Hello Tullahoma Band Students and Parents! We trust you are all relaxing somewhere and enjoying your summer break! Band camp is just around the corner and final preparations are in order for our fall show “The Master of Silence!”

In this packet you will find all of the information and forms you will need for band camp and this fall. Please read it all very carefully and be sure to turn in all required forms on the assigned days. Similar to last year, we will have parents set up for registration to take your forms and fees. We are asking that all members make every effort to turn in all camp forms on Friday, July 13th. Please refer to the forms list for specific times. It is required that all forms be turned in on or before the first day of camp. We ask that you please fill out the forms prior to your arrival to help expedite the turn in process. The band fees list has all of the fixed expenses for the year. Just fill it out and add it up. Please be sure to list your shirt size as we are working on having our student show shirts donated this year! We ask that you try to charge as little as possible to your account. However, the form allows you to specify how much you wish to pay at registration and how much you wish to charge to your account. Just be sure to pay off your account by the end of the school year. For lunch, students will have three options during camp. 1) You may bring your own lunch 2) Chik-Fil-A will be offering a lunch order two days during camp (order form in this packet) 3) The THS Cafeteria will again serve a FREE LUNCH each day during camp for all of our band students! We will take a count each morning for those interested. Please remember students ARE NOT allowed to leave campus during camp (by car, foot, or any other means of transport) while they are under our supervision. In preparation for camp, start drinking lots of water now AND get outside so your body can adjust!

Please be sure to check the summer rehearsal dates and plan vacations carefully. Also be sure to reserve the first Saturday of Fall Break (September 29th). That is a competition day.

Leadership Camp - July 13 (8am-4pm) Full Camp Week 1- July 16-20 (9am-4pm) Full Camp Week 2- July 23-27 (8am-4pm)

July 30-31- No camp activities

More info/times can be found through our Band Google Calendar: https://tullahomabands.org/calendar/

Enjoy the remainder of your summer break and see you soon!

-the Directors

2018 BAND CAMP FORMS CHECK-LIST AND TURN IN DATES 

 

 

PLEASE RETURN ALL OF THE ITEMS LISTED BELOW WHEN YOU ARRIVE TO CAMP (SEE TURN IN DATES BELOW) 

 ● Main Turn-In Day for all members is Friday July 13th at the 

following times: 8:15am-9:15am/12pm-1pm/or 4pm-6pm (* Please make every effort to turn in this day)  

OR  

● TURN IN JULY 16 (Monday Morning at 8:15am) ● TURN IN JULY 17 (Tuesday Morning at 8:15am) 

 THE FIRST FOUR FORMS ARE REQUIRED IN ORDER FOR 

STUDENTS TO PARTICIPATE IN BAND ACTIVITIES.  

 

 

❏ PERFORMANCE AGREEMENT  (If not already turned in) 

❏ MEDICAL RELEASE FORM 

❏ PARENT VOLUNTEER FORM 

❏ BAND FEES/CHARGES CHECKLIST   ❏ CHICK-FIL-A ORDER FORM (IF WANTED)   

Tullahoma High School Band Performance Agreement

2018/2019 School Year  

As a member of the Tullahoma High School Band program, I agree to do my personal best to continue the Band’s tradition of excellence. I understand that attendance and preparation for rehearsals and performances are essential for the Band to operate successfully. My parents/guardians and I have reviewed the 2018/2019 THS Band schedule and have resolved or documented any potential conflicts. Barring an extreme family emergency, I will attend all rehearsals and performances.

______________________________________________ ________________ Signature of Band Member PRINT NAME DATE

______________________________________________ ________________ Signature of Parent/Guardian PRINT NAME DATE

BAND CAMP DATES Band Camp Week One (All Members): Band Camp Week Two (All Members): July 16-20 July 23-27

MARCHING BAND REHEARSALS Regular Fall After School Rehearsal Schedule: The following schedule will begin on Thursday, August 2nd, and continue through Thursday, September 27th:

• Guard: Monday, end at 5:00 ~ Tuesday, end at 4:30* ~ Thursday, end at 4:30* • Percussion: Monday, end at 5:00 ~ Tuesday, end at 4:30* ~ Thursday, end at 4:30* • Woodwind & Brass: Tuesday, end at 4:30* ~ Thursday, end at 4:30*

*Safety regulations require that all outdoor activities cease when the heat index hits 105 degrees. In the event we experience extreme temperatures, Tuesday and/or Thursday rehearsals will be from 6:00 – 8:00 PM until temperatures return to tolerable

levels.

*Please make every effort to schedule medical, dental, eye, and other appointments outside of rehearsal time. Wind players have Monday and Wednesday afternoons free. All marching band members have Wednesday afternoon free. Try to utilize this time for appointments during marching season. If an appointment must be made during rehearsal time, try to schedule it at the

beginning of rehearsal to maximize the amount of time you will have when you return.

