guidelines for final exam session sp13

7/28/2019 Guidelines for Final Exam Session SP13

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Final Exams: SPRING 2013COMSATS Institute of Information Technology,

Abbottabad Campus


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Final Exams; CIIT Abbotabad Campus

Index of Content

SOPS FORCONDUCT OF FINAL SEMESTEREXAMINATION .......................................................... 4Guidelines for setting up the question paper............................................................................... 4Guidelines for printing of Question papers ................................................................................. 4Conduct: ...................................................................................................................................... 5General Points ............................................................................................................................. 7Timing ......................................................................................................................................... 7Guidelines for checking of Answer Sheets ................................................................................. 8Submission of Results ................................................................................................................. 8

REGULATIONSRELATINGTOTHEUSEOFUNFAIRMEANSANDACADEMIC

DISHONESTYINTHEEXAMINATION'S2006 ..................................................................... 9PREAMBLE ............................................................................................................................... 9TITLE ......................................................................................................................................... 9COMMENCEMENT .................................................................................................................. 9APPLICATION .......................................................................................................................... 9Definitions................................................................................................................................... 9UNFAIR MEANS IN EXAMINATIONS ................................................................................ 10COMMITTEE TO DEAL WITH THE USE OF UNFAIR MEANS ....................................... 11PROCEDURE FOR ACTION AGAINST OFFENDERS ....................................................... 11PENALTIES ............................................................................................................................. 12

SAMPLE QUESTION PAPER HEADER............................................................................................. 13GUIDELINES FORPAPER MARKING .............................................................................................. 14APPOINTMENT OF SUPERINTENDENT STAFF ............................ ERROR!BOOKMARK NOT DEFINED.FORMATEXAMMINUTES ................................................. ERROR!BOOKMARK NOT DEFINED.


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EXECUTIVE SUMMARY

Terminal Examinations for session Spring 2013 are scheduled from 2nd July to 16th July 2013.

This document contains SOPs for the conduct of the final examinations. It also details

guidelines for formation of paper, marking of answer sheets, regulations related to the use of

unfair means and academic dishonesty 2006, notification related to the superintendents, format

report to be submitted by superintendent as well as exam department independently, and

sample question paper header.

The measures outlined in the document are implemented in letter and spirit. This makes the use

of unfair means in examinations almost impossible.


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SOPS FORCONDUCT OF FINAL SEMESTEREXAMINATION

Semester System as opposed to the annual system of studies is dramatically opposite to each

other where the onus of responsibility is entrusted to the teacher for imparting knowledge,

evaluating the standard of the class, bringing the entire group up to the required level of

competence in the subject taught and conducting the final semester examination. Here, it is

incumbent that in view of the above, the teachers, especially our new faculty, not only realize

the heavy responsibility entrusted to them, they should discharge the same with diligence in the

spirit and manner expected for the semester system. Given below is the sequence for the

conduct of final semester examination, which we expect all departments and faculty to carry out

in letter and spirit in which it is being conveyed.

GUIDELINES FOR SETTING UP THE QUESTION PAPER

1. Question papers should be set in such a manner that all answers are recorded on theanswer sheet. This is particularly true for Multiple Choice Questions. All MCQs must be

solved on separate answer sheet, which will be collected before starting the subjectivepart of Question Paper, no solution on question paper is acceptable.

2. It is recommended that the question papers are to be set in the following manners.

Objective question i.e. MCQs, fill in the blanks, true/ false etc: 35% to 50%

Short answer questions: 35% to 40%

Long answer questions: 30% to 40%

3. It is also recommended that the question paper should contain 50% of easy questions25% of moderate questions and 25% of difficult questions.

4. Question paper should be set out of 50 marks as the final weightage is 50 %.

GUIDELINES FOR PRINTING OFQUESTION PA PERS

5. All Question papers will be printed in the examination Section.

6. The Examination Section will observe following timings for printing of question papers.

a. Monday- Saturday: 9:00 AM to 1:00 PM & 2:00 PM to 5:00 PM.

