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H2SO4ERP

World Class Human Resources Management Software Solution System

• Employee Daily Attendance

• Absence Management System• Official and Non-Official Leave Management• Employee Profile• Employee Attachments• Employee Medical Management• Loan Management• Employee Training & Development• Employee Task Management• Performance & Appraisal• Payroll Module• EPF, EFT, EPF e- Return• Payments to bank and Multiple Banks• Slips Transfer• Employee Filter by User• Memos• Organizational Structure• Multiple Locations and Branches• Letters• Advanced Report Module• Employee Portal

Features of H2SO

4 System

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Our Skills

We are specialists in interactive client support (via phone,email and Directly), intelligent system analysis and mainly in reliable and stable software system. We should emphasis that we are the leaders in best human resource management system (for staff, Employee & labors) in Sri Lanka by compromising on the price range by providing Economical Human Resource Management systems for clients but always maintain the high quality of Victory information.

Leaders in Best Software Solution System in Sri Lanka

• Software Maintence and Developing• Cloud Application Development• Mobile App Development• Data Base Designing• Web Portal Development• ERP Software Development• Software Testing and Quality Assurance• Management Information Systems• Application Development• Workflow Management Software

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Employee Daily Attendance

Absence Management System

Good work attendance is important for all employees as it shows the company how reliable their work is. H

2SO

4 provides accurate data regarding

employee attendance daily to monthly. It helps the organization to maintain HR discipline among employees in the following ways:

• Handling shifts • Creating and maintaining rosters • Midnight Cross-over• OT (single, triple, double)• No-pay• In-Out grace period • Additional days’ payment • Covering dates etc...

Employee-scheduling software takes full advantage of the power of employee self-service: managers are able to designate employees as “absent” and have employee’s complete self-certification on ‘return from sickness’ absence using our integrated return-to-work screening tool. Capturing the reasons for absence allows employers to support employees better; improving attendance and wellbeing. Help to reduce your absence levels H2SO4gives you the information you need to reduce employee absence levels fast! The system has a full suite of absence reports, all exportable into other file formats. Its features are:

• Daily Absenteeism Reports • Branch-wise Section-wise Absenteeism Reports

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Official and Non -Official Leave management The Leave Management Module will allow for organizations and their employees to accrue, request, report and track the use of the Leave Management System and the ability to submit both leave requests official and non-official and leave usage for routing and approval by supervisors. Integration with the Time and Attendance system allows employees with timesheets the ability to see requested and approved leave on their calendar along with organizational holidays. Timesheet employees will be provided the ability to report leave usage through their timesheet.

Official Leave • Casual• Annual etc...

Unofficial leave • Duty Leave• Factory Leave• Lieu Leave etc...

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Employee Training & Development The official and ongoing educational activities within an organization designed to enhance the fulfillment and performance of employees. Training and development programs offered by a business might include a variety of educational techniques and programs that can be attended on a compulsory or voluntary basis by staff.

• Maintaing Training Documents• Trainers Allocation• Create Training Programmes• Assign Training Program to Employee• Provide Training Documents

Employee Task Management

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Task management is the process of managing a task through its life cycle. It involves planning, testing, tracking and reporting. Task management can help either individuals achieve goals, or groups of individuals collaborate and share knowledge for the accomplishment of collective goals. Tasks are also differentiated by complexity, from low to high. Effective task management requires managing all aspects of a task, including its status, priority, time, human and financial resources assignments, recurrence, notifications and so on. These can be lumped together broadly into the basic activities of task management.

• Create Task• Assigning deadline • Assigning Employee to Task & Reassign• Pending, Rejected and Finished Task• Task Approval

Performance &Appraisal

Performance appraisal is a review and discussion of an employee's performance of assigned duties and responsibilities. The appraisal is based on results obtained by the employee in his/her job, not on the employee's personality characteristics. The appraisal measures skills and accomplishments with reasonable accuracy and uniformity. It provides a way to help identify areas for performance enhancement and to help promote professional growth.

• measure employee performance• Employee Evaluation• Evaluation Employee Protal• Evaluation Form• Self Evaluation & Supervisor Evaluation

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Employee Profile

In an automated ERP system one of the most important parts is handling employee profile. H2SO4 has a fully customized and user-friendly interface for employee profile handling. Its features are:

• Employee Image, Address, Contact Details and Emergency Contact, Emails etc.• Employee Birthday• Employee Blood Group • Joining and Confirmation Dates • Basic Salary • Religion • Resigning Date • Ability - whether an employee is Active or Inactive - without deleting the employee from the system• Employee Town, City handling• Contact Details• Employee Awards Details• Employee Family Details• Employee Work Experience Details• Social Media Details• Employee Profissional Qualification Details• Employee Skills and Interest Details• Employee Helth and Safety Details• Employee Extra Curricular Activities Detalis• Employee Acadamic Qualification Details• Basic Employee Details and Employee Official Details• Employee Documents.• Other Details

