GUIDELINESFORAPPOINTMENT,PROMOTIONandTENURE

Emory School of Medicine

2017

2

GUIDELINESFORAPPOINTMENT,PROMOTION,ANDTENUREEMORYUNIVERSITYSCHOOLOFMEDICINE

I.IMPLEMENTATION

TheseGuidelinesforAppointment,Promotion,andTenure(Guidelines)arefullyeffectiveSeptember1,2017,andapplytoallfacultyappointments,promotions,andgrantoftenureintheSchoolofMedicine(School).1DepartmentsmayadopttheseGuidelinesandsoinformtheDeanorDepartmentsmayproposeadditionalqualifyingtermstotheseGuidelines,providedthattheycomplyanddonotconflictwithUniversitypolicy,subjecttoapprovalbytheDean.

II.GENERALPOLICYSTATEMENTS

AllrecommendationsforfacultyappointmentandpromotionbytheSchool,orgrantoftenurebyEmoryUniversity(University),arebasedonqualificationswithoutregardtorace,color,religion,sex,sexualorientation,age,ethnicornationalorigin,disability,orveteranstatus,exceptwheresexorreligionarebonafideoccupationalrequirements,orwhereaspecificdisabilityconstitutesabonafideoccupationaldisqualification.

Allpolicies,procedures,andactionsregardingfacultyappointment,promotion,grantoftenure,orterminationconformtotheUniversityBylaws(Bylaws)andtheStatementofPrinciplesGoverningFacultyRelationships(Statement).IndividualsappointedtothefacultyoftheSchoolaresubjecttoallDepartmental,School,andUniversitypolicies,guidelines,andproceduresastheyexistatthetimeofappointmentorarechangedduringtheperiodofthefacultyappointment,aswellastoanyapplicablegovernmentallawsandregulations.

III.GOALSANDPRINCIPLES

TheseGuidelinesarebasedontheprinciplethatthefullspectrumoffacultyactivitiesthatcontributetotheacademicmissionisvaluedanddeservesrecognition.Thegoalistoprovideaframeworkthatallowsflexibilityinassessingandrewardingtheuniqueachievementsandcontributionsofeachfacultymember.Fundamentally,allfacultyareexpectedtostriveforandachieveexcellenceandinnovationintheirmajorareaofacademicfocus,whetheritbescholarship,teachingorprofessionalservice,andtomakesubstantialcontributionstotheothermissions.Candidatesforpromotionareexpectedtodevelopoutstandinginstitutional,regional,andnationalreputations,tobecomeleadersintheirfields,andtomaintainthehighstandardsthatareahallmarkofourfaculty.

AppointmentasafacultymemberintheSchoolofMedicineinvolvesbidirectionalobligationsbetweentheinstitutionandthefacultymemberasoutlinedbelow.

ObligationsoftheSchooltothefacultymember:

1. Protecttherightofeachfacultymembertoacademicfreedom;thatis,therighttopursueknowledgeandtowriteandspeakfreelyasresponsiblescholarswithoutinstitutionallyimposed,arbitraryrestrictions.

2. Judgeafacultymemberasaresearcher,educator,clinician,and/orprogrambuilder,basedsolelyonlegitimateintellectualandprofessionalcriteriaandwithoutregardtorace,color,religion,sex,sexualorientation,age,ethnicornationalorigin,disability,orveteranstatus,oranyfactorprohibitedunderUniversitypolicyorapplicablelaw.

3. Provideanintellectualenvironment,appropriateworkspace,andopportunityforscholarlyachievement.

1PleaseseesectionVII.G.4fordetailsonpromotionactionsduringthetransitionperiod.

3

4. Provideopportunityforacademicadvancementandtoconsiderappointmentsandpromotionstofacultypositions/ranksonthebasisofestablishedcriteriaandprocedures.

5. Providecompensationappropriatetorank,responsibilities,andaccomplishmentsfortheservicesofitsfaculty.

ObligationsofthefacultymembertotheSchool:

1. Carryoutassignedacademicduties.2. Teach,conductresearch,and/orcareforpatientswithprofessionalcompetence,intellectualhonesty,and

highethicalandprofessionalstandardsinaccordancewithapplicablepolicies.3. Developandcontinuouslyimproveone’sprofessionalabilities.4. Continuouslyachieveacademicproductivityconsistentwiththeexpectationsofone’sacademicrank.5. Practiceresponsiblefinancialstewardship.6. Participateinadvisoryorcommitteeassignmentsnecessaryforthedevelopmentofacademicprograms,in

advisingstudents,andinthegovernanceoftheSchool.7. Devoteone’sprofessionalenergiestoactivitiesthatfurtherthegoalsandmissionoftheSchoolandtoshare

inthemoregeneralresponsibilitiesoffacultytotheUniversity,thelocalcommunity,andsocietyatlarge.

IV.LIMITEDANDCONTINUOUSAPPOINTMENTSANDFACULTYRANKS

Limited(non-continuous,non-tenured)appointmentsaregrantedforaperiodoftimespecifiedinwritingtotheappointee(usuallyoneyearforfull-timefaculty)andshallberenewedannuallyunlesswrittennoticeofnon-renewalisprovidedtothefacultymemberinaccordancewiththeStatementorunlesstheletterofappointmenttotheSchoolfacultyspecifiesaterminalemploymentperiodofoneyearorless.Continuous(tenured)appointmentsmaynotbeterminated,exceptasdescribedintheStatement.

Thefollowingranksareavailableforappointmentorpromotionoffull-timeorpart-timefaculty.Expectedlevelsofacademicaccomplishmentincreasewitheachrank.

1.AssociateandSeniorAssociate(limited,non-continuousappointments)2.Instructor(limited,non-continuousappointment)3.AssistantProfessor(limited,non-continuousappointment)4.AssociateProfessor(limitedor,forfacultywhohavebeengrantedtenure,continuous)5.Professor(limitedor,forfacultywhohavebeengrantedtenure,continuous)

V.CRITERIAFORAPPOINTMENTANDPROMOTION

A.Overview

CandidatesforappointmentorpromotiontotheSchoolfacultyareexpectedtoshowacademicexcellenceandtoparticipateinallthreemissions:scholarship,teaching,andprofessionalservice.Allfacultymembersmusthavereceivedtheirterminalprofessionaldegree,2andthosewhoprovideclinicalservicesmustobtainandmaintainmedicalstaffprivilegesandmanagedcarecredentialingtoperformclinicaldutiesatthehealthcarefacilitiesinwhichtheyareassignedtopractice.InaccordancewithUniversitypolicy,non-tenuredfacultyatjuniorranksintheSchoolwhowishtoattainacontinuousappointmentmustdosowithinan11-yearperiod.[SeeSectionVII.B.]Attheinitialappointment,afacultymembershallbeplacedonthetenurepath,if

2Terminaldegreeisdefinedasthenationallyacceptedterminaldegreeinthecandidate’sfieldatthetimethedegreewasawarded.

4

applicable,ordeclareanareaofdistinction(scholarship,teachingorservice)thatbestrepresentshis/herintendedacademiccareerpath.Thisdeclarationisnon-binding,retainstenureeligibility,andmaybechangedatthetimeofpromotion.

B.Generalrequirementsforscholarship,teaching,andprofessionalservice

Thelevelofaccomplishmentineachmissionareashallbejudgedasinvolvement,achievement,reputationorleadership.Benchmarkshavebeenestablishedateachrankforscholarship(Table1)andforteachingandprofessionalserviceattheinstitutional/regionallevels(Tables2-3)andthenational/internationallevels(Tables4-5).Thelevelofaccomplishmentattainedineachmissionareashallbejudgedasthehighestlevelatwhichacandidatedemonstratesasustainedpatternofactivity.

1.Scholarship.AllcandidatesforappointmentorpromotiontoAssociateProfessororProfessorshallhavedemonstratedsomeaccomplishmentinscholarlyendeavors.Scholarshipisdefinedasthedevelopmentanddisseminationofnewknowledgeorofnewinsightsintoexistingknowledge.Scholarlyactivityalsomayconsistofinnovativeconceptualizationsornovelsolutionstohealthproblemsthathavereceivednationalrecognition;orofresearchon,andapplicationof,newconceptsinbiomedicaleducation.Regardlessofitsform,thecandidate’sscholarshipmustprovidepromiseofcontinuedandrecognizedcreativity.RepresentativeexamplesofbenchmarksforscholarshipcanbefoundinTable1.

