guidelines - civil society grant scheme for the north

8/16/2019 Guidelines - Civil Society Grant Scheme for the North

1/26

Contracting Authority: European Union Office in Kosovo*

Civil society grant scheme for the North

Guidelines

for grant applicants

Budget line: BGUE-B2013-22.020200-C1-ELARG DELKOS

Reference: Eur!eAid"13#-0#3"DD"AC$"%K

De&dline fr 'u()i''in f Cnce!t nte: 16 une !"1#$ 16%""hrs

* $+i' de'ign&tin i' ,it+ut !reudice t !'itin' n 't&tu' &nd i' in line ,it+ U/SCR 12 &nd t+e

O!inin n t+e K'4 Decl&r&tin f nde!endence.

&arch$ !"1#Ci4il 'ciet5 gr&nt 'c+e)e fr t+e /rt+


2/26

Notice

$+i' i' & re'tricted C&ll fr 6r!'&l'. n t+e fir't in't&nce nl5 Cnce!t /te' )u't (e 'u()itted fr

e4&lu&tin. $+ere&fter &!!lic&nt' ,+ +&4e (een !re-'elected ,ill (e in4ited t 'u()it & 7ull A!!lic&tin

7r). After t+e e4&lu&tin f t+e 7ull A!!lic&tin' &n eligi(ilit5 c+ec8 ,ill (e !erfr)ed fr t+'e ,+ic+

+&4e (een !r4i'in&ll5 'elected. Eligi(ilit5 ,ill (e c+ec8ed n t+e (&'i' f t+e 'u!!rting dcu)ent'

re9ue'ted (5 t+e Cntr&cting Aut+rit5 &nd t+e 'igned Decl&r&tin (5 t+e A!!lic&nt; 'ent tget+er ,it+ t+e&!!lic&tin.

&arch$ !"1# 6&ge 2 f 2<Ci4il Sciet5 gr&nt 'c+e)e fr t+e /rt+


3/26

$&(le f cntent'

1. C'(') OC'E+, G-AN+ C.E&E /O- +.E NO-+. ERROR! BOOKMARK NOT DEFINED.

1.1. B&c8grund..........................................................................................................................................

1.2. O(ecti4e' f t+e !rgr&))e &nd !ririt5 i''ue'.................................................................................1.3. 7in&nci&l &llc&tin !r4ided (5 t+e cntr&cting &ut+rit5..................................................................

2. -U)E /O- +.' CA)) /O- 0-O0OA) ERROR! BOOKMARK NOT DEFINED.

2.1. Eligi(ilit5 criteri&................................................................................................................................. =

2.1.1. Eligi(ilit5 f &!!lic&nt' >i.e. &!!lic&nt &nd c-&!!lic&nt>'??..............................................................=

2.1.2. Affili&ted entitie'................................................................................................................................#

2.1.3. A''ci&te' &nd Cntr&ctr'................................................................................................................@

2.1.4. Eligi(le &ctin': &ctin' fr ,+ic+ &n &!!lic&tin )&5 (e )&de.......................................................@

2.1.5. Eligi(ilit5 f c't': c't' t+&t c&n (e included.................................................................................11

2.2. , t &!!l5 &nd t+e !rcedure' t fll,........................................................................................13

2.2.1. Cnce!t /te cntent.......................................................................................................................1

2.2.2. +ere &nd +, t 'end Cnce!t /te'............................................................................................1

2.2.3. De&dline fr 'u()i''in f Cnce!t /te'.................................................................................... ..1=

2.2.4. 7urt+er infr)&tin &(ut Cnce!t /te'........................................................................................1=

2.2.5. 7ull A!!lic&tin fr)'......................................................................................................................1<

2.2.6. +ere &nd +, t 'end 7ull A!!lic&tin fr)'...............................................................................1<

2.2.7. De&dline fr 'u()i''in f 7ull A!!lic&tin fr)'...................................................................... ...1#

2.2.8. 7urt+er infr)&tin &(ut 7ull A!!lic&tin fr)'...................................................................... .....1#

2.2.1. A!!lic&tin fr)'.............................................................................Error 2oo3mar3 not defined%

2.2.2. +ere &nd +, t 'end A!!lic&tin'...............................................Error 2oo3mar3 not defined%

2.2.3. De&dline fr 'u()i''in f A!!lic&tin'..........................................Error 2oo3mar3 not defined%2.2.4. 7urt+er infr)&tin &(ut A!!lic&tin'............................................Error 2oo3mar3 not defined%

2.3. E4&lu&tin &nd 'electin f &!!lic&tin'............................................................................................1#

2.. Su()i''in f 'u!!rting dcu)ent' fr !r4i'in&ll5 'elected &!!lic&tin'....................................21

2.=. /tific&tin f t+e Cntr&cting Aut+rit5;' deci'in..........................................................................23

2.5.1. Cntent f t+e deci'in.....................................................................................................................23

2.5.2. ndic&ti4e ti)et&(le..........................................................................................................................23

2.


4/26

1. OC'E+, G-AN+ C.E&E /O- +.E NO-+.

2. BACKGROUND

Effecti4e !lur&li') i)!lie' t+e re'!ect fr +u)&n rig+t' t+e rule f l&, &nd t+e !''i(ilit5 fr !litic&l

c+&nge. Ci4il 'ciet5 &cti4itie' ften defined &' !ri)&ril5 nn-'t&te nn-(u'ine'' &nd nn-!ri4&te &cti4itie'

)irrr t+i' !lur&li'). $+e5 encur&ge citien' t rg&ni'e t+e)'el4e' &nd t cll&(r&te in t+eir c))nintere't. A t+ri4ing ci4il 'ciet5 cntri(ute' t & )re !en !&rtici!&tr5 &nd cn'e9uentl5 & )re d5n&)ic

de)cr&tic 'ciet5. $+rug+ it' &d4c&c5 &cti4itie' ci4il 'ciet5 c&n +el! en'ure t+&t &cce''in negti&tin'

(et,een t+e c&ndid&te cuntr5 in'titutin' &nd t+e EU &re nt )erel5 tec+nic&l di'cu''in'. Acce''in ,ill

nl5 (e 'ucce''ful ,+en it i' 'u!!rted (5 citien' ,+ under't&nd t+e nece''&r5 in'titutin&l !litic&l &nd

ecn)ic c+&nge'.

$+e 5G Enlargement Guidelines for EU support to civil society in enlargement countries$ !"17!"!"

&ddre'' t+e need fr cntinued !litic&l &nd fin&nci&l eng&ge)ent ,it+ ci4il 'ciet5 in t+e EU &gend& fr

enl&rge)ent. $+e guideline' '!ecif5: FSu!!rt t ci4il 'ciet5 ,it+in t+e enl&rge)ent !lic5 '+uld (e

fcu'ed n en&(ling &nd 'ti)ul&ting !&rtici!&tr5 de)cr&c5. $+i' '+uld (e reflected in t, )&in g&l':

&c+ie4ing &n en4irn)ent t+&t i' cnduci4e t ci4il 'ciet5 &cti4itie' &nd (uilding t+e c&!&cit5 f CSO' t (e

effecti4e &nd &ccunt&(le inde!endent &ctr'.F $+e Guideline' &l' '!ecif5 t+&t t+e different fundingin'tru)ent' t+e C))i''in ,ill u'e t re'!nd t different t5!e' f CSO' ,ill include &n incre&'ed

utre&c+ t gr&''-rt rg&ni'&tin' in !&rticul&r t+rug+ re-gr&nting &nd flei(le 'u!!rt )ec+&ni')' t

re'!nd t t+eir i))edi&te need'.

n ter)' f ci4il 'ciet5 rg&ni'&tin nrt+ern K'4 !re'ent' & )ied !icture. $+ere &re ')e =0 /GO'

regi'tered ,it+ t+eir 'e&t' in )unici!&litie' f 4eH&n"4eI&n u(in 6t8 Le!'&4i9"Le!'&4iJ &nd

itr4ic Meri"itr4ic& Se4er. ,e4er t+ere &re (elie4ed t (e f&r fe,er &cti4e /GO' t+&n &re regi'tered.

$+e l&nd'c&!e f ci4il 'ciet5 rg&ni'&tin' cn'i't' f r&t+er ')&ll rg&ni'&tin' ,+ic+ &re ften de!endent

n '+rt-ter) funding fr) & 'ingle dnr. CSO' &re )&inl5 et+nic&ll5 eclu'i4e &nd t+ere i' 4er5 little

c!er&tin (et,een et+nic&ll5 di4ided CSO' in K'4. $+e &d)ini'tr&ti4e fin&nci&l &nd )&n&geri&l

c&!&citie' f ci4il 'ciet5 rg&ni'&tin' &re 4er5 une4en &nd &re !&rticul&rl5 !r &t )unici!&l le4el ,+ic+

('truct' t+eir de4el!)ent. C!er&tin (et,een t+e &ut+ritie' &nd CSO' re)&in' une4en. O4er&ll t+e

c&!&cit5 f CSO' re)&in' ,e&8.

n &nu&r5 201= t+e EU Office in K'4 &,&rded lc&l?

g4ern&nce !rce''e' &nd 'er4ice deli4er5 (5 en&(ling t+e) t &cti4el5 !&rtici!&te in !lic5 )&8ing &nd

di&lgue' !rce''e' &nd &ddre'' t+e 'ci&l cultur&l en4irn)ent&l &nd educ&tin&l need' f t+eir

c))unitie'.

4. FINANCIAL ALLOCATION PROVIDED BY THE CONTRACTING AUTHORITY

$+e 4er&ll indic&ti4e &)unt )&de &4&il&(le under t+i' C&ll fr 6r!'&l' i' EUR 21=000.00. $+e

Cntr&cting Aut+rit5 re'er4e' t+e rig+t nt t &,&rd &ll &4&il&(le fund'.

$+i' c&ll fr !r!'&l i' dedic&ted t Ci4il Sciet5 Org&ni'&tin' f 4eH&n"4eI&n u(in 6t8

Le!'&4i9"Le!'&4iJ &nd itr4ic Meri"itr4ic& Se4er.

!"1# 6&ge f 2<Ci4il 'ciet5 gr&nt 'c+e)e fr t+e /rt+


5/26

Sie f gr&nt'

An5 gr&nt re9ue'ted under t+i' C&ll fr 6r!'&l' )u't f&ll (et,een t+e fll,ing )ini)u) &nd )&i)u)

&)unt':

• )ini)u) &)unt: EUR 20000.00

• )&i)u) &)unt: EUR 30000.00

An5 gr&nt re9ue'ted under t+i' C&ll fr 6r!'&l' )u't f&ll (et,een t+e fll,ing )ini)u) &nd )&i)u)

!ercent&ge' f tt&l eligi(le c't' f t+e &ctin:

• ini)u) !ercent&ge: == N f t+e tt&l eligi(le c't' f t+e &ctin.

• &i)u) !ercent&ge: 100 N f t+e tt&l eligi(le c't' f t+e &ctin >'ee &l' Sectin 2.1.=?.

$+e (&l&nce >i.e. t+e difference (et,een t+e tt&l c't f t+e &ctin &nd t+e &)unt re9ue'ted fr) t+e

Cntr&cting Aut+rit5? )u't (e fin&nced fr) 'urce' t+er t+&n t+e Eur!e&n Unin Budget r t+e

Eur!e&n De4el!)ent 7und1.

$+e gr&nt )&5 c4er t+e entire eligi(le c't' f t+e &ctin if t+i' i' dee)ed e''enti&l t c&rr5 it ut. f t+&t i'

t+e c&'e t+e &!!lic&nt )u't u'tif5 full fin&ncing in Sectin 2.1 f 6&rt B f t+e gr&nt &!!lic&tin fr).