*Any student who has excessive absences from band camp and/or rehearsals will lose performance privileges with the marching band

MARCHING BAND PERFORMANCES Football Games: August: 16 (Thur), 24, 31 September: 7, 14, 21, 28 October: 5, 19, 26 November: 2, 9 (Playoffs)

*Competition Dates: September 8 September 15 September 22 September 29 *All will be full days – Do not plan any other activities on these dates.

March-A-Thon Christmas Parade: October 20 December 7

FALL/ SPRING CONCERT PERFORMANCES (Winds and Percussion Only)

Concerts: December 16, February 26 or 28 (TBD), May 5 (Concert Assessment will occur one day the week of March 4-9 TBD- Symphonic Band Only) Concert Attendance: March 17, 2019- The United States Navy Band from Washington D.C. @THS (All members will attend)

Please list any known conflicts and their dates on the back of this agreement.

Tullahoma City Schools Band Program Permission for Medical Treatment 

2018-2019 School Year

Student: _______________________________________________________ To Whom It May Concern: I, the undersigned, being the parent or legal guardian of the above-named student, do hereby authorize any necessary medical treatment for this person while participating in Tullahoma City Schools Band activities. Birth date of Student: ___________________ Main Phone Number: __________________________ Other Emergency Phone Number(s): _____________________________________________________ Name of Parent or Guardian (Please print): _______________________________________________ Street Address or PO Box: ____________________________________________________________ Town: ______________________________________________ Zip: __________________________ Name of Insurance Company: __________________________________________________________ Insurance Identification Number (if any): _________________________________________________ List any allergies to foods, medications, etc: _______________________________________________ __________________________________________________________________________________ Describe any existing medical problems: _________________________________________________ Is this student currently on any medication? ___________ If yes, please list below: __________________________________________________________________________________ Date of last tetanus shot (if known): _________________________________ Our chaperones keep some over-the-counter oral medications that could be administered to your child when needed. Please respond to the following:

· ______ Yes, a chaperon has my permission to administer the following medications to my child when necessary (indicate your choice by circling the medications):

Ibuprofin Acetaminophen Benadryl Pepto Bismol Immodium Ginger Root (for upset stomach)

· ______ No, I would prefer that no oral medications are administered to my child. Signature of Parent or Guardian: ___________________________________ Date_____________

Tullahoma High School Band Booster Club VOLUNTEER REGISTRATION FORM 

2018-2019 

Please check all areas that you are available to help 

❏Water and Snack Committee Help serve water and snacks to students during camp, at games, and at contests 

❏Chaperones Help monitor the best band students in the world and ride buses to special events 

❏Concessions Give a few hours to help work concessions on Friday nights and other events 

❏Field Crew Get a front row seat to each show and help move equipment on and off the field 

❏Bus/Semi Driver Help transport the band equipment and students to events 

❏Guard Moms Help assist staff and guard captain with dress, hair, and make-up 

❏Set Construction Help paint and build sets for the fall band show and any other equipment needed 

❏Food Committee Help make food and desserts for special band events 

❏Flag/Costume Sewing Help sew flags and guard uniforms for the fall show and concert uniforms 

❏Fundraisers Volunteer to work and/or help with band fundraisers (Work a shift at Bonnaroo, help distribute  orders during 

fruit sale, help secure corporate sponsorship for the March-A-Thon) LOTS OF WAYS TO HELP AND GET INVOLVED! 

❏Other ________________________________________________________  

Student  NameGradeSectionStudent  T-­‐Shirt  Size

The  following  fees  are  required  for  each  band  member  and  are  based  on  section  (choose  only  1)

$ # Total  FeesBrass,  Woodwind  and  Field  Commander  Members:includes:  Band  Camp  Fee  $100,  Fall  Fair  Share  $75,  Technology  Package  $10*

Percussion  Membersincludes:  Band  Camp  Fee  $100,  Fall  Fair  Share  $75,  Technology  Package  $10*,  Stick  Fee  $50

Guard  Membersincludes:  Band  Camp  Fee  $100,  Fall  Fair  Share  $75,  Uniform  $75,  Shoes  $35,  Makeup  $15

Brass,  Woodwind  and  Field  Commander  Members: $ # Total  FeesUndershirt  for  Uniform  (suggested  2  per  student) 11$                      Approved  shorts  for  under  uniform 11$                      Viper  marching  shoes 40$                      Gloves 5$                          Duffle  Bag 13$                      

Percussion  Members $ # Total  FeesUndershirt  for  Uniform  (suggested  2  per  student) 11$                      Approved  shorts  for  under  uniform 11$                      Viper  marching  shoes 40$                      Duffle  Bag 13$                      

Guard  Members $ # Total  FeesDuffle  Bag 13$                      

TOTAL  ALL  FEES

*Technology  Package  includes  Smart  Music  and  Sight  Reading  Factory  Subscriptions  (required  for  all  instrumentalists)

The  following  items  are  required  for  particpation  in  marching  band  based  on  section.                                                                                                                                            Upper-­‐classmen  may  already  have  some  of  these  items.  