2.Teaching.Candidateswhoareproposedforappointmentorpromotionbasedprimarilyontheirteachingaccomplishmentsshallhavedemonstratedskillinanddedicationtohighqualityteachingandacapacityandadesiretomaintainteachingeffectivenessthroughouttheircareers.Acandidate’scontributionsinteachingmayincludeinstructionofundergraduate,graduate,and/orpost-graduatetrainees;sharingknowledgewithpatients,families,and/orthecommunity;deliveringeducationalpresentationstotheirpeersatprofessionalmeetingsand/orcontinuingmedicaleducationcourses;directingone-on-oneteachinginthelaboratoryand/oratthebedside;andmentoring.Thequalityofacandidate'steachingshallbedemonstratedinateachingportfoliothatdescribesanddocumentsindetailtheeducationalactivitiesofthefacultymember.Representativeexamplesofbenchmarksforinstitutional/regionalteachingcanbefoundinTable2andfornational/internationalteachinginTable4.

3.ProfessionalService.CandidateswhoareproposedforappointmentorpromotionbasedprimarilyontheiraccomplishmentsinprofessionalserviceshallhavedemonstratedcontributionstohighqualitypatientcareaswellascitizenshipintheSchool/Universityandtheirprofessionalcommunities.Evidenceofprofessionalskill,medicalknowledge,humanisticconcernforpatientsandfamilies,collegialityandtheinnovativeapplicationoftechniquesandknowledgeisrequired.Citizenshiptotheprofessionalcommunityinvolvescommitteework,conferenceorganization,andpeerreview,amongotheractivities.Thequalityofacandidate'sserviceshallbedemonstratedinaserviceportfoliothatdescribesanddocumentsindetailtheprofessionalservicecontributionsofthefacultymember.Representativeexamplesofbenchmarksforinstitutional/regionalprofessionalservicecanbefoundinTable3andfornational/internationalprofessionalserviceinTable5.

5

Table1:RepresentativeExamplesofScholarshipBenchmarksforPromotion.Candidateswillbeevaluatedonquantity,quality,andimpactoftheiraccomplishments.Theyshouldhavedemonstratedasustainedpatternofscholarlyactivitiesinrankthatshouldincludemultipleitemsattheapplicableorgreaterbenchmark:

**Indicatesamandatorybenchmarktoachievetheindicatedrankinginscholarship.

ScholarshipBenchmarksInvolvement • Occasionalpublicationsinrankprimarilyasmiddleauthor

• Occasionalco-investigatorrolesongrantsorcontracts• Scholarlypresentationsatregionalvenues• Contributionstotextbooks• Authorshiponeducationalmaterials• Authorshipofcasereports• Creatororeditoroflocalorregionalnewsletters,blogsorothermediadisseminating

clinical,educational,orscholarlyinformation• Authorshiponabstractspresentedatprofessionalmeetings• Investigatorrole(s)onlocalorinstitutionalpilotorseedgrants

Achievement • Multiplesub-investigatororco-investigatorrolesongrantsorcontracts• PIroleonextramuralgrant(s)• Continuouspublicationrecordinmedium-impactjournals,someasfirst/lastauthor• Authorshipofpeer-reviewedreviewarticlesinmedium-impactjournals• Presentingorseniorauthorshiponoralabstractpresentationsatnationalmeetings• Multiplescholarlyrecognitionawards(e.g.,travelawards,abstractawards,etc.)from

professionalsocieties• Authorshipofissuedpatents• Substantialevidenceoflong-terminnovative/transformativeintellectualcontributionsto

successoftheteamNational/InternationalReputation

• Sustainedrecordoffederal,foundationorindustryfundingwithsomeasprincipalinvestigator,projectleader,programdirectorand/orcoreleader,somecurrentlyactive**

• Continuouspublicationrecordwithsomefirst/lastauthorshiponpublicationsinleadingrefereedjournals**

• Mission-criticalinvestigatorrolesonmultiplefundedteamscienceprojects• Invitedresearchpresentationsatnationalmeetings• Invitedauthorshiponimportantreviewarticles,chapters,andbooks• Invitededitorialsorcommentariesinleadingjournals• Invitedscientificlecturesatoutsideinstitutions• Multiplesite-PIrolesongrantsorcontracts• Authorshipoflicensedpatents

National/InternationalLeadership

• Continuouspublicationrecordwithsomepublicationsinhighestimpactjournals**• Sustainedrecordoffederal,foundation,orindustryfundingasprincipalinvestigator,

projectleader,and/orprogramdirector**• Paradigm-shiftingresearchcontributionsasassessedbypeers• StudychairorPIrolesonlargemulti-investigatorgrants,contractsorclinicaltrials• Invitedkeynotepresentationsatnationalmeetingsbasedonoriginalresearch• Namedlectureshipsatoutsideinstitutions• National/internationalresearchrecognitionawards

6

Table2:RepresentativeExamplesofInstitutional/RegionalTeachingBenchmarksforPromotion.Candidateswillbeevaluatedonquantity,quality,andimpactoftheiraccomplishments.Theyshouldhavedemonstratedasustainedpatternofteachingactivitiesinrankthatshouldincludemultipleitemsattheapplicableorgreaterbenchmark:

TeachingBenchmarksInvolvement • Teaching/mentoringresidentsorstudentsinthecontextofpatientcare

• Deliveringoccasionallecturesforacourse• Participatinginregularsmallgroupteachingsessions• Servingasamemberofthesiscommittees• Providingpatientgrouporcommunityeducation• Sharingnewscholarlyapproacheswithcommunityorreferringphysicians

Achievement • ReceivingaDivisionorDepartmentteachingaward• Regularlyparticipatinginteachingatleastonecourse• ServingasAssistant/AssociateDirectorofaccreditedtrainingorgraduateprograms• ServingasMedicalStudentSocietyAdvisor• Leadingregularsmallgroupteachingsessions• DeliveringinvitededucationallecturesinregionalCMEcoursesorgrandrounds• Advising(mentoring)PhDstudentsandpostdoctoralfellowsandothertrainees• Mentoringvisitingscholarsorclinicians• ServingasDirectorofaneducationalprogramwithintheSOM

Reputation • DevelopingandleadingaSchoolorUniversitycourseorteachinginmultiplecourses• ServingasDirectorofaccreditedtrainingorgraduatemedicalprograms• ServingasGraduateProgramDirector/DirectorofGraduateStudies• ServingasMedicalStudentSocietyLeader• ServingontheSOMExecutiveCurriculumCommittee• ServingasDirectorofanaccreditedAlliedHealthtrainingprogram• DevelopingordirectingregionalcoursesorCMEprograms• EarningaSchool,University,orregionalteachingawardormultipledepartmental

awardsLeadership • ServingasAssistant,AssociateorExecutiveAssociateDeanforEducation

• LeadingSchool-wideaccreditationeffort

7

Table3:RepresentativeExamplesofInstitutional/RegionalProfessionalServiceBenchmarksforPromotion.Candidateswillbeevaluatedonquantity,quality,andimpactoftheiraccomplishments.Theyshouldhavedemonstratedasustainedpatternofserviceactivitiesinrankthatshouldincludemultipleitemsattheapplicableorgreaterbenchmark:

ProfessionalServiceBenchmarksInvolvement • ParticipatinginDivisionalorDepartmentalserviceactivities

• Participatinginahospitalcommittee• Advisingcommunityorpatientadvocacygroups• OrganizingrecurringDepartmentalmeetings(e.g.,grandrounds,M&M)• Participatinginqualityimprovementactivities• Providinghigh-qualitypatientcare

Achievement • ServinginasubstantialDivisionrole(i.e.,SectionChief)• ServingasAssistantorAssociateDirectoroflarge,accreditedtrainingorgraduate

programs• ServingasDirectorofsmallaccreditedtrainingorgraduateprograms• Leadingqualityimprovementteams• Developingaclinicalprogramthatattractspatientsfromthestateorregion• ServingasDirectorofacorefacility/servicecenter• Servingontheorganizingcommitteeofaregionalmeeting• Participatingasacommitteememberforstate/regionalsociety• ServingasamemberofmajorUniversityorSchoolcommittees• ReceivingaDivision/Departmentserviceaward• ChairingaDivisional,Departmental,orHospitalcommittee• Providingclinicalservicethatexceedsthenormforpeersinquantityandquality

Reputation • ServingasDirectorofalarge,accreditedtrainingorgraduateprogram• Receivingmajorinstitutionalserviceawards• ServingasDepartmentViceChairorDivisionChief• ChairingmajorUniversity,SchoolorHealthSystemcommittees• HoldingtitledleadershippositionwithintheSchool,Universityorhealthcarepartner

(e.g.,ChiefQualityOfficer,ChiefMedicalOfficer,HospitalServiceChief)• Leadingacoreprogram/servicecenterthathasaregionalimpact• Earningserviceawardsfromstateorregionalprofessionalsocietiesormedical

organizations• Servingascommitteechairorelectedofficerforstateorregionalorganizations• ServingaschairoftheprogramorganizingcommitteeforlocalorregionalCME

meetings• Servinginadvisoryrolesforlocalorregionalgovernmentalagencies

Leadership • ServingasDepartmentChair,ExecutiveAssociateDean,Dean,President,ExecutiveVicePresidentforHealthAffairs,ortheequivalent

