harris county emergency services district no. 2 … · 4/21/2020 · charles anthony, secretary...

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HARRIS COUNTY EMERGENCY SERVICES DISTRICT NO. 2

NOTICE OF PUBLIC MEETING

NOTICE is hereby given to all interested parties that the Board of Directors of the captioned Districtwill hold a public meeting by telephone conference call. Members of the public may access the meeting byfollowing the instructions listed at the bottom of this notice.

The meeting will begin at 2:00 p.m. on Tuesday, April 21, 2020. The purpose of the meetingwill be to consider and act on the following:

1. Public Comments

2. Minutes of March 17, 2020 Board of Commissioners Meeting

3. Sales Tax Collection Report; status of collections

4. Reports by EMS Department, including run report, status of personnel, apparatus, andoperations

5. EMS Department requests regarding financing of equipment, personnel, and operations

6. Bookkeeper’s Report; Pay Bills; Investment of District Funds

7. Resolution Authorizing President and Treasurer to Sign Certain DisbursementsApproved at a Telephonic Meeting

8. Permitting of Station 2 pump house

9. Location for construction of future Generation Park station; Purchase and saleagreement

10. New Business Items for Future Agenda; Set Date and Time for Next Meeting

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Instructions for accessing telephone conference call:

On March 16, 2020, in accordance with section 418.016 of the Texas GovernmentCode, Governor Abbott has suspended various provisions of the Texas Open Meetings Act that requiregovernment officials and members of the public to be physically present at a specified meetinglocation (the “Proclamation”). In accordance with the Proclamation, the District has implementedprocedures to allow members of the public to participate and address the Board of Directors during thetelephone conference meeting. To participate in the telephone conference meeting:

1. Please call 1-866-773-8424 and use access Code 811572# to access the meeting and announce yourname to the meeting host.

2. The agenda packet will be available at the following web site:

https://2618compliance.wordpress.com/board-meeting-packets/

3. The audio of the meeting will be recorded.

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Minutes of Meeting of Board of CommissionersMarch 17, 2020

The Board of Commissioners (“Board”) of Harris County Emergency ServicesDistrict No. 2 (“District”) met at the Harris County Emergency Services District No. 2, StationNo. 1, 14418 Beaumont Highway, Houston, Texas 77049 on March 17, 2020 in accordance withthe duly posted notice of the meeting, with a quorum present, as follows:

Sonya Anderson, PresidentJohnnie McClelland, Vice PresidentCharles Anthony, SecretaryEarl Skank, Commissioner

and the following absent:

Marvin Speer, Commissioner.

Also present were Mr. Joe Fress, and Mr. Wm. Scott Smith.

The meeting was called to order and declared it open for business as mightregularly come before it.

1. The Board opened the floor for public comment. There was no publiccomment presented.

2. The Board reviewed and unanimously approved the minutes of February11, 2020.

3. The Board reviewed the tax collection report indicating that the Marchallocation was $422,830.47.

4. Mr. Fress presented the South Lake Houston EMS report indicating thatthere were 325 calls for service during the prior month, and response time was just under 6minutes. The Board also reviewed the financial report of the department.

5. The Board unanimously approved the bookkeeper’s report. The Boardalso noted that a payment of $1,771.00 representing a reimbursement from ESD 60 for SAFE-Dconference expenses has been received.

6. The Board noted that all candidates for commissioner at the May, 2020election are unopposed and it is appropriate to cancel the election in accordance with the TexasElection Code. Accordingly, the Board adopted the attached Order Canceling the Election andDeclaring Unopposed Candidates Elected.

7. The Board unanimously approved granting an easement over the stationNo. 1 site to CenterPoint Energy for electric service.

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8. The Board reviewed Mr. Slattery’s report regarding the suitability of theGeneration Park site. Mr. Slattery noted that the proposed site has been reduced from 1.5 acres,which included some unusable land due to easements, to 1 acre. The Board unanimouslyapproved the site for acquisition.

9. The Board reopened the EMS department report and discussed issues withMr. Fress regarding the Coronavirus outbreak. Mr. Fress noted concerns over adequate personalprotection equipment supplies and staffing in the event that the virus infects multiple members ofthe department. Mr. Fress is making alternative arrangements for quarantining those employeeswho desire and demonstrate the necessity.

10. Mr. Smith stated that Governor Abbot has suspended certain provisions ofthe Texas Open Meetings Act which will allow for telephone conferences of Board meetings.

11. The Board then noted that Commissioner Speer has submitted hisresignation from the Board.

There being no further business to come before the Board, the meeting wasadjourned.