7. The faculty members are required to have their question papers photocopied at least 48

hours before the examinations. This measure is taken to avoid any problem that mayarise either from load shedding or mal-functioning of the printing machine.

8. It is required that the faculty members should bring the hard copy of question papers bythemselves and not by runners, research associates or any third persons. Typing andPrinting from Computers of Examination Section is not allowed in any case.

9. The faculty members are supposed to collect all the question papers including any paperthat is mutilated by the printing machine. They should log this information in the register.


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10. No Faculty member is allowed to handle Photocopying machine himself / herself.

11. Not more than one faculty member can be present at the time of printing of questionpapers. If more than one-faculty members are present at the same time then the otherfaculty members will be required to be seated away from the printing machine.

12. Stapling of Question Papers is not allowed in Examination Section to avoid unnecessaryrush of faculty members.

13. After the papers are printed and counted the faculty member is required to personallyplace these papers in an envelope and seal it by using scotch tape. The envelopeshould be sealed and kept safe by the concerned faculty member himself.

CONDUCT:

14. Examination Hall will be checked, cleaned and properly locked. It will be opened fifteenminutes, before the start of paper and the charge handed over to the senior facultymember/course teacher. After the Examination, all personnel will be cleared out of theHall, which will be cleaned and locked again, and the process repeated for the nextpaper. (Manager Admin will depute the administrative staff to ensure compliance afterevery examination / paper).

15. Course Teacher will be responsible for the conduct of the examination as perexamination schedule issued by the Examination Section.

16. There shall be a proper mechanism to mark the attendance of invigilators in every

examination hall during the stipulated time (i.e. 15 minutes before start of paper till end

of paper). An invigilator shall mark his/her attendance (time in / time out) after entering

and before leaving Examination hall, in an attendance document prepared for this

purpose.

17. The course teacher will detail one invigilator at the entrance to ensure that only thosestudents who have a valid examination Entry Coupons are allowed inside theexamination hall.

18. No invigilator shall leave the examination hall during the paper without any justifiedreason; those who leave examination hall during the exam, for any reason, shall entertheir time out, reason for leaving the examination hall and time in (as and when theyresume their invigilation duties) in the above mentioned attendance document. Thesame attendance document shall be submitted to administration along with the papersand other relevant documents after the paper.

19. Free seating shall not be allowed. A proper seating plan shall be prepared for everypaper, which shall be displayed outside the relevant examination halls and notice boardsone hour before the start of paper in case of terminal exams 30-40 minutes in case ofsessional examinations.

20. Once the seating plan is displayed, no student shall be allowed to enter/sit in theexamination hall till the arrival of the invigilators. Invigilators shall allow only thosestudents to enter the examination hall whose name is present in the list of the studentspermitted to appear in the exam in that particular hall.


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21. Examination Section will ensure that answer sheets are issued to course teachers atsite, ten minutes before the start of Examination. These will be numbered andacceptance obtained on the register.

22. The invigilators shall be handed over properly counted answer books and extra sheets.The invigilators will return the same number of sheets, solved plus unissued, aftercompletion of the paper. In both the cases proper record shall be maintained for anyfuture reference.

23. All the legally permitted students appearing in exams are required to sign the studentattendance sheet provided by the institute. Only computer generated (from the studentdatabase) student attendance sheets shall be circulated. Nobody shall be allowed to addnames on the computer generated attendance sheets (whether by hand or type/print).

24. It will be ensured that the answer and spare sheets are initialed with dates by the coursein charge / invigilator detailed.

25. All answer sheets will be stamped by the examination Section.

26. Students shall be allowed to enter the examination hall only on proving their identity as

well as permission to sit in the paper (through valid document issued by the campus for

this purpose). Campus shall make necessary arrangements to issue temporary

documents, may be on payment of a prescribed fee, in case of loss of the original one.

Such facility shall open at least one hour before the start of the examination so that

student should not face any difficulty. Campus should, anyhow, device a mechanism to

ensure that no ingenuine document is issued.