• Servingaspresidentofamajorregionalchapterofanationalorganization

8

Table4:RepresentativeExamplesofNational/InternationalTeachingBenchmarksforPromotion.Candidateswillbeevaluatedonquantity,quality,andimpactoftheiraccomplishments.Theyshouldhavedemonstratedasustainedpatternofteachingactivitiesinrankthatshouldincludemultipleitemsattheapplicableorgreaterbenchmark:

TeachingBenchmarksInvolvement • Contributingtoamajortextbook

• Coauthoringeducation-relatedpublications• Contributingtoeducationalmaterialsthatareusedonanationallevelsuchas

videos,manuals,blogs,andotherteachingaidsAchievement • Developingeducationalmaterialsthatareusedonanationallevelsuchasvideos,

manuals,blogs,andotherteachingaids• Servinginanon-PIleadershiproleoneducationalgrantstotheUniversity• Teachingoccasionallyatanationalcourse• Servingaseditorofaneducation-relatedmanual• Providingeducationalappearancesfornationalmediaoutlets

Reputation • Garneringacontinuousrecordofpeer-reviewedpublicationsinthefieldofeducationwithsomeasprimaryauthor

• Organizingeducationalworkshopsatnationalvenues• Beinganinvitedauthorofchaptersinmajortextbooks• Providinginvitededucation-basedpresentationsatpeerinstitutionsnationally• Servingasaconsultant,peerreviewerorsitevisitorfordevelopment/assessmentof

clinicalandscientifictrainingprograms• ParticipatingaslecturingfacultyinCMEworkshopswithanationalaudience• Havingsustainedmembershiponnationalcurriculumcommitteesorinitiatives

Leadership • ServingasPIonelitenationaleducationgrants(e.g.,T32)• Garneringacontinuousrecordofpeer-reviewedpublicationsinthefieldof

educationwithsomeasfirstorseniorauthor• Chairingmajornationaleducationalcommittees,initiatives,orcurricula

developmentefforts• Leadingnationaleducationalinitiativesorcurricula• Servingaseditorofwidelyusedtextbooksorotherprominentteachingaids• Earningprestigiousteachingormentoringawardsfromnationalsocietiesiflimited

numberofawardees• Givingmultipleinvitedkeynotepresentationsatnationalmeetingswhoseprimary

purposeiseducation

9

Table5:RepresentativeExamplesofNational/InternationalProfessionalServiceBenchmarksforPromotion.Candidateswillbeevaluatedonquantity,quality,andimpactoftheiraccomplishments.Theyshouldhavedemonstratedasustainedpatternofserviceactivitiesinrankthatshouldincludemultipleitemsattheapplicableorgreaterbenchmark:

ProfessionalServiceBenchmarksInvolvement • Holdingseniormembershipinprofessionalsociety(e.g.,asfellowofthesociety)

• Servingassessionchairormoderatoratamajorsocietyconference• Servingasanadhocreviewerformedium-impactjournals• Servingasamemberofamajorcollaborativenetwork

Achievement • Servingasanadhocreviewerforleadingjournals• Servingasamemberofmajorcommitteesofprofessionalsocieties• Holdingmembershiponadvisoryboardstogovernmentsorfoundations• Servingasanabstractreviewerforconferences• Servingasanadhocreviewerforastudysection• Servingasasessionchair/organizerforamajorconference• Servingasaprotocolleaderofamajorcollaborativenetwork

Reputation • Holdingmembershiponeditorialboardsforleadingjournals• Leadingamajorcommitteeofaprofessionalsociety• Leadingadvisoryboardstogovernmentsorfoundations• HoldingpermanentmembershiponastudysectionoranNIHcouncil;adhocservice

oninternationalgrantreviewpanels• Implementingnational/internationalclinicalorresearchprograms• Beingrecognizedasathoughtleaderinthefield• Servingasamemberofaprogramcommitteeforamajorconference• Servingassectionleaderofmajorcollaborativenetwork

Leadership • Holdingakeyeditorialroleforleadingjournals• Holdingaleadershippositioninprofessionalsocieties(e.g.,BoardofDirectors,

Officer,President,Councilor,etc.)• ServingasChairofastudysectionormemberofanNIHcouncil• Demonstratingclinicalinnovation(e.g.,game-changinghealthcare,creatinga

nationally/internationallyemulatedprogram,etc.)• Holdingaleadershiproleinnationallyfundedcollaborativenetwork• ServingasprogramcommitteeChairfornationalmeetingsorasleadconference

organizer• Receivinghonorsandawardsfornationalservice

10

C.RequirementsforappointmentasAssociateorappointmentandpromotiontoSeniorAssociate

AppointmenttotherankofAssociateorSeniorAssociatemaybeusedforcandidateswhoarecompletingadvancedresidencytraining,includingchiefresidentsornon-ACGMEfellowswhoprovideclinicalcareatthelevelofafacultymember.Theseranksalsomaybeusedforthoserecentlycompletingpostdoctoraltraining.

D.RequirementsforappointmentandpromotiontoInstructor

AppointmentandpromotiontotherankofInstructormaybeusedforacandidatewhohascompletedresidencytrainingorpostdoctoraltraining,isinitiatinghis/heracademiccareeraftercompletionofprofessional/academictraining,andhasthepotentialtomakesubstantialcontributionsinscholarship,service,orteaching.

E.RequirementsforappointmentandpromotiontoAssistantProfessor

AppointmentsandpromotionstotherankofAssistantProfessormaybeusedforindividualswhohavecompletedresidencyorpost-doctoraltraininganddemonstrateexperienceinresearch,teaching,and/orhigh-qualityprofessionalservice.CandidatesshouldexhibitthepotentialtosatisfytherequirementsforpromotiontoAssociateProfessorasoutlinedbelow.

F.RequirementsforappointmentsandpromotionstoAssociateProfessorwithorwithouttenure

1.AssociateProfessor,non-tenured.CandidatesfortherankofAssociateProfessorwithouttenuremusthavesignificantaccomplishmentsinallthreemissionareas.Thebalanceamongaccomplishmentsmayvaryconsiderablyfromonecandidatetoanother.Atthetimeofappointmentorpromotion,thecandidate,togetherwiththeDepartmentChair,mustidentifytheareaofdistinction(scholarship,teaching,orprofessionalservice)thatbestmatcheshis/heraccomplishmentsandmeetstheminimumcriteriadescribedbelowinTable6.Table6includesonesetofcriteriainscholarshipandtwosetsofcriteriaeachforteaching(AandB)andprofessionalservice(AandB)toallowfordifferentcombinationsofindividualaccomplishments.Scholarshipbenchmarks(Table1),institutional/regionalbenchmarksinteachingandprofessionalservice(Tables2-3),andnational/internationalbenchmarksinteachingandprofessionalservice(Tables4-5)shouldbeusedtojudgequalificationforappointmentandpromotion.Itisnotnecessarythatacandidateachieveeverybenchmarkinagivencategory,butasustainedpatternofaccomplishmentsconsistentwiththesebenchmarksisexpected.FacultyareexpectedtomaintainexcellenceineachmissionareaatleastatthelevelrequiredforappointmentorpromotionasAssociateProfessoruntiltheirnextpromotionorthroughouttheircareers.

Table6:AssociateProfessor,non-tenuredAreaofDistinction

Scholarship Teaching Service

Scholarship ≥Emerging*national/internationalreputation

≥Regional,institutional,nationalorinternationalInvolvement

≥National/internationalinvolvement

TeachingA ≥Involvement ≥Institutional/regionalreputation

≥Institutional/regionalachievement

TeachingB ≥Achievement ≥Institutional/regionalreputation

≥Institutional/regionalinvolvement

ProfessionalServiceA

≥Involvement ≥Institutional/regionalachievement

≥Institutional/regionalreputation

ProfessionalServiceB

≥Achievement ≥Institutional/regionalinvolvement

≥Institutional/regionalreputation

*Emergingreputation:Blendofitemsinachievementandreputationcategories.

11

2.AssociateProfessorwithtenure.CandidatesforpromotiontoAssociateProfessorwithtenure,orforthegrantoftenureattheAssociateProfessorlevel,shallholdadoctoraldegreeanddemonstrateatleastanestablishednational/internationalreputationinscholarship.Candidatesmustalsoattainthebenchmarksforeitheratleastnational/internationalachievementinteachingandatleastinstitutional/regionalachievementinprofessionalservice(Table7,ScholarshipA)oratleastinstitutional/regionalachievementinteachingandatleastnational/internationalachievementinservice(Table7,ScholarshipB).Tenuredecisionsmustbemadebytheendofthe11thyearonfaculty,andmusttakeeffectbySeptember1stofthe12thyear.Ifatenuredecisionisunfavorable,candidatesmaybereconsideredinsubsequentyearsprovidedtheystillfallwithinthe11-yeartenureclock.