5. -U)E /O- +.' CA)) /O- 0-O0OA)

$+e'e guideline' 'et ut t+e rule' fr t+e 'u()i''in 'electin &nd i)!le)ent&tin f t+e &ctin' fin&nced

under t+i' C&ll in cnfr)it5 ,it+ t+e 6r&ctic&l Guide ,+ic+ i' &!!lic&(le t t+e !re'ent c&ll >&4&il&(le n

t+e nternet &t t+i' &ddre'': +tt!:""ec.eur!&.eu"eur!e&id"!r&g"dcu)ent.dlc&lePen?.

6. ELIGIBILITY CRITERIA

$+ere &re t+ree 'et' f eligi(ilit5 criteri& rel&ting t:

>1? t+e &ctr':

• $+e applicant i.e. t+e entit5 'u()itting t+e &!!lic&tin fr) >2.1.1?

• if &n5 it' co7applicant:s; >


6/26

>1? n rder t (e eligi(le fr & gr&nt t+e &!!lic&nt )u't:

• (e & leg&l !er'n and

• (e nn-!rfit-)&8ing and

• (e & '!ecific t5!e f rg&ni'&tin: nn-g4ern)ent&l rg&ni'&tin and

• (e rg&ni'&tin' regi'tered in K'4 and

• (e rg&ni'&tin' !er&tin&l fr t+e l&'t 2 5e&r' in eit+er 4eH&n"4eI&n u(in 6t8

Le!'&4i9"Le!'&4iJ &nd itr4ic Meri"itr4ic& Se4er and

• (e directl5 re'!n'i(le fr t+e !re!&r&tin &nd )&n&ge)ent f t+e &ctin ,it+ t+e c-

&!!lic&nt>'? &nd &ffili&ted entit5>ie'? nt &cting &' &n inter)edi&r5 and

>2? $+e !tenti&l &!!lic&nt )&5 nt !&rtici!&te in c&ll' fr !r!'&l' r (e &,&rded gr&nt' if it i' in &n5 f

t+e 'itu&tin' li'ted in Sectin 2.3.3 f t+e 6r&ctic&l Guide.

n 6&rt A 'ectin 3 f t+e gr&nt &!!lic&tin fr) >Decl&r&tin (5 t+e &!!lic&nt;? t+e &!!lic&nt )u't decl&re

t+&t t+e &!!lic&nt +i)'elf t+e c-&!!lic&nt>'? &nd &ffili&ted entit5>ie'? &re nt in &n5 f t+e'e 'itu&tin'.

$+e &!!lic&nt )&5 &ct indi4idu&ll5 r ,it+ c-&!!lic&nt>'?.

f &,&rded t+e Gr&nt cntr&ct t+e &!!lic&nt ,ill (ec)e t+e Benefici&r5 identified &' t+e Crdin&tr in

&nne E3+1 >S!eci&l Cnditin'?. $+e Crdin&tr i' t+e )&in interlcutr f t+e Cntr&cting Aut+rit5. t

re!re'ent' &nd &ct' n (e+&lf f &n5 t+er c-(enefici&r5 >if &n5? &nd crdin&te t+e de'ign &nd

i)!le)ent&tin f t+e Actin.

Co7applicant:s;

C-&!!lic&nt>'? !&rtici!&te in de'igning &nd i)!le)enting t+e &ctin &nd t+e c't' t+e5 incur &re eligi(le in

t+e '&)e ,&5 &' t+'e incurred (5 t+e &!!lic&nt.

C-&!!lic&nt>'? )u't '&ti'f5 t+e eligi(ilit5 criteri& &' &!!lic&(le t t+e &!!lic&nt +i)'elf.

n &dditin t t+e c&tegrie' referred t in 'ectin 2.1.1 t+e fll,ing &re +,e4er &l' eligi(le:

• Org&ni'&tin' regi'tered in &n EU e)(er St&te r in & cuntr5 c4ered (5 Article 1 f 6A

regul&tin ,+ic+ &re nt regi'tered in K'4 &nd ,+ic+ &re nt !er&tin&l in eit+er

4eH&n"4eI&n u(in 6t8 Le!'&4i9"Le!'&4iJ r itr4ic Meri"itr4ic& Se4er &re eligi(le

t &!!l5 &' c-&!!lic&nt'.

$+e rle' &nd re'!n'i(ilitie' &)ng't t+e c-&!!lic&nt' '+&ll (e dul5 de'cri(ed in & rele4&nt &emorandum

of Understanding :&oU; ,+ic+ must 8e attached to the /ull Application /orm. $+e U )u't &)ngt+er t+ing' !r4ide det&iled de'cri!tin f t+e !rect )&n&ge)ent 'et-u! &nd c-rdin&tin (et,een t+e

cn'rtiu) )e)(er' !&rticul&rl5 in re'!ect f t+e fll,ing:

• Eecuti4e &nd deci'in )&8ing re'!n'i(ilitie' ,it+in t+e c-&!!lic&nt' cn'rtiu)

• $ec+nic&l &nd !er&tin&l c-rdin&tin &t +e&d9u&rter' &nd field le4el>'? including in t+e fr) f

&n &n&l5tic&l"de'cri!ti4e n&rr&ti4e r &n rg&nigr&))e t+e fll,ing:

o 6l&nning &nd i)!le)ent&tin 'tructure'Q

o $r&n'fer f e!erience &nd c&!&cit5 (uilding f lc&l !&rtner'Q

o

O!er&tin&l interf&ce ,it+ >intern&tin&l &nd lc&l? CSO !&rtner' >centr&l &nd lc&l?&ut+ritie' &nd t+e ulti)&te (enefici&rie'Q

o nitring re4ie, e4&lu&tin re!rting"feed(&c8 )ec+&ni')' &nd t+e tl' u'edQ

&arch$ !"1# 6&ge < f 2<Ci4il Sciet5 gr&nt 'c+e)e fr t+e /rt+


7/26

o 7in&nci&l &nd &ccunting cntrl including !rcedure' fr intern&l"etern&l &udit'Q

o 6r4i'in f )ec+&ni') t de&l ,it+ >!&rti&l? (&d-"nn-!erfr)&nce f t+e cntr&ct (5

ne")re cn'rtiu) !&rtner' &nd di'!ute 'ettle)ent )ec+&ni') (et,een !&rtner'.

C-&!!lic&nt>'? )u't 'ign t+e &nd&te in 6&rt B 'ectin f t+e gr&nt &!!lic&tin fr).

f &,&rded t+e Gr&nt cntr&ct t+e c-&!!lic&nt>'?>if &n5? ,ill (ec)e (enefici&rie' in t+e Actin >tget+er

,it+ t+e Crdin&tr?.

6.1.2. Affiliated entities

Affili&ted entit5>ie'?

$+e &!!lic&nt &nd it' c-&!!lic&nt>'? )&5 &ct ,it+ &ffili&ted entit5>ie'?

Only the folloor to co7

applicant:s;?

Onl5 entitie' +&4ing & 'tructur&l lin8 ,it+ t+e &!!lic&nt' in !&rticul&r & leg&l r c&!it&l lin8.

$+i' 'tructur&l lin8 enc)!&''e' )&inl5 t, ntin':

>i? Cntrl &' defined in Directi4e 2013"3"EU n t+e &nnu&l fin&nci&l 't&te)ent' cn'lid&ted

fin&nci&l 't&te)ent' &nd rel&ted re!rt' f cert&in t5!e' f undert&8ing':

Entitie' &ffili&ted t & (enefici&r5 )&5 +ence (e:

- Entitie' directl5 r indirectl5 cntrlled (5 t+e (enefici&r5 >d&ug+ter c)!&nie' r fir't-tier

'u('idi&rie'?. $+e5 )&5 &l' (e entitie' cntrlled (5 &n entit5 cntrlled (5 t+e (enefici&r5

>gr&ndd&ug+ter c)!&nie' r 'ecnd-tier 'u('idi&rie'? &nd t+e '&)e &!!lie' t furt+er tier' f

cntrlQ

- Entitie' directl5 r indirectl5 cntrlling t+e (enefici&r5 >!&rent c)!&nie'?. Li8e,i'e t+e5)&5 (e entitie' cntrlling &n entit5 cntrlling t+e (enefici&r5Q

- Entitie' under t+e '&)e direct r indirect cntrl &' t+e (enefici&r5 >'i'ter c)!&nie'?.

>ii? e)(er'+i! i.e. t+e (enefici&r5 i' leg&ll5 defined &' & e.g. net,r8 feder&tin &''ci&tin in ,+ic+

t+e !r!'ed &ffili&ted entitie' &l' !&rtici!&te r t+e (enefici&r5 !&rtici!&te' in t+e '&)e entit5 >e.g.

net,r8 feder&tin &''ci&tin? &' t+e !r!'ed &ffili&ted entitie'.

$+e 'tructur&l lin8 '+&ll &' & gener&l rule (e neit+er li)ited t t+e &ctin nr e't&(li'+ed fr t+e 'le !ur!'e

f it' i)!le)ent&tin. $+i' )e&n' t+&t t+e lin8 ,uld ei't inde!endentl5 f t+e &,&rd f t+e gr&ntQ it '+uld

ei't (efre t+e c&ll fr !r!'&l' &nd re)&in 4&lid &fter t+e end f t+e &ctin.

B5 ,&5 f ece!tin &n entit5 )&5 (e cn'idered &' &ffili&ted t & (enefici&r5 e4en if it +&' & 'tructur&l lin8

'!ecific&ll5 e't&(li'+ed fr t+e 'le !ur!'e f t+e i)!le)ent&tin f t+e &ctin in t+e c&'e f '-c&lled 'le

&!!lic&nt'T r 'le (enefici&rie'T. A 'le &!!lic&nt r & 'le (enefici&r5 i' &n entit5 fr)ed (5 'e4er&l

entitie' >& gru! f entitie'? ,+ic+ tget+er c)!l5 ,it+ t+e criteri& fr (eing &,&rded t+e gr&nt. 7r

e&)!le &n &''ci&tin i' fr)ed (5 it' )e)(er'.

0 +&t i' nt &n &ffili&ted entit5

$+e fll,ing &re nt cn'idered entitie' &ffili&ted t & (enefici&r5:

- Entitie' t+&t +&4e entered int & >!rcure)ent? cntr&ct r 'u(cntr&ct ,it+ & (enefici&r5 &ct &'

cnce''in&ire' r deleg&tee' fr !u(lic 'er4ice' fr & (enefici&r5

&arch$ !"1# 6&ge # f 2<Ci4il Sciet5 gr&nt 'c+e)e fr t+e /rt+


8/26

- Entitie' t+&t recei4e fin&nci&l 'u!!rt fr) t+e (enefici&r5

- Entitie' t+&t c!er&te n & regul&r (&'i' ,it+ t+e (enefici&r5 n t+e (&'i' f & )e)r&ndu) f

under't&nding r '+&re ')e &''et'

- Entitie' t+&t +&4e 'igned & cn'rtiu) &gree)ent under t+e gr&nt cntr&ct.

, t 4erif5 t+e ei'tence f t+e re9uired lin8 ,it+ t+e (enefici&r5

$+e &ffili&tin re'ulting fr) cntrl )&5 in !&rticul&r (e !r4ed n t+e (&'i' f t+e cn'lid&ted &ccunt' f

t+e gru! f entitie' t+e (enefici&r5 &nd it' !r!'ed &ffili&te' (elng t.

