of the Haryana Police Housing Corporation

Circle office Gurgaon Panchkula

Sh. Satish Sharma, SE(Works)

Commissioner of Police Gurgaon, Civil Lines, Near Nehru

Stadium, Gurgaon

Ph. No. 0124-2329648, M No. 09416067465

Sh. Sandeep Arora ,SE(HQ)

Plot No.C-10, Sector-6, Panchkula

Ph. No. 0172-5004221, M. No.09417177318

Divisions:- Divisions:-

Gurgaon Panchkula :

Subhash Verma, XEN

Commissioner of Police Gurgaon, Civil Lines, Near Nehru

Stadium, Gurgaon

Ph. No. : 0124-2328648, M. No.09215187898

Sh. Sukhbir Singh, XEN

Police Lines , Moginand,

Panchkula

Ph. No. : 01733-253061, M. No.09417513593

Faridabad Madhuban

Sh. K. N.Bhatt, XEN

Police Lines, Faridabad

Ph. No. : 0129-2270011, M. No.09999733666

Sh. Sanjeev Verma, XEN

Near HVPN, Madhuban

Ph. No. :0184- 2390384, M. No.09416470248

Panipat Hisar

Sh. Vinod Rawal, SDE ,Divisional Incharge.

Behind City Police Station Panipat

0180-2630400

M. No.09996785000

Harish Sharma, SDE, Divisional Incharge

Behind City Police Station

Ph No. : 01662-225639, M. No.08901429699

Rohtak

Sh.Rajpal, SDE, Divisional Incharge

KOTHI NO. 7, PTC Sunaria

Phone No. 0123-2600206, M. No.09416428589

Electrical Divisions

Sh. Ramesh Sharma, SDE, Incharge

Police Lines, Gurgaon

Ph. No. : 0124-2328648

M. No.9650482626,9416355258

Sh. Mohinder Singh, XEN

Plot No.C-10, Sector-6,

Panchkula

Ph. No. 0172-5004228, M. No.9466949968

“ANNEXURE-D”

Sr.

No.

Name of the Post Scale of pay Correspon

ding

Grade Pay

Remarks

Name of

Pay

Band

Corresponding Pay

Band

1. Chairman - - - As per terms and conditions fixed by Govt.

2. Managing Director HAG

Rs.75500

(A/I @

3%)

80,000

Nil Nil IPS Ex-Cadre Post in the rank of DGP

3. DG Police Housing HAG

Rs.75500

(A/I @

3%)

80,000

Nil Nil IPS Ex-Cadre Post in the rank of DGP

4. Chief Engineer PB-4 37400-67000 10000

5. Chief Architect PB-4 37400-67000 10000

6. Superintending

Engineer

PB-3

PB-4

i) Rs.15600-39100

ii) Rs.37400-67000 after 3 years regular

satisfactory service as

Superintending Engineer.

8000

8700

7. Senior Architect PB- 4 37400-67000 8700

8. Executive Engineer PB-3 15600-39100 6000

9. Manager Finance and

Accounts

PB-2 9300-34800 5400 Deputation post to be filled up from A.G

Haryana.

10. Company Secretary PB-2 9300-34800 5400

11. Assistant District

Attorney/Law officer

- - - Deputation post to be filled up from

Prosecution Department. Incumbent will get

his own pay scale.

12. Architect PB-3 15600-39100 6000

13. Assistant Architect PB-2 9300-34800 5400

14. Architectural Asstt PB-2 9300-34800 4000

15. Senior Draftsman for

Architect Wing

PB-2 9300-34800 4000

16. Junior Draftsman for

Architect Wing

PB-2 9300-34800 4000

17. Assistant Engineer

PB-2 9300-34800 5400

18. Superintendent

(Estt- 1)

(Works -2)

PB-2 9300-34800 4200 One for Establishment, Two for Works.

19. Private Secretary PB-2 9300-34800 4200

20. Personal Assistant PB- 2 9300-34800 4000

21. Section Officer - - - Deputation post to be filled up from Finance

Department. Incumbent will get his own pay

scale.

22. Deputy

Superintendent

PB- 2 9300-34800 4000

23. Assistant PB- 2 9300-34800 3600

24. Circle Head

Draftsman

PB- 2 9300-34800 4000

25. Head Draftsman PB- 2 9300-34800 4000

26. Draftsman PB- 2 9300-34800 3600

27. Accountant PB- 2 9300-34800 4000 Deputation post to be filled up from A.G

Haryana.

