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GVK Emergency Management and Research Institute

Health Visitors Training Institute,

Govt. Kasturiba Gandhi Hospital for women and children,

Chennai – 600005, Telephones: 044 – 2888 8060

TENDER FOR THE FABRICATION OF 9 (TRAUMA CARE) VEHICLES INTO 108 AMBULANCE

MODEL FOR TAMILNADU EMERGENCY MANAGEMENT AND RESEARCH INSTITUTE

TENDER REFERENCE : 02/15-16 DATE OF COMMENCEMENT OF SALE OF TENDER DOCUMENT : 24-AUG-2015 @ 11.00 AM LAST DATE FOR SALE OF TENDER DOCUMENT : 14-SEP-2015 @ 06.00 PM PRE-BID MEETING : 31-AUG-2015 @ 02.00 PM LAST DATE AND TIME FOR RECEIPT OF TENDER : 15-SEP-2015 @ 01.00 PM TIME AND DATE OF OPENING OF TENDER : 15-SEP-2015@ 02.00 P.M.

PLACE OF OPENING OF TENDER : GVK Emergency Management and

Research Institute,

Health Visitors Training Institute,

Govt.Kasturiba Gandhi Hospital for

Women and Children,

Triplicane, Chennai – 600 005.

ADDRESS FOR COMMUNCATION : GVK Emergency Management and

Research Institute,

Health Visitors Training Institute,

Govt. Kasturiba Gandhi Hospital for

Women and Children,

Triplicane, Chennai – 600 005

Cost of the Tender Document : 1. Rs.500/- (Rupees Five hundred only –

Inclusive of tax) for Getting tender document

either on hand or Downloaded from the website

www.emri.in.

Bidding documents may be purchased by eligible interested bidders on submitting a written application

to GVK EMRI paying a non – refundable fee by a Demand draft in favour of GVK – EMRI payable at Chennai.

The bidding document may be obtained from the office of GVK – EMRI during office hours on all working

days. The bidders who have down loaded the bid documents are solely responsible for looking these websites

for any added / amendment issued in respect of the bid document.

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CONTENTS

Sl. No. Descriptions Page No.

1 General Condition 3

2 Eligibility criteria 4

3 Validity of the tender 4

4 Price 4

5 Fabrication specifications 4

6 Workmanship criteria for acceptance 5

7 Submission of Tender Document (Annexure A, B and C) 5

8 Pre-Bid meeting 7

9 Earnest Money Deposit 7

10 Performance Guarantee 7

11 Technical Evaluation 7

12 Opening of Tender 7

13 Fabrication of Prototype 8

14 Order Placement 8

15 Warranty 8

16 Delivery / Supply schedule 8

17 Reallocation / cancellation of Tender 8

18 Pre delivery inspection 9

19 Payment Terms 9

20 Penalty clause 9

21 Ethics 10

22 Power of Cancellation 10

23 Ownership of Tenders 10

24 Force Majeure 10

25 Dispute Redressal Committee 11

26 Jurisdiction 11

27 Annexure - 1 (Ambulance Technical specification) 11

28 Annexure - 2 (Workmanship Criteria for Acceptance) 16

29 Annexure - 3 (Satisfaction Certificate) 17

30 Annexure - 4 (Checklist) 18

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Tender Guidelines

1 General Conditions

(a) The Sealed Tenders should be submitted in a Sealed Cover (consist of Cover A -

Prequalification cover, Cover B: Technical Specifications cover and cover C - Price Bid cover) with

super scribed as TENDER FOR THE CONVERSION OF 9 (SWARAJ MAZDA) BASE (TRAUMA

CARE VEHICLES) VEHICLES INTO AMBULANCE will be received till 01.00 PM on 15-SEP-2015 by

GVK Emergency Management and Research Institute Health Visitors Training Institute, Govt.

Kasturiba Gandhi Hospital for Women and Children, Triplicane, Chennai – 600 005, for the

Conversion of 9 (SWARAJ MAZDA)Base (Trauma Care) Vehicles into Ambulance to Emergency

Management and Research Institute.

