CITY OF NEWPORT NEWS WATERWORKS DEPARTMENT

700 Town Center Drive, Suite 400 Newport News, Virginia 23606-4700

Tele: (757) 926-1101 E-mail: wwsystemextension@nnva.gov

Revised April 2021

Guideline to Process a Water Pipeline Design and Extension Agreement

The following is a guideline to acquire a “Water Pipeline Extension Agreement” from the City of

Newport News Waterworks Department, for the purpose of pipeline extension(s), pipeline/facility adjustments, fire hydrant additions(s), single check detector assembly addition(s), and meters larger

than two (2) inch.

1. Submit a completed “Request for Preliminary Water Pipeline Design” form (Pink Form) with one(1) hard copy of the site plan and one (1) in electronic format (PDF).

2. The plans submitted shall meet the criteria specified in Section III on the Pink Form. Proposed demands and pressures for water meters and fire sprinklers shall be stated on the front page of Pink Form by the developer’s engineer.

3. The proposed project’s water pipeline design will be reviewed by Waterworks Distribution

Engineering and returned with comments to the developer’s agent/engineer in fifteen to twenty

(15-20) business days. More complex or larger projects may require longer review times.

A. If the Waterworks pipeline layout and review comments are acceptable to the developer, then it should be drafted on the project’s plans (Plan and Profile) and submitted with the "Request for Water Pipeline Extension Agreement" (Blue Form) along with a completed "Electronic Signature Disclosure & Authorization" (ESDA form).B. If the developer has questions about the Waterworks design layout and/or comments, then the questions should be addressed, in writing, to this office prior to requesting a water pipeline extension agreement. Please remit all questions to wwsystemextension@nnva.gov

4. Submit a completed “Request for Water Pipeline Extension Agreement” (Blue Form), one (1) copy of the project’s plan and one (1) in electronic format (AutoCad). The project’s plans must be approved by the appropriate jurisdictional authority prior to the submittal to Waterworks. This submittal will be reviewed by Waterworks Distribution Engineering prior to preparing the formal agreement. The parties of the agreement are the developer (identified in Section 1 on the

agreement form) and the City of Newport News. This submittal is usually returned within fifteen

to twenty (15-20) business days. More complex or larger projects may require longer review

time. Please submit electronically to wwsystemextension@nnva.gov

5. Extension agreement will be sent to the developer (person provided on ESDA form) electronically via DocuSign for execution. It must be completed and signed within sixty (60) calendar days of the date on the cover letter.

6. Construction drawings will be prepared by this office in approximately fifteen to twenty (15-20) working days after the Director executes the agreement. Larger projects may require longer completion time. Construction of the water pipeline and/or appurtenances can only begin after the construction drawings are issued to the developer, developer's agent or their contractor.

Flow Chart of the Preliminary Design and Water Pipeline Agreement Procedure

15-20 Working Days

15-20 Working Days

1-60 Calendar Days 15-20 Working Days

STARTEngineer provides

explanation or revises

preliminary design.

NOT ACCEPTABLE Revise and Re-Submit

ENGINEER

“PINK FORM” Preliminary Design

Submittal

WATERWORKS

Preliminary Design Review & Fire

Department approval

ENGINEER

Engineer’s Review Of NNWW Design

and Comments

Submits Preliminary Plan to NNWW for Review

NNWW reviews or prepares

preliminary water pipeline

design and returns it to the

engineer with comments

Engineer to review NWWW preliminary design and comments

Copy of Preliminary Design with

Comments are sent to Locality ACCEPTABLE

Engineer accepts the

design and prepares

for locality approval

WATERWORKS

NNWW Prepares Agreement for

Developer to Sign

DEVELOPER/ENGINEER

“BLUE FORM”Engineer Submits Plan & Profile

for Agreement Preparation

LOCALITY

Approval Submittal

Developer/Engineer submits the following to NNWW:

*Approved plan with profile*Locality's Site Plan Approval*ESDA Form

NNWW will review, approve and begin the agreement proces. The Developer's engineer will be notified if revisions are imposed to the plans

Plans approved by Locality's Site Plan Committee prior to submiting to NNWW

DEVELOPER

Developer Executes

Agreement

WATERWORKS

NNWW Prepares

Construction Drawings

One Copy for the

Engineer

One Copy for the

Developer

One Copy for the

Locality

Two Copies for the

Contractor NNWW receives signed

agreement and payment.

Drawings for the project are

prepared and distributed.

Revised April 2021

Agreement submitted to Developer via DocuSign