28. Sr. Scale Stenographer PB- 2 9300-34800 3600

29. Junior Scale

Stenographer

PB- 1 5200-20200 2400

30. Steno-Typist PB- 1 5200-20200 1900

31. Clerk PB- 1 5200-20200 1900

32. Junior Engineer PB- 2 9300-34800 4000

33. Sr. Accounts Clerk PB- 2 9300-34800 3600

34. Sub Divisional Clerk

PB- 1 5200-20200 2400

35. Drivers PB- 1 5200-20200 2400

36. Peon -IS 4440-7440 1300 DIMINISHING CADRE

37. Sweeper -IS 4440-7440 1300

38. Sweeper cum

Chowkidar

-IS 4440-7440 1300

39 Site helper -IS 4440-7440 1300

ANNEXURE „E‟

HARYANA POLICE HOUSING CORPORATION LTD., PANCHKULA

CITIZEN‟S CHARTER

The main object of this Corporation is the construction of residential as well

as non-residential buildings for the Police Department. The non-residential buildings

include Police Stations, Police Lines, Police Posts, Training Centres, Offices, Welfare

Centres, Schools etc. whereas residential buildings include houses for all ranks of

Police Force, Barracks, Messes etc. In addition, the Corporation undertakes

construction of houses and other buildings for Jails Department, Government

Departments, Boards, Corporations and Government Undertakings as deposit works.

The Corporation also took up repair works of non residential buildings of Police

Department under 12th Finance Commission for the period 2006-2010 and

constructing training infrastructure under 13th Finance Commission for the period

2012-15.

The main features of the working procedure of this Corporation are that the

construction works are divided into various projects, which are controlled by XENs at

the divisional level. Proper control is maintained on storage and distribution of

material and a strict watch is kept from the date of allotment of work till the work is

completed. The Corporation is committed to adopt modern techniques of

constructions. Overhead expenditures of the Corporation are low as compared to

other construction agencies doing the same kind of work in Haryana. HPHC has

established its reputation for maintaining speed, economy, quality and excellent

construction.

Any contractor or person who is interested in participating in the tenders

floated by the Corporation can apply to Chief Engineer for enlistment according to

Haryana Police Housing Corporation Limited (Regulation and Enlistment of

contractors Rules-2010 uploaded in Corporation‟s web site ) in any one of the

following categories:-

Tendering Limit Class Enlistment fee (for two

years)

No Limit “AAA” Rs. 18,000/-

Upto Rs. 250.00 lacs “AA” Rs. 10,000/-

Upto Rs. 100.00 lacs “A” Rs. 7,000/-

Upto Rs. 50.00 lacs “B” Rs. 3,000/-

Upto Rs. 10.00 lacs “C” Rs. 2,000/-

The original enlistment is for two years and subsequent renewal of enlistment

can be had by depositing half of the original fee. To have healthy competition, the

contractors who have been enlisted by any Government department, Board or

Corporation have been allowed to bid but they will get enlisted with the Corporation

after allotment of works if they are not earlier enlisted with the Corporation.

Similarly, the suppliers for building materials like public health, electrical,

joinery, flooring, false ceiling etc. are also being empanelled. A token fee of

Rs.5000/- each is charged from them.

TIME TO DELIVER THE SERVICE

The whole process from receipt of the proposal to allotment of work takes

about three to four months as detailed below. The bills submitted by contractors are

passed promptly. Drawings are prepared by the Architecture Branch of the

Corporation or consultant Architect engaged by the HPHC. The suggestions of the

client are incorporated to his satisfaction and all endeavours are made to adhere to the

time schedule.

TIME CHART

Details of Citizen Services delivered by the Haryana Police Housing Corporation.

Sr.No. Name/Particulars of the service Current mode

of delivery of

service

(Manual/electr

onic)

Time lines prescribed

for delivery of the

service, if any,

1 Receipt of proposal:-

(i) Preparation and approval of

drawings

Manual 20 days

(ii) Preparation of Rough Cost

estimates

Manual 15 days

2 Receipt of funds

(i) Preparation of detailed estimate. Electronic 45 days

(ii) Detailed Notice Inviting Tender Electronic 45 days

(iii) Receipt of tenders E-tendering 45 days

(iv) Preparation of Comparative

statement

Electronic 15 days

(v) Tender Allotment Committee

meeting

Manual 15 days

(vi) Allotment of work by XEN Manual 15 days

3 Execution of works

(i) Payment of running bills Manual Concerned division has

to submit bill/s on

monthly basis and after

receipt of bill at Head

Office payment is

released within 7 days

(ii) Completion of work Manual Time for completion

depends on the quantum

and type of work and

ranges from 6 months to

18 months generally

(iii) Final Bills of completed works Manual Submitted to Head

Office within 3 months

of completion of works.

(iv) Checking of final bills by

Accounts Branch and sending to

Drawing Branch

Manual 10 days

(v) Checking of final bills by Drawing

Branch and submitting for

sanction

Manual 15 days

(vi) Release of payment Electronic After checking and

resubmission of final bill

by Drawing Branch the

payment is released

within a week via e-

payment system .