Payroll Module

EPF, ETF, EPF e- Return

Payments to Bank and Multiple Banks

In H2SO4 we have been able to track all the tasks of employee payment and the filing of employee taxes. These tasks can include keeping tracking of hours, calculating wages, withholding taxes and deductions, printing and delivering checks and paying employment taxes to the government. (EPF, ETF)

Payroll software often requires very little input from the employer. The employer needs to input employee wage information and hours, after which the software calculates the information including withheld monies automatically. We provide,

• Benefits and Deductions Handling• Inserting Company variables and rules • Running Payroll Department-wise • Giving allowances• Government Contributions

When targeting the Sri Lankan market Government contributions such as Employee Provident and Trusts fund are obligatory upon an organization. Victory Information has successfully developed an ERP systems solution for such purposes with their H2SO4 ERP solution which is well-integrated with Government-related funds.

It’s features as are:• EPF• ETF• EPF e-Return • Auto Generated C-Form

One of the most eligible feature of our H2SO4 is that we can transfer employees’ salaries to the bank from the system itself. If you wish to route the salary through multiple banks for various deductions this is the best solution you can find. We can generate various tailor-made forms of the system relating to bank transfers.

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Employee Attachments

Employee Medical Management

Loan Management

H2SO4 provides you the ability to store an unlimited number of employee-related documents in the system itself such as:

• Employee Certificates• Employee Curriculum Vitae • Appointment and Confirmation Letters • Resignation Letters etc.

In an organization handling employees’ medical related activities H2SO4 plays an important part. As expected when purchasing an automated ERP customers expect a medical management part to be included. Here H2SO4 gives a comprehensive service that includes:

• Medical Vouchers • Medical Loans etc.

The Loan Management component enables you to manage both simply structured loans such as consumer loans plus complex loans, such as mortgage loans.

For mortgage loans, Loans Management offers functions for mapping the complete loan process for loans given and loans taken. You can use the functions provided in H2SO4 to manage the complete loan process for loans given to employees.

For installment loans, functions are available with which you can create and manage the complete life cycle of loans given, up to the transfer to financial accounting. It’s features are as follows:

• Creating loan category • Creating loans• Loan approvals• Deducting from the employees payroll• Reporting

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H2SO4 provides a wide space to make notes regarding each and every employee. It helps the Top Management to get a summary of any particular employee in a short time.

Memos

Employee Filter by User With regard to user-friendliness this a feature that helps paramountly. We can filter anything user-wise - payroll data, attendance data, loan, leave and everything else in the system.

Slips Transfer In our H2SO4 ERP payroll module is one of the easy methods to transfer the bank’s payment data on to a text file and communicate it to the bank easily. We have integrated all Sri Lankas Slip Transfer data on to our system. So any company compatible with any Bank can easy use this feature. Its main feature:

• Generating a Text File through the system

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Organizational Structure

Multiple Locations and Branches

Letters

An organizational structure defines how activities such as task allocation, coordination and supervision are directed towards the achievement of organizational aims. It can also be considered as the viewing-glass or perspective through which individuals see their organization and its environs. With the help of our H2SO4, creating the correct organizational structureis easy.

Using our ERP H2SO4 we can divide all the data regarding employees to multiple locations and branches if there are multiple locations and branches in an Organization or if it is expanded. All modules could be divided accordingly. The features are:

• Location-wise Payroll Process • Location-wise Attendance Process • Location-wise Loan Management • Location-wise Leave Management

Most importantly, H2SO4’s HR section can generate any letter important to the organizations human resource division such as:

• Appointment Letter• Confirmation Letter• Salary Confirmation Letter • No-Pay Letter• Resignation Letter• Uniform offering letters etc.

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Technical Specification

Technical Architecture

Used Technologies• C# .NET• SQL Server 2008 R2• MVVM Architecture• Windows Presentation Foundation (WPF)• Windows Communication Foundation (WCF)• .NET Framework 4.5• IIS Server• Crystal Reports• Entity Framework

Cloud db

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Location 1 Location 2

Location 4Location 3

Advanced Report Module The most important feature of our H2SO4 is the Report Master. One can generate various number of reports regarding Attendance, Payroll, Leave, Loan and HR Modules. Our developers have accomplished the creation of an advanced filtering system in the Report Master where the user administrator can generate reports employee-wise, user-wise, group-wise, grade-wise, section-wise, department-wise, designation-wise, etc.

The reports handled are: • Attendance Report• Payroll Report• Leave Management Report• Loan Management Report• HR Reports

In these reports the important reports that can be generated are:1. Daily Attendance Reports2. Daily Absenteeism Reports 3. Monthly Payroll Summary4. Benefit, Dedications, Reports 5. Government Contribution Reports 6. Over Time Summary Report 7. Pay Slip

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H2SO4ERP

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Leave Category ,

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Create Task , Assign Task,

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Confermation List ,

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Reporting Reporting

Reporting

H2SO4 Product Chart

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Human Resource

The Human Resources Glossary defines Human Resources as: "The people that staff and operate an organization"; as contrasted with the financial and material resources of an organization. Human Resources is also the organizational function that deals with the people and issues related to people such as compensation, hiring, performance management, and training.

