guide to the fiscal year 2018 operating budget details fy 2018 operating budget detail... · guide...

GUIDE TO THE FISCAL YEAR 2018 OPERATING BUDGET DETAIL This guide is intended to provide an overview of the information contained in the Budget Detail books, as

well as to highlight changes that have been made to the format of the Budget Detail for Fiscal Year 2018.

What is the Budget Detail?

The Operating Budget Detail provides detailed information on the proposed operating budget within each

City department or agency. This includes summary information for each department and agency by fiscal

division, fund, and major class of expenditure for the proposed fiscal year, as well as an estimate of the

current fiscal year, and the actual information from the prior fiscal year that ended on June 30. Summary

information pertaining to grants is also provided for each department. Major expenditure classes include

the following:

Class 100: Personal Services (includes employee salaries, health and medical benefits, defined

benefit contributions, overtime pay, part-time/seasonal pay, etc.)

Class 200: Purchase of Services (contracts with external for-profit and non-profit organizations)

Class 300: Materials and Supplies

Class 400: Equipment

Class 500: Contributions, Indemnities and Taxes (indemnities include payments resulting from

lawsuits)

Class 700: Debt Service

Class 800: Payments to Other Funds

Class 900: Advances and Other Miscellaneous Payments

Funds include the General Fund, the Citys Aviation and Water enterprise funds, as well as nine special

revenue funds, including: County Liquid Fuels Tax, Special Gasoline Tax, Health Choices Behavioral

Health, Hotel Room Rental Tax, Grants Revenue, Community Development, Care Rental Tax, Acute Care

Hospital Assessment, and the Housing Trust Fund.

An organizational chart is also included for each department, showing the fiscal divisions or programs that

make up each departments budget. For each department, the City provides detailed information at the fiscal

division or program level by minor expenditure class (sub-categories of the major expenditure classes),

position title, and contract type. Providing this information at the fiscal division or program level allows

for a more detailed picture of how departments will allocate the proposed appropriated funds to different

types of activities.

The Budget Detail books are organized by department with departments grouped together in sections

defined by function (Internal Services, Independent Agencies, etc.). This information is also available

online at www.phila.gov/finance.

What is New About the Budget Detail?

For Fiscal Year 2018 (FY18), a few key changes have been made to the Budget Detail books. These changes

include updating the way departments are organized to reflect the organizational structure of the Kenney

Administration. All departments reporting to the Chief Administrative Officer are now grouped together as

part of the Internal Service Group cluster; in previous years, the Records Department was included in the

Citizen Service Department cluster. Additionally, the proposed budget for the new Department of Planning

and Development is included. Beginning in FY18, the Department of Planning and Development will

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http://www.phila.gov/finance

consolidate all functions previously held within the following agencies: the Office of Housing and

Community Development, the City Planning Commission, the Zoning Board of Adjustment, and the

Historical Commission. With this consolidation, the City will meet the requirements of a 2015 amendment

to the Philadelphia Home Rule Charter.

Another key change to highlight is the new budgetary information included for departments participating

in program-based budgeting. In July 2016, the Administration began implementation of this new budgeting

tool, a best practice in municipal budgeting. The following 20 departments participated in Phase 1 of the

implementation and are displaying their proposed FY18 budgets by program, rather than fiscal division.

Over the next three years, an additional 10-15 departments and agencies will participate in program-based

budgeting annually with the goal of the whole City participating by FY21.

Chief Administrative Officer

City Representative

City Treasurer

Commerce

Community Schools and Pre-K

Finance

Fleet Management

Labor

Licenses and Inspections

Managing Director

Mayor

Mural Arts

Parks and Recreation

Pensions and Retirement

Procurement

Public Health

Records

Revenue

Streets

Sustainability

Each of the departments participating in program-based budgeting began by identifying a set of programs

to be used in organizing their budgetary information. A program is defined as a set of services that

contributes to the departments central mission. Programs may consist of several different types of services

or activities, but all functions should support a common set of objectives or goals. Moving forward, these

programs or service areas will take the place of fiscal divisions in the Budget Detail and will more accurately

represent the current organizational structure and division of activities within each department.

This year, for each of the departments participating in program-based budgeting, the Budget Detail includes

the same level of information previously provided for each fiscal division, but this information is now

displayed by program. Additionally, the Budget Detail also displays some new, supplemental information

in the Program Summary Schedules (Forms 53E and F, previously called Division Summary Schedules).