27. No student shall be allowed to leave/go out of examination hall for a short period exceptin extreme cases. Even in such emergencies the student shall not be allowed to go outalone. S/he must be accompanied by one official on duty. The student shall handover

the question paper, answer sheet, and any other paper/document issued to her/him tothe invigilator before leaving her/his seat.

28. Any student who leaves the examination hall without permission of the invigilator shall

not be allowed to enter in the examination hall and resume her/his paper again (i.e. the

paper shall be considered to have been completed/concluded at the moment when the

student left the examination hall). Depending on the situation, a disciplinary case may be

initiated against the student leaving the examination hall without permission.

29. Teacher shall also ensure that the answer sheets used by the students carry the

signatures/initials of the invigilator on duty in the relevant examination hall. In case any

answer book or any attached extra sheet used by any student is found without

signatures/initials or with signatures/initials different from those of the invigilator on duty

in the relevant examination hall, then the paper shall be forwarded to UMCC for further

decision.


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42. Course in charge should ensure that students are seated five minutes before the starttime.

GUIDELINES FOR CHECKING OFANSWERSHEETS

43. Each answer should be marked as tick / cross and the marks should be clearly specifiedfor each answer. If a question has subsections then for each section the marks should

be specified and total marks should be given before each.

44. Blank pages of answer sheet should be crossed to avoid any future use.

45. MCQs and additional used answer sheets should be stapled with the main answersheet.

46. On the front page of main answer sheet the marks for each question should be clearlygiven and cutting / over writing should be avoided.

47. The course teacher is required to sign the front page of each answer sheet right belowthe total marks.

SUBMISSION OFRESULTS

48. The course in charges will mark the respective answer sheets immediately after theexaminations and show the marked papers to the students for confirmation of themarking and any discrepancy therein.

49. The answer sheets will be shown to the students in some classroom or open space andnot in the offices.

50. It will be ensured that the students do not change the marks during this perusal by

keeping a docket sheet of the marks allotted with the teacher.

51. After confirmation of the marking and results all faculty members are bound to submitthe marks out of 50 on final award list which will be signed by the teacher andcountersigned by HOD. A copy should be retained and the original be submitted toEXAMINATION section for publication by the due date given in the semester schedule.

52. No amendment or change in the final award list will be accepted NOR expected to berequested by the teachers once they have submitted the same to EXAMINATION forpublication. Thus it should be realized that it is not only against the spirit ofexaminations, it is also a cause of heartburn and agitation amongst the students,creating innumerable difficulties and problems for the campus administration.

53. Marked answer sheets will be sealed in an envelope, signed by the teacher andcountersigned by the HOD, will be submitted in Examination Section along with signedcopy of award list within 4-6 days of conduct of examination.

54. A representative of the Examination Section will be available in the Examination Hallduring the timings of the examinations for any consultation or help. In case of emergencythe Deputy Controller of Examinations may be contacted on telephone No 378 OR382.


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REGULATIONSRELATINGTOTHEUSEOFUNFAIRMEANSAND

ACADEMICDISHONESTYINTHEEXAMINATION'S2006

PREAMBLE

1. Whereas it is necessary to maintain integrity of the system of examination andevaluation at all levels of education and to create utmost trust in the degrees, diplomasand certificates awarded by the Institute, and whereas all examinations must beconducted in an environment of maximum fairness, the ensuing Regulations define actsof unfair means in examinations, prescribe penalties and lay down procedure for dueprocess against violators of the integrity of the examination system.

TITLE

2. These regulations, framed in pursuance of Section 18 (2) (g) of the COMSATS Institute

of Information Technology Ordinance No. XXXVIII of 2000, for the establishment of the

COMSATS Institute of Information Technology, shall be called the COMSATS Institute

of Information Technology Regulations Relating to the Use of Unfair-Means and

Academic Dishonesty in the Examinations, 2006.