______________________________Secretary

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Resolution Authorizing President or Vice President and Treasurer or Assistant Treasurerto Sign Certain Disbursements Approved at a Telephonic Meeting

The Board of Commissioners (“Board”) of Harris County Emergency Services

District No. 2 (“District”) met during a telephonic meeting on April 21, 2020, with the following

commissioners present:

Sonya Anderson, PresidentJohnnie McClelland, Vice PresidentCharles Anthony, SecretaryEarl Skank, Commissioner

and the following commissioners were absent:

None

when the following business was transacted:

WHEREAS, pursuant to Section 775.073, Texas Health and Safety Code, the

Board may by resolution allow the President or Vice President and Treasurer or Assistant

Treasurer to sign disbursements on behalf of the District;

WHEREAS, in accordance with Governor Greg Abbott’s March 16, 2020

temporary suspension of the requirement that a quorum of the Board be physically present, the

District has implemented procedures to allow telephonic meetings;

WHEREAS, the District has determined that it would be in its best interest to

authorize the District’s President or Vice President and Treasurer or Assistant Treasurer to authorize

disbursements only in the event that these disbursements are approved at a duly called and held

telephonic meeting;

NOW, THEREFORE, the Board of Commissioners of the District hereby resolves

and declares as follows:

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1. The Board hereby authorizes its President or Vice President and Treasurer to

sign all disbursements listed on the bookkeeper’s report after that report has been approved at a duly

called and conducted telephonic meeting. The bookkeeper shall report all disbursements in the

monthly bookkeeper’s report and shall not release the disbursements until approved by the Board.

2. This authorization is effective immediately and shall remain in effect until

revoked by resolution of the Board.

Passed and adopted, this April 21, 2020.

President

ATTEST:

Secretary

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I, the undersigned Secretary of the board of commissioners of Harris County

Emergency Services District No. 2, hereby certify that the foregoing is a true and correct copy of the

Resolution Authorizing President or Vice President and Treasurer to Sign Disbursements Approved

at a Telephonic Meeting, adopted by said board at its meeting of April 21, 2020, together with

excerpts from the minutes of said board's meeting on that date showing the adoption and passage

thereof, the originals of which Resolution and excerpts from the minutes are now on file in the

office of the district.

I further certify that said meeting was open to the public, and that notice was

given in compliance with the provisions of Tex. Gov’t. Code Ann. § 551.001 et seq. as adopted,

and as suspended in part by the Governor of Texas on April 21, 2020.

Witness my hand and seal of said District, this _____________________.

__________________________________ Secretary

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SLATTERY TACKETT ARCHITECTS, LLP 730 NORTH POST OAK, SUITE 200 HOUSTON, TEXAS 77024 (713) 521-0591

April 17, 2020 Harris County Emergency Services District No. 2 c/o Scott Smith Smith, Murdaugh, Little & Bonham, LLP 2727 Allen Parkway, Suite 1100 Houston, Texas 77019 Re: HCESD 2 April Meeting – Consultant Report Commissioners, Following is a summary of our ongoing activity related to ESD facilities. SLHEMS Station #1 – CenterPoint Easement We received the Centerpoint easement documents signed by the ESD following last month’s meeting. These documents have been returned to Centerpoint and they will have them recorded at Harris County. I do not know at this time if the receipt of the recordation will be sent to me or directly to the ESD. If it comes to me, I will have it delivered to the ESD. Pump House My previous report to you regarding the pump house was not completely accurate. I reported the HCFMO had inspected the pump house and we were waiting for inspection report to determine what corrections, if any, would be necessary. I was able to communicate directly with Captain Mitchell of the Harris County Fire Marshal’s Office and that our inspection was “informal”, and we will get the official inspection once all Texas Department of Insurance (TDI) certificates have been filed. I am working with the licensed fire sprinkler contractor to prepare these certificates for submittal to TDI and HCFMO. In my initial review of the documents, it appears that we will need an authorized representative of HCESD 2/SLHEMS to receive instruction on the use of the fire protection equipment from the sprinkler contractor, and to sign the certificates acknowledging they have received this instruction. Generation Park Nothing to report at this time.

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SLATTERY TACKETT ARCHITECTS, LLP 730 NORTH POST OAK, SUITE 200 HOUSTON, TEXAS 77024 (713) 521-0591

Harris County Emergency Services District No. 2 Page 2 Thank you for your consideration of this report, and please do not hesitate to contact me if you have any questions. Sincerely, Slattery Tackett Architects, LLP David Slattery, AIA

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dslattery

david

harris county emergency services district no. 2 … · 4/21/2020 · charles anthony, secretary...

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