(b) A complete set of tender documents may be purchased by any interested eligible fabricator from

Emergency Management and Research Institute Health Visitors Training Institute, Govt. Kasturiba

Gandhi Hospital for Women and Children, Triplicane, Chennai – 600 005. on an application in writing and

upon payment of a non refundable fee as indicated in the advertisement in the form of Demand draft

drawn in favour of Emergency Management and Research Institute Health, payable at Chennai-5.

(c) Bidding documents requested by mail will be dispatched by courier on payment of Rs.500/ in the

form of D.D. GVK EMRI will not be responsible for the postal delay, if any, in the delivery of the

document or non-receipt of the same.

(d) Alternatively, the tender document can be downloaded from the websites www.emri.in at free

of cost. However DD in favor of GVK EMRI for Rs 500 has to be attached along with tender

documents as tender document fee.

(e) Any person who has downloaded the tender document shall watch for amendment, if any, in the

website of GVK EMRI and GVK EMRI will not issue separate communication to them.

(f) Interested eligible Tenderers may obtain further information from the office of the Tender Inviting

Authority.

(g) Interested eligible Tenderers should have to pay a visit to GVK EMRI office premises to inspect

the base vehicles and to attend technical discussion with the technical team.

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2 ELIGIBILITY CRITERIA

Mandatory:

1. Only India based reputed Vehicle fabricators/body builders are eligible to participate in the

tender.

2. Only vendors who have turnover of at least Rs. 25 Lakhs per year, during the last three financial

years are eligible to participate in the tender.

3. Only vendors who have prior experience in fabricating automotive interiors in FRP are eligible to

participate in the tender.

4. Vendor should not have been convicted for any criminal or economic offences by any court in

India or abroad.

Satisfaction Certificate:

The bidders will need to submit the satisfaction certificates in the format illustrated in Annexure-III,

specifically referring to the following parameters from respective fleet head, counter signed by State

Head (S.H.O) of the state if any complaints attended, in case the bidder has fabricated ambulances

for GVK EMRI in the past :-

a) Adherence to delivery schedules as per the Purchase Order

b) Quality parameters-FRP quality, Finishing, Electricals, A/C, Painting

c) After Sales Service and Warranty Service

d) Availability of the technicians in the respective State/Locations

3. Validity of the tender:

The tenders quoted shall remain valid for a period of 12 months from the date of opening of tenders

4) Price

I. The price offered in the tender should be inclusive of all costs, taxes, duties other statutory

levies, entry tax, octroi and one way transportation from Chennai, Madurai and Coimbatore,

Tamil Nadu.

II. All fabricated ambulances to be delivered at Tamilnadu State Health Transport office and

GVK EMERGENCY MANAGEMENT RESEARCH INSTITUTE, Health Visitors Training

Institute, Govt .Kasturiba Gandhi Hospital for Women and Children, Chennai-600 005 for

quality inspections.

III. All costs and tax components should be shown separately in the Invoice.

IV. No price preference will be given to any class of Tenderers.

IV. The rates quoted and accepted will be binding on the Tenderer during validity of the bid and

any increase in the price will not be entertained till the completion of this tender period.

5) Fabrication specifications:

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As per the annexure - 1. A typical ambulance fabricated as per the GVK EMRI SPECIFICATION

would be demonstrated to the tender participants during the pre-bid meet.

Detailed drawings and Bill of Materials will be passed on to the successful bidders on whom the

tender committee decides to place the PO.

6. Workmanship Criteria for acceptance: As per the annexure -2

7. Submission of Tender Document

The Annexure wise bid should be submitted in a Sealed Cover (consist of Cover A, Cover B) super-scribed “Tender for the conversion of Base vehicle (Trauma care Vehicles) in to Ambulance for Annexure No.” and clearly mention Tender number and date.

