harris center/three stages at folsom lake college stage 2 ... 2 event questionnaire.pdfstage 2...

Stage2Questionnaire Updated:4/30/18 Page1

Stage 2 Thank you for your interest in having your event at Harris Center. This questionnaire has been developed so that we may assist you in the planning of your event and provide you with an estimate of expenses.

Rental of Stage 2 allows access to Stage 2, Dressing Room C and D. Use of additional spaces is subject to availability and additional fees will be applied.

GENERAL EVENT INFORMATION:

Producer of Event: ______________________________________________________________

Person Signing Agreement:_________________________ Title:___________________________

Producer is a: Nonprofit Corporation (Tax ID: ________________________________) FLC Department FLC Student Organization Other (Tax ID: ______________________________________________)

Contact: ______________________________________________________________________

Address (physical): ______________________________________________________________

City: __________________________ State: ___________________ Zip: ___________________

Phone: ___________________ Fax: ____________________ Cell: _______________________

E-Mail: _____________________________________________________________________

Event Name: ___________________________________________________________________

Event Date(s): __________________________________________________________________

Event Start Time: ___________

Running Time of Show (including intermission): ________ Hours ________Minutes

Length of Segments: _____Act I _____Intermission _____Act II _____Intermission _____Act III

Event Questionnaire: Stage 2 Event

Please Email completed questionnaire to [email protected]

Or mail to: Harris Center/Three Stages at Folsom Lake College

10 College Parkway Folsom, CA 95630

Attn: Event Services Specialist


Client/Artist Front of House Contact (If applicable):

Name: _______________________________

Phone: _______________________________

E-Mail: _______________________________

Harris Center Front of House

Contact: Event Services Specialist

Office: 916-608-6847

Email: [email protected]

Brief Description of Event: How many people will be attending? ______

What other activities are planned in addition to the performance?

FRONT-OF-HOUSE -Please Note: Harris Center does not permit the permanent furniture located in the Lobby to be moved. Set-ups should beconfigured to accommodate this furniture.For the Lobby will you need any of the following:

Tables (# ) Table Covers(# ) Chairs (# )

Please describe Lobby Set-Up and any electrical needs in Lobby:

Late seating instructions?

Will you be selling merchandise? (Souvenirs, programs, t-shirts, recordings, etc.)

No Yes (if yes, please describe)

If Yes: Who will be selling Merchandise: Client/Artist Personnel Harris Center Staff/Volunteer

Will there be a printed program to be distributed? No Yes (if yes, please describe)


Will you have a reception in conjunction with your event? No Yes (if yes, please describe)

If beer/wine will be served, please contact [email protected] to complete an Alcohol Guidelines Application at least 120 days prior to event. Requests received with less than 120 days notice will not be accepted

Are you expecting any VIP’s to be attending this event? No Yes (if yes, please describe)

Will anyone have any special needs? No Yes (if yes, please describe)

Are there any restrictions for the use of Cameras or Recording Devices by Patrons attending your event?


Will there be Professional Photographer(s)/Videographer(s)? No Yes (if yes, please describe)


EVENT ITINERARY FOR LOBBY

Lobby Doors Open to the Public: 1 hour before performance time (typical)

Other:

House (Theatre) Doors Open: 45 minutes before performance time (typical)

30 minutes before performance time (typical)

Other:

Lobby Set-Up Time (displays, etc.)

Lobby Load-Out Time:

Beyond the Concession Services provided by Harris Center, do you wish to serve Food/Beverages for patrons?

No Yes (If yes please describe)

If Food/Beverages are to be served, please contact [email protected] for Venue’s Catering Guidelines and Policies

How many people will be on stage during the event (total number of participants/performers)

Generally, what ages are the event participants/performers?

Will you need space to provide meal service to production personnel and event participants?



Client/Artist Marketing Contact (If applicable):

Name: _______________________________

Phone: _______________________________

E-Mail: _______________________________

Harris Center Marketing Contact:

E-Mail: [email protected]

Are you interested in advertising on our marquis (subject to availability)? No Yes

Client/Artist Ticket Office Contact (If applicable):

Name: _______________________________

Phone: _______________________________

E-Mail: _______________________________

Harris Center Ticket Office Contact:

Lisa Burrage: Ticket Office Supervisor

Office: 916-608-6888


Will this be a ticketed event? No Yes

If yes, by whom? Harris Center Ticket Office Other (further discussion required)

If you are ticketing through the Harris Center Ticket Office, please contact Lisa Burrage.

-Harris Center requires completion of Ticket Set-up Form returned to the Ticket Office Supervisor no later thanTwo (2) weeks prior to tickets going on sale to the Public.

If the event is ticketed, how long after the events starts, should the Ticket Office remain open?

Half Hour (Typical) One Hour Other:

I am not sure, let’s discuss (If more than half an hour, staff costs will be at your expense)


GENERAL THEATER PRODUCTION SCHEDULE In order to provide you with an accurate estimate of crew costs, we need to know your general production schedule. Please complete the following (if more space is needed, attach a sheet with full schedule):

Date(s): Access Time: Start Time: End Time:

Stage Load-In/Set-up: _____________ ____________ _____________ _____________

Rehearsal(s): _____________ ____________ _____________ _____________

Performance(s): _____________ ____________ _____________ _____________

Strike/Load-out: _____________ ____________ _____________ _____________

Please note the following Policies regarding Technical Staffing for events in Stage 1:

-Technical Crew charges will accrue from the time Client/Artist Personnel enter the Facility and continue until allClient/Artist Personnel exit the Facility.