Intermsofscholarship,thecandidatemusthaveasustainedrecordofextramuralfundingwithsomeasprincipalinvestigator,aswellasacontinuouspublicationrecordthatincludesfirstorseniorauthorshiponpublicationsinleadingrefereedjournals.Candidatesmayalsofulfillmission-criticalinvestigatorrolesonmultiplefundedteamscienceprojects.Theyshouldhavegiveninvitedresearchpresentationsatnationalvenuesandshouldhaveauthoredimportantreviewarticles,chaptersandbooks.Otherevidenceofscholarshipmayincludelicensedpatents.ScholarshipbenchmarksareprovidedinTable1,andteachingandprofessionalservicebenchmarkscanbefoundinTables2-5.Candidateswhoaregrantedtenureareexpectedtomaintaintenurablestandardsofperformancethroughouttheircareers.

Table7:AssociateProfessor,tenured

G.RequirementsforappointmentsandpromotionstoProfessorwithorwithouttenure

1.Professor,non-tenured.SubstantialaccomplishmentsinallthreemissionareasareexpectedofallcandidatesforfullProfessor.FacultycandidatesforProfessorwillhaveachievedanational/internationalreputationintheirfieldorholdsignificantinstitutional/regionalleadershiprolesineducationorprofessionalservice.Atthetimeofappointmentorpromotion,thecandidate,togetherwiththeDepartmentChair,mustidentifytheareaofdistinctionthatbestmatcheshis/heraccomplishments(scholarship,teachingorprofessionalservice).ThisareamaybedifferentfromtheareaofdistinctionchosenatthetimeofpromotiontoAssociateProfessor.Tobeeligibleforappointmentorpromotion,theminimumcriteriadescribedbelowinTable8mustbemet.Table8includestwosetsofcriteriainscholarship(AandB)andonesetofcriteriaeachforteachingandprofessionalservicetoallowfordifferentcombinationsofindividualaccomplishments.Scholarshipbenchmarks(Table1),institutional/regionalbenchmarksforteachingandservice(Tables2-3),andnational/internationalbenchmarksforteachingandservice(Tables4-5)shouldbeusedtojudgequalificationforappointmentandpromotion.Itisnotnecessarythatacandidateachieveeverybenchmarkinagivencategory,butasustainedpatternofaccomplishmentsconsistentwiththesebenchmarksisexpected.Facultyareexpectedtomaintainexcellenceineachmissionareathroughouttheircareers.

AreaofDistinction

Scholarship Teaching Service

ScholarshipA ≥National/internationalreputation

≥National/internationalachievement

≥Institutional/regionalachievement

ScholarshipB ≥National/internationalreputation

≥Institutional/regionalachievement

≥National/internationalachievement

12

Table8:Professor,non-tenured

AreaofDistinction

Scholarship Teaching Service

ScholarshipA ≥National/internationalreputation

≥National/internationalachievement

≥Institutional/regionalachievement

ScholarshipB ≥National/internationalreputation

≥Institutional/regionalachievement

≥National/internationalreputation

Teaching ≥involvement ≥National/internationalreputationOR≥Institutional/regionalleadership

≥Institutional/regionalachievement

ProfessionalService

≥involvement ≥Institutional/regionalachievement

≥National/internationalreputationOR≥Institutional/regionalleadership

2.Professorwithtenure.ThisrankisthemostdistinguishedintheUniversity,andassuch,substantialaccomplishmentsatthenational/internationallevelareexpectedofallcandidates.PromotiontoProfessorwithtenurerequiresadoctoraldegreeandaccomplishmentsinallthreemissionareas,includingachievinganational/internationalleadershiproleinscholarship,educationorprofessionalservice.Inallcases,afacultycandidateforProfessorwillbeamongthemostdistinctiveandrecognizedvoicesinhis/herdiscipline.WhiletenuredecisionsusuallywilloccuratthelevelofAssociateProfessor,ifthecriteriainTable9aremet,promotiontoProfessorcanbecoupledwithagrantoftenure.Grantoftenuremustbemadeandtakeeffectbytheendofthe11thyearonfaculty.Table9includestwosetsofcriteriainscholarship(AandB)andonesetofcriteriaeachforteachingandprofessionalservicetoallowfordifferentcombinationsofindividualaccomplishments.Atthetimeofappointmentorpromotion,thecandidate,togetherwithhis/herDepartmentChair,mustidentifytheareaofdistinctionthatbestmatcheshis/heraccomplishments(scholarship,teaching,orprofessionalservice).ThisareamaybedifferentfromtheareaofdistinctionchosenatthetimeofpromotiontoAssociateProfessor.Scholarshipbenchmarks(Table1),Institutional/regionalbenchmarksforserviceandteaching(Tables2-3)andnational/internationalbenchmarksforserviceandteaching(Tables4-5)shouldbeusedtojudgequalificationforappointmentandpromotion.Itisnotnecessarythatacandidateachieveeverybenchmarkinagivencategory,butasustainedpatternofaccomplishmentsconsistentwiththesebenchmarksisexpected.Facultyareexpectedtomaintaintenurablestandardsofperformanceineachmissionareathroughouttheircareers.

Table9:Professorwithtenure

AreaofDistinction Scholarship Teaching ServiceScholarshipA ≥National/international

leadership≥Institutional/regionalreputation

≥National/internationalreputation

ScholarshipB ≥National/internationalleadership

≥National/internationalreputation

≥Institutional/regionalachievement

Teaching ≥National/internationalreputation

≥National/internationalleadership

≥Institutional/regionalreputation

ProfessionalService

≥National/internationalreputation

≥Institutional/regionalreputation

≥National/internationalleadership

13

H.Jointandsecondaryappointments

Joint(sharedcompensationorotherfinancialsupport)andsecondary(withoutcompensationinthesecondDepartment)facultyappointmentsintheSchoolarelimitedandrequiretheapprovaloftheDepartmentChairsandtheDean.Theirconditionsshouldbestatedinwritingatthetimeoftheirinitiation.SuchappointmentsrequirethatthefacultymembermakesanappreciablecontributiontothesecondaryDepartment.Initialjointandsecondaryappointmentsmaybemadeatthesamerankas,oratonefacultyranklower,thanthatheldintheprimaryDepartment,atthediscretionoftheChairsofthetwoDepartments.AttherequestoftheChairs,advancementtothenextrankmayoccuratthetimeofpromotionintheprimaryDepartment.

I.JointandsecondaryfacultyappointmentsintheSchooloffacultyatotherinstitutions

FacultywhoholdprimaryappointmentsatothermedicalschoolsoruniversitiesusuallyarenoteligibleforjointorsecondaryfacultyappointmentsintheSchoolofMedicine.ExceptionsmaybemadeonlyifthearrangementisbeneficialtotheSchool,andifthefacultymember’sactivitiesdonotinterferewithhisorherobligationstotheSchoolorhomeinstitutionorbreachthepoliciesoftheUniversity,theSchool,orthehomeinstitution.SuchexceptionsshallrequireapprovalbytheDepartmentChair,theDean,andthehomeinstitution.ContractualagreementsbetweenEmoryandtheotherinstitutionwillberequired.Suchcontractualagreementsmustincludespecifictermsforanyfacultywhowishtosubmitresearchproposals,belistedascompensatedinvestigatorsonresearchgrants,orprovidecompensatedmedicalservicesatEmory.

J.SpecialtitlesintheSchool

AdditionalappointmentstothefacultyrankswithorwithoutcompensationandwithspecialtitlesareauthorizedundertheStatement.Theyaremadetosatisfyspecialneedsand/orconditions.Suchappointmentsarelimitedandaregovernedbythewrittenconditionsofeachindividualappointment.Examplesareactingandvisitingappointments.TheseappointmentsarereviewedinthesamemannerasthoseforregularfacultyappointmentstotherankofAssistantProfessor.

K.Emeritusappointments

Aretiredmemberofthefacultywhohasreachedage55,hasservedasamemberoftheEmoryfacultyforatleasttencontinuousyears,andwhosetotalageplusyearsofcontinuousserviceisatleast75,shallbeeligiblefortheEmeritustitleattherankhelduponretirement.Emeritusstatusisnotautomatic,butrathermustberequestedbytheChairandtheDeanandapprovedbytheProvost,theExecutiveVicePresidentforAcademicAffairsandthePresident,whoshallinformtheBoardofTrusteesoftheappointment.[Statement]

VI.ALLIEDHEALTHAPPOINTMENTSANDPROMOTIONS

AlliedHealthfacultywillbesubjecttothesameguidelinesasotherfacultyintheSchool.Theymustholdthenationallyacceptedterminaldegreeintheirfieldatthetimethedegreewasawarded.Toadvancethroughtheacademicranks,theymustmeetorexceedthecriteriadescribedinTables6and8.CandidateswhodonotholdadoctoraldegreearenoteligiblefortenureorpromotiontoProfessor.