Annexure Description of

Annexure No. of Vehicles

A Swaraj Mazda 9

The Super-scribed sealed cover shall consist of three sealed covers inside:

A. Super scribed Sealed Cover A - Prequalification cover:

1. Tender Application form duly filled and signed by the authorized person

2. Earnest Money Deposit, EMD

3. IT returns and financial statements for last three years.

4. Excise Duty/Sales Tax/service Tax/VAT registration and clearance certificate.

5. Copy of PAN/TAN.

6. Relevant manufacturing licenses.

7. Customer feedback opinions.

8. Tender fee.(Even though downloaded)

9. Technical specification – Compliance statement to be provided.

Evidences of having done automotive interiors in FRP (Attach relevant Purchase order copies

as proof of job execution), and Air conditioning of Buses

Satisfactory certificates for fabricated vehicles from existing reputed customers including GVK

EMRI as per annexure-III, if applicable

The instruments such as power of attorney, resolution of Board etc., authorizing an officer of

the Tender should be enclosed with the tender and such Authorized officer of the Tender

should sign the tender documents.

Authorization letter nominating a responsible person of the tenderer to transact the business

with the Tender Inviting Authority.

Checklist (Annexure-IV) for the list of documents enclosed with their page number. The

documents should be serially arranged as per this Annexure-IV.

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B. Super scribed Sealed Cover B: Containing Annexure wise Price Bid as per the format given below:-

Annexure Description of Annexure No. of

Vehicles

Price per vehicle with

partition (price

inclusive of all)

Price per vehicle without

partition (price inclusive of

all)

A Swaraj Mazda 9

1. Bid should be typewritten and every correction and interlineations in the bid should be

attested with full signature by the tenderer, failing which the bid will be ineligible.

Corrections done with correction fluid should also be duly attested.

2. Each page of the price bid should be duly signed by the tenderer affixing the office Seal..

3. The rate quoted per unit shall be inclusive of Taxes, duties and one way Transportation

of the Vehicle from Chennai, Madurai and Coimbatore, Tamil Nadu.

4. The Tenderer is required to furnish the breakup of the price quoted in column no.9 of

tender form.

5. The bidder once quoted the excise rate is not permitted to change the rate/amount unless

such change is supported by the notification issued by the Government of India or by the

order of the court, after submission of Tender.

Please mention clearly on each sealed cover the Annexure, meant for.

The Bid should be dropped in the box provided for this purpose at GVK Emergency

Management and Research Institute, Health Visitors Training Institute, Govt, Kasthuriba Gandhi

Hospital for Women and Children, Chennai 600 005, before the close of notified bid closing date

and time.

The Bid should be properly page numbered, signed and should have appropriate and relevant

contents.

Bid documents that do not provide complete information and / or that are submitted after the

above specified time shall be rejected.

Bidder should quote their prices in the scheduled format supplied in this tender form giving the

breakup of prices. Tenders received in any other form will not be entertained. (Annexure 1)

Bidder should sign the certificate provided in the tender form “that they have read and

understood, all the Terms and Conditions stipulated for in the Tender, and are willing to abide

by these tender terms and conditions”, before submitting the tender document. Tenders

submitted without the Signed declaration certificate will be considered incomplete and will not

be considered.

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8. Pre-bid Meeting

All the prospective Tenderers to attend pre-bid meeting on 31-AUG-2015 at 02.00 PM for clarifying all

the doubts pertaining to the tender document, technical specification, and workmanship criteria and if

any related to this tender.

9. Earnest Money Deposit

Annexure Description of Annexure

No. of Vehicles

EMD Amount in Indian Rupees

A Swaraj Mazda 9 1% of total tender value

1. Tender form should be accompanied by an EMD in the form of a Demand Draft for an amount

equivalent to 1% of total tender in favor of “Emergency Management and Research Institute”

payable at Chennai.

2. The EMD will be refunded after validity of the tender.

3. Successful tenderer who fails to deliver the fully fabricated ambulances within the stipulated

time and as per the terms and conditions of the Tender shall not be eligible for refund of EMD.

