Version 4, Revised as of October 2015

GUIDELINES FOR UNITEN INTERNAL RESEARCH GRANT

APPLICATION (UNIIG)

This Guideline shall be used by all staffs and shall be reviewed periodically by UNITEN R&D Committee.

Changes to the Guideline shall be where appropriate to reflect latest development/requirements in UNITEN.

UNITEN R&D Committee reserves the right to introduce any further, future methods and implementation

procedures within any of the provisions of this Guideline. All such methods and implementation procedures

must be observed by all UNITEN Academic Staffs.

Version 4, Revised as of October 2015

OBJECTIVE 1

GENERAL GUIDELINE 1

ELIGIBILITY 2

PROJECT EVALUATION & FUND APPROVAL 2

PROJECT MONITORING 2

DELIVERABLES /OUTPUT 3 3

CONFERENCE, PUBLICATIONS & JOURNALS 3

CHANGE OF PROJECT LEADER 3

TERMINATION 3

EXPENDITURE 4

CONTACT INFORMATION 6

TABLE OF CONTENTS

Version 4, Revised as of October 2015

1.0 OBJECTIVE

UNITEN Internal Grant (UNIIG) provided by UNITEN is a seed fund for researchers

to initiate into research projects. It is also provided to encourage researchers to

embark into research with the aim of enhancing and building their research skills

and competencies.

2.0 GENERAL GUIDELINE

2.1 UNIIG is opened to academic staff where priority shall be given to junior

researcher in Position Grade:

(i) UT10A and UT10B (Lecturer)

(ii) UT11A and UT11B (Senior Lecturer)

2.2 Associate Professors are allowed to apply only if an application to

external grants has been made within a year in which the application

was not successful.

2.3 Professors are expected to secure a high impact research grant such as

LRGS, International Grant, Techno Fund to name a few, hence an

application for UNIIG fund is not allowed.

2.4 Project Leader that is blacklisted by iRMC shall be not be granted any

UNITEN Internal Research Grant for a period of 6 months.

2.5 Staff that has successfully secured an external grant must release their

UNIIG Fund. It is under Principal Investigator’s own discretion either to

close the Internal Grant or appoint another Principal Investigator.

However, redundancy in project title must be avoided.

2.6 The project duration for UNIIG is twelve (12) months. Project extension

is allowed for a maximum of three (3) months.

2.7 All proposals submitted for UNIIG shall have the element of research

that is able to produce tangible output to support the KPI of the

University.

2.8 The research work initiated shall focus on any of the five (5) clusters.

However, other project beyond these clusters may also be considered

based on the potential and value-added benefits of the research

projects.

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3.0 ELIGIBILITY

3.1 Malaysian Citizen; and

3.2 Permanent academic staff ; or

3.3 For contract academic staff, must have a permanent staff as co-

researcher

3.4 For non-Malaysian Citizen, must have a Malaysian Citizen and

permanent staff as co-researcher

3.5 An applicant is allowed to be the Principal Investigator for one

UNIIG Fund only. Hence, only one application will be approved in

every cycle

3.6 Academic staff who is on study leave is not allowed to be the

Principal Investigator but may remain as research member.

However, no claims are allowed to be made, unless the study

program is based in UNITEN

3.7 Principal Investigator who moves to another University must

relinquish the position as the Principal Investigator but may remain

as a co- researcher. However, no claims are allowed to be made

4.0 PROJECT EVALUATION & FUND APPROVAL

4.1 The UNIIG proposal will be screened through two (2) levels; (i) Cluster Committee Meeting (ii) Jawatankuasa R&D Committee meeting (JKR&D)

4.2 The proposal will be vetted in the Cluster Committee Meeting which will be chaired by the Head of Clusters.

4.3 Final approving authority is vested with the JKR&D which will be chaired by the Deputy Vice Chancellor (Academic & Research) or any representatives appointed by the Deputy Vice Chancellor (A&R).

4.4 iRMC will issue a notification of project approval to successful UNIIG applicants.

5.0 PROJECT MONITORING

5.1 Principal Investigator is required to submit progress report and

expenditure report after six (6) months from the project approval

date. The progress report needs to be reviewed by the Clusters

Committee and approved by the Director of iRMC.