$+e &ffili&tin re'ulting fr) )e)(er'+i! )&5 in !&rticul&r (e !r4ed n t+e (&'i' f t+e 't&tute' r

e9ui4&lent &ct e't&(li'+ing t+e entit5 >net,r8 feder&tin &''ci&tin? ,+ic+ t+e (enefici&r5 cn'titute' r

in ,+ic+ t+e (enefici&r5 !&rtici!&te'.

f t+e &!!lic&nt' &re &,&rded & cntr&ct t+eir &ffili&ted entit5>ie'? ,ill nt (e (ec)e Benefici&r5>ie'? f t+e

Actin &nd 'ign&tr5>ie'? f t+e Cntr&ct. ,e4er t+e5 ,ill !&rtici!&te in t+e de'ign &nd in t+e

i)!le)ent&tin f t+e Actin &nd t+e c't' t+e5 incur >including t+'e incurred fr )!le)ent&tinCntr&ct' &nd 7in&nci&l Su!!rt t t+ird !&rtie'? )&5 (e &cce!ted &' eligi(le c't' !r4ided t+e5 c)!l5

,it+ &ll t+e rele4&nt rule' &lre&d5 &!!lic&(le t t+e Benefici&r5>ie'? under t+e Gr&nt Cntr&ct.

Affili&ted entit5>ie'? )u't '&ti'f5 t+e '&)e eligi(ilit5 criteri& &' t+e &!!lic&nt &nd t+e c-&!!lic&nt>'?. $+e5

)u't 'ign t+e &ffili&ted entit5>ie'? 't&te)ent in 6&rt B 'ectin = f t+e gr&nt &!!lic&tin fr).

6.1.3. Associates and Contractors

$+e fll,ing entitie' &re nt &!!lic&nt>'? nr &ffili&ted entit5>ie'? &nd d nt +&4e t 'ign t+e F)&nd&teF r

F&ffili&ted entitie' 't&te)entF:

• A''ci&te'

Ot+er rg&ni'&tin' )&5 (e in4l4ed in t+e &ctin. Suc+ &''ci&te' !l&5 & re&l rle in t+e &ctin (ut )&5 nt

recei4e funding fr) t+e gr&nt ,it+ t+e ece!tin f !er die) r tr&4el c't'. A''ci&te' d nt +&4e t )eet

t+e eligi(ilit5 criteri& referred t in 'ectin 2.1.1. A''ci&te' )u't (e )entined in 6&rt B 'ectin < V

A''ci&te' f t+e A!!lic&nt !&rtici!&ting in t+e Actin; V f t+e Gr&nt A!!lic&tin 7r).

• Cntr&ctr'

$+e gr&nt (enefici&rie' &nd t+eir &ffili&ted entitie' &re !er)itted t &,&rd cntr&ct'. A''ci&te' r &ffili&ted

entit5>ie'? c&nnt (e &l' cntr&ctr' in t+e !rect. Cntr&ctr' &re 'u(ect t t+e !rcure)ent rule' 'et ut

in Anne M t t+e 't&nd&rd gr&nt cntr&ct.

6.1.4. Eligible actions: actions for which an application may be made

Definitin:

An &ctin i' c)!'ed f & 'et f &cti4itie'.

Dur&tin

$+e initi&l !l&nned dur&tin f &n &ctin )&5 nt (e l,er t+&n 12 )nt+' nr eceed 1@ )nt+'.

Sectr' r t+e)e'

Su!!rt t ci4il 'ciet5 rg&ni'&tin' in /rt+ K'4 t &cti4el5 !&rtici!&te in !lic5 &nd deci'in )&8ing

!rce''e' in di&lgue !rce''e' ,it+ (t+ &ut+ritie' &nd c))unitie' t !r4ide &nd !r)te t+e

i)!le)ent&tin f 'ci&l cultur&l en4irn)ent&l &nd educ&tin&l 'er4ice' &nd initi&ti4e'.

&arch$ !"1# 6&ge @ f 2<Ci4il Sciet5 gr&nt 'c+e)e fr t+e /rt+


9/26

Lc&tin

Actin )u't t&8e !l&ce in t+e )unici!&litie' f 4eH&n"4eI&n u(in 6t8 Le!'&4i9"Le!'&4iJ &nd

itr4ic Meri"itr4ic& Se4er.

$5!e' f &ctin

$+e fll,ing li't f &ctin' !r!'ed i' nt e+&u'ti4e &nd t+er rele4&nt &nd inn4&ti4e !r!'&l' ,ill (ecn'idered:

• nitring f functining &nd en+&ncing inter&ctin )ec+&ni')' (et,een &ut+ritie' &t (t+ centr&l&nd lc&l le4elQ

• Org&ni&tin f fr)&l &nd"r infr)&l 'tructured di&lgue &t regul&r inter4&l' &nd &t (t+ centr&l&nd lc&l le4el &nd ,it+ c))unitie'Q

• R&i'ing !u(lic &,&rene'' n t+e rle f ci4il 'ciet5 rg&ni&tin' &' ,ell &' t+e i)!rt&nce f en'uring t+eir in4l4e)ent &nd cntri(utin t t+e deci'in-)&8ing &nd di&lgue !rce''e'Q

• Ec+&nge &nd i)!le)ent&tin f gd !r&ctice' t e't&(li'+ rel&tin'+i!' &nd c))n grundnet,r8 >!!rtunit5? )eeting' fr lc&l !&rtner' &nd EU cunter!&rt'Q

• C&!&cit5 (uilding fr ci4il 'ciet5 rg&ni&tin' n &d4c&c5 &nd l((5ing &nd legi'l&ti4e dr&ftingre'e&rc+ &nd &n&l5'i'Q

• Su!!rt t ei'ting &nd"r ne, inter-c))unit5 &nd"r intr&-c))unit5 cultur&l initi&ti4e'Q

• Su!!rt t cultur&l &cti4itie' ,+ic+ !r)te t+e 4i'i(ilit5 inclu'i4ene'' re'!ect &nd rig+t' f 4ulner&(le gru!'Q

• R&i'ing !u(lic &,&rene'' n t+e en4irn)ent rel&ted i''ue'Q

• Su!!rt t en4irn)ent&l initi&ti4e' li8e cn'er4&tin f n&ture reducing &ir !llutin !rtectingn&tur&l re'urce' etcQ

• Su!!rt t &nd !r)tin f t+e de4el!)ent f 'u't&in&(le turi')Q

• 6r4i'in f 'ci&l 'er4ice' t 4ulner&(le gru!' 'uc+ &' (ut nt li)ited t c+ildren ,)en !e!le,it+ di'&(ilitie' elderl5 !e!le 4icti)' f d)e'tic 4ilence LGB$ etcQ

• Su!!rt t+rug+ educ&tin&l &cti4itie' t c+ildren in !re-'c+l !ri)&r5 &nd"r 'ecnd&r5 educ&tin.

$+e fll,ing t5!e' f &ctin &re ineligi(le:

• &ctin' cncerned nl5 r )&inl5 ,it+ indi4idu&l '!n'r'+i!' fr !&rtici!&tin in ,r8'+!'

'e)in&r' cnference' &nd cngre''e'Q

• &ctin' cncerned nl5 r )&inl5 ,it+ indi4idu&l 'c+l&r'+i!' fr 'tudie' r tr&ining cur'e'Q

• !urc+&'ing f (uilding' r ffice'Q

• !urc+&'ing f 4e+icle'Q

• !urc+&'ing f e9ui!)ent >unle'' nece''&r5 fr t+e 'ucce''ful eecutin f t+e !rect?Q

• &ctin' 'u!!rting !litic&l !&rtie' gru!' &nd )4e)ent'.

$5!e' f &cti4it5

$5!e' f &cti4it5 ,+ic+ )&5 (e fin&nced under t+i' c&ll:

• An&l5'i' &nd eng&ge)ent in !lic5 fr)ul&tin i)!le)ent&tin )nitring &nd i)!&ct &n&l5'i' !rce''e' including eng&ge)ent &rund n&tin&l &nd lc&l de4el!)ent !rgr&))e'.

&arch$ !"1# 6&ge f 2<Ci4il Sciet5 gr&nt 'c+e)e fr t+e /rt+


10/26

• dentif5ing cn'tituenc5 intere't' need' &nd cncern' &nd fr&)ing f i''ue' &rund t+e'e &ndc))unic&tin t g4ern)ent &t different le4el'.

• nitring &nd >'+&d,? re!rting n !lic5 &nd deci'in )&8ing !rce''e' i)!le)ent&tin f legi'l&tin )&n&ge)ent f !u(lic re'urce'

• S8ill' de4el!)ent in legi'l&ti4e dr&fting leg&l re'e&rc+ &nd &n&l5'i'

• S8ill' de4el!)ent in !lic5 di&lgue l((5ing &nd &d4c&c5

• S8ill' de4el!)ent in )nitring &nd re!rting

• Cultur&l &cti4itie' &nd e4ent' ,+ic+ )&5 ffer incre&'ed 4i'i(ilit5 t K'4 cultur&l life

• Cultur&l &cti4itie' ,it+ !&rtici!&tin f different c))unitie'Q !refer&(l5 t (e i)!le)ented in

!&rtner'+i! ,it+ !u(lic &ut+ritie' in rder t !r)te 'u't&in&(ilit5 &nd &,&rene''-r&i'ing &(ut t+e

i)!rt&nce f t+e re'!ect fr cultur&l rig+t' f &ll c))unitie' in K'4

• Acti4itie' rel&ted t e)!,er)ent f ,)en t+rug+ &cti4e !&rtici!&tin in !litic&l &nd !u(lic life

&' ,ell &' deci'in )&8ing !rce''e'.

• Cultur&l &cti4itie' ,+ic+ t&rget 4ulner&(le gru!' 'uc+ &' !e!le ,it+ di'&(ilitie' D6' elderl5

!e!le ,id,' LG$B etc. en'uring & !&rtner'+i! ,it+ lc&l !u(lic &ut+ritie' in rder t incre&'e

t+e ,ner'+i! f t+e 'u!!rted &ctin'

• Acti4itie' rel&ted t en4irn)ent !rtectin li8e en4irn)ent&l c&)!&ign' en4irn)ent&l

educ&tin&l &cti4itie' !r)ting rec5cling &nd ,&'te reductin !r)ting energ5 efficienc5 etc.

• C))unit5 (&'ed &,&rene'' c&)!&ign' &(ut (enefit' f lc&l turi') educ&tin&l &cti4itie' fr

c))unit5 )e)(er' n 'u!!rting t+e lc&l turi') etc.

• E't&(li'+)ent &nd"r !er&tin f d&5 c&re centre' fr '!ecific 4ulner&(le gru!' li8e c+ildren

,)en !e!le ,it+ di'&(ilitie' elderl5 !e!le

• 6r4i'in f +)e (&'ed &nd"r c))unit5 (&'ed 'ci&l 'er4ice' t 4ulner&(le gru!' ,+ic+ )&5

include )edic&l re+&(ilit&tin cun'elling recre&tin&l educ&tin&l &nd t+er &cti4itie'.

• E't&(li'+)ent f le&rning centre' fr c+ildren in !re-'c+l !ri)&r5 &nd"r 'ecnd&r5 educ&tin &nd

!r4i'in f &fter 'c+l cl&''e' +)e,r8 +el! cre&ti4e &rt' lei'ure &cti4itie' etc.

7in&nci&l 'u!!rt t t+ird !&rtie'2

A!!lic&nt' )&5 nt !r!'e fin&nci&l 'u!!rt t t+ird !&rtie'.

Mi'i(ilit5

$+e A!!lic&nt' )u't t&8e &ll nece''&r5 'te!' t !u(lici'e t+e f&ct t+&t t+e Eur!e&n Unin +&' fin&nced r

c-fin&nced t+e Actin. A' f&r &' !''i(le &ctin' t+&t &re ,+ll5 r !&rti&ll5 funded (5 t+e Eur!e&n Unin

)u't incr!r&te infr)&tin &nd c))unic&tin &cti4itie' de'igned t r&i'e t+e &,&rene'' f '!ecific r

gener&l &udience' f t+e re&'n' fr t+e &ctin &nd t+e EU 'u!!rt fr t+e &ctin in t+e cuntr5 r regin

cncerned &' ,ell &' t+e re'ult' &nd t+e i)!&ct f t+i' 'u!!rt.