VII.PROCEDURESFORAPPOINTMENT,PROMOTIONANDTERMINATION

Overviewofprocedure:Recommendationsforappointmentandpromotion,arrivedatusingprinciplesestablishedbytheOfficeofEquityandInclusion,theseGuidelines,andDepartmentalpolicy,areinitiatedbytheDepartmentChair.AppointmentsandpromotionstoAssociateProfessorandProfessoraresubmittedtotheFacultyCommitteeonAppointmentsandPromotions(FCAP)and,iffavorablyreviewed,totheCouncilofChairs,bothofwhichareadvisorytotheDean,beforeafinaldecisionbytheDean.TenureactionsarethenforwardedtotheExecutiveVice

14

PresidentforHealthAffairsforapprovalbeforesubmissiontotheUniversityProvostandtheBoardofTrusteesforaction.TheseproceduresareinaccordancewiththeUniversitypolicystatedintheBylawsandintheStatement.

A.Minimumtimeinonerankbeforepromotiontothenextrank

TheminimumtimeinrankmaybeservedatEmoryorpreviousinstitutionsbeforeappointmentorpromotiontothenextrank.Theminimumtimeinrankordinarilyislessthantheusualtimeinrank.Underrareandunusualcircumstances,theChairmayrequestpromotionsoonerthantheminimumtimeinrank.TherecommendationfromtheChairtotheDeanmustexplicitlyjustifyinwritingwhysuchexceptioniswarranted.Theminimumtimeinrankbeforethenextpromotioncouldtakeeffectisstatedbelow.

1.Associate,SeniorAssociate,orInstructor—oneyear2.AssistantProfessor—fiveyears3.AssociateProfessor—fouryears

B.Maximumtimeinrankbeforepromotiontothenextrank

1.Generalrules.Facultywhoarebeingconsideredfortenuremustachievethecriteriafortenurewithin11years.ThetenureclockbeginsatthestartofthefirstfullacademicyearafterappointmentasAssistantProfessorortwoyearsafterappointmentasInstructor.3NewfacultyappointedwithouttenureattheAssociateProfessorlevelhavefiveyearstoattaintenure,ifapplicable.FacultyappointedasProfessorwithouttenurehavethreeyearstoattaintenure,ifcommensuratewiththeircareertrajectory.Nomaximumtimesinrankexistforfacultynoteligiblefortenure,butfacultyareentitledtoreviewandpromotioninaccordancewiththeSchoolofMedicineFacultyDevelopmentPolicyandthecriteriaandrestrictionsherein.

2.Extensionofthetenureclock.Thedecisiontogranttenuremustbemadebeforetheendofthe11thyearofemploymentinafull-time,regularacademicposition.SincenoticeshouldbegivenforchangingorterminatinganacademicappointmentbyMay31ofthefinalyearofappointment,thetenurereviewmustbeinitiatednotlaterthanthe10thacademicyear.Inordertoprotectthefacultymemberwhohasdemonstratedexcellentpotentialforreachingtenure,butwhohasencounteredunusualcircumstances,thefollowingsituations,subjecttoUniversitypolicy,mayqualifyforanextensionofthetenureclock:

a.Ifafacultymemberwhohasnotyetbeenreviewedfortenurebecomesaparentbybirthoradoption,aone-yearextensionofthetenureclockwillbegrantedautomaticallyperbirthevent.Thefacultymembershouldnotifyhis/herDepartmentChairandDeaninwritingofthischangeinstatusattheearliestpossibledate.

b.Otherspecialcircumstancesthatmayjustifyanextensionofthetenureclockincluderesponsibilityformanagingtheillnessordisabilityofafamilymember,seriousillnessofthefacultymember,personalorfamilytragedy,catastrophicchangeintheresearchenvironment(e.g.,equipment,researchdata,animalorpatientresources)thatsignificantlydelaysorterminatesspecificresearchactivity,ortheunforeseenimpositionofadditionalDepartmentalorUniversitydutiesthatsignificantlydetractsfromtheacademictimeavailabletothefacultymember.

Toobtainanextensionofthetenureclockforunusualcircumstances,thefacultymembermustmakeawrittenrequesttotheDepartmentChairshowingthathisorherabilitytodemonstratereadinessforthegrantoftenurehasbeensubstantiallyimpaired.Facultyareexpectedtosubmitthepetitionforanextensionofthetenureclockatthetimeoftheunusualcircumstanceratherthaninyeartenwhenthetenurereviewisdue.

3Forexample,iftheemploymentdateisNovember1,thefirstfullyearofservicebeginsonthefollowingSeptember1.

15

ThepetitionmustbeapprovedbytheDepartmentChair,Dean,ExecutiveVicePresidentforHealthAffairsandtheProvost.Intheeventofadenial,thefacultymembermayappealtotheresponsibleofficialatthenextlevelofapproval.TheProvost,inconsultationwiththePresident,shallgrantordenythepetition.

3.Exceptions.WhenaninadvertentadministrativeerrorintheDepartmentorDean’sOfficeallowsthetenureclocktoexpirebeforethecandidateisabletocompileapromotionpacket,upondiscoveryoftheerror,theChairmustimmediatelyinitiatetheusualprocedureforreviewofthefacultymember’scredentialsforthegrantoftenure;or,withtheconsentofthefacultymember,allowthetenureclocktolapse.Ifinitiatingareview,theDepartmentChairshallthensubmittotheDeanawrittenreportexplainingthereasonfortheoverduesubmission;theDepartment’srecommendation,favorableorunfavorable;reasonsfortherecommendation;andtheusualcompletesupportingmaterials.IftheDeanagreesthatthecircumstancesmeritexceptionalconsideration,afavorablerecommendationfromtheChairwillbeconsideredasdescribedinsectionVII.E.RecommendationofthefacultyactiontotheProvostandPresidentoftheUniversityforspecialconsiderationshallbeatthediscretionofthedean.IfanunfavorablerecommendationismadebytheDepartment,theFCAP,theCouncilofChairs,ortheDean,thefacultymembershallhavetherightsofappealdescribedherein.

Inrareandunusualcircumstances,theDeanmayconsiderproposingagrantoftenureforaProfessorwhohasexceededthetenureclockandthroughachangeincareerfocushasachievedtheperformancemetricsofatenuredProfessor.TheDeanwillconsultwiththeProvostbeforemovingsuchacaseforward.

C.Termsandrenewaloflimitedappointments

InaccordancewiththeStatement,thetermsoflimitedappointmentsshallbestatedinwriting,andthedetailsoflimitedappointmentsthatarecontingentuponspecifiedgrantsandcontractsshouldbedescribed.WrittennoticeasprescribedintheStatementisrequiredfornon-renewaloflimitedappointments.IntheSchool,renewaloflimitedappointmentsshalloccuronayearlybasis,inaccordancewiththeStatement,unlesswrittennoticeofnon-renewaloftheappointmentisprovidedbytheDepartmentChairtothefacultymember.LimitedappointmentsintheSchoolareforoneyear,unlessashorterperiodisspecifiedintherecruitmentandappointmentletter.

D.Departmentalproceduresforappointment/promotion

1.Chair’sreview.ThecredentialsofallfacultyshallbereviewedbytheChairoftheDepartmentinaccordancewiththeseGuidelinesandtheSchoolofMedicineFacultyDevelopmentPolicy.Writtennoticeofnon-renewalshallconformtotherequirementsoftheStatement.ActionleadingtonominationofanindividualforappointmentorpromotionwillbeinitiatedbytheChairoftheprimaryDepartmentinaccordancewiththeseGuidelinesandestablishedDepartmentguidelines.

2.Departmentalcommitteereview.Theindividualunderconsiderationshallbeprovidedsufficientnoticetoallowpreparationofappropriatesupportingdocumentation,allofwhichshallbeconsideredbytheDepartmentappointmentsandpromotionscommitteewhenpreparingitsrecommendationtotheDepartmentChair.Thecommitteerecommendation,includingthevotetotals,willbeincludedintheChair’sletter.AllreviewsshallconformwithUniversitypoliciesonequityandinclusionandutilizebestpracticeswithrespecttothecompositionofthecommittee.

3.Lettersofevaluation.Lettersofevaluationarerequiredforallseniorpromotionactions(AssociateProfessorandProfessor).ForthefacultyranksofAssociate,SeniorAssociate,InstructorandAssistantProfessor,nolettersofevaluationotherthantheChair’sarerequired,butothersmaybeincluded.