4. Tender forms submitted without the EMD will be rejected.

10. Performance Guarantee:

The successful bidder will have to submit the performance security deposit @ 05% of the total supply

order value. Performance Guarantee should be submitted in the form of Demand Draft from any bank,

in favor of Emergency Management and Research Institute, payable at Chennai. The Security

Deposit will be held by GVK EMRI, Tamil Nadu for the Guarantee / Warranty period.

11. Technical evaluation:

i. Technical evaluation of the fabricated ambulances tendered will be done by a Technical

Committee constituted by GVK EMRI and Tamilnadu state health transport Officer (Chennai).

ii. Bids will be opened in presence of bidder’s representatives who choose to attend the meet on

the specified date and time

iii. Tenders submitted with technical specifications mentioned in this tender form will only be

considered.

12. Opening of Tenders:

Tender documents will be opened on 15-SEP-2015 at 02.00 PM. in the presence of the bidders

present in person or authorized representatives.

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13. Fabrication of Prototype:-

Successful tenderer to fabricate a proto type ambulance within 21 days and get the same

approved after incorporation of feedback within 5 days of the receipt of the vehicle.

On approval of the proto Type by the Tender committee only the bulk order shall be placed.

14. Order placement:

9 Base (old GH vehicles) vehicles fabrication to be given to preferably more than one vendor at L1

rate. The discretion of placing an order of more than 1/3rd of the total quantity on any successful

bidder will rest with the tender committee.

GVK EMRI Tender Committee reserves the right to distribute order quantity based on past

experience with vendors in terms of QUALITY, DELIVERY and POST FABRICATION

SERVICE SUPPORT.

The Items/Parts/Fitments removed from the base vehicle are the property of GVK EMRI

and to be returned to GVK EMRI Chennai along with the fabricated ambulance.

15. Warranty:

The manufacturer should provide onsite warranty of one year, against any defect in fabrication,

electrical wiring, Air Conditioning and equipments used in the fabrication of the ambulance. The

warranty starts from the date of ambulance launch in to Emergency operations.

16. Delivery / Supply schedule:

The successful tenderer has to supply the vehicles as per the following supply schedule without fail.

Annexure Description

of Annexure No. of

Vehicles Fabricated Vehicle to be delivered at TN-GVK EMRI

A Swaraj Mazda 9 Batch of 3 and 3 Ambulances to be delivered at Chennai within 45 days of receipt of Base vehicles

GVK EMRI and Tamilnadu state transport officer shall accept to inspect the vehicles for a

batch of minimum 2 vehicles only from each fabricator.

17. Re-Allocation / Cancellation of tender:

Tender Inviting Authority, or its authorized representative(s) has the right to inspect the

factories of Tenderers, before, accepting the rate quoted by them or before releasing any

purchase order(s) or at any point of time during the continuance of tender and also has the

right to reject tender or terminate / cancel the purchase orders issued and or not to reorder,

based on adverse reports brought out during such inspections.

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In case of failure on the part of the successful tenderer to fabricate and deliver the vehicles

with in the stipulated date mentioned in the purchase order, GVK EMRI may cancel the

purchase order in full, or part, and re-allot the same to next lowest tenderer who otherwise

fulfills all conditions.

The L2 vendor needs to match with L1 price.

18. Pre-delivery inspection:

All fabricated vehicles will be made available for pre-delivery inspection at Tamil Nadu state health

transport Officer and GVK EMRI, Chennai, Tamil Nadu. The inspection will be carried out by a

committee constituted by GVK EMRI and Tamil Nadu state health transport Officer.

19. PAYMENT TERMS

1. Invoices will be processed by GVK EMRI, Tamil Nadu for minimum lot size of 3 vehicles

each.

2. 90% of the payment will be made within 30 days from the date of receipt of fabricated vehicle

delivery, inspection and submission of invoices subject to acceptance of the work carried out.

Balance 10% will be paid after warranty period or can be paid after 45 days of receipt of the

last fabricated Ambulance against Bank Guarantee for warranty period.