COMMENCEMENT

3. These Regulations shall come into force with immediate effect.

APPLICATION

4. These Regulations shall apply to all students of the Institute.

DEFINITIONS

5. In these regulations, unless there is anything repugnant to the subject or context, thefollowing expressions shall have the meanings hereby respectively assigned to them asunder:

(b) Campus means a constituent campus of the institute;

(c) Campus Unfair-Means Control Committee means a Committee constituted on a

campus for the stated purpose, and hereinafter shall be referred to as the Committeein these Regulations;

(d) "Director" means the Director of a Campus;

(e) Institute means the COMSATS Institute of Information Technology;

(f) Officer In Charge of Examinations means an officer appointed as such on acampus, for the stated purpose and hereinafter shall be referred to as the Secretary


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of the Committee, under these Regulations;

(g) "Rector" means the Rector of the Institute;

(h) "Student" means a student of the Institute;

(i) "Teacher" means Professors, Associate Professors, Assistant Professors, Lecturers

and Research Staff, engaged on whole time basis by the Institute for teaching at theInstitute, and such other person as may be recognized to be Teachers by the Board.

All other terms and expressions used in these Regulations shall have the samemeanings as assigned to them under section 2 of the COMSATS Institute of InformationTechnology Ordinance, 2000

UNFAIRMEANSINEXAMINATIONS

6. The following shall constitute acts of unfair-means during an examination:

(a) Using hand signals during an examination.

(b) Procuring or divulging information to a student pertaining to the examinationquestion paper.

(c) Concealing notes on clothing, hands, caps, shoes or in pockets.

(d) Supplying to a student during his/her examination, answer to a question that mayor may not be contained in the question paper.

(e) Copying from any paper, book or note, or any electronic device, or allowing anyother student to copy the answer, or using or attempting to use these or anyother unfair means.

(f) Possessing papers, books, notes, any electronic device, or any material whichmay possibly be of assistance in the examination, and which have been explicitlyprohibited in the examination.

(g) Giving or receiving unlawful assistance during an examination.

(h) Impersonating or falsely representing a student in the examination.

(i) Replacing an answer book or any portion thereof.

(j) Mutilating an answer book by way of tearing off pages.

(k) Impeding the progress of an examination by any means whatsoever.

(l) Assaulting or threatening to assault any person in charge of an examination.

(m) Possessing fire-arms or anything capable of being used as a weapon of offenceduring an examination.

(n) Falsifying an examination result by any means including the substitution ofanswer books, mutilation, or alteration of the examination records, etc.

(o) Approaching or influencing an employee of the Institute to act corruptly ordishonestly in the conduct of an examination, declaration of examination result,or marking of paper or obtaining secret information relating to an examination.

(p) Intentionally or knowingly representing the words or ideas of another as ones

own in any academic exercise, and failure to attribute direct quotation,


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paraphrase, or borrowed facts, information, or prose.

(q) Mutilating, altering, interpolating or erasing a certificate or other document or any

record maintained by the Institute, or in any manner using or causing to be used,

a certificate, document or record, knowing that it is mutilated, interpolated or

erased.

(r) Any such offence which is deemed to constitute the use of unfair-means.

COMMITTEETODEALWITHTHEUSEOFUNFAIRMEANS

7. (a) The Campus Unfair-Means Control Committee shall normally consist of:

(i) Chairman / Head of a Department, to be Chairmannominated by the Director, or theRector, as the case be

(ii) Three teachers from different Departments Memberto be nominated by the Director,or the Rector, as the case may be

(iii) Officer In Charge of Examinations Member/Secretary

The term of office of the members, other than the ex-officio, shall be two years.

(b) The Secretary shall be responsible for calling meetings of the Committee as andwhen required; for maintaining the record of its deliberations; and for furtheractions if the Committees decisions are challenged at any forum.

(c) The decision of the Committee by majority shall be final, otherwise the matter

shall be referred to the Director or the Rector, as the case may be, who shall

either decide the matter at himself/herself, or refer it back to the Committee for

review.

(d) The Committee shall reconsider the case, whose decision, or otherwise, the

decision of the Director, or the Rector, as the case may be, shall be final.