A!!lic&nt' )u't c)!l5 ,it+ t+e (ecti4e' &nd !riritie' &nd gu&r&ntee t+e 4i'i(ilit5 f t+e EU fin&ncing

>'ee t+e C))unic&tin &nd Mi'i(ilit5 &nu&l fr EU etern&l &ctin' '!ecified &nd !u(li'+ed (5 t+e

Eur!e&n C))i''in &t +tt!:""ec.eur!&.eu"eur!e&id"funding"c))unic&tin-&nd-4i'i(ilit5-)&nu&l-eu-

etern&l-&ctin'Wen ?.

/u)(er f &!!lic&tin' &nd gr&nt' !er &!!lic&nt'

$+e &!!lic&nt )&5 nt 'u()it )re t+&n ne &!!lic&tin under t+i' C&ll fr 6r!'&l'. f &!!lic&nt 'u()it'

)re t+&n ne &!!lic&tin (t+ &!!lic&tin' ,ill (e di'9u&lified.

$+e &!!lic&nt )&5 nt (e & c-&!!lic&nt r &n &ffili&ted entit5 in &nt+er &!!lic&tin &t t+e '&)e ti)e.

2 $+e'e t+ird !&rtie' &re neit+er &ffili&ted entit5>ie'? nr &''ci&te' nr cntr&ctr'.


http://ec.europa.eu/europeaid/funding/communication-and-visibility-manual-eu-external-actions_enhttp://ec.europa.eu/europeaid/funding/communication-and-visibility-manual-eu-external-actions_enhttp://ec.europa.eu/europeaid/funding/communication-and-visibility-manual-eu-external-actions_enhttp://ec.europa.eu/europeaid/funding/communication-and-visibility-manual-eu-external-actions_en


11/26

A c-&!!lic&nt"&ffili&ted entit5 )&5 nt 'u()it )re t+&n ne &!!lic&tin under t+i' C&ll fr 6r!'&l'.

A c-&!!lic&nt"&ffili&ted entit5 )&5 nt (e t+e &!!lic&nt r &n &ffili&ted entit5 in &nt+er &!!lic&tin &t t+e

'&)e ti)e.

A!!lic&nt' &nd c-&!!lic&nt' ,+ +&4e (een &,&rded & gr&nt under lt 3 &nd lt < f t+e !re4iu' EU gr&nt

'c+e)e fr t+e /rt+ >Eur!eAid"13=-=="DD"AC$"%K? )&5 nt &!!l5 under t+i' C&ll fr 6r!'&l'

neit+er &' &!!lic&nt' nr c-&!!lic&nt' r &ffili&ted entitie'.

6.1.5. Eligibility of costs: costs that can be included

Onl5 eligi(le c't'; c&n (e c4ered (5 & gr&nt. $+e c&tegrie' f c't' t+&t &re eligi(le &nd nn-eligi(le &re

indic&ted (el,. $+e (udget i' (t+ & c't e'ti)&te &nd &n 4er&ll ceiling fr eligi(le c't';.

$+e rei)(ur'e)ent f eligi(le c't' )&5 (e (&'ed n &n5 r & c)(in&tin f t+e fll,ing fr)':

− &ctu&l c't' incurred (5 t+e Benefici&r5>ie'? &nd &ffili&ted entit5>ie'?

− ne r )re 'i)!lified c't !tin'.

Si)!lified c't !tin' )&5 t&8e t+e fr) f:

− unit costs? c4ering &ll r cert&in '!ecific c&tegrie' f eligi(le c't' ,+ic+ &re cle&rl5 identified in

&d4&nce (5 reference t &n &)unt !er unit.

− lump sums? c4ering in gl(&l ter)' &ll r cert&in '!ecific c&tegrie' f eligi(le c't' ,+ic+ &re

cle&rl5 identified in &d4&nce.

− flat7rate financing? c4ering '!ecific c&tegrie' f eligi(le c't' ,+ic+ &re cle&rl5 identified in

&d4&nce (5 &!!l5ing & !ercent&ge fied e &nte.

$+e &)unt' r r&te' +&4e t (e (&'ed n e'ti)&te' u'ing (ecti4e d&t& 'uc+ &' 't&ti'tic&l d&t& r &n5 t+er

(ecti4e )e&n' r ,it+ reference t certified r &udit&(le +i'tric&l d&t& f t+e &!!lic&nt' r t+e &ffili&ted

entit5>ie'?. $+e )et+d' u'ed t deter)ine t+e &)unt' r r&te' f unit c't' lu)! 'u)' r fl&t-r&te' )u't

c)!l5 ,it+ t+e criteri& e't&(li'+ed in Anne K &nd e'!eci&ll5 en'ure t+&t t+e c't' crre'!nd f&irl5 t t+e

&ctu&l c't' incurred (5 t+e Gr&nt Benefici&r5>ie'? &nd &ffili&ted entit5>ie'? &re in line ,it+ t+eir &ccunting

!r&ctice' n !rfit i' )&de &nd t+e c't' &re nt &lre&d5 c4ered (5 t+er 'urce' f funding >n du(le

funding?. Refer t Anne K fr directin' &nd & c+ec8li't f cntrl' t &''e'' t+e )ini)u) nece''&r5

cnditin' t+&t !r4ide re&'n&(le &''ur&nce fr t+e &cce!t&nce f t+e !r!'ed &)unt'.

$+e &!!lic&nt !r!'ing t+i' fr) f rei)(ur'e)ent )u't cle&rl5 indic&te in ,r8'+eet n.1 f Anne B

e&c+ +e&ding"ite) f eligi(le c't' cncerned (5 t+i' t5!e f fin&ncing i.e. &dd t+e reference in c&!it&l

letter' t FU/$ COS$F >!er )nt+"flig+t etc? FLU6SUF r F7LA$ RA$EF in t+e Unit clu)n. >'ee

e&)!le in Anne K?

Additin&ll5 in Anne B in t+e 'ecnd clu)n f ,r8'+eet n.2 Fu'tific&tin f t+e e'ti)&ted c't'F !er

e&c+ f t+e crre'!nding (udget ite) r +e&ding t+e &!!lic&nt )u't:

− de'cri(e t+e infr)&tin &nd )et+d' u'ed t e't&(li'+ t+e &)unt' f unit c't' lu)! 'u)' &nd"r

fl&t-r&te' t ,+ic+ c't' t+e5 refer etc.

− cle&rl5 e!l&in t+e fr)ul&' fr c&lcul&tin f t+e fin&l eligi(le &)unt3

3E&)!le':- fr 't&ff c't': nu)(er f +ur' r d&5' f ,r8 * +url5 r d&il5 r&te !re-'et &ccrding t t+e c&tegr5

f !er'nnel cncernedQ- fr tr&4el e!en'e': di't&nce in 8) * !re-'et c't f tr&n'!rt !er 8)Q nu)(er f d&5' *d&il5 &ll,&nce !re-'et &ccrding t t+e cuntr5Q- fr '!ecific c't' &ri'ing fr) t+e rg&ni&tin f &n e4ent:nu)(er f !&rtici!&nt' &t t+e e4ent * !re-'et tt&l c't !er !&rtici!&nt etc.



12/26

− identif5 t+e (enefici&r5 ,+ ,ill u'e t+e 'i)!lified c't !tin >in c&'e f &ffili&ted entit5 '!ecif5

fir't t+e (enefici&r5? in rder t 4erif5 t+e )&i)u) &)unt !er e&c+ (enefici&r5 >,+ic+ include' if

&!!lic&(le 'i)!lified c't !tin' f it' &ffili&ted entit5>ie'??

At cntr&cting !+&'e t+e Cntr&cting Aut+rit5 decide' ,+et+er t &cce!t t+e !r!'ed &)unt' r r&te' n

t+e (&'i' f t+e !r4i'in&l (udget 'u()itted (5 t+e &!!lic&nt (5 &n&l5'ing f&ctu&l d&t& f gr&nt' c&rried ut

(5 t+e &!!lic&nt r f 'i)il&r &ctin' &nd (5 !erfr)ing c+ec8' e't&(li'+ed (5 Anne K.

$+e tt&l &)unt f fin&ncing n t+e (&'i' f 'i)!lified c't !tin' t+&t c&n (e &ut+ri'ed (5 t+e

Cntr&cting Aut+rit5 fr &n5 f t+e &!!lic&nt' indi4idu&ll5 >including 'i)!lified c't !tin' !r!'ed (5

t+eir ,n &ffili&ted entitie'? c&nnt eceed EUR t+e indirect c't' &re nt t&8en int &ccunt?.

Rec))end&tin' t &,&rd & gr&nt &re &l,&5' 'u(ect t t+e cnditin t+&t t+e c+ec8' !receding t+e 'igning

f t+e cntr&ct d nt re4e&l !r(le)' re9uiring c+&nge' t t+e (udget >'uc+ &' &rit+)etic&l errr'

in&ccur&cie' unre&li'tic c't' &nd ineligi(le c't'?. $+e c+ec8' )&5 gi4e ri'e t re9ue't' fr cl&rific&tin &nd

)&5 le&d t+e Cntr&cting Aut+rit5 t i)!'e )dific&tin' r reductin' t &ddre'' 'uc+ )i't&8e' r

in&ccur&cie'. t i' nt !''i(le t incre&'e t+e gr&nt r t+e !ercent&ge f EU c-fin&ncing &' & re'ult f t+e'e

crrectin'.

t i' t+erefre in t+e &!!lic&nt;' intere't t !r4ide & realistic and cost7effective 8udget.

Eligi(le direct c't'

$ (e eligi(le under t+e C&ll fr 6r!'&l' c't' )u't c)!l5 ,it+ t+e !r4i'in' f Article 1 f t+e

Gener&l Cnditin' t t+e St&nd&rd Gr&nt Cntr&ct >'ee Anne G f t+e Guideline'?.

$+e &!!lic&nt' >&nd ,+ere &!!lic&(le it' &ffili&ted entitie'? &gree t+&t t+e e!enditure 4erific&tin>'? referred

t in Article 1=.# f t+e Gener&l Cnditin' t t+e St&nd&rd Gr&nt Cntr&ct >'ee Anne G f t+e Guideline'?

,ill (e c&rried ut (5 Xt+e Cntr&cting Aut+rit5 r &n5 etern&l (d5 &ut+ri'ed (5 t+e Eur!e&n

C))i''in"Cntr&cting Aut+rit5.

Cntingenc5 re'er4e

$+e (udget )&5 include & cntingenc5 re'er4e nt eceeding = N f t+e e'ti)&ted direct eligi(le c't'. t c&n

nl5 (e u'ed ,it+ t+e prior ie'?

free f c+&rge (5 & t+ird !&rt5. A' cntri(utin' in 8ind d nt in4l4e &n5 e!enditure fr & Benefici&r5>ie'?

r &ffili&ted entit5>ie'? t+e5 &re nt eligi(le c't'.

Cntri(utin' in 8ind )&5 nt (e tre&ted &' c-fin&ncing.