Each  listed  item  (based  on  section)  is  required  for  participation  in  the  THS  Marching  Band.    Fees  are  due  on  the  first  day  of  camp.  Any  fees  not  paid  by  the  end  of  band  camp  will  be  charged  to  students  Charms  accounts.  All  fees  must  be  paid  in  full  by  the  end  of  the  2018-­‐2019  school  year.

Tullahoma  Band  Fees  Checklist  (2018-­‐2019)

$185

$235

$300

CashCheck   Check  #

PAID

Amount  Charged  to  Charms

Name: _____________________________

Let Chick-fil-A DELIVER lunch for you!

$6.00

Original Chick-fil-A Sandwich, Waffle Chips,

Chocolate Chunk Cookie & a beverage.

(Sweet Tea or your choice of a variety of sodas)

*Want to add an extra sandwich? Add $3/each

THS Band Camp 2018

Wednesday, 7/18

Extra Sandwich #______

Total Pd:_______

Wednesday, 7/25

Extra Sandwich #______

Total Pd:_______

Name: _____________________________

Let Chick-fil-A DELIVER lunch for you!

$6.00

Original Chick-fil-A Sandwich, Waffle Chips,

Chocolate Chunk Cookie & a beverage.

(Sweet Tea or your choice of a variety of sodas)

*Want to add an extra sandwich? Add $3/each

THS Band Camp 2018

Wednesday, 7/18

Extra Sandwich #______

Total Pd:_______

Wednesday, 7/25

Extra Sandwich #______

Total Pd:_______

Required Items for Band Camp:   

-Lace-up Tennis Shoes (may want to bring an extra pair due to wet grass in the mornings) 

-Large Water Jug  (½ Gallon or Larger) 

-Sunglasses -Shorts 

-Light Colored/Breathable Clothing -Sunscreen 

-Music Binder/Pencil  (Instrumentalists only) 

-Healthy Lunch  (Students are not allowed to leave campus during lunch/camp hours) 

     

2018-2019

THS BAND YEAR-AT-A-GLANCE SCHEDULE

The purpose of this table is to give some specific dates for some events and for

those not yet scheduled to let you know the month in which they occur. For

more detailed info, refer to our online calendar & sync with your smart device

at www.tullahomabands.org/calendar

JULY ● Band Camp (dates on Google calendar www.tullahomabands.org)

AUGUST ● School begins

● After school rehearsals begin

● First performance

● Football season begins

SEPTEMBER ● Home and away ball games

● After school rehearsal continue

● Marching Contests

OCTOBER ● March-A-Thon Fundraiser

● Fall break/Orlando Trip (optional)

● Home and away ball games continue

● Citrus fruit sale begins

NOVEMBER ● Play-offs begin, so keep those Friday nights open

● Junior High Mid-State Auditions

● Fruit sale ends

DECEMBER ● Christmas Parade, first Friday in December

● Senior High Mid-State Auditions and Mid-State Jazz Auditions

● Holiday Band Concert

JANUARY ● Mid-State Band Clinic (Selected Students)

FEBRUARY ● Rehearsals for concert

MARCH ● Senior High Band Concert

● Concert Performance Assessment

● Navy Band Performance

● Spring Break

APRIL ● Ensemble month

● Jazz Night Out

● Solo & Ensemble Festival

● All State Band

MAY ● Spring Concert

● Recitals

● Band Banquet – This is a great way to wrap up the year and

remember all the fun and excitement.

JUNE ● Bonnaroo Fundraiser- Please sign up to help!

Supplies Needed for Band     

Each Year we assign items for each section to bring in to help us keep the cost down for everyone throughout the marching season. Please bring in your assigned items 

with you to band camp. Thanks!     

Flutes- Clorox Wipes   Clarinets- Era Brand Detergent   Low Reeds- Cool Mint Listerine (Small Bottle)   Horns- Cool Mint Listerine (Small Bottle)   Trumpets- Package of black socks (long length)   Trombones- Bobbi Pens  Euphoniums- Nail Polish Remover  Tubas- Baby Wipes (small package)  Percussion- Black Pony Tail Holders   Field Commanders- 3 Containers of Clorox Wipes   Guard- ½ Gallon or Gallon size zip lock bags  

How to log­in to Charms Ho 

 Initial Charms Log-in: Step 1 Go the Charms website (link below) ( https://www.charmsoffice.com/charms/plogin.asp ) Step 2 Enter the School Code: thsband Step 3 Enter your Student Area Password: S###### Please make sure the "S" is capitalized and followed by a six digit number. Most students have this number memorized for testing purposes. If you need this number, please contact a director. Step 4 You will be prompted to create your own password (and hint) after you initially sign-in. Please make sure to write this down somewhere. Also, you will want this password to be shareable by anyone who needs access to this account. Step 5 Explore Charms. Make sure you click the green update button when you change anything or your information will not be saved.