3. All payments will be made by way of Crossed Cheque drawn in favour of the supplier.

However the Tenderer shall furnish the Bank Account Number in RTGS (Real Time Gross

Settlement System) or Core Banking A/C No. since the payment for supply is proposed in the

above system.

4. In case of any enhancement in Govt. Duties and taxes due to notification of the Government

after the date of submission of tenders and during the tender period, the quantum of

additional excise duty so levied will be allowed to be charged extra as a separate item without

any change in price structure of the Fabrication approved under the tender. For claiming the

additional cost on account of the increase in Excise Duty, the tenderer should produce a letter

from the concerned Excise authorities for having paid additional Excise Duty on the

Fabricated Ambulances supplied to Tender Inviting Authority and also must claim the same in

the invoice separately.

5. In case successful bidder has been enjoying excise duty exemption on any criteria of

Turnover etc., such bidder will not be allowed to claim excise duty at later point of time, during

the currency of contract, when the excise duty is chargeable on goods manufactured

20. Penalty clause

(a) Late delivery:

TN-GVK EMRI may levy for delayed fabrication of ambulances on successful tenderer, who is given

the purchase order, who fails to deliver the fabricated Ambulances as per the delivery schedule as

mentioned below.

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Up to 7 days from due date Rs.1000/- per day per vehicle

From 8th to 15 day Rs.1500/- per day per vehicle

From 16th 22 Day RS.2000/- per day per vehicle

From 23rd 29 Day RS.3000/- per day per vehicle

From 30th to 35 Day RS.4000/- per day per vehicle

After the above 35 days if the fabricator fails to deliver the Ambulances, purchase order will be

cancelled and entire EMD amount will be forfeited.

(b) Fabrication deviations

GVK EMRI may levy penalty of 5 % on the total fabrication cost for deviations from the technical

specifications as follows:

1% for deviations on Fabrication items

1% for deviations in Stickering and exterior design

1% for deviations in electrical including exterior lightings in scope of fabrication

1% for deviations in oxygen delivery system and Air Conditioning

1% for deviations in general fits and finish including these deviations would be rectified free of

cost by the supplier.

21. Ethics:

Any attempt by a tenderer to obtain confidential information, enter into unlawful agreements with

competitors or influence the committee or the Contracting Authority during the process of examining,

clarifying, evaluating and comparing tenders shall make the tender submitted by that tenderer liable

for rejection. Such a tenderer will be debarred from participating in any GVK EMRI tender for next 36

months.

22. Power of Cancellation:

Tender Committee, GVK EMRI, Tamil Nadu, reserves the right to cancel the tender notification and

reject all the tenders, at any time during the process of receipt, evaluation, and finalization of tenders,

without assigning any reason what-so-ever.

23. Ownership of tenders:

All designs, drawing submitted remain property of GVK EMRI.

24. Force Majeure:

The Supplier shall not be liable for forfeiture of its performance security, liquidated damages or

termination for default, if and to the extent that, it’s delay in performance or other failure to perform its

obligations under the Contract is the result of an event of Force Majeure.

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For purposes of this Clause, “Force Majeure” means an event beyond the control of the

Supplier and not involving the Supplier’s fault or negligence and not foreseeable. Such events

may include, but are not limited to, acts of the Purchaser either in its sovereign or contractual

capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight

embargoes.

If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in writing

of such conditions and the cause thereof Unless otherwise directed by the Purchaser in

writing, the Supplier shall continue to perform its obligations under the Contract as far as is

reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the Force Majeure event.

25. Dispute Redressal Committee – All disputes can be addressed by amicable settlement by

committee constituted by Tender Committee, GVK EMRI, Tamil Nadu.

26. JURISDICTION

In the event of any dispute arising out of the tender such dispute would be subject to the jurisdiction of the Civil Court within the city of Chennai only.

