guideline microsoft project 2007

8/9/2019 Guideline Microsoft Project 2007

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Guide for using MS Project 2003 MSc. Huynh Van Bay

MICRS!" PR#$C" 2003%. Create a ne& 'roject

1.1. FileNew

1.1.1. Blank project:

1.1.2. From existing project

1.2. Define the project: Task toolDefine the Project:We can change the start ate of o!r project.

1.". Define the general working a#: Task toolDefine general working times: We can change

from standard to 2( hours or night shift

2. Project Sco'e Manage)ent*

2.1. $hange the information of project: ProjectProject Infor)ation

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2.2. $hange the properties of project: !i+ePro'erties

2.". De%elop a WB&:

' (nter the tasks on the task name col!mn.

' $reate s!mmar# tasks: &elect s!)tasks$lick inent tool *+ as the following pict!re.

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' N!m)ering Tasks: Tools,ptions&how o!tline n!m)er

". Project "i)e Manage)ent

".1. (ntering Task D!ration: We can onl# enter the !ration of each task on the ,urationcol!mn

with the s#m)ols as follows *-a# w-week m-min!tes h-ho!rs mo-month e-elapse

a#s ew-elapse weeks+.

' Do not enter the !ration for s!mmar# tasks. &!mmar# task !rations are calc!late

a!tomaticall# )ase on the !ration of s!)tasks.

' To mark a task as a milestone/ we enter the 0 for this task.

' To enter rec!rring tasks/ s!ch as weekl# meetings or monthl# stat!s reports/ we select thensertRecurring "as-. n then we enter the taskname an the !ration for this task.

' We can aj!st the timescale on the 3antt chart to see the sche!le of o!r project in ifferent

time frame. We click the oo) out or oo) intool.

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".2. $reate a new rec!rring task:

' Position the c!rsor in the row where we nee to insert rec!rring task. *insert )efore+.

' InsertRecurring "as-: We j!st fill some information for the rec!rring task as

following pict!re.

".". (sta)lishing Task Depenencies:".".1. There are 4 t#pes of epenencies. 5ook at the following pict!re to !nerstan clearl#.

".".2. $reate the task epenencies: We ha%e three wa#s to enter the epenencies )etween

tasks.

' Way 1: We can !se the Predecessors co+u)n: (nter the n!m)er of the preecessor

task. This n!m)er is the sign of row.

' Way 2: &elect 2 tasks an then click the +in- tas-tool * +.

' Way 3:$lick an Drag this task to another task.

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".".". $hanging the task epenenc# t#pes an a a 5ea or 5ag time.

' $hanging the task epenenc# t#pes: Do!)le click on the epenenc# arrow. n the

we choose the epenenc# t#pe that we nee to change.

' the /ead or /agtime: n the /ag)ox/ we can a the +ead*th6i gian s7m+ )#

inp!tting the negati%e n!m)er/ this means that the task 2 will start )efore the task 1

finish. We can !se the time !nit *ho!r/ a#/ week/8 + or the percentage. ,therwise/ if

we inp!t the positi%e n!m)er/ this means that we nee to ha%e the +ag time *t6i gian

m!9n+.

' j!st task 11 with '10 as +eadtime an task 12 with '" as +eadtime. The 3antt

chart look like as follows:

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".4. 3antt chart

".4.1. The Text of critical path tasks with re color:

' FormatText &t#les.

' Dialog )ox appears as follows: We can specif# the Font/ Font &t#le/ &i;e an $olor for

the critical tasks.

".4.2. The Bar of critical path tasks with re color:

' Format3antt $hart Wi;arNext.

' Dialog )ox appears as follows: We can choose $ritical path/ then click Next/8.

' fter that/ we o)tain the res!lt as follows:

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' We can change the o!tline of Network Diagram: Format5a#o!t. Then specif# the items

that we nee to change as following pict!re.

".>. $ritical path:

".>.1. =iew the sche!le ta)le: =iewTa)le: entr#&che!le: We can see the 5ate &tart/

5ate Finish/ Free &lack/ Total &lack/8 as the following pict!re:

".>.2. ?!ick @eport:' =iew@eport: The ialog )ox appears to choose the categor# of report,%er%iew.

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' $ritical tasks are the re rectangles.

' Non'critical tasks are )l!e rectangles.

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' Then we choose the t#pe of report: Project &!mmar# Top'le%el Tasks $ritical Tasks

Ailestones Working Da#s.

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' =iewTa)le: $ost

' &elect the task to assign the reso!rce: $lick the cell of task to assign the reso!rce in the

"as- 6a)e col!mn.

' ssign people an e!ipment to tasks ssign reso!rces 8 *on the left

panel+. ,r #o! open the Resource Manage)ent/ an then select the tool 7ssign

Resources* +

' &elect the people$lick 7ssign)!tton.

- Note: you can assign some persons to only one task. When you assign two people for one

task, the duration is reduced a half. So you hae to ad!ust.

' @epeat the a)o%e steps to assign all tasks.

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4.>. =iew Project $ost nformation

' =iewTa)le: $ost

' =iew@eports: &elect the t#pe of report

' ,r &elect tool Re'orts&elect the t#pe of report

4.H. Baseline Plan/ ct!al $osts/ ct!al Times

4.H.1. &a%ing a Baseline Plan: ,nce #o! ha%e finishe planning the project/ it is a goo iea

to sa%e a Base+ine so that #o! can compare what act!all# happens to what #o! tho!ght

was going to happen.' ToolsTracing&a%e Baseline8

' To compare the Base+ine with what act!all# happens/ !se the "rac-ing Gantt *Vie&

guideline microsoft project 2007

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