The time for completion depends on the quantum and type of work and

ranges from 6 months to 18 months generally.

REDRESSAL OF GRIEVANCES

Sh. Mohinder Singh, XEN(Electrical) has been appointed as Nodal Officer

for Public Grievances Redressal of this Corporation. Officers upto the level of XEN

remain available at divisional office between 11.00 A.M and 12.00 noon during

working days for the purpose of meeting the public, for prompt redressal of their

grievances and complaints.

WHOM TO CONTACT IF THINGS GO WRONG

Problems faced by the contractors, clients and employees are sorted out at the

level of S.Es and XENs in the first instance. Their names and contact numbers are as

follow:-

Sr. No. Name and designation Telephone no.

1 Sh. Sandeep Arora,

Superintending Engineer (Hqrs), Panchkula

0172-5004221

2. Sh. Satish Sharma,

Superintending Engineer(Works), Circle office

Gurugram

0124-2329648

3 Sh. Subhash Verma, Executive Engineer, HPHC

Gurugram

0124-2328648

4 Sh. Sukhbir Singh, Executive Engineer, HPHC

Panchkula

01733-253061

5 Sh. Sanjeev Kumar, Executive Engineer, HPHC

Madhuban

0184-2390384

6 Sh. K.N.Bhatt, Executive Engineer, HPHC

Faridabad

0129-2270011

7 Sh. Mohinder Singh, Executive Engineer(Electrical),

HPHC Panchkula

0172-5004228

8 Sh. Harish Sharma(SDE), Divisional Incharge, Hisar 01662-277550

9 Sh. Raj Pal(SDE), Divisional Incharge, Rohtak 01262-600206

10 Sh. Vinod Rawal, SDE, Divisional Incharge, Panipat 0180-2630400

However, the Managing Director, and Chief Engineer at Head office (see

below) are also available to listen to and sort out the problems of the contractors,

clients and employees. Their details are as follow:-

1. Sh. B.S.Sandhu, IPS

Chairman and Managing Director

0172-2561838

2 Sh. Sanjay Mahajan,

Chief Engineer

0172-2566410

Annexure-„F‟

LIST OF OFFICERS APPOINTED/DESIGNATED AS PER THE RIGHT TO

INFORMATION ACT 2005

S.No. Designation Office Address Telephone No. Appointed as

1. Chief Engineer,

HPHC

Haryana Police Housing

Corporation Ltd., Plot No. C-10,

Sector-6, Panchkula

0172-2566410 First Appellate Authority.

2. Superintending

Engineer (Hqrs)


Corporation Ltd., Plot No. C-10,

Sector-6, Panchkula

0172-5004221 State Public Information

Officer for Head Quarters and

Divisional offices Panchkula,

Madhuban, Hisar and Rohtak.

3. Superintending

Engineer(Works)

Superintending Engineer (Works),


Corporation, Gurugram

O/o Commissioner of Police

Gurgaon, Civil Lines, Near Nehru

Stadium, Gurugram

0124-2329648 State Public Information

Officer for Divisional offices

Gurgaon, Faridabad and

Panipat.

4 Executive

Engineer, HPHC

Panchkula

Executive Engineer, Haryana

Police Housing Corporation,

Panchkula

Police Lines Panchkula

01733-253061 State Assistant Public

Information officer for

Panchkula, Ambala and

Yamunanagar Districts.

5 Executive

Engineer, HPHC

Madhuban



Madhuban

Near 132 KVA Electric Sub

Station Madhuban(Karnal)



Karnal, Kaithal and

Kurukshetra Districts.

6 Divisional

Incharge, HPHC,

Hisar

Divisional Incharge, Haryana

Police Housing Corporation Hisar

Behind Police Station City, Hisar.


Information officer for Hisar,

Fatehabad and Sirsa Districts.

7 Executive

Engineer, HPHC

Faridabad



Faridabad

Kothi No.1, Type-III Sector-30

Police Lines, Faridabad



Faridabad, Mewat and Palwal

Districts.

8 Executive

Engineer, HPHC

Gurgaon



Gurugram

O/o Commissioner of Police

Gurgaon, Civil Lines, Near Nehru

Stadium, Gurugram



Gurugram, Mahindergarh,

and Rewari, Districts.

9 Divisional

Incharge, HPHC,

Rohtak



Rohtak

Govt. Quarter No. 07 (type-II),

Police Complex, Sunaria, Rohtak



Rohtak, Jhajjar, Bhiwani.

10 Divisional

Incharge, HPHC,

Panipat



Panipat

Old DSP Residence behind Police

Station City Panipat.



Panipat, Sonipat, Jind.

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