Annexure – 1

CONVERSION OF BASE VEHICLE INTO AMBULANCE

Part A: Scope of Fabrication work:

1) Steel and Ply Wood Cabinet for storing medical equipment / supplies /

Wash basin / dust basins: i. All the old medicine rack patrician should be modified and new medicine rack is to be fitted

as per the below dimensions.

ii. Dimensions: length to cover the width of fabricated ambulance end to end with 1860mm

(minimum Width), Depth = 640mm and height=910mm. Placed alongside the partition wall

behind the pilot compartment.

iii. Made of approved quality/ renowned brand water proof and fire retardant ply boards of

13mm and 20mm thickness to be used.

iv. It should be gladded with 0.8 mm thick stainless sheet (ss-304) from all the exposed to

patient compartment sides and areas.

v. Also all the other areas/sides exposed to air should be covered with fabrication material.

vi. All drawers ply wood to be laminated

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vii. All the hardware like rails, channels, sliders, locks, catchers, hinges, handles should be of

“Ebco” or any it’s equivalent (e.g. HETTICH) heavy duty renowned brands.

viii. Provision for Liquid hand wash carrier.

ix. Existing washbasin to be repositioned.

x. The drawers should be provided with Magnet catchers to secure them against unintended

opening during any possible motion of the ambulance

xi. 9 slots removable partition tray with three partitions beneath tray to be provided in the upper

drawer and rest all the drawers to have 3 horizontal partitions.

xii. A plywood with lamination tray (530mm length 300mm width 130mm height) to be fixed on

the right side of the wooden cabinet

xiii. Mounting to be provided to secure needle destroyer and manual BP apparatus over the

right side of the wooden cabinet

xiv. Two Concealed Portable Steel Dust Bins with spring loaded lids for waste disposal are to

be provided.

xv.

2) Part Compartment / attendant seat- (with Seat belts) with storage for EM rescue tools.

Provision to be made for securing all rescue tools, scoop board, spine board and wheel chair in patrician compartment.

3) Oxygen Cylinder Compartment & delivery System:

Existing oxygen delivery system is to be changed as per regular 108 ambulances

and necessary provision is to be made for bulk cylinders.

4) Flooring

I. All floor level moldings, edging and trim shall be sealed to prevent fluids from seeping

under cabinets, walls and ply board.

II. 1250 mm Long x 700 mm wide (from RHS wheel hump to below the edge of the rear

door) stainless plate SS 304 grade matt finish (0.8 mm thick) to be provided, under the

stretcher loading area to prevent scratches.

III. The SS sheet placed on floor should be fixed with flat head screws suitably placed to

avoid any bulging of the sheet anywhere on edges or within.

IV. Foldable stretcher loading platform is to be fitted on the Rear side for loading of auto

loader stretcher .

5) Wall paneling work Pilot and Patient Compartments:

a) Wall paneling:

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I. Existing glass windows to be removed and covered with sheet metal with provision for

single window with removable beading in the rear with two sliding glasses. (Removed

glasses to be returned along with the fabricated amby to TN-EMRI)

II. FRP made two pouches (Size 400mmHeight 300 mm 100 mm depth) to be provided on

to the partition wall behind Pilot seat for placing ambulance records.

III. Provision for Collapsible stretcher mounting & lock bracket on floor board to be provided

(Stretcher mount and locking mechanism will be provided by TN-EMRI).

6) Fire extinguisher hold:

I. Provision with straps / Velcro tapes placing a fire extinguisher should be provided and

placed as per drawing;

7) Window Covering:

I. All the rear and side Windows should have non transparent white film pasted up to a

height which is 50 mm more than half of the height of the window to avoid any visibility

into the ambulance

II. The roof mounted exhaust fan to be removed and should be closed with M.S. Sheet.

8) Refurbishment

1. All damaged portions need to be rectified internally and externally with proper tinkering

technicians.

2. Interior and exterior painting (PU paint) with GVK EMRI branding stickers need to be finished

as per standards.