InconsultationwiththeDepartmentChair,thecandidatewilldevelopalistofpotentialinternalandexternal

16

evaluators,abriefdescriptionofthecredentialsofeachthatexplaintheselectionofthatevaluator;theevaluator’sperceivedstandinginthefieldwithregardtoscholarship,teaching,and/orprofessionalservice;andtheevaluator’srelationshiptothecandidate,ifany.Acandidatemaynotsolicitorcontactpotentialevaluatorsoncepromotionmaterialshavebeensubmittedtohis/herdepartment,asthiswoulddisqualifyevaluatorsfromparticipatinginthereviewprocess.UsingastandardletterandEvaluatorProfileFormapprovedbytheProvost,theDean’sOfficeshallsolicit,track,andcollectallinternalandexternallettersofevaluationforcasesinvolvinggrantoftenure.Forotheractions,theDepartmentshallsolicit,track,andcollectallletters.AlllettersreceivedbytheDean’sOfficewillbeprovidedtotheChairandwillbeconsideredinthereviewsofthecandidate’scredentials.Forreportingpurposesandforconsiderationinthereviewprocess,ifappropriate,theDean’sOfficeortheDepartmentshallrecordthereasons,totheextentknown,thatanyinvitedevaluatorsfailtorespond.

Atleastfourexternallettersfornon-tenuredAssociateProfessorappointmentsandpromotionsandatleastsixlettersforalltenureandProfessoractionsmustbereceivedfromfacultymembersoracademicadministratorswhoholdtheranktowhichthecandidateaspires,orhigher.Evaluatorsofthecandidate’sresearchshouldbetop-ranking,acknowledgedscholarsinthecandidate’sfield.Fornon-tenuredappointments,atleasttwooftheselettersmustbefromevaluatorswhohavenotcollaboratedwiththeindividualwithinthelastfiveyears,havenotpublishedwiththeindividualexceptaspartofalargeworkinggroup,anddonothaveanyotherclosepresentorpastrelationship,includingmentor,supervisor,orclosecolleague.Theotherlettersmaybefromacollaboratorwhoisfamiliarwiththecandidate’scontributionstothefield.Fortenuredecisions,alllettersmustmeetthecriteriasetforthbytheProvost’soffice.Inallcases,anevaluatorwillcompletetheSchoolofMedicineCandidateEvaluationFormorprovidealettersummarizinghis/heropinion.Inaddition,(s)heshallcompleteanEvaluatorProfileFormdocumentinghis/herrelationshipwiththecandidateandidentifyinganyconflictsofinterestthatmayexist.

Inclusionofinternallettersthatspeaktoeducational/servicecontributionsandoneoptionalletterfromtheteamleader,ifapplicable,maybesubmitted.Internallettersmaybefromthecandidate’ssecondarydepartment,providedthatthecandidateandevaluatordonothaveacloseworkingrelationship.ForallfacultywhoholdjointorsecondaryappointmentsintheSchooloraUniversityunitoutsidetheSchool,aletterofsupportforthecandidatefromtheDeanorDirectoroftheunitinwhichthecandidateholdsthejointorsecondaryappointmentmustbeincluded.

4.DepartmentalpackettoDean.ThematerialsprovidedtotheDeanshallincludethoserequiredbythePresident’sAdvisoryCouncil(PAC)andtheProvost(AppendixA).Briefly,theywillincludetheDepartmentChair’sletter;thecandidate’steachingportfolio,serviceportfolio,curriculumvitae,one-pagecurriculumvitae(tenurecandidatesonly),andpersonalstatement,allinSchoolformat;copiesofuptofiverepresentativepublications;internalandexternallettersofevaluation,aswellasthelistofevaluatorsfromwhomanopinionwassolicited;andtheaforementionedletterofsupportfromtheChairorDirectoroftheunitinwhichthecandidateholdsajointorsecondaryappointment.

E.Proceduresforextra-departmentalreview

1.Appointmentsandpromotionstolimitedintroductoryranks.TherecordofthecandidatenominatedforappointmentorpromotiontoanyofthelimitedintroductoryranksisordinarilyreviewedandacteduponbytheDeanwithoutfurtherconsultation.TheDepartmentChairshouldprovidealetterexplainingtherequestandacopyofthecandidate’scurriculumvitae.AppointmentsandpromotionssoaccomplishedarereportedtotheCouncilofChairsmonthly.

17

2.AppointmentsandpromotionstoAssociateProfessorandProfessor.ProposalsforappointmentsorpromotionstotherankofAssociateProfessororProfessorareforwardedbytheDeantotheFCAP.TheFCAPcompositionisdescribedintheBylawsoftheEmoryUniversitySchoolofMedicineFacultyCommitteeonAppointmentsandPromotions.Candidatesrecommendedforappointmenttotheseranksmustsubmittheirdossier(asdescribedinSectionVII.D.4)toallowtimeforthevariouslevelsofreviewtooccurwithinsixmonthsoftheirstartdate.Duringthereviewprocess,candidatesshallholdthetitlesofActingAssociateProfessororActingProfessor.FailuretocomplywiththistimelinemayresultinreversiontothetitleofAssistantProfessoruntilsuchtimeastheactionisreviewedandapproved.

a.TheFCAP’sinitialreviewofaproposalforappointmentorpromotion.ProposedactionsarereviewedbytheFCAPinasimilarmannerasforlimitedandcontinuousfacultyappointmentsusingthecriteriaappropriatetoeach,includinganyadditionalDepartment-specificcriteria.TheCommitteewillassesswhetherthedocumentationsubmittedbythecandidateandtheChairadequatelysupportsappointmentorpromotionbasedontheareaofdistinctionchosenbythecandidate,thecriteriasetforthinTables6-9,andthebenchmarksinTables1-5.TheCommitteemayrequestinwriting,throughtheDean’sOffice,additionalinformationfromtheDepartmentChair.

TheFCAPshalldiscussandvoteoneachcandidateseparately.MembersoftheCommitteewillbeprovidedwiththecompletepacketforeachfacultyaction.TheCommitteeChairwillassignaprimaryandsecondaryreviewerwhodonothaveapersonalconflictofinterestorholdaprimaryappointmentinthesameDepartment,andwhoholdanacademicrankequaltoorhigherthanoftheexpectedrankofthecandidate.Reviewerswillrigorouslyevaluatethecandidate’sscholarship,teaching,andprofessionalserviceinaccordancewiththecriteriadescribedherein.Lettersofevaluationshallbeusedtojudgeacandidate’slocal,regional,nationaland/orinternationalreputation,andimpact.Theprimaryreviewerwillpresenthis/herevaluationtotheCommittee,andthesecondaryreviewerwillprovideadditionalcommentsasnecessary.TheentireCommitteewillthendiscussthemeritsofthecandidate’sapplication.

b.TheFCAPvoteonproposedactions.AquorumofmorethanhalfoftheCommittee,includingtheChair,isrequiredforeachdiscussionandvoteonafacultyaction.TheCommitteeshallvoteupontenureandpromotionrecommendationsseparately.AnyCommitteememberwithaconflictofinterestshallleavetheroomduringtheconsiderationandshallnotvote.Membersabsentfromthediscussionmaynotvoteandmustberecordedasabsent.TheCommittee’srecommendationtosupportordenytheproposedpromotionorappointmentshallbebaseduponasimplemajorityvote.Thevoteofeachofthememberspresentshallberecorded;however,thedeliberationsoftheCommitteeareconfidentialexceptasreportedinaggregatetotheDeanandtheCouncilofChairs.

c.CommitteereporttotheDean.Foreachfacultyaction,theCommitteeChairwillprovidetotheDeanawrittenreportthatreflectstheCommittee’sdeliberationsandrecommendation,includingthecriteriaproposedbytheChair,thestrengthsandweaknessesofthecandidatebasedonthecriteriadescribedherein,asummaryoftheopinionsoftheexternalevaluators,andtheCommitteevote.WhentheCommitteevoteisnotunanimous,theminorityopinionwillbedetailedinthereport.

d.ActionbytheDeanandtheCouncilofChairs.TherecommendationoftheFCAPisadvisorytotheCouncilofChairsandtheDean.IftheFCAPrecommendationisforanon-tenureappointmentorpromotion,andisfavorablebyatleastatwo-thirdsmajorityvote,theCouncilofChairsthenreviewsthepromotionmaterialsandtheFCAP’sdecisionandmakesfinalrecommendationviaaconsentagendafortheDean’sapproval,dependingupontheneedsoftheSchoolandtheUniversityandupon

18

fiscalconsiderations.Ifafavorablerecommendationissupportedbyavotegreaterthanone-halfbutlessthantwo-thirdsoftheFCAP,thentheCouncilofChairswillreviewanddiscusstheactionataregularmeeting.