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5.2 End of Project Report (ER) will be submitted 2 months after date of

completion. No expenses are allowed after project end date

eventhough ER has not been submitted.

5.3 Submission of ER must be accompanied with final expenditure

report and the front page of publication.

6.0 DELIVERABLES / OUTPUT

6.1 PL must publish at least 1 conference paper.

6.2 Acknowledgement and affiliation with UNITEN have to be clearly

indicated in the publication.

7.0 CONFERENCE, PUBLICATIONS AND JOURNALS

7.1 All publications must be registered into the UNITEN Online

Publication System.

7.2 Staff should consider publishing in relevant ISI or SCOPUS listed journals that are free of charge.

7.3 Staff should consider inter-library loan or request for journal subscription through the university library.

8.0 CHANGE OF PROJECT LEADER

8.1 Principal Investigator needs to appoint a suitable replacement from a

researcher who is not leading any research or consultancy project in

the event that calls for a change in project leader. The form is available

on IntraUniten.

9.0 TERMINATION

9.1 UNIIG Projects can be terminated based on the following:

(i) Non-performance in terms of research progress

(ii) Non-performance in terms of expenditure progress

(iii)Any false reporting by the project leader

(iv)Any misuse of the grant provided

(v) In the event of resignation, retirement or transfer as stated in 8.1

above, a suitable project leader as a replacement is unavailable to

take over the project

(vi)Any other reasons that makes the UNIIG projects cannot be

completed as planned

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10.0 EXPENDITURE STAFF COST [PNL_STACOS] COST ELEMENT

40040 - SALARY FOR RESEARCH ASSISTANCE

1) UNIIG can be utilized to pay for full time Research Assistant (RA) as

contract staff. The recruitment process will be processed by iRMC.

2) Salary meant to hire RA (only for Principal Investigator with

administrative position) should follow the salary band as in iRMC’s

Guideline of RA appointment.

STAFF TRAVELLING COST [PNL_STAFFT] COST ELEMENT

44705-TOLL/PARKING 44710- AIRFARES 44720- TAXI FARES 44730- HOTELS 44735- SUBSISTENCE 44745 - CAR MILEAGE

1) Expenses that cover all domestic travelling and transportation related to

the project.

2) For overseas travelling the criteria below must be followed:

(i) Shall depend on the sufficiency of the grant and only the Principal

Investigator or co-researcher is allowed.

(ii) Research Assistant is only allowed to attend domestic

conference/seminar/workshop that relates to the project.

3) Overseas traveling allowed is for attending conference / seminar/

workshop/ colloquium to present the research output.

4) The destination must be the most economical in terms of facilities,

expertise and transfer of technology.

ADVERTISING EXPENSES [PNL_ADVERT] COST ELEMENT

44520 -EXHIBITION PARTICIPATION /CONTRIBUTION

1) Expenses related to exhibition fee.

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MATERIALS & CONSUMABLES [PNL_MATCON] COST ELEMENT

41010 -MATERIALS

1) Only expenses related to the research is allowed.

2) Book purchase is not allowed.

3) Rental is only allowed for lab equipment, and other items directly involved

in the research. Rental for building and transportation is not allowed.

OFFICE EXPENSES [PNL_OFFICE] COST ELEMENT

44010 – OFFICE STATIONERIES

1) Maximum for printing/stationeries is RM1, 000.

2) Only expenses related to the research is allowed.

3) UNIIG Fund shall not be used for phone/broadband/postage bill payment

TRAINING EXPENSES [PNL_TRNWEL] COST ELEMENT

46240 – SEMINAR & OTHER

1) This cost element allocation includes hospitality, honorarium, professional service, data processing and other services related to the research.

2) Journal subscription is not allowed.

3) Maximum for journal publishing is RM 2, 000.

4) Conference/workshop/training fee is RM3, 000 maximum.

5) Honorarium cannot be paid to staff.

Any special request for the purpose of the research shall be tabled at JKRND

meetings which are held every 2 months.

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CONTACT INFORMATION

INNOVATION & RESEARCH MANAGEMENT CENTRE UNIVERSITI TENAGA NASIONAL

JALAN IKRAM UNITEN,

43000 KAJANG,

SELANGOR

Telephone No.: 03-8921 2020 ext 7321 / 3083 / 3036

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