,e4er if t+e de'cri!tin f t+e &ctin &' !r!'ed include' cntri(utin' in 8ind t+e cntri(utin' +&4e t

(e )&de.

neligi(le c't'

$+e fll,ing c't' &re nt eligi(le:



13/26

− de(t' &nd de(t 'er4ice c+&rge' >intere't?Q

− !r4i'in' fr l''e' r !tenti&l future li&(ilitie'Q

− c't' decl&red (5 t+e Benefici&r5>ie'? &nd fin&nced (5 &nt+er &ctin r ,r8 !rgr&))e recei4ing

& Unin >including t+rug+ ED7? gr&ntQ

−

!urc+&'e' f l&nd r (uilding' ece!t ,+ere nece''&r5 fr t+e direct i)!le)ent&tin f t+e &ctin in,+ic+ c&'e ,ner'+i! )u't (e tr&n'ferred t t+e fin&l (enefici&rie' &nd"r lc&l Benefici&r5>ie'? &t

t+e l&te't &t t+e end f t+e &ctinQ

− cn4er'in c't' c+&rge' &nd ec+&nge l''e' &''ci&ted ,it+ &n5 f t+e c)!nent '!ecific eur

&ccunt' &' ,ell &' t+er !urel5 fin&nci&l e!en'e'Q

− t&e' including 4&lue &dded t&e'Q

− credit' t t+ird !&rtie' unle'' t+er,i'e '!ecified in t+e S!eci&l Cnditin'Q

− !urc+&'e f 'ecnd +&nd e9ui!)entQ

− fine' fin&nci&l !en&ltie' &nd e!en'e' f litig&tinQ

− cntri(utin' in 8indQ

− !er&ting c't'Q

− (&n8 c+&rge' c't' f gu&r&ntee' &nd 'i)il&r c+&rge'Q

− cu't)' r i)!rt dutie' r &n5 t+er c+&rge'Q

− '&l&r5 c't' f t+e !er'nnel f n&tin&l &d)ini'tr&tin'.

7. HO TO APPLY AND THE PROCEDURES TO FOLLO

6rir regi'tr&tin in 6ADOR fr t+i' C&ll fr 6r!'&l' i' (lig&tr5.

− 0hase 1$ concept note? Regi'tr&tin in 6ADOR i' (lig&tr5 fr &n &!!lic&nt &!!l5ing fr gr&nt'

&(4e EUR '? &nd &ll t+eir &ffili&ted entit5>ie'?.

6ADOR i' &n n-line d&t&(&'e in ,+ic+ rg&ni'&tin' regi'ter &nd u!d&te t+eir d&t& regul&rl5 t+rug+ t+e

Eur!eAid ,e('ite: +tt!:""ec.eur!&.eu"eur!e&id"!&dr .

Befre 't&rting t regi'ter 5ur rg&ni'&tin in 6ADOR !le&'e re&d t+e Yuic8 guide; n t+e ,e('ite. t

e!l&in' t+e regi'tr&tin !rce''.

t i' 'trngl5 rec))ended t regi'ter in 6ADOR ,+en 5u 't&rt dr&fting 5ur !r!'&l &nd nt t ,&it until

u't (efre t+e de&dline f 'u()i''in.

On t+e !&!er 4er'in f t+e !r!'&l 5u )u't gi4e 5ur Eur!eAid D >ED?. $ get t+i' D 5ur

rg&ni'&tin )u't enter 6ADOR t regi'ter '&4e &nd 'ign; cert&in (lig&tr5 d&t& >t+e field' '+,n in

r&nge n e&c+ 'creen? &nd t+e rel&ted dcu)ent' >'ee 'ectin 2.?.


http://ec.europa.eu/europeaid/padorhttp://ec.europa.eu/europeaid/pador


14/26

,e4er if it i' i)!''i(le fr t+e rg&ni'&tin t regi'ter in 6ADOR it )u't 'u()it & u'tific&tin !r4ing

t+&t t+i' i)!''i(ilit5 i' gener&l &nd (e5nd t+e cntrl f t+e &!!lic&nt &nd"r it' &ffili&ted entit5>ie'?. n

'uc+ c&'e' t+e &!!lic&nt' &nd"r &ffili&ted entit5>ie'? cncerned )u't c)!lete t+e 6ADOR ff-line fr)

&tt&c+ed t t+e'e Guideline' &nd 'end it (5 t+e 'u()i''in de&dline tget+er ,it+ t+e &!!lic&tin t t+e

&ddre'' indic&ted in 'ectin' 2.2.2 &nd 2.2.Anne A?.

A!!lic&nt' )u't &!!l5 in Engli'+.

n t+e Cnce!t /te &!!lic&nt' )u't nl5 !r4ide &n e'ti)&te f t+e &)unt f cntri(utin re9ue'ted fr)

t+e Cntr&cting Aut+rit5 &nd &n indic&ti4e !ercent&ge f t+&t cntri(utin in rel&tin t t+e tt&l &)unt f t+e Actin. Onl5 t+e &!!lic&nt' in4ited t 'u()it & full &!!lic&tin in t+e 'ecnd !+&'e ,ill (e re9uired t

!re'ent & det&iled (udget. $+e ele)ent' utlined in t+e Cnce!t /te )&5 nt (e )dified (5 t+e &!!lic&nt

in t+e full &!!lic&tin fr). $+e EU cntri(utin )&5 nt 4&r5 fr) t+e initi&l e'ti)&te (5 )re t+&n 20 N.

A!!lic&nt' &re free t &d&!t t+e !ercent&ge f c-fin&ncing re9uired ,it+in t+e )ini)u) &nd )&i)u)

&)unt &nd !ercent&ge' f c-fin&ncing &' l&id d,n in t+e'e Guideline' in 'ectin 1.3. O,n cntri(utin'

(5 t+e &!!lic&nt' c&n (e re!l&ced (5 t+er dnr' cntri(utin' &t &n5 ti)e.

An5 errr r )&r di'cre!&nc5 rel&ted t t+e !int' li'ted in t+e Cnce!t /te in'tructin' )&5 le&d t t+e

reectin f t+e Cnce!t /te.

Cl&rific&tin' ,ill nl5 (e re9ue'ted ,+en infr)&tin !r4ided i' nt 'ufficient t cnduct &n (ecti4e

&''e'')ent.

&nd-,ritten Cnce!t /te' ,ill nt (e &cce!ted.

6le&'e nte t+&t nl5 t+e Cnce!t /te fr) ,ill (e e4&lu&ted. t i' t+erefre f ut)'t i)!rt&nce t+&t t+i'

dcu)ent cnt&in' ALL rele4&nt infr)&tin cncerning t+e &ctin. / &dditin&l &nnee' '+uld (e 'ent.

7.1.2. Where and how to send Concept Notes

$+e Cnce!t /te tget+er ,it+ it' rel&ting C+ec8li't &nd Decl&r&tin (5 t+e &!!lic&nt >t (e fund in 0art

A sections ! and @ f t+e gr&nt &!!lic&tin fr)? )u't (e 'u()itted in ne rigin&l &nd 3 c!ie' in A 'ie

e&c+ (und.

An electrnic 4er'in f t+e Cnce!t /te )u't &l' (e 'u()itted. A CD-R) ,it+ t+e Cnce!t /te in

electrnic fr)&t ,ill (e included &lng ,it+ t+e !&!er 4er'in in & 'e&led en4el!e &' de'cri(ed (el,.

$+e electrnic file )u't cnt&in eactly the same &!!lic&tin &' t+e !&!er 4er'in encl'ed.

+ere &!!lic&nt' 'end 'e4er&l different Cnce!t /te' >if &ll,ed t d ' (5 t+e Guideline' f t+e C&ll?

e&c+ ne )u't (e 'ent 'e!&r&tel5.

$+e uter en4el!e )u't (e&r t+e reference num8er and the title of the call for proposals tget+er ,it+

Xt+e lt nu)(er &nd title[ t+e full n&)e &nd &ddre'' f t+e &!!lic&nt &nd t+e ,rd' /t t (e !ened (efre

t+e !ening 'e''in;.

Cnce!t /te' )u't (e 'u()itted in & 'e&led en4el!e (5 regi'tered )&il !ri4&te curier 'er4ice r (5 +&nd-deli4er5 >& 'igned &nd d&ted certific&te f recei!t ,ill (e gi4en t t+e deli4erer? t t+e &ddre'' (el,:

+ic+ crre'!nd' t Sectin' 3 &nd f 6&rt B f t+e &!!lic&tin fr).


mailto:[email protected]:[email protected]


15/26

European Union Office in Kosovo

Audit 7in&nce &nd Cntr&ct Sectin

K'4& Street 1 6.O. B 331 6ri'tin& 10000 K'4

Or &ltern&ti4el5 t t+e EU Office in /rt+ itr4ic&:

EU .ouse

EU Office in /rt+ itr4ic&

7ili! Mi'nic Street n.n. in /rt+ itr4ic&itr4ic "itr4ic& K'4

Cnce!t /te' 'ent (5 &n5 t+er )e&n' >e.g. (5 f& r (5 e-)&il? r deli4ered t t+er &ddre''e' ,ill (e

reected.

Applicants must verify that their Concept Note is complete using the Chec3list for Concept Note :0art

A section ! of the grant application form;% 'ncomplete concept notes may 8e re9ected%

7.1.3. eadline for submission of Concept Notes

$+e de&dline fr t+e 'u()i''in f Cnce!t /te' i' 16 une !"1# &' e4idenced (5 t+e d&te f di'!&tc+ t+e

!'t)&r8 r t+e d&te f t+e de!'it 'li!. n t+e c&'e f +&nd-deli4erie' t+e de&dline fr recei!t i' &t 16%""hours lc&l ti)e &' e4idenced (5 t+e 'igned &nd d&ted recei!t. An5 Cnce!t /te 'u()itted &fter t+e

de&dline ,ill (e reected.

,e4er fr re&'n' f &d)ini'tr&ti4e efficienc5 t+e Cntr&cting Aut+rit5 )&5 reect &n5 Cnce!t /te

'ent in due ti)e (ut recei4ed &fter t+e effecti4e d&te f &!!r4&l f t+e Cnce!t /te e4&lu&tin >'ee

indic&ti4e c&lend&r under 'ectin 2.=.2?

7.1.4. !urther information about Concept Notes

An infr)&tin 'e''in n t+i' C&ll fr 6r!'&l' ,ill (e +eld during )nt+ f A!ril 201= &nd t+e e&ct d&te

!l&ce &nd ti)e ,ill (e !u(li'+ed n Eur!e&n Unin Office ,e('ite:

+tt!:""ee&'.eur!&.eu"deleg&tin'"8'4.

Yue'tin' )&5 (e 'ent (5 e-)&il Xr (5 f&[ n l&ter t+&n 21 d&5' (efre t+e de&dline fr t+e 'u()i''in f

Cnce!t /te' t t+e &ddre''>e'? (el, indic&ting cle&rl5 t+e reference f t+e C&ll fr 6r!'&l':

E-)&il &ddre'': DELEGA$O/-KOSOMO-7/CO/Zee&'.eur!&.eu >Cntr&ct 7in&nce &nd Audit

Sectin?

7& nu)(er: \3@1 3@ =131 30#

$+e Cntr&cting Aut+rit5 +&' n (lig&tin t !r4ide cl&rific&tin' t 9ue'tin' recei4ed &fter t+i' d&te.

Re!lie' ,ill (e gi4en n l&ter t+&n 11 d&5' (efre t+e de&dline fr 'u()i''in f Cnce!t /te'.

$ en'ure e9u&l tre&t)ent f &!!lic&nt' t+e Cntr&cting Aut+rit5 c&nnt gi4e & !rir !inin n t+e

eligi(ilit5 f &!!lic&nt' &ffili&ted entit5>ie'? &n &ctin r '!ecific &cti4itie'.

Yue'tin' t+&t )&5 (e rele4&nt t t+er &!!lic&nt' tget+er ,it+ &n',er' &nd t+er i)!rt&nt ntice' in t+e

cur'e f t+e e4&lu&tin !rcedure ,ill (e !u(li'+ed n t+e Eur!eAid ,e('ite

+tt!:"",e(g&te.ec.eur!&.eu"eur!e&id"nline-'er4ice'"inde.cf)dP!u(li.,elc)e &' t+e need &ri'e'. t i'

t+erefre &d4i'&(le t cn'ult t+e &(4e)entined ,e('ite regul&rl5 in rder t (e infr)ed f t+e 9ue'tin'

&nd &n',er' !u(li'+ed.