• Birthday List• Resignation List• Contract Ending List• Termination List• Retirement List ( automatically calculated by the system according to employee age)• Extension Ending List• Confirmation Due List

• Transaction Related List - Warning Letters - Disciplinary action history - Productivity Report - Service Analysis - Gratuity details listing - Civil Status Analysis - Gender Analysiss - Age Analysis - New recruitment listing

H2SO4 Product categories

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Employees who show up for work on time more often than not and give proper notice of absences or tardiness are practicing good attendance. Attendance as a work ethic includes sticking to work schedules, being ready to start work on time, remaining on the job during the workday to complete duties and limited use of leave. Attendance can be quantified and verified, and employers keep employee attendance and leave records. When employers check references, they may ask about attendance. The most qualified job applicant can lose out because of attendance problems. Poor attendance says a candidate is insensitive to co-workers, unaccountable for his responsibilities and uninterested in company success.

Attendance

• Various Attendance Companion Status • Shifts• Rosters• Late Summery• Multy Shift• Break Time• Midnight Over Crosing• Different time, Over Time• Attendence Request• Attendence Modify• Attendence Register• Over Time Late In• Early in & Early Out

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Leave

• Leave Categories• Leave Period• Leave Amount• Employee Leave Entitlement• Leave Application• Leave Approval• Bulk Leave• Lieu leave• Leave Registry• Covering Leave

This feature automates the tasks of recording leaves and controlling these against leave policies de�ned in the HR system. It has the ability to record and track employee leaves. Also there is the capability to de�ne di�erent types of leaves and corresponding rules applicable to an organization.

Loan Employee loans will be granted where there is a serious need or where emergency relief is required due to circumstances that could not have been foreseen by the employee or where emergency relief is required.

• Loan Category• Employee Loans• Loan Aapproval• Loan Payment ( Manual, Auto Deduct for Salary Payment )

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Payroll System

A payroll system is software which organizes all the tasks of employee payment and the filing of employee taxes. These tasks can include keeping tracking of hours, calculating wages, withholding taxes and deductions, printing and delivering checks and paying employment taxes to the government.

• Pay Tax• Late deduction auto Calculation• Benifits• Deduction• EPF / ETF• Stamp Duty• SRL• Gratuity• Company Rules• Different Periods• Fix Allowance & Deduction• Variable Allowance & Deductions• Attendance & Leave Data Auto Migration• Attendance Allowances Auto Calculation• Bonus Module• Salary to Multyple Bank• Coin Analyse• Extra Allowance

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Reports

Comprehensive reports reflecting every aspect of employee details, master files and transactions can be generated by the system. These reports are user defined according to the management requirements.

Employee Related Reports • Birthday List • Resignation List • Contract Ending List • Termination List • Retirement List ( automatically calculated by the system accord ing to employee age) • Confirmation Due List

Transaction Related List 1. Performance Evaluation Report 2. Warning Letters 3. Disciplinary action history 4. Productivity Report 5. Training history 6. Team meeting history 7. Performance and transfer listings 8. Age Analysis 9. New recruitment listing 10. Interview summary 11. Service Analysis 12. Gratuity details listing 13. Civil Status Analysis 14. Gender Analysiss 15. Training and seminar details and summaries 16. Accident and Injury History List (employee wise detail/ sum marised details)

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The Employee Portal is a secure web-based module that empowers employees to view and make updates to their own personal and bene�t information without �lling out forms and waiting for the Human Resource department to enter it into the system.

• My Profile - Company Details - Personal Details• My Attendence• My Leave• My Payment• Self Profile• Leave Application• Leave Entitlement• Request Payslip• Leaving Payroll• Check Loan Balance• Check Medical Status• Birth day List• Company News• Company Events• Employee Meetings

Employee Protal

Fax Number (+94) 11 4 800 900

Hot Line (+94) 777 111 999 (+94) 717 111 999 (Sinhala) (+94) 777 622 244 (Tamil)

Hunting (+94) 114 800 900Fax (+94) 114 800 901Marketing (+94) 114 800 009

Victory Information14/9 Dharmarama Road,Colombo 06,Sri Lanka.

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Email Address info@victoryinformation.lk info@timesrilanka.com

Phone Number (+94) 11 4400 400 (+94) 766 855 055 (+94) 77 755 4435

Web Site www.victoryinformation.com www.reliance.lk www.time.lk www.cctv.lk www.hrms.lk www.waike.lk www.fiber.lk www.fire.lk www.hikvision.lk www.ipphone.lk www.lightning.lk www.publicaddress.lk www.rfid.lk www.videodoorphone.lk www.wireless.lk