PROCEDUREFORACTIONAGAINSTOFFENDERS

8. When an incident of malpractice occurs, the examiner/invigilator/teacher shallimmediately stop the student(s) from continuing the malpractice. The followingprocedure against the offender(s) shall be observed:

(a) The examiner/invigilator/teacher shall demand signature on the documents used

in malpractice, from the accused student(s). In case the accused student(s)

refuse(s) to sign, the fact shall be noted in writing in the

examiner/invigilator/teachers report.


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(b) The examiner/invigilator/teacher shall report the matter with evidence to the

chairman/head of the department concerned in writing, immediately upon the

completion of the examination in which the malpractice had occurred. The

chairman/head of the department concerned shall forward the matter to the

Secretary of the Committee for further processing.

(c) The Secretary shall issue a show-cause notice to the accused student(s) giving

him/her/them a reasonable opportunity to reply.

(d) The Secretary shall then call a meeting of the Committee in consultation with the

Committees Chairman, to which the accused student(s) shall also be called to

defend himself/herself/themselves.

(e) If necessary, the Committee may call the reporting examiner/invigilator/teacher to

its meeting for further clarification.

(f) The findings/recommendations shall be submitted to the Director, or the Rector,as the case may be, for approval.

(g) The Secretary shall communicate the decision of the Committee to the accused

student(s) and to all other concerned.

(h) In case an involvement of an employee is proved in the malpractice, the findingsand recommendations of the Committee shall be sent to the Director, or the

Rector, as the case may be, for appropriate action in accordance with the

Employees Efficiency and Discipline Statutes.

PENALTIES

9. The penalties for using unfair-means in examinations may be any of the following or acombination thereof:(a) Cancellation of the examination paper in which the unfair-means were used.(b) Cancellation of a portion of the paper in which unfair-means were used.(c) A fine of upto Rs. 20,000/- commensurate with the offense.(d) Cancellation of the entire examination result of a semester, whether or not

already completed, wherein the malpractice occurred.(e) Cancellation of the entire course to which the examination paper was related.(f) Disqualification from appearing in examinations for a specified period.(g) Rejection of the research report, dissertation, or thesis when found guilty of

plagiarism.

(h) Expulsion from the rolls of the Institute.(i) Rustication from the Institute.(j) Forfeiture of degree / diploma / certificate.


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SAMPLE QUESTION PAPER HEADER

COMSATS Institute of Information TechnologyAbbottabad

Department of ________________________________

TERMINALEXAMINATION - Fall 2012

Class: _________ Date: _________

Subject: _________ Instructor: ___________

Total Time Allowed: 3 hours Max Marks: 100

Name:___________________________ Registration #______________

SECTION-A

(Time allowed:____ ) (Marks: ____)

This portion will consist of questions (Multiple choice, fill in the blanks and True / False)Marks weightage 35% - 50% of the total marks

SECTION-B

(Marks ____ )

This portion will consist of short answers questionsMarks weightage 30% - 40% of the total marks

SECTION-C

(Marks ____ )

This portion will consist of long answers questionsMarks weightage 25% - 40% of the total marks


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GUIDELINES FORPAPER MARKING

Paper must be marked with Red Pen.

A line must be drawn across any blank pages to confirm the answer sheet has been

checked to the end.

If an answer have components/sections, allocate marks to each component and write

marks in the right hand margin of the page, either as a single number or as a fraction of

the possible marks for that component (e.g. either 3 or in acceptable). Do not circle

these component/sections marks.

Write marks of the whole answer in the end of answer (right hand side) and circle.

Total obtained marks in each question must be written on the front cover of the answer

sheet.

Check each answer step by step and write remarks in the margin.

Identify weaknesses and strengths of each answer and write in the margin.

In case of changing marks/overwriting due to mistake, there must be signature of the

teacher.

Calculation of all marks should be done carefully.

Ensure that all pages/questions have been marked, all additions are correct, the

candidates marks have been appropriately allocated in the light of the question, and all

totals have been correctly transferred to the cover of the answer sheet.

The cover page of each answer sheet must be signed after mentioning the marks. MCQ/Additional sheets used by the students must be stapled with main sheet. No

separate bundle of additional sheets/MCQ should be maintained.

guidelines for final exam session sp13

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