This information is intended to provide a clearer picture of the programs and services that the City delivers

to Philadelphians, including how much is being spent on each program, whether the program generates

revenues, whether it aligns to projects proposed in the FY18 Capital Budget, and how well that program is

performing. For each of the departments participating in program-based budgeting, the following new

information is displayed by program:

Program Description: A description of each program is included in Schedule 53E. Descriptions

include information about the primary activities and services within each program, as well as how

each program contributes to the departments central mission.

Program Objectives: Program objectives for FY18 are included in Schedule 53E and 53F. These

objectives articulate what each department plans to accomplish within each program over the next

fiscal year.

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Performance Measures: Performance measures and targets are included in Schedule 53E. Where

possible, baseline data from FY16 and the first half of FY17 have been provided. In some instances,

departments will begin collecting data for some of these measures in FY18 or in the second half of

FY17 and therefore were not yet able to supply baseline data. Thus, some FY18 targets are

preliminary and may be revised based on data collection in the first half of FY18.

Selected Associated Non-Tax Revenues: Select revenues associated with each program are

displayed by fund in Schedule 53E and by type in 53F. Types of revenue include: local revenue

sources, revenue from the federal government, revenue from the Commonwealth of Pennsylvania,

revenue from other governments, and revenue from other funds. Please note that these revenues do

not include tax revenues, which are not easily attributable to a single program or service.

Selected Associated Capital Projects: Where applicable, capital projects associated with each

program are displayed in Schedule 53E. Please note that the capital projects listed are not inclusive

of all projects, but have been chosen based on their applicability to the program. These projects are

presented at the budget line level and the following information is provided for each project: the

name of the budget line, a carryforward calculation indicating the dollar amount of all funding

sources carried-forward from previous years, the FY17 original appropriation and FY18 proposed

budget for General Obligation funds, the FY17 original appropriation and FY18 proposed budget

for all other funding sources, and the department for which dollars have been appropriated or for

which appropriations are being proposed. In some cases, funds for these projects are appropriated

to one department but are being displayed in the program summary of another department (see, for

example, funds included in the Office of Fleet Managements capital budget that will be used to

purchase compactors for the Streets Department; these funds are displayed in the Streets

Departments Solid Waste Collection and Disposal program). In other cases, a budget line may be

split across one or more programs; in these instances, the split will be indicated with a percentage:

for example, Citywide Facilities (20%).

Selected Associated Operating Costs: Selected operating costs associated with each program are

displayed in Schedule 53E. Specifically, an employee benefits calculation is provided for full-time

civilian and uniform employees to provide a more complete picture of the personnel costs

associated with each program. Funds for employee benefits are included within the proposed

appropriations of the Office of the Director of Finance and are therefore not included in the Class

100 totals for each department, however they will also be displayed in Schedule 53E for program-

based budgeting departments moving forward. Please note that this calculation is derived by

applying a standard benefit rate to each employees salary and is an estimate of actual benefit costs,

which include pension contributions, Social Security and Medicare contributions, employee

disability costs, life insurance costs, legal costs, health and medical coverage costs, and

unemployment compensation. These costs vary depending on the health care plan and pension plan

of each employee.

This Budget Detail is intended to provide a clear picture of how the Kenney Administration proposes to

spend the funds that have been requested for the upcoming fiscal year. With the expansion of program-

based budgeting, the Administration intends to continue to enhance the information provided in these books

so that the government may operate efficiently, effectively and with integrity and transparency.

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SUPPORTING DETAILBOOK SECTION INDEX

DEPARTMENT BOOK SECTIONBOOK ICOUNCIL I 1MAYOR I 2INSPECTOR GENERAL, OFFICE OF THE I 3LABOR, MAYOR'S OFFICE OF I 4TRANSPORTATION AND UTILITIES, MAYOR'S OFFICE OF I 5COMMUNITY EMPOWERMENT AND OPPORTUNITY, MAYOR'S OFFICE OF I 6ARTS AND CULTURE AND THE CREATIVE ECONOMY, OFFICE OF I 7MURAL ARTS PROGRAM I 8ART MUSEUM, PHILADELPHIA I 9ATWATER KENT MUSEUM I 10SUSTAINABILITY, OFFICE OF I 11COMMUNITY SCHOOLS AND PRE-K, MAYOR'S OFFICE OF I 12FINANCE, OFFICE OF THE DIRECTOR OF I 13REVENUE, DEPARTMENT OF I 14SINKING FUND COMMISSION I 15TREASURER, CITY I 16PENSIONS AND RETIREMENT, BOARD OF I 17PROPERTY ASSESSMENT, OFFICE OF I 18CITY REPRESENTATIVE I 19COMMERCE (INCL. AIRPORT) I 20CHIEF ADMINISTRATIVE OFFICER, OFFICE OF THE I 21INNOVATION AND TECHNOLOGY, OFFICE OF I 22PUBLIC PROPERTY, DEPARTMENT OF I 23FLEET MANAGEMENT, OFFICE OF I 24RECORDS, DEPARTMENT OF I 25PROCUREMENT DEPARTMENT I 26CIVIL SERVICE COMMISSION I 27HUMAN RESOURCES, OFFICE OF I 28LAW DEPARTMENT I 29ETHICS, BOARD OF I 30YOUTH COMMISSION I 31LIBRARY, FREE I 32HUMAN RELATIONS, COMMISSION ON I 33AUDITING DEPARTMENT (CITY CONTROLLER) I 34REVISION OF TAXES, BOARD OF I 35CITY COMMISSIONERS (ELECTION BOARD) I 36REGISTER OF WILLS I 37DISTRICT ATTORNEY I 38SHERIFF I 39COURTS (FIRST JUDICIAL DISTRICT) I 40