Part B: Scope of Air Conditioning Work:

9) Air Conditioning System: I. The Existing Air condition system must be serviced

Part C: Scope of Electrical Work:

10) Inverter: 1. True sine wave inverter, 2. The batteries placed inside the driver's cabin with provision to be charged from external AC

power, 3. The Inverter should be of well known brands like SUKAM, Luminous

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4. Inverter Capacity - 600 watts / 800 VA, 5. Input Range - AC 130 v-270V / DC 9.5V - 13.8V, 6. Frequency - 50 Hz, 7. Power Factor - 0.8, 8. Output Voltage – 220(+/-)10% (regulated output from full charge battery voltage to low

charged battery voltage) 9. Waveform - Single Pulse PWM 10. Efficiency - 85% 11. Charger - Heavy duty CC/CV type with current limit at 12A with wide input range (150V-270A) 12. Integrated AC/DC supply inside the vehicle synchronous with alternator. 13. Meter length three core charging wire with male three pin ends to be provided 14. Brand new Inverter battery and an automotive battery need to be provided with the capacity of

100 Ah, 80Ah vice versa along with the fabricated vehicle.

11) Light bar:

I. New light bar assembly to be replaced with new one to the existing light bar (Old/Removed lens to be returned to TN-EMRI along with fabricated vehicle).

12) Flashers, Spot Lights, tube Lights:

I. (6Nos) high intensity Flashers (LED TYPE), red-orange pair on either side, and both red-orange on the rear of the vehicle.

II. (3Nos) Spot / flood lights on three sides, except on the front, in the middle of each pair of Flashers.

III. Spot lights 3 (non-external lighting) (LUMAX /AUTOLITE/GRAND MAKE) OR EQUIVALENT AUTOMOBILE GRADE in ceiling inside the Patient compartment, equally placed.

13) Electrical Wiring:

I. All The main Components like,

(a) AC Blower (b) Condenser Fans, (c) Each of Internal Lightings (Tube Lights), (d) Internal Lightings (Spot Lights), (e) External Lights (Flashers ), (f) External Lights (Spot/Flood Lights), (g) Light Bars, (h) Each of Medical Equipments powering Sockets etc…

Should have separate circuits, (Power drawn directly from source (with proper cut off switch after Battery/Inverter) and a Fuse in it).

A laminated copy of standard wiring diagram for Air conditioning, AC and DC wiring separately should be provided with each ambulance for reference.

All precautionary measures should be taken in to consideration within the Scope of Auto Electrical work to avoid any accidental fire incidence during installation of any Electrical gadget, or any provision for that.

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14) Fuse and Other Safety Measures: I. Battery main cut off switch to be provided. II. A separate Fuse to each of the (as mentioned above) circuits be given.

III. There should be an Indicator mark to each fuse on the fuse Box be given to identify the Fuse separately;

IV. There should not be any joints be given within the Circuit Wiring, V. At any unavoidable wiring junction(s) the wires should be joined through Bakelite

Connectors only, VI. There should not be any loose wiring and loose joints; VII. All the electrical accessories should carry ISI Mark and be approved by technical

committee and should be of (ARAI/ISI) automobile standards. VIII. All other unspecified Parts necessary for the Wiring should be of Automobile grade and/or

ISI Certified. IX. Similar color code wires to be used for all ambulances for respective circuits. X. All wiring harness should be covered with crocodile sleeves and should be routed

properly. XI. All relays should be of electronic type only.

15) MP3 PLAYER: I. MP3 with FM Radio player of good quality/reputed brand like JVC/BPL/ SANYO /

PHILIPS is to be provided in the driver compartment with speakers.

16) Clock:

I. A standard quality digital clock to be provided in the patient compartment. It should have a minimum Letter (font) Size of 50 to have better visibility

17) Roof / Wall mounted fans

I. Half Safety metal guard. Screw mounting. Oscillating, 200 mm fan blade, 2-speed switch,

operated by DC 12 V in 4 nos. in the Patient compartment,

II. One fan (same as above) in Driver (Pilot) Compartment.

18) Exhaust Fan

I. One 200 mm bush less 230Volts Exhaust fan to be mounted to partition between Pilot

and ambulance compartment, to pump ambient air into the patient compartment.