All 9ue'tin' rel&ted t 6ADOR regi'tr&tin '+uld (e &ddre''ed t t+e 6ADOR +el! de'8:

)&ilt:Eur!eAid-$-'u!!rtZec.eur!&.eu

7.1.5. !ull Application forms

&arch$ !"1# 6&ge 1= f 2<Ci4il Sciet5 gr&nt 'c+e)e fr t+e /rt+

http://eeas.europa.eu/delegations/kosovomailto:[email protected]:[email protected]://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcomemailto:[email protected]://eeas.europa.eu/delegations/kosovomailto:[email protected]://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcomemailto:[email protected]


16/26

An &!!lic&nt in4ited t 'u()it & full &!!lic&tin fr) fll,ing !re-'electin f t+eir Cnce!t /te )u't d

' u'ing 6&rt B f t+e &!!lic&tin fr) &nneed t t+e'e Guideline' >Anne A?. A!!lic&nt' '+uld t+en 8ee!

'trictl5 t t+e fr)&t f t+e &!!lic&tin fr) &nd fill in t+e !&r&gr&!+' &nd !&ge' in rder.

$+e ele)ent' utlined in t+e Cnce!t /te c&nnt (e )dified (5 t+e &!!lic&nt in t+e full &!!lic&tin fr).

$+e EU cntri(utin )&5 nt 4&r5 fr) t+e initi&l e'ti)&te (5 )re t+&n 20 N &lt+ug+ &!!lic&nt' &re free

t &d&!t t+e !ercent&ge f c-fin&ncing re9uired ,it+in t+e )ini)u) &nd )&i)u) &)unt &nd !ercent&ge'

f c-fin&ncing &' l&id d,n in t+e'e Guideline' under 'ectin 1.3.

A!!lic&nt' )u't 'u()it t+eir full &!!lic&tin' in t+e '&)e l&ngu&ge &' t+eir Cnce!t /te'.

6le&'e c)!lete t+e full &!!lic&tin fr) c&refull5 &nd &' cle&rl5 &' !''i(le ' t+&t it c&n (e &''e''ed

!r!erl5.

An5 errr rel&ted t t+e !int' li'ted in t+e C+ec8li't >6&rt B Sectin # f t+e Gr&nt A!!lic&tin fr)? r &n5

)&r incn'i'tenc5 in t+e full &!!lic&tin fr) >e.g. if t+e &)unt' in t+e (udget ,r8'+eet' &re

incn'i'tent? )&5 le&d t t+e reectin f t+e &!!lic&tin.

Cl&rific&tin' ,ill nl5 (e re9ue'ted ,+en infr)&tin !r4ided i' uncle&r &nd t+u' !re4ent' t+e Cntr&cting

Aut+rit5 fr) cnducting &n (ecti4e &''e'')ent.

&nd-,ritten &!!lic&tin' ,ill nt (e &cce!ted.

6le&'e nte t+&t nl5 t+e full &!!lic&tin fr) &nd t+e !u(li'+ed &nnee' ,+ic+ +&4e t (e filled in >(udget

lgic&l fr&)e,r8? ,ill (e tr&n')itted t t+e e4&lu&tr' >&nd &''e''r' if u'ed?. t i' t+erefre f ut)'t

i)!rt&nce t+&t t+e'e dcu)ent' cnt&in ALL t+e rele4&nt infr)&tin cncerning t+e &ctin. No

supplementary annees should 8e sent%

7.1.6. Where and how to send !ull Application forms

A!!lic&tin' )u't (e 'u()itted in & 'e&led en4el!e (5 regi'tered )&il !ri4&te curier 'er4ice r (5 +&nd-

deli4er5 >& 'igned &nd d&ted certific&te f recei!t ,ill (e gi4en t t+e deli4erer? t t+e &ddre'' (el,:

European Union Office in Kosovo

Audit 7in&nce &nd Cntr&ct Sectin

K'4& Street 1 6.O. B 331 6ri'tin& 10000 K'4

Or &ltern&ti4el5 t t+e EU Office in /rt+ itr4ic&:

EU .ouse

EU Office in /rt+ itr4ic&

7ili! Mi'nic Street n.n. in /rt+ itr4ic&

itr4ic "itr4ic& K'4

A!!lic&tin' 'ent (5 &n5 t+er )e&n' >e.g. (5 f& r (5 e-)&il? r deli4ered t t+er &ddre''e' ,ill (e

reected.

A!!lic&tin' )u't (e 'u()itted in ne rigin&l &nd 3 c!ie' in A 'ie e&c+ (und. $+e full &!!lic&tin

fr) (udget &nd lgic&l fr&)e,r8 )u't &l' (e 'u!!lied in electrnic fr)&t >CD-R)? in & 'e!&r&te &nd

'ingle file >i.e. t+e full &!!lic&tin fr) )u't nt (e '!lit int 'e4er&l different file'?. $+e electrnic file )u't

cnt&in eactly the same &!!lic&tin &' t+e !&!er 4er'in.

$+e C+ec8li't >Sectin # f 6&rt B f t+e gr&nt &!!lic&tin fr)? &nd t+e Decl&r&tin (5 t+e &!!lic&nt

>Sectin @ f 6&rt B f t+e gr&nt &!!lic&tin fr)? )u't (e 't&!led 'e!&r&tel5 &nd encl'ed in t+e en4el!e

+ere &!!lic&nt' 'end 'e4er&l different &!!lic&tin' >if &ll,ed t d ' (5 t+e Guideline' f t+e C&ll? e&c+

ne )u't (e 'ent 'e!&r&tel5.

$+e uter en4el!e )u't (e&r t+e reference num8er and the title of the Call for 0roposals tget+er ,it+

t+e nu)(er &nd title f t+e lt t+e full n&)e &nd &ddre'' f t+e &!!lic&nt &nd t+e ,rd' /t t (e !ened

(efre t+e !ening 'e''in;.

&arch$ !"1# 6&ge 1< f 2<Ci4il Sciet5 gr&nt 'c+e)e fr t+e /rt+


17/26

Applicants must verify that their application is complete using the chec3list :ection B of 0art 2 of the

grant application form;% 'ncomplete applications may 8e re9ected%

7.1.7. eadline for submission of !ull Application forms

$+e de&dline fr t+e 'u()i''in f &!!lic&tin' ,ill (e indic&ted in t+e letter 'ent t t+e &!!lic&nt' ,+'e

&!!lic&tin +&' (een !re-'elected.

,e4er fr re&'n' f &d)ini'tr&ti4e efficienc5 t+e Cntr&cting Aut+rit5 )&5 reect &n5 &!!lic&tin 'ent

in due ti)e (ut recei4ed &fter t+e d&te f &!!r4&l f t+e e4&lu&tin re!rt fr full &!!lic&tin' >'ee indic&ti4e

c&lend&r under Sectin 2.=.2?

7.1.8. !urther information about !ull Application forms

Yue'tin' )&5 (e 'ent (5 e-)&il Xr (5 f&[ n l&ter t+&n 21 d&5' (efre t+e de&dline fr t+e 'u()i''in f

&!!lic&tin' t t+e &ddre''e' li'ted (el, indic&ting cle&rl5 t+e reference f t+e C&ll fr 6r!'&l':

E-)&il &ddre'': DELEGA$O/-KOSOMO-7/CO/Zee&'.eur!&.eu >Cntr&ct 7in&nce &nd Audit

Sectin?7& nu)(er: \3@1 3@ =131 30#

$+e Cntr&cting Aut+rit5 +&' n (lig&tin t !r4ide cl&rific&tin' t 9ue'tin' recei4ed &fter t+i' d&te.

Re!lie' ,ill (e gi4en n l&ter t+&n 11 d&5' (efre t+e de&dline fr t+e 'u()i''in f &!!lic&tin'.

$ en'ure e9u&l tre&t)ent f &!!lic&nt' t+e Cntr&cting Aut+rit5 c&nnt gi4e & !rir !inin n t+e

eligi(ilit5 f &!!lic&nt' &ffili&ted entit5>ie'? r &n &ctin.

/ indi4idu&l re!lie' ,ill (e gi4en t 9ue'tin'. All 9ue'tin' &nd &n',er' &' ,ell &' t+er i)!rt&nt ntice'

t &!!lic&nt' during t+e cur'e f t+e e4&lu&tin !rcedure ,ill (e !u(li'+ed n t+e ,e('ite

+tt!':"",e(g&te.ec.eur!&.eu"eur!e&id"nline-'er4ice'"inde.cf)dP!u(li.,elc)e. t i' t+erefre&d4i'&(le t cn'ult t+e &(4e)entined ,e('ite regul&rl5 in rder t (e infr)ed f t+e 9ue'tin' &nd

&n',er' !u(li'+ed.

!. EVALUATION AND SELECTION OF APPLICATIONS

A!!lic&tin' ,ill (e e&)ined &nd e4&lu&ted (5 t+e Cntr&cting Aut+rit5 ,it+ t+e !''i(le &''i't&nce f

etern&l &''e''r'. All &ctin' 'u()itted (5 &!!lic&nt' ,ill (e &''e''ed &ccrding t t+e fll,ing 'te!' &nd

criteri&.

f t+e e&)in&tin f t+e &!!lic&tin re4e&l' t+&t t+e !r!'ed &ctin de' nt )eet t+e eligi(ilit5 criteri&

't&ted in !&r&gr&!+ 2.1 t+e &!!lic&tin ,ill (e reected n t+i' 'le (&'i'.

:1; +E0 1? O0EN'NG A5&'N'+-A+'(E C.ECK AN5 CONCE0+ NO+E

E(A)UA+'ON

$+e fll,ing ,ill (e &''e''ed:

• C)!li&nce ,it+ t+e 'u()i''in de&dline. f t+e de&dline +&' nt (een )et t+e &!!lic&tin ,ill

&ut)&tic&ll5 (e reected.

• $+e Cnce!t /te '&ti'fie' &ll t+e criteri& '!ecified in !int' 1-= f t+e C+ec8li't >Sectin 2 f 6&rt A

f t+e gr&nt &!!lic&tin fr)?. f &n5 f t+e re9ue'ted infr)&tin i' )i''ing r i' incrrect t+e

&!!lic&tin )&5 (e reected n t+&t sole (&'i' &nd t+e &!!lic&tin ,ill nt (e e4&lu&ted furt+er.

$+e Cnce!t /te' t+&t !&'' t+e fir't &d)ini'tr&ti4e c+ec8 ,ill (e e4&lu&ted n t+e rele4&nce &nd de'ign f

t+e !r!'ed &ctin.

&arch$ !"1# 6&ge 1# f 2<Ci4il Sciet5 gr&nt 'c+e)e fr t+e /rt+

mailto:[email protected]:[email protected]://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcomemailto:[email protected]://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome


18/26

$+e Cnce!t /te ,ill recei4e &n 4er&ll 'cre ut f =0 u'ing t+e (re&8d,n in t+e e4&lu&tin grid (el,.

$+e e4&lu&tin ,ill &l' c+ec8 n c)!li&nce ,it+ t+e in'tructin' n t+e Cnce!t /te ,+ic+ c&n (e fund

in 6&rt A f t+e A!!lic&tin 7r).

$+e e4&lu&tin criteri& &re di4ided int +e&ding' &nd 'u(+e&ding'. E&c+ 'u(+e&ding ,ill (e gi4en & 'cre

(et,een 1 &nd = &' fll,': 1 P 4er5 !rQ 2 P !rQ 3 P &de9u&teQ P gdQ = P 4er5 gd.

cores

1% -elevance of the action Su(-'cre @"

1.1 , rele4&nt i' t+e !r!'&l t t+e (ecti4e' &nd !riritie' f t+e C&ll fr 6r!'&l'

*

=2**

1.2 , rele4&nt t t+e !&rticul&r need' &nd cn'tr&int' f t+e t&rget cuntr5>ie'? r

regin>'? i' t+e !r!'&l >including '5nerg5 ,it+ t+er EU initi&ti4e' &nd &4id&nce f

du!lic&tin?