BOOK IIMANAGING DIRECTOR II 41POLICE DEPARTMENT II 42STREETS, DEPARTMENT OF II 43FIRE DEPARTMENT II 44HEALTH, DEPARTMENT OF PUBLIC II 45BEHAVIORAL HEALTH / INTELLECTUAL DISABILITY SERVICES, OFFICE OF II 46PARKS AND RECREATION, DEPARTMENT OF II 47HUMAN SERVICES, DEPARTMENT OF II 48HOMELESS SERVICES, OFFICE OF II 49PRISONS II 50LICENSES AND INSPECTIONS, DEPARTMENT OF II 51LICENSES AND INSPECTIONS REVIEW, BOARD OF II 52BUILDING STANDARDS, BOARD OF II 53PLANNING AND DEVELOPMENT, DEPARTMENT OF II 54 HOUSING AND COMMUNITY DEVELOPMENT, OFFICE OF II 55 ZONING BOARD OF ADJUSTMENT II 56 HISTORICAL COMMISSION II 57 CITY PLANNING COMMISSION II 58 PLANNING AND DEVELOPMENT, OFFICE OF II 59WATER DEPARTMENT II 60WATER , SEWER, AND STORMWATER RATE BOARD II 61

SUPPORTING DETAILALPHABETICAL INDEX

DEPARTMENT BOOK SECTION

ART MUSEUM, PHILADELPHIA I 9ARTS AND CULTURE AND THE CREATIVE ECONOMY, OFFICE OF I 7ATWATER KENT MUSEUM I 10AUDITING DEPARTMENT (CITY CONTROLLER) I 34BEHAVIORAL HEALTH / INTELLECTUAL DISABILITY SERVICES, OFFICE OF II 46BUILDING STANDARDS, BOARD OF II 53CHIEF ADMINISTRATIVE OFFICER, OFFICE OF THE I 21CITY COMMISSIONERS (ELECTION BOARD) I 36CITY PLANNING COMMISSION II 58CITY REPRESENTATIVE I 19CIVIL SERVICE COMMISSION I 27COMMERCE (INCL. AIRPORT) I 20COMMUNITY EMPOWERMENT AND OPPORTUNITY, MAYOR'S OFFICE OF I 6COMMUNITY SCHOOLS AND PRE-K, MAYOR'S OFFICE OF I 12COUNCIL I 1COURTS (FIRST JUDICIAL DISTRICT) I 40DISTRICT ATTORNEY I 38ETHICS, BOARD OF I 30FINANCE, OFFICE OF THE DIRECTOR OF I 13FIRE DEPARTMENT II 44FLEET MANAGEMENT, OFFICE OF I 24HEALTH, DEPARTMENT OF PUBLIC II 45HISTORICAL COMMISSION II 57HOMELESS SERVICES, OFFICE OF II 49HOUSING AND COMMUNITY DEVELOPMENT, OFFICE OF II 55HUMAN RELATIONS, COMMISSION ON I 33HUMAN RESOURCES, OFFICE OF I 28HUMAN SERVICES, DEPARTMENT OF II 48INNOVATION AND TECHNOLOGY, OFFICE OF I 22INSPECTOR GENERAL, OFFICE OF THE I 3LABOR, MAYOR'S OFFICE OF I 4LAW DEPARTMENT I 29LIBRARY, FREE I 32LICENSES AND INSPECTIONS REVIEW, BOARD OF II 52LICENSES AND INSPECTIONS, DEPARTMENT OF II 51MANAGING DIRECTOR II 41MAYOR I 2MURAL ARTS PROGRAM I 8PARKS AND RECREATION, DEPARTMENT OF II 47PENSIONS AND RETIREMENT, BOARD OF I 17PLANNING AND DEVELOPMENT, DEPARTMENT OF II 54PLANNING AND DEVELOPMENT, OFFICE OF II 59POLICE DEPARTMENT II 42PRISONS II 50PROCUREMENT DEPARTMENT I 26PROPERTY ASSESSMENT, OFFICE OF I 18PUBLIC PROPERTY, DEPARTMENT OF I 23RECORDS, DEPARTMENT OF I 25REGISTER OF WILLS I 37REVENUE, DEPARTMENT OF I 14REVISION OF TAXES, BOARD OF I 35SHERIFF I 39SINKING FUND COMMISSION I 15STREETS, DEPARTMENT OF II 43SUSTAINABILITY, OFFICE OF I 11TRANSPORTATION AND UTILITIES, MAYOR'S OFFICE OF I 5TREASURER, CITY I 16WATER DEPARTMENT II 60WATER, SEWER, AND STORMWATER RATE BOARD II 61YOUTH COMMISSION I 31ZONING BOARD OF ADJUSTMENT II 56