II. Exhaust fan on roof to be removed and to be welded with MS sheet

Front and rear mud flaps to be provided.

III. New 135A Lucas/Mico alternator to be replaced in place of original alternator with proper

bracket and new alternator to be provided with wiring.(Removed alternator to be

returned to EMRI along with fabricated ambulance)

IV. Both batteries to be conned in parallel with 10 mm wire.

V. Slope mechanism to be provided for loading and unloading the auto loader

VI. Complete body to be painted with PU swan white color after completing tinkering work for

the total body (If required).

VII. Stickering to be done as per EMRI specifications and designs.

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Annexure 2

WORKMANSHIP CRITERIA FOR ACCEPTANCE General appearance of the vehicle shall not show any evidence of poor workmanship. The following shall be reason for rejection:

1. Rough, sharp or unfinished edges, burrs, seam, sharp corners, joints, cracks, and dents. 2. Non-uniform panels. Edges that are not filleted, beveled, etc. 3. Paint runs sags, orange peel, “fish eyes”, etc. and any other Imperfection or lack of complete coverage. 4. Body panels that are uneven, unsealed, or have voids. 5. Misalignment of body fasteners, glass, viewing panels, light housings, other items with large or uneven gaps, spacing etc. such as door, body panels, and hinged panels. 6. Improper body design or interface with the chassis that could cause injury during normal use or maintenance. 7. Improperly fabricated and routed wiring or harnesses. 8. Improperly supported or secured hoses, wires, wiring harnesses, mechanical controls. 9. Loose, vibrating, abrading body parts, components, subassemblies, hoses, wiring harnesses or trim. 10. Interference of chassis components, body parts, doors, etc. 11. Leaks of any gas or fluid lines, (AC, coolant, oil, oxygen, etc.) 12. Noise, panel vibrations, etc. 13. Sagging, non-form fitting upholstery or padding. 14. Incomplete or incorrect application of rust proofing. 15. Inappropriate or incorrect use of hardware, fasteners, components, or methods of construction. 16. Incomplete or improper welding, riveting. 17. Visual deformities. 18. Lack of uniformity and symmetry where applicable. 19. Unsealed appurtenances or other body components, gaskets, etc. In addition, any deviation from specification requirements (refer annexure 1) or any other item, whether or not stipulated herein, that affects form, fit, function, durability, reliability, safety, performance or appearance shall be cause for rejection. Defective components shall not be furnished. Parts, equipment, and assemblies, which have been repaired or modified to overcome deficiencies, shall not be furnished without the approval of EMRI. Welded, bolted, and riveted construction utilized shall be in accordance with the highest standards of industry. Component parts and units shall be manufactured to definite standard dimensions with proper fits, clearances,, and uniformity.

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Annexure 3

Satisfaction Certificate

Certified that, M/s____________________________________________________ has

fabricated ____ ambulances vide Purchase Order No.____________ Dated:

____________to the state of___________________________ and the rating of the

Fabricator as follows.

Fabricator Rating Sl. No. Description Good Satisfactory Poor

1 Adherence to delivery schedules as per the Purchase Order

2 Quality parameters-FRP quality, Finishing, Electricals, A/C and Painting

3 After Sales Service and Warranty Service

4 Availability of the technicians in the respective State/Locations

Sign. Of State fleet Head Sign. Of SHO

Name: Name:

Date: Date:

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Annexure 4

CHECK LIST

S.No Check list Parameters Yes No

1 Earnest Money Deposit Draft,

2 IT returns and financial statements for last three years

3 Relevant manufacturing licenses,

4 Evidences of having done automotive interiors in FRP( If yes please attach relevant Purchase order copies), and Air conditioning of Buses

5 Satisfactory certificates for fabricated vehicles from existing reputed customers.

6 Satisfactory certificate from GVK EMRI (For Existing Fabricators)

7 Power of attorney, resolution of Board etc., authorizing an officer of the tenderer to transact the business with the Tender Inviting Authority and to sign the tender document.