Relais D2D and the Greater Western Library Alliance

GWLA Members Arizona State University Baylor University Brigham Young University Colorado State University Iowa State University Library Kansas State University Oklahoma State University Oregon State University Rice University Southern Illinois University, Carbondale Southern Methodist University Texas A&M University Texas Tech University of Arizona University of Arkansas University of Colorado, Boulder University of Hawaii at Manoa

University of Houston University of Illinois, Chicago University of Kansas University of Missouri-Columbia University of Nevada, Las Vegas University of New Mexico University of Oklahoma University of Oregon University of Southern California University of Texas, Austin University of Utah University of Washington University of Wyoming Utah State University Washington State University Washington University in St. Louis

Sharing on a Large Scale

Long & Rich History of Cooperation

Resource Sharing and Document Delivery

+Collection Development

“Mandate” for Cooperative CD

Print & Electronic Collection Management Task Force Chargeo Item 1: Develop a program to efficiently analyze and

remove duplication from the existing monograph collection

o Item 2: Develop strategies to reduce duplicate materials purchases via existing tools and technologies

Challenges to Cooperative CD

Vast Distances Separate our Schools

Enormity of the Shared Collection

Difficult Decision Making

Sacrificing Prestige

Opportunity Cost of NOT Doing Cooperative CD

Budgets Remain Flat

Space Constraints

Reality of the Significance of Use and

Demonstrable ROI in State Universities

Faculty Recruitment & Retention

Leveraging the Value of Our Unique Collections

AFU, 817,96 AZS, 247,103 AZU, 461,282 COD, 223,883 COF, 141,478 CSL, 603,424 FKS, 34,471 HUH, 601,725 IAY, 94,649 ILU, 176,887 IQU, 177,588 ISM, 62,808 IWA, 215,716 IXA, 1,105,697 IYU, 136,651 KKS, 191,679 KKU, 454,647

MUU, 291,507 NTE, 243,059 OKS, 162,858 OKU, 439,432 ORE, 103,923 ORU, 232,350 RCE, 164,165 SOI, 194,424 TXA, 366,201 TXH, 102,920 UBY, 884,417 UNL, 66,304 UUM, 382,287 UUS, 114,586 WAU, 1,010,499 WTU, 216,507 WYA, 12,293

Targets for De-selection AFU, 32,129 AZS, 55,260 AZU, 76,712 COD, 70,384 COF, 38738 CSL, 74662 FKS, 1,918 HUH, 64,729 IAY, 43,366 ILU, 62,391 IQU, 47,770 ISM, 30,280 IWA, 48,865 IXA, 85,016 IYU, 23,367 KKS, 41,797 KKU, 59,847

MUU, 64,566 NTE, 59,898 OKS, 55,742 OKU, 67,727 ORE, 52,150 ORU, 58,109 RCE, 42,290 SOI, 68,661 TXA, 58,842 TXH, 44,589 UBY, 75,537 UNL, 28,234 UUM, 73,690 UUS, 22,046 WAU, 83,319 WTU, 59,992 WYA, 602

Shared by 32 AFU, 2,666 AZS, 2,665 AZU, 2,670 COD, 2,672 COF, 2,665 CSL, 2,673 FKS, 429 HUH, 2,659 IAY, 2,667 ILU, 2,673 IQU, 2,672 ISM, 2,653 IWA, 2,670 IXA, 2,672 IYU, 2,649 KKS, 2,654 KKU, 2,670

MUU, 2,653 NTE, 2,668 OKS, 2,633 OKU, 2,669 ORE, 2,644 ORU, 2,668 RCE, 2,641 SOI, 2,667 TXA, 2,665 TXH, 2,658 UBY, 2,666 UNL, 2,488 UUM, 2,673 UUS, 2,656 WAU, 2,675 WTU, 2,661 WYA, 136

Why Shared Discovery?

Cooperative Collection Development

Cost Savings

Improved ILL Services

Load Leveling

E-Book Discoverabilty

In short…

A system like BorrowItNow is essential to fully realize

the possibilities of consortial collaborative collection

development. With the implementation of this service,

we will be able to present our local constituents with a

catalog of tens of millions of titles.

Relais implementation timeline

Presented to the GWLA board in Fall 2012o A division between full implementers and lenders only

Summer 2013 o August - Implementation began

• Borrowing add-ons are sent out• Lending's server add-on for full implementers sent out • Configuration of local ILLiad’s

September 2013o All full implementers are fully operationalo All lender only targets are fully operationalo Patrons have real-time location and call number access to 31

Research libraries

How it works – Full Implementers

Patron places the request through their local discovery layer

The item record results The results lists shows real-time location and

availability

The request is made The pertinent information for the request utilizes

Open URL to map an ILLiad request form

The Borrowing Addon For requests that are not submitted through the

Relais Discovery layer the staff can utilize the BorrowItNow add-on

Lending receipt

Configurations for Relais D2D

Borrowing – Full Implementerso Borrowing add-ono Workform mappingo Open URL configurationo Request form mappingo Routing rule for OCLC sendingo Direct Request enabled

Lendingo Lending server add-ono Lending routing rule

Relais Configurationso Z39.50 configurationso Discovery layer

Questions?

Jennifer Duncanjennifer.duncan@usu.edu

Ryan Litseyryan.litsey@ttu.edu