Ifthefavorablerecommendationinvolvesgrantoftenure,thentheactionwillbeassignedtotwoDepartmentChairsforin-depthreviewattheCouncilofChairsmeeting.TheChairoftheFCAPwillpresenttotheCouncilofChairsasummaryoftheFCAP’srecommendationandwillanswerquestions.ThetwoChairswhohaveperformedthereviewwillpresenttheirconclusions,andtheChairofthecandidate’sDepartmentwillbeaskedforcomment.TheCouncilofChairswillthendiscussandvoteontheactionaftertheDepartmentChairhasrecusedhimself/herself.

UnfavorableFCAPrecommendationswithwhichtheDeanconcursareremandedtotheDepartmentChairwithadescriptionoftheChair’soptions.TheDepartmentChairmayconferwiththecandidatewhenconsideringwhethertoaccepttheFCAPdecisionortoappeal,buttheFCAPreportitselfmustremainconfidentialbecauseitcontainsinformationabouttheevaluators’opinions.IftheDepartmentChairdisagreeswiththeoutcomeoftheFCAPdeliberation,(s)hemayappealtheactiontotheCouncilofChairsasdescribedabovefortenurecases.IftheDepartmentChairopposesthepromotion,butthecandidatebelievestheactionshouldgoforwardandthecasemeetsthecriteriaoutlinedbelowforappeals,(s)hemayappealtotheDean.Athis/herdiscretion,theDeanmayappointtwomembersfromtheCouncilofChairstopresentthecandidatetotheCouncilofChairsforreview.

WhentheDeandoesnotconcurwiththeFCAP,(s)hemayseekfurtheradvicefromtheCouncilofChairs.

e.ActionbytheProvost.AlltenureactionsapprovedbytheFCAP,theCouncilofChairsandtheDeanshallbeforwardedtotheProvost’sOfficeforreviewandapproval,alongwithaletterfromtheDeanoutliningtheSchool’spromotionprocedures,thecandidate’scontributionstohis/herfield,andtheoutcomeoftheSchool’sdeliberations.

f.Appeals.

i.AppealofChair’sdecisionordecisionofDepartmentalcommittee.IftheDepartmentChairdeclinestoinitiatetheprocessthatmayleadtoarecommendationforpromotion,oriftheDepartment'srecommendationisunfavorable,thecandidateorotherfacultymembersactingonhis/herbehalfmaysubmitawrittenappealtotheDean.TheDeanhasthediscretiontoacceptordeclinetoaccepttheappeal.Iftheappealisaccepted,theDeanmaymakeadecisionontheappeal,maysubmitthecasetotheFCAPasspecifiedherein,ormayseekadvicefromtheCouncilofChairs.

ii.AppealofrecommendationoftheFCAP.AcandidateorDepartmentChairmayappealinwritingtotheDeananunfavorableFCAPrecommendation.Thebasisforsuchanappealshallbeeitherthat(a)theFCAPfailedtoadheretoandequitablyapplytheGuidelines;or(b)thattherehasbeenaviolationofacademicfreedom.TheDeanhasthediscretiontoacceptordeclinetoaccepttheappeal.Iftheappealisaccepted,theDeanmaymakeadecisionontheappealormayseekadvicefromtheCouncilofChairs.TheCouncilofChairswillconsideronlysubstantiveinformationinanydecisionthatmayreversetherecommendationoftheFCAP.

iii.AppealofdecisionofDean.AcandidatemayappealtotheExecutiveVicePresidentforHealthAffairsanunfavorabledecisionbytheDean.TheExecutiveVicePresidentofHealthAffairs,incoordinationwiththeProvost,willdeterminetheprocedurebywhichsuchappealsarereviewed.

19

iv.Appealofdecisionallegedlybasedondiscrimination.AnyfacultymembermayappealanunfavorabledecisionbelievedtobebaseduponprohibiteddiscriminationthroughtheprocedureprescribedbytheEmoryUniversityOfficeofEquityandInclusion.

F.Terminations.ThedecisionwhethertoterminateafacultymemberdeniedtenurewillresidewiththeDepartmentChairandtheDean,whowillconsiderthepotentialforthefacultymembertocontinuetocontributetothemissionsoftheUniversityandthefinancialimpactofsuchadecision.TerminationproceduresanddecisionsconcerningterminationforcausewillconformtotheStatement.

G.Specialcases

1.Procedureforreviewoflong-termAssociateProfessorwithtenure.[AdaptedfromandsubjecttopolicyestablishedbytheUniversityBoardofTrustees.]Occasionally,tenuredmembersofthefacultytakeonrolesoranemphasisintheirworkthatdoesnotmeetthestandardcriteriaforpromotionwiththeresultthattheyremainintherankofAssociateProfessorformanyyears.ThecareersofsuchindividualsmaynotreceivethewiderprofessionalrecognitionofthemoretypicalscholarlycareerbutnonethelessreflectoutstandingandimportantcontributionstotheUniversity.SuchpersonscouldbeeligibleforconsiderationfortherankofProfessorwithtenure.Attheirdiscretion,DepartmentChairsortheDeanmayreviewandnominateforpromotionsuchindividualswhohavebeeninrank12yearsorlonger.Thenominationmustbesupportedbyevidenceofextraordinarycontributionsto,andoutstandingperformancein,teachingorservice,andasappropriate,scholarship.ThenominationforappointmenttoProfessorwithtenurewillbeprocessedandreviewedintheusualmannerforsuchappointment.

2.ProcedureforreappointmentoffacultyreturningtotheUniversityafteranabsence.Ifanon-tenuredfacultymembervoluntarilyleavestheUniversityandthenwishestoreturnwithintwoyears,theChairmayrequestreappointmentatthesamerankwithoutfullreviewbytheFCAPandtheCouncilofChairs.Insuchcases,theChairshallsubmitareappointmentrequestandthecandidate’supdatedcurriculumvitaetotheDean.TheDeanmayaccepttherecommendationorrequestreviewbytheFCAPandtheCouncilofChairs.Thispolicydoesnotapplytofacultymemberswithtenure.FacultymemberswithtenuredappointmentsorthosewhohavebeengonefromtheUniversityformorethantwoyears,willundergoreviewoftheirappointmentfollowingtheregularproceduresdescribedherein.

3.One-timeproceduresforactionsproposedduringtransitiontotheseguidelines(grandfatherclause).Thephase-inofthisnewversionoftheGuidelineswillbeginonSeptember1,2017andwilloccurasfollows:

• PromotionproposalsforthosewhosefacultyappointmentattheUniversitybeganafterSeptember1,2015shallautomaticallybeconsideredunderthesenewGuidelines.

• ThosewhowerefacultyintheSchoolpriortoSeptember1,2015shallhaveuntilSeptember1,2020tobeconsideredforpromotionundertheprevious2011Guidelinesiftheysochoose.

• Ifafacultymemberisproposedforpromotionunderthe2011Guidelinesandfailstobepromoted,allfurtherpromotionproposalsshallbeconsideredunderthe2017Guidelines.

• AfterSeptember1,2017,onceachangeinrankhasoccurred,furtheractionswillonlybeconsideredunderthe2017Guidelines.

• Facultywhohavebeendeniedtenureunderthe2011Guidelinesshallbereconsideredfortenureonlyunderthe2017Guidelinesiftheyarewithinthe11-yeartenureclock.

20

VIII.ADJUNCTFACULTYAPPOINTMENTSANDPROMOTIONS

A.Adjunctfacultyappointments

AlladjunctfacultyappointmentsintheSchoolofMedicinearelimited,andtheirconditionsshouldbestatedinwritingatthetimeoftheirinitiation.TheseappointmentsautomaticallyterminatetwoyearsafterthedateofappointmentunlessrenewedinwritingbytheDepartmentChair.AllfacultywhoholdadjunctfacultyappointmentsintheSchoolaresubjectto,andshallcomplywith,thepoliciesandproceduresoftheDepartment,School,andUniversity,andfurthertoanylocal,state,andfederallawsandregulationsthatareapplicabletotheiractivitiesatEmory.

Adjunctfacultyserveinavolunteercapacitywithoutfinancialcompensation.AppointmentstotheranksofAdjunctInstructorthroughAdjunctProfessorarereservedforindividualsgenerallyfromoutsideEmorywhohavecompletedtheirgraduatedegreesandwhocontributeactivelytotheclinical,educationaland/orresearchmissionsoftheSchool.TheinitialadjunctappointmentshallbeattherankofInstructorunlessaccomplishmentsarecommensuratewithahigherrank.RanksofAssistantProfessor,AssociateProfessorandProfessorrequireongoingUniversitymission-specificcontributionsinteaching,service,and/orscholarshipatalevelcommensuratewiththoseofregularfaculty.Adjunctfacultymayholdasecondaryadjunctfacultyappointment,ifappropriate.

AdjunctfacultywhoalsoholdfacultyappointmentsatotheracademicinstitutionsmusthavetheapprovaloftheirhomeinstitutionsaswellastheEmoryDepartmentChairandDeantoholdanappointmentintheSchoolofMedicine,participateinresearchorclinicalactivities,submitresearchgrants,orbelistedasinvestigatorsonresearchgrantsatEmory.Researchandclinicalactivitiesmayrequirespecialarrangementssuchascontractsandotheragreements.

B.Requirementsforappointmentandpromotiontosenioradjunctfaculty

1.AdjunctAssociateProfessor.AdjunctAssociateProfessorsshallexhibithighlevelsofskillasclinicians,teachers,and/orresearchers.Theyshallcontributeactivelytotheclinical,educational,and/orresearchprogramsoftheSchoolatalevelcommensuratewiththatexpectedofregularfacultyatthisrank.

2.AdjunctProfessor.AdjunctProfessorsshallhaveachievedundisputedrecognitionasoutstandingclinicians,teachersand/orresearchers.Theyshallcontributeactivelytotheclinical,educationaland/orresearchprogramsoftheSchoolatalevelcommensuratewiththatexpectedofregularfacultyatthisrank.

C.Proceduresforadjunctfacultyappointmentsandpromotions

Nominationsforappointmentsandpromotionsintheadjunctfacultyranksarerecommended,processed,andreviewedinthesamemannerasthoseforregularfacultyappointmentstotherankofAssistantProfessor.InadditiontoapprovalsfromtheDepartmentChairandDean,specialcontractualagreementsmayberequiredforadjunctfacultycandidateswhoholdfacultyappointmentsatotherinstitutions.TheDean’sOfficewillassistDepartmentChairsinobtainingsuchagreements.

IX.RECORDS

TheseGuidelinesandanyadditionalDepartmentalrequirementsforappointment,promotion,tenure,andterminationmustbekeptonfileintheDean’sOffice,postedontheSchoolofMedicinewebsiteandmadeavailabletothefaculty.CompleterecordsoftheformalDepartmentalreviewprocessforeachcandidate,includingallpertinentdataandthewrittenreportsofrecommendations,mustbekeptonfileintheDepartmentofthecandidateforaperiodofnotlessthanthreeyears,regardlessofwhethera

21

recommendationforappointmentorpromotionwasmade.AcompleterecordoftheappointmentandpromotionhistoryofeachfacultymembershallbekeptonfileintheDean’sOfficeforatleastsevenyearsfollowingtheindividual'sresignation,termination,orretirementdate.

TheseGuidelineswererevised,approvedbytheFaculty,CouncilofChairs,andTheBoardofTrusteeseffective5/3/2017.

22

APPENDIXAAPPOINTMENTANDPROMOTIONMATERIALS

A.Contentsoftheappointmentorpromotionpacket

1.Chair’sletter

TheChairshallsubmittotheDeanoftheSchoolofMedicineawrittenletterofrecommendationsummarizingtheformalindependentdepartmentalpromotionreviewproceedingsandrecommendingthebasisforpromotion.TheChair’sletter,withevaluators’namesandcommentsredacted,shallbeavailabletotheindividualunderconsideration,ifrequested.TheChair’sletterwillinclude:

(a) Aclearstatementoftheareaofdistinctionchosenbythecandidateandtheinstitutional/regionalornational/internationallevelsofaccomplishmentinscholarship,teachingandprofessionalservice;

(b) Foranewappointment,adescriptionofthepositionthecandidatewillassume;

(c) Adescriptioninlaytermsofthecandidate’saccomplishmentsinscholarship,teaching,andservice,aswellasanassessmentofthecandidate'squalificationsineachareaforappointmentorpromotion,includingthecandidate’sstandingwithinthefieldcomparedtootherdistinguishedexpertsinthefield;

(c) Anassessmentofthecurrentandfutureimpactofthecandidate’sscholarship,teaching,andservice;

(d) Adescriptionofhowthecandidate’sappointment,promotion,and/ortenurewilladvancethepurposesoftheDepartment,School,andUniversity;

(f) AstatementofthedataordocumentsthatwerereviewedbytheDepartmentappointmentsandpromotionscommitteeandtheChair;

(g) Asummaryoftheopinionsoftheevaluators,includingquotationsfromtheirletters;

(h) ThevoteoftheDepartmentappointmentsandpromotionscommittee(withoutnames).

(i) AstatementthattheOfficeofEquityandInclusionguidelineswerefollowed.

2.Fortenurecandidatesonly,aone-pagesummaryofthecurriculumvitae,usingthetemplateprovidedbytheSchool.

3.Acopyofthecandidate’sfullcurriculumvitaeinthestandardSchoolcurriculumvitaeformat.

4.Thecandidate’sTeachingPortfolio,preparedbythecandidate,usingthetemplateprovidedbytheSchool.

5.Thecandidate’sServicePortfolio,preparedbythecandidate,usingthetemplateprovidedbytheSchool.

6.Copiesofuptofiverepresentativepublicationsselectedbythecandidatethatwereprovidedtotheevaluators.

7.Apersonalstatementpreparedbythecandidateinlanguagethatanonspecialistcanunderstanddescribingwhatthecandidateplanstodointhenextfewyearsinscholarship,teaching,andserviceandalsoreviewingpriorachievementsintheseareas.Thestatementshouldbenomorethanfivepageslong.

8.Copiesofallexternallettersofevaluation,whetherfavorableorunfavorable,aswellasinternalevaluatorletters,

23

ifapplicable.

9.Alistofallexternalandinternalevaluators,includingtheircontactinformation;abriefdescriptionofthecredentialsofeachthatexplaintheselectionofthatevaluator;eachevaluator’sperceivedstandinginthefieldofscholarship,teaching,and/orservice;andeachevaluator’srelationshiptothecandidate,ifany(e.g.,doctoraladvisor,co-author,formerstudent,researchcollaborator,residencydirector,fellowshipadvisor).

10.CVaddendum,includingnewappointments,newlyacceptedpublications,newgrantawards,etc.,thathavebeenachievedduringtheDepartmentalreviewprocess.

B.Contentsoftheteachingportfolio

1.Astatementofthecandidate’steachingphilosophy.

2.Adescriptionoftheinstitutionalteachingactivitiesinwhichthecandidatehasbeenengaged,includingquantity(hoursornumbers).Teachingactivitiesincludeleadershippositionsheld,coursesdirected,lectureduties,smallgroupteaching,one-on-onesessions,bedsideteaching,invitededucationalpresentations,CMEcourseorganizationandpresentations,supervisoryteaching(exampreparation,thesiscommittees,traineessupervised,mentoringactivities),andeducationalcommitteememberships.

3.Adescriptionoftheregionalteachingactivitiesinwhichthecandidateengaged,includingquantity.Teachingactivitiesincludeeducationalpresentations,workshopsgiven,CMEcourseorganization,supervisoryteaching,andeducationcommitteememberships.

4.Adescriptionofthenationalteachingactivitiesinwhichthecandidateengaged,includingquantity.Teachingactivitiesincludeeducationalpresentations,workshopsgiven,CMEcourseorganization,supervisoryteaching,andeducationcommitteememberships.

5.Alistofteachingmaterialspreparedoreditedbythecandidate.

6.Alistofteachingoreducation-relatedawards.

7.Alistofpublicserviceactivitiesorientedtowardseducation;e.g.,patienteducationmaterialsorparticipationincommunityeducationforums.

8.Alistofcoursesandself-instructionalactivitiestakentoimproveteachingskills.

9.Supportingmaterialsthatincludelettersfromformertraineesorpeerswhohaveobservedthecandidate’steaching,formalevaluationsfromcoursestaught,andexamplesofteachingmaterialspreparedbythecandidate,ifany.

C.Contentsoftheserviceportfolio

1.Currentadministrativeappointments,includingabriefdescriptionofthecandidate’srolesandaccomplishments.

2.Clinicalservicecontributions,includingpatientcare,qualityimprovementefforts,programdevelopment,andoutreach.

3.Alistofsocietymemberships,includingofficesheld.

4.Alistofcommitteememberships,includingofficesheld.

24

5.Alistofpeerreviewactivities,includingreviewsofgrants,manuscriptsandconferenceabstracts.

6.Alistofeditorshipsandeditorialboardsandadescriptionofhis/herrole.

7.Adescriptionofthecandidate’sroleintheorganizationofnationalorinternationalconferences.

8.Consultantships/advisoryboardsheldbythecandidate.

9.Alistofservice-relatedhonorsandawards,ifany.

10.Adescriptionofcommunityoutreachactivities.

11.Optionalsupportingdocumentation,suchaslettersfromcolleagueswhocanattesttoservicecontributions.