-The Event Producer will be billed for a Technical Director to be onsite at all times that any Client/Artist Personnel is in theFacility.

-Minimum staffing for a Rehearsal is One (1) Technical Director. Minimum Staffing for a Performance is One (1)Technical Director, plus One (1) Stage Hand. Additional Staffing required will be determined at the discretion of the HarrisCenter Technical Director based upon the Client/Artist Technical Requirements.

-Client/Artist personnel may not operate Harris Center equipment without prior authorization from the Harris CenterTechnical Director and only if Operators are directly attached to the show and properly trained/certified to operate thespecific equipment. If approved, Harris Center may require Client/Artist Personnel to be shadowed by Harris CenterTechnical Staff.

-Technical Crew will need a one hour meal break for every 4-5 hours worked. Please plan for this in scheduling your event.

-Technical Crew is billed at an hourly rate up to 8 hours / Overtime Rates Apply after 8 hours: 1.5x for Hours 8-12; 2x forHours Beyond 12.

-Harris Center requires a minimum call time of 4 hours for the Technical Crew. Calls lasting less than 4 hours will bebilled as 4 hours in Settlement.

Stage2 Questionnaire Updated:4/30/18 Page7

THEATER CONFIGURATION

Client/Artist Technical Contact (If applicable):

Name: _______________________________

Phone: _______________________________

E-Mail: _______________________________

Harris Center Technical Contact:

Sam Coquerille: Technical Director

Office: 916-608-6822


Will your event require a Piano? No Yes

If Yes: Do you wish to have the Piano Tuned? No Yes

-Please note: Harris Center DOES NOT allow outside Piano Tuners to work on our Concert Grand Piano(s). All tunings will be scheduled by Harris Center Technical Staff and billed at $120.00 per tuning.

-Harris Center recommends that Piano(s) are tuned before any Performance(s). If the tuning is waived, the Client agrees to use the piano “as is” and Harris Center cannot guarantee the Piano(s) will be in tune.

Will your event need any of the following:

Choral Risers (# ) Stage Platforms (# )

Music Stands (# ) Orchestra Chairs (# )


TECHNICAL REQUIREMENTS LIGHTING: Briefly describe your lighting needs on stage. (i.e. “A general wash of lighting on the stage in three colors with some special lights focused in certain areas.”)

Will your event require follow spotlights? No Yes

Client/Artist Lighting Contact (If applicable):

Name: E-Mail:

Phone:

AUDIO: Briefly describe your Audio needs for your event. (i.e. “Microphones and monitor speakers for an 11 piece orchestra, and 3 microphones on stands for singers.”)

Client/Artist Audio Contact (If applicable):

Name: E-Mail:

Phone:


STAGE SET-UP: Briefly describe your stage set-up for your event. (i.e. “Stage set for 5 piece band with risers for drum kit.”)

Client/Artist Stage Manager Contact (If applicable):

Name: E-Mail:

Phone:

VIDEO: Briefly describe your video needs for your event (movie screen, projector, video format, etc.)

Client/Artist Video Contact (If applicable):

Name: E-Mail:

Phone:


GENERAL VENUE POLICIES

Safety/Security:

-Event Producer may be held liable for loss/damage of Harris Center equipment due to negligence of Client/ArtistPersonnel and may be billed for repairs/replacement

-Appropriate Footwear is to be worn at all times in all Backstage Areas. Anyone wearing Open-Toed Shoes,Sandals or Barefoot will be asked to leave the Backstage Area

-Hard Hats must be worn at all times if work is being done overhead in the Grid

-Counterweight/Fly Rail Systems are to be operated by approved/certified personnel only

-Lifts are to be operated by approved/certified personnel only

Smoking:

-It is the Folsom Lake College policy that no smoking be permitted inside buildings, or outside except indesignated areas.

Pyrotechnics/Special Effects:

-No special effects will be allowed unless approved in advance by Harris Center. The client agrees to provide allnecessary information pertaining to the use of pyrotechnics or special effects anywhere in the facility.

-Only licensed personnel will operate any pyrotechnics in the facility.

-The client will be charged for any permits or additional personnel required by the Folsom Fire Departmentrelated to pyrotechnic or special effects required by your event.

-Harris Center, the Folsom Fire Department, and Folsom Lake College are permitted to require and to observe ademonstration of all pyrotechnic effects used during your event.

-Fire Watch is to be posted at all times that Fog/Haze is being used.

-The use of Fog/Haze is prohibited is Stage 2 and Stage 3

Loading Dock:

-The loading dock(s) are for loading and unloading of equipment, supplies etc. Upon completion of loading orunloading, vehicles should be parked. Parking is not permitted on the loading dock(s). Vehicles left on theloading dock are subject to tow at owner’s expense.

SIGNATURE

I certify that the preceding information is complete and accurate to the best of my knowledge. I understand that this questionnaire is NOT a legal contract and that the information provided is for the use of Harris Center/Three Stages to evaluate the needs and feasibility of the proposed event. I have received and reviewed the Stage 2 Production Guide.

Signature

Print Name Date

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