Guideline for Supplier Self-Assessment in Lundbeck

Introduction

At Lundbeck we recognize that our decisions and actions have an impact on others. Likewise, some of the decisions and actions made by our suppliers may impact our business.

We want to maintain a responsible supply chain that supports strong business results and is based on mutual commitments with our suppliers to uphold high ethical standards, to protect the environment, to ensure people a safe and decent work life and to work against corruption. Therefore, we kindly ask you to take the time to complete a supplier self-assessment. Your answers will be used to perform a preliminary risk assessment. The information provided may be used for future audits and site visits performed by Lundbeck personnel.

The self-assessment consists of maximum five sections each with a number of questions: Section 1: Basic Information Section 2: Quality Section 3: Health Safety & Environment (HSE) Section 4: Human Rights & Labour Standards Section 5: Business Ethics

Please answer all questions in the sections. The responses are confidential and solely for internal use in Lundbeck. Thank you for your cooperation.

Contents

1 Supplier Self-Assessment questionnaire (SSA).........................................................................2

2 Supplier Portal – Logon..............................................................................................................2

3 Answering the Supplier Self-Assessment questionnaire............................................................4

4 Submitting the Questionnaire.....................................................................................................6

5 What happens next?...................................................................................................................9

6 Contact.......................................................................................................................................9

1 Supplier Self-Assessment questionnaire (SSA)

You have been invited to fill in a supplier self-assessment questionnaire and you have received a notification e-mail, like the example below:

Use the link in the notification e-mail to register (if you are the first time Ariba user) or logon (if you have used Ariba before).

2 Supplier Portal – Logon

If you are first time user on Ariba, click and register on Ariba Cloud:

a. Click on “Register as a New Supplier

b. Enter required user account information and click “Continue”

If you are already an Ariba user, please log in with your unique credentials.

3 Answering the Supplier Self-Assessment questionnaire

After logging in, you will automatically be forwarded to the questionnaire.

The SSA Questionnaire contains questions about quality, HSE, Human Rights, Labor Rights and Business Ethics, and the questions are organized in sections, which is visible on the left side of the screen.

You can respond questions by following the default order (“All content”) or click on particular sections. All mandatory questions are marked with asterisk (*). In case the answer is not exhaustive, additional question will appear.

At any time during the process you can choose to click “save” to save your entries so far and leave the questionnaire to be finished at a later stage. Please note that the questionnaire per default is open for response for 21 days. You can see the remaining time on the clock in the top right side of the questionnaire:

After you have completed the questionnaire, you will be prompted to fill in and attach the Declaration in section 6. The declaration is your company’s confirmation and warranty that the information entered in the Internet-based questionnaire is correct at the date of issue and covers all the products / services in scope of your business relationship with Lundbeck. The declaration is your acceptance that Lundbeck, on request, will be allowed to audit and verify the information stated in this questionnaire.

a. Click on the ‘References’ button (or icon), print the PDF document, fill in the information and sign the document.

b. Scan and attach the signed document using the “Attach File” function.

4 Submitting the Questionnaire

When you are finished replying to all the questions and you have attached all required documents, you submit your responses to Lundbeck using the “submit entire response” button.

You will see a warning and you need to push the OK button to have the notification sent to Lundbeck.

If there is any mandatory response lacking, the warning will pop-out automatically, indicating which questions are not completed.

When you have submitted the final response to Lundbeck you can see the status of your response:

If you need to change any of your responses, you can click “review response” and make necessary amendments. As per default the questionnaire is only valid for 21 days. After this time the questionnaire is automatically locked for response. If you need to have the questionnaire reopened, you need to contact the Lundbeck’s representative mentioned on the invitation mail.

5 What happens next?

Lundbeck will evaluate your replies and you will receive a feedback from your contact at Lundbeck.

In case Lundbeck needs further information you will be contacted using one of the following channels: E-mail Survey Message console Phone call.

6 Contact

If you have technical questions or difficulty using this application, please contact Ariba support. In case you need assistance with questionnaire, please contact relevant contact person mentioned in your invitation mail.