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Section 1 1

Section 1 2

No.

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Fiscal 2016 Fiscal 2017 Fiscal 2017 Fiscal 2018 IncreaseActual Original Estimated Obligation or

No. Fund Class Description Obligations Appropriation Obligations Level (Decrease)(1) (2) (3) (4) (5) (6) (7) (8) (9)

01 100 Employee Compensation a) Personal Services 12,842,195 14,309,858 14,469,130 14,692,111 222,981 b) Fringe Benefits200 Purchase of Services 1,626,341 1,904,485 1,904,485 1,904,485300 Materials and Supplies 305,890 361,000 361,000 361,000400 Equipment 147,074 149,650 149,650 149,650500 Contributions, etc. 591,000 100 100 100800 Payments to Other Funds 100 100 100900 Advances & Misc. Pmts. 100 100 100

Total 15,512,500 16,725,293 16,884,565 17,107,546 222,981

100 Employee Compensation a) Personal Services b) Fringe Benefits200 Purchase of Services300 Materials and Supplies400 Equipment500 Contributions, etc.800 Payments to Other Funds

Total

100 Employee Compensation a) Personal Services b) Fringe Benefits200 Purchase of Services300 Materials and Supplies400 Equipment500 Contributions, etc.800 Payments to Other Funds

Total

100 Employee Compensation a) Personal Services b) Fringe Benefits200 Purchase of Services300 Materials and Supplies400 Equipment800 Payments to Other Funds

Total

100 Employee Compensation a) Personal Services b) Fringe Benefits200 Purchase of Services300 Materials and Supplies400 Equipment800 Payments to Other Funds

Total

100 Employee Compensation a) Personal Services 12,842,195 14,309,858 14,469,130 14,692,111 222,981 b) Fringe Benefits200 Purchase of Services 1,626,341 1,904,485 1,904,485 1,904,485300 Materials and Supplies 305,890 361,000 361,000 361,000400 Equipment 147,074 149,650 149,650 149,650500 Contributions, etc. 591,000 100 100 100800 Payments to Other Funds 100 100 100900 Advances & Misc. Pmts. 100 100 100

Total 15,512,500 16,725,293 16,884,565 17,107,546 222,98171-53B

CITY OF PHILADELPHIA

FISCAL 2018 OPERATING BUDGETDEPARTMENTAL SUMMARY BY FUND

City CouncilDepartment

DepartmentalTotal

All Funds

General

Section 1 3

Section 1 4

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Section 2 1

Section 2 2

No.

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Fiscal 2016 Fiscal 2017 Fiscal 2017 Fiscal 2018 IncreaseActual Original Estimated Proposed or

No. Fund Class Description Obligations Appropriation Obligations Budget (Decrease)(1) (2) (3) (4) (5) (6) (7) (8) (9)

01 100 Employee Compensation a) Personal Services 3,960,415 3,742,849 3,790,958 3,735,550 (55,408) b) Employee Benefits200 Purchase of Services 950,822 464,046 503,680 703,046 199,366300 Materials and Supplies 33,284 51,854 51,854 53,154 1,300400 Equipment 2,391 2,391 2,391500 Contributions, etc. 382,076800 Payments to Other Funds

Total 5,326,597 4,261,140 4,348,883 4,494,141 145,258

01 100 Employee Compensation a) Personal Services b) Employee Benefits200 Purchase of Services300