=2

1.3 , cle&rl5 defined &nd 'tr&tegic&ll5 c+'en &re t+'e in4l4ed >fin&l (enefici&rie'

t&rget gru!'? &4e t+eir need' (een cle&rl5 defined &nd de' t+e !r!'&l &ddre''

t+e) &!!r!ri&tel5

=

1. De' t+e !r!'&l cnt&in '!ecific &dded-4&lue ele)ent' 'uc+ &' en4irn)ent&l

i''ue' !r)tin f gender e9u&lit5 &nd e9u&l !!rtunitie' need' f di'&(led

!e!le rig+t' f )inritie' &nd rig+t' f indigenu' !e!le' r inn4&tin &nd (e't

!r&ctice' &nd t+e t+er &dditin&l ele)ent' indic&ted under 1.2. f t+e'e Guideline'

=

!% 5esign of the action Su(-'cre !"

2.1 , c+erent i' t+e 4er&ll de'ign f t+e &ctin

n !&rticul&r de' it reflect t+e &n&l5'i' f t+e !r(le)' in4l4ed t&8e int &ccunt

etern&l f&ctr' &nd rele4&nt 't&8e+lder'

=2**

2.2 ' t+e &ctin fe&'i(le &nd cn'i'tent in rel&tin t t+e (ecti4e' &nd e!ected re'ult' =2**

+O+A) CO-E #"

* /te: A 'cre f = >4er5 gd? ,ill nl5 (e &llc&ted if t+e !r!'&l '!ecific&ll5 &ddre''e' )re t+&n t+e

re9uired )ini)u) nu)(er f !riritie' &' indic&ted in Sectin 1.2 >O(ecti4e' f t+e !rgr&))e? f t+e'eguideline'.

**t+e'e 'cre' &re )ulti!lied (5 2 (ec&u'e f t+eir i)!rt&nce

Once &ll Cnce!t /te' +&4e (een &''e''ed & li't ,ill (e dr&,n u! ,it+ t+e !r!'ed &ctin' r&n8ed

&ccrding t t+eir tt&l 'cre.

7ir'tl5 nl5 t+e Cnce!t /te' ,it+ & 'cre f &t le&'t 30 ,ill (e cn'idered fr !re-'electin.

Secndl5 t+e nu)(er f Cnce!t /te' ,ill (e reduced t&8ing &ccunt f t+e r&n8ing t t+e nu)(er f

Cnce!t /te' ,+'e tt&l &ggreg&te &)unt f re9ue'ted cntri(utin' i' e9u&l t &t le&'t 200N f t+e

&4&il&(le (udget fr t+i' C&ll fr 6r!'&l'. $+e &)unt f re9ue'ted cntri(utin' f e&c+ cnce!t nte ,ill (e (&'ed n t+e indic&ti4e fin&nci&l en4el!e' fr e&c+ lt.

&arch$ !"1# 6&ge 1@ f 2<Ci4il Sciet5 gr&nt 'c+e)e fr t+e /rt+


19/26

After t+e e4&lu&tin f Cnce!t /te' t+e Cntr&cting Aut+rit5 ,ill 'end letter' t &ll &!!lic&nt' indic&ting

,+et+er t+eir &!!lic&tin ,&' 'u()itted (5 t+e de&dline infr)ing t+e) f t+e reference nu)(er t+e5 +&4e

(een &llc&ted ,+et+er t+e Cnce!t /te ,&' e4&lu&ted &nd t+e re'ult' f t+&t e4&lu&tin. $+e !re-'elected

&!!lic&nt' ,ill 'u('e9uentl5 (e in4ited t 'u()it full &!!lic&tin'.

:!; +E0 !? E(A)UA+'ON O/ +.E /U)) A00)'CA+'ON

7ir'tl5 t+e fll,ing ,ill (e &''e''ed:

• C)!li&nce ,it+ t+e 'u()i''in de&dline. f t+e de&dline +&' nt (een )et t+e &!!lic&tin ,ill

&ut)&tic&ll5 (e reected.

• $+e full &!!lic&tin fr) '&ti'fie' &ll t+e criteri& '!ecified in !int' 1- f t+e C+ec8li't >Sectin # f

6&rt B f t+e gr&nt &!!lic&tin fr)?. f &n5 f t+e re9ue'ted infr)&tin i' )i''ing r i' incrrect

t+e &!!lic&tin )&5 (e reected n t+&t sole (&'i' &nd t+e &!!lic&tin ,ill nt (e e4&lu&ted furt+er.

$+e 9u&lit5 f t+e &!!lic&tin' including t+e !r!'ed (udget &nd c&!&cit5 f t+e &!!lic&nt' &nd &ffili&ted

entit5>ie'? ,ill (e e4&lu&ted u'ing t+e e4&lu&tin criteri& in t+e e4&lu&tin grid (el,. $+ere &re t, t5!e' f

e4&lu&tin criteri&: 'electin &nd &,&rd criteri&.

+he selection criteria +el! t e4&lu&te t+e &!!lic&nt>'?' &nd &ffili&ted entit5>ie'?' !er&tin&l c&!&cit5 &nd

t+e &!!lic&nt' fin&nci&l c&!&cit5 &nd t en'ure t+&t t+e5:

• +&4e 't&(le &nd 'ufficient 'urce' f fin&nce t )&int&in t+eir &cti4it5 t+rug+ut t+e !r!'ed

&ctin &nd ,+ere &!!r!ri&te t !&rtici!&te in it' fundingQ

• +&4e t+e )&n&ge)ent c&!&cit5 !rfe''in&l c)!etencie' &nd 9u&lific&tin' re9uired t 'ucce''full5

c)!lete t+e !r!'ed &ctin. $+i' &l' &!!lie' t &n5 &ffili&ted entit5>ie'? f t+e &!!lic&nt'.

+he aie'? +&4e 'ufficient e!erience

f !rect )&n&ge)ent

=

1.2 D t+e &!!lic&nt' &nd if &!!lic&(le t+eir &ffili&ted entit5>ie'? +&4e 'ufficient tec+nic&l

e!erti'e >e'!eci&ll5 8n,ledge f t+e i''ue' t (e &ddre''ed?

=

1.3 D t+e &!!lic&nt' &nd if &!!lic&(le t+eir &ffili&ted entit5>ie'? +&4e 'ufficient

)&n&ge)ent c&!&cit5

>ncluding 't&ff e9ui!)ent &nd &(ilit5 t +&ndle t+e (udget fr t+e &ctin?

=



20/26

1. De' t+e le&d &!!lic&nt +&4e 't&(le &nd 'ufficient 'urce' f fin&nce =

!% -elevance of the action @"

Score transferred from the Concept Note evaluation

@% Effectiveness and feasi8ility of the action !"

3.1 Are t+e &cti4itie' !r!'ed &!!r!ri&te !r&ctic&l &nd cn'i'tent ,it+ t+e (ecti4e' &nd

e!ected re'ult'

=

3.2 ' t+e &ctin !l&n cle&r &nd fe&'i(le =

3.3 De' t+e !r!'&l cnt&in (ecti4el5 4erifi&(le indic&tr' fr t+e utc)e f t+e &ctin

' &n5 e4&lu&tin !l&nned

=

3. ' t+e c-&!!lic&nt>'?' &nd &ffili&ted entit5>ie'?' le4el f in4l4e)ent &nd !&rtici!&tin int+e &ctin '&ti'f&ctr5

=

% ustaina8ility of the action 1#

.1 ' t+e &ctin li8el5 t +&4e & t&ngi(le i)!&ct n it' t&rget gru!' =

.2 ' t+e !r!'&l li8el5 t +&4e )ulti!lier effect' >ncluding 'c!e fr re!lic&tin

eten'in &nd infr)&tin '+&ring.?

=

.3 Are t+e e!ected re'ult' f t+e !r!'ed &ctin 'u't&in&(le:

- fin&nci&ll5 (how will the activities be financed after the funding ends?)

- in'titutin&ll5 (will structures allowing the activities to continue be in place at the end

of the action? Will there be local ‘ownership’ of the results of the action?)

- &t !lic5 le4el >,+ere &!!lic&(le? (what will be the structural impact of the action

e!g! will it lead to improved legislation" codes of conduct" methods" etc?)

- en4irn)ent&ll5 >if &!!lic&(le? (will the action have a negative#positive environmental

impact?)

=

#% 2udget and cost7effectiveness of the action 1#

=.1 Are t+e &cti4itie' &!!r!ri&tel5 reflected in t+e (udget " =

=.2 ' t+e r&ti (et,een t+e e'ti)&ted c't' &nd t+e e!ected re'ult' '&ti'f&ctr5 " 10

&aimum total score 1""

Note on section $! %inancial and operational capacit&

f t+e tt&l 'cre fr 'ectin 1 i' le'' t+&n 12 !int' t+e &!!lic&tin ,ill (e reected. f t+e 'cre fr &t le&'t

ne f t+e 'u('ectin' under 'ectin 1 i' 1 t+e &!!lic&tin ,ill &l' (e reected.



21/26

'rovisional selection

After t+e e4&lu&tin & t&(le ,ill (e dr&,n u! li'ting t+e &!!lic&tin' r&n8ed &ccrding t t+eir 'cre &nd

,it+in t+e li)it' f t+e fund' &4&il&(le. n &dditin & re'er4e li't ,ill (e dr&,n u! fll,ing t+e '&)e

criteri& t (e u'ed if )re fund' '+uld (ec)e &4&il&(le during t+e 4&lidit5 !erid f t+e re'er4e li't.

:@; +E0 @? (E-'/'CA+'ON O/ E)'G'2')'+, O/ +.E A00)'CAN+ AN5

A//')'A+E5 EN+'+,:'E;

$+e eligi(ilit5 4erific&tin (&'ed n t+e 'u!!rting dcu)ent' re9ue'ted (5 t+e Cntr&cting Aut+rit5 >'ee

Sectin 2.? ,ill nl5 (e !erfr)ed fr t+e &!!lic&tin' t+&t +&4e (een !r4i'in&ll5 'elected &ccrding t

t+eir 'cre &nd ,it+in t+e &4&il&(le fin&nci&l en4el!e.

• $+e Decl&r&tin (5 t+e &!!lic&nt >Sectin @ f 6&rt B t+e gr&nt &!!lic&tin fr)? ,ill (e cr''-

c+ec8ed ,it+ t+e 'u!!rting dcu)ent' !r4ided (5 t+e &!!lic&nt. An5 )i''ing 'u!!rting

dcu)ent r &n5 inc+erence (et,een t+e Decl&r&tin (5 t+e &!!lic&nt &nd t+e 'u!!rting

dcu)ent' )&5 le&d t t+e reectin f t+e &!!lic&tin n t+&t 'le (&'i'.

• $+e eligi(ilit5 f &!!lic&nt' t+e &ffili&ted entit5>ie'? &nd t+e &ctin ,ill (e 4erified &ccrding t t+e

criteri& 'et ut in Sectin' 2.1.1 2.1.2 &nd 2.1.3.

An5 reected &!!lic&tin ,ill (e re!l&ced (5 t+e net (e't !l&ced &!!lic&tin n t+e re'er4e li't t+&t f&ll'

,it+in t+e &4&il&(le fin&nci&l en4el!e.

". SUBMISSION OF SUPPORTING DOCUMENTS FOR PROVISIONALLY SELECTEDAPPLICATIONS

An &!!lic&nt t+&t +&' (een !r4i'in&ll5 'elected r !l&ced n t+e re'er4e li't ,ill (e infr)ed in ,riting (5

t+e Cntr&cting Aut+rit5. t ,ill (e re9ue'ted t 'u!!l5 t+e fll,ing dcu)ent' in rder t &ll, t+e

Cntr&cting Aut+rit5 t 4erif5 t+e eligi(ilit5 f t+e &!!lic&nt >if &n5? f t+e c-&!!lic&nt>'? &nd >if &n5? f

t+eir &ffili&ted entit5>ie'?=:

Su!!rting dcu)ent' )&5")u't (e !r4ided t+rug+ 6ADOR 'ee Sectin 2.2.

1. $+e 't&tute' r &rticle' f &''ci&tin f t+e &!!lic&nt >if &n5? f e&c+ c-&!!lic&nt>'? &nd >if &n5? f

e&c+ &ffili&ted entit5>ie'?e.g. & c!5 f t+e '!eci&l cnditin' f & gr&nt cntr&ct recei4ed during t+e reference

!erid? unle'' & c+&nge in leg&l 't&tu' +&' ccurred in t+e )e&nti)e #. $+i' (lig&tin de' nt &!!l5

t intern&tin&l rg&ni'&tin' ,+ic+ +&4e 'igned & fr&)e,r8 &gree)ent ,it+ t+e Eur!e&n

C))i''in.

2. An etern&l &udit re!rt !rduced (5 &n &!!r4ed &uditr certif5ing t+e &!!lic&nt' &ccunt' fr t+e

l&'t fin&nci&l 5e&r &4&il&(le ,+ere t+e tt&l &)unt f t+e gr&nt eceed' EUR #=0 000 >EUR 100 000

fr &n !er&ting gr&nt?. $+e etern&l &udit re!rt i' nt re9uired fr) >if &n5? t+e c-&!!lic&nt>'??.

= / 'u!!rting dcu)ent ,ill (e re9ue'ted fr &!!lic&tin' fr & gr&nt nt eceeding EUR


22/26

3. A c!5 f t+e &!!lic&nt;' l&te't &ccunt' >t+e !rfit &nd l'' &ccunt &nd t+e (&l&nce '+eet fr t+e l&'t

fin&nci&l 5e&r fr ,+ic+ t+e &ccunt' +&4e (een cl'ed? @. A c!5 f t+e l&te't &ccunt i' neit+er

re9uired fr) >if &n5? t+e c-&!!lic&nt>'? nr fr) >if &n5? &ffili&ted entit5>ie'??.

. Leg&l entit5 '+eet >'ee &nne D f t+e'e Guideline'? dul5 c)!leted &nd 'igned (5 e&c+ f t+e

&!!lic&nt' >ie (5 t+e &!!lic&nt &nd >if &n5? (5 e&c+ c-&!!lic&nt>'? &cc)!&nied (5 t+e u'tif5ing

dcu)ent' re9ue'ted t+ere. f t+e &!!lic&nt' +&4e &lre&d5 'igned & cntr&ct ,it+ t+e Cntr&cting

Aut+rit5 in'te&d f t+e leg&l entit5 '+eet &nd 'u!!rting dcu)ent' t+e leg&l entit5 nu)(er )&5 (e !r4ided unle'' & c+&nge in leg&l 't&tu' ccurred in t+e )e&nti)e.

=. A fin&nci&l identific&tin fr) f t+e &!!lic&nt >nt fr) c-&!!lic&nt>'?? cnfr)ing t t+e )del

&tt&c+ed &t Anne E f t+e'e Guideline' certified (5 t+e (&n8 t ,+ic+ t+e !&5)ent' ,ill (e )&de.

$+i' (&n8 '+uld (e lc&ted in t+e cuntr5 ,+ere t+e &!!lic&nt i' e't&(li'+ed. f t+e &!!lic&nt +&'

&lre&d5 'u()itted & fin&nci&l identific&tin fr) in t+e !&'t fr & cntr&ct ,+ere t+e Eur!e&n

C))i''in ,&' in c+&rge f t+e !&5)ent' &nd intend' t u'e t+e '&)e (&n8 &ccunt & c!5 f t+e

!re4iu' fin&nci&l identific&tin fr) )&5 (e !r4ided in'te&d.


23/26

10.1.1. Content of the decision

$+e &!!lic&nt' ,ill (e infr)ed in ,riting f t+e Cntr&cting Aut+rit5;' deci'in cncerning t+eir

&!!lic&tin &nd if reected t+e re&'n' fr t+e neg&ti4e deci'in.

An &!!lic&nt (elie4ing t+&t it +&' (een +&r)ed (5 &n errr r irregul&rit5 during t+e &,&rd !rce'' )&5

ldge & c)!l&int. See furt+er Sectin 2..1= f t+e 6r&ctic&l Guide.

10.1.2. "ndicati#e timetable

5A+E +'&E*

'nformation meeting :if any; &5 201= t(c

5eadline for reDuesting any clarifications from

the Contracting Authority

2< &5 201= -

)ast date on including ulti-(enefici&r5c&ll'? l&rge nu)(er f !r!'&l' r in c&'e f del&5' &ttri(ut&(le t t+e &!!lic&nt'.

11 /te t+&t &ccrding t t+e fin&nci&l regul&tin in direct )&n&ge)ent t+e gr&nt cntr&ct )u't (e 'igned ,it+in 3

)nt+' fll,ing t+e ntific&tin f t+e &,&rd deci'in. $+i' ti)e-li)it )&5 (e eceeded in ece!tin&l c&'e' in !&rticul&r fr c)!le &ctin' >including ulti-(enefici&r5 c&ll'? l&rge nu)(er f !r!'&l' r in c&'e f del&5'&ttri(ut&(le t t+e &!!lic&nt'



24/26

$+i' indic&ti4e ti)et&(le )&5 (e u!d&ted (5 t+e Cntr&cting Aut+rit5 during t+e !rcedure. n 'uc+ c&'e'

t+e u!d&ted ti)et&(le ,ill (e !u(li'+ed n t+e Eur!eAid ,e( 'ite

+tt!:"",e(g&te.ec.eur!&.eu"eur!e&id"nline-'er4ice'"inde.cf)dP!u(li.,elc)e.

11. CONDITIONS FOR IMPLEMENTATION AFTER THE CONTRACTING AUTHORITY $SDECISION TO AARD A GRANT

7ll,ing t+e deci'in t &,&rd & gr&nt t+e Benefici&r5>ie'? ,ill (e ffered & cntr&ct (&'ed n t+e

Cntr&cting Aut+rit5;' gr&nt cntr&ct >'ee Anne G f t+e'e Guideline' 12?. B5 'igning t+e &!!lic&tin fr)

>Anne A f t+e'e Guideline'? t+e &!!lic&nt' &gree if &,&rded & gr&nt t &cce!t t+e cntr&ctu&l cnditin'

f t+e 't&nd&rd gr&nt cntr&ct.

)!le)ent&tin cntr&ct'

+ere i)!le)ent&tin f t+e &ctin re9uire' t+e Benefici&r5>ie'? &nd it' &ffili&ted entit5>ie'? >if &n5? t

&,&rd !rcure)ent cntr&ct' t+'e cntr&ct' )u't (e &,&rded in &ccrd&nce ,it+ Anne M t t+e 't&nd&rd

gr&nt cntr&ct.

12. EARLY ARNING SYSTEM AND CENTRAL E%CLUSION DATABASE

$+e &!!lic&nt' &nd if t+e5 &re leg&l entitie' t+e !er'n' ,+ +&4e !,er' f re!re'ent&tin deci'in-

)&8ing r cntrl 4er t+e) &re infr)ed t+&t '+uld t+e5 (e in ne f t+e 'itu&tin' )entined in:

- C))i''in Deci'in f 1


25/26

13. )'+ O/ ANNE4E

5OCU&EN+ +O 2E CO&0)E+E5

Anne A: Gr&nt A!!lic&tin 7r) >rd fr)&t?

Anne B: Budget >Ecel fr)&t?

Anne C: Lgic&l 7r&)e,r8 >Ecel fr)&t?13

Anne D: Leg&l Entit5 S+eet1

Anne E: 7in&nci&l identific&tin fr)

Anne 7: 6ADOR ffline 7r)1=

5OCU&EN+ /O- 'N/O-&A+'ON

Anne G: St&nd&rd Gr&nt Cntr&ct

- Anne : Gener&l cnditin'

- Anne M: cntr&ct &,&rd !rcedure'

- Anne M: 't&nd&rd re9ue't fr !&5)ent

- Anne M: )del n&rr&ti4e &nd fin&nci&l re!rt

-Anne M: )del re!rt f f&ctu&l finding' &nd ter)' f reference fr &n e!enditure 4erific&tin f

&n EU fin&nced gr&nt cntr&ct fr etern&l &ctin

-Anne M: )del fin&nci&l gu&r&ntee

-Anne %: 't&nd&rd te)!l&te fr tr&n'fer f ,ner'+i! f &''et'

Anne : D&il5 &ll,&nce r&te' >6er die)? &4&il&(le &t t+e fll,ing &ddre'':

+tt!:""ec.eur!&.eu"eur!e&id"!erdie)Wen

Anne K: Guideline' &nd C+ec8li't fr &''e''ing Budget &nd Si)!lified c't !tin'

Anne : nfr)&tin n t+e t& regi)e &!!lic&(le t gr&nt cntr&ct' 'igned under t+e c&ll

Useful lin3s?

0ro9ect Cycle &anagement Guidelines

+tt!:""ec.eur!&.eu"eur!e&id"&id-deli4er5-)et+d'-!rect-c5cle-)&n&ge)ent-guideline'-4l-1Wen

+he implementation of grant contracts

A Users Guide

13O!tin&l ,+ere t+e tt&l &)unt f t+e gr&nt' t (e &,&rded under t+e C&ll fr 6r!'&l' i' EUR 100 000 r le''.

1

Onl5 &!!lic&(le ,+ere t+e Eur!e&n C))i''in i' t+e Cntr&cting Aut+rit5 r ,ill )&8e t+e !&5)ent' under t+ecntr&ct' t (e 'igned.

1= +tt!:""ec.eur!&.eu"eur!e&id"!&dr-line-fr)-0Wen . Onl5 &!!lic&(le in c&ll' under direct )&n&ge)ent,+ere 6ADOR i' u'ed.

&arch$ !"1# 6&ge 2= f 2<Ci4il Sciet5 gr&nt 'c+e)e fr t+e /rt+

http://ec.europa.eu/europeaid/perdiem_enhttp://ec.europa.eu/europeaid/aid-delivery-methods-project-cycle-management-guidelines-vol-1_enhttp://ec.europa.eu/europeaid/pador-line-form-0_enhttp://ec.europa.eu/europeaid/pador-line-form-0_enhttp://ec.europa.eu/europeaid/pador-line-form-0_enhttp://ec.europa.eu/europeaid/perdiem_enhttp://ec.europa.eu/europeaid/aid-delivery-methods-project-cycle-management-guidelines-vol-1_en


26/26

+tt!:""ec.eur!&.eu"eur!e&id"c)!&nin"dcu)ent.dnde/u)(erP1]lc&lePen

/inancial +ool3it

+tt!:""ec.eur!&.eu"eur!e&id"funding"!rcedure'-(enefici&r5-cuntrie'-&nd-!&rtner'"fin&nci&l-)&n&ge)ent-

tl8itWen

* * *
http://ec.europa.eu/europeaid/companion/document.do?nodeNumber=19&locale=enhttp://ec.europa.eu/europeaid/funding/procedures-beneficiary-countries-and-partners/financial-management-toolkit_enhttp://ec.europa.eu/europeaid/funding/procedures-beneficiary-countries-and-partners/financial-management-toolkit_enhttp://ec.europa.eu/europeaid/funding/procedures-beneficiary-countries-and-partners/financial-management-toolkit_enhttp://ec.europa.eu/europeaid/companion/document.do?nodeNumber=19&locale=enhttp://ec.europa.eu/europeaid/funding/procedures-beneficiary-countries-and-partners/financial-management-toolkit_enhttp://ec.europa.eu/europeaid/funding/procedures-beneficiary-countries-and-partners/financial-management-toolkit_en

guidelines - civil society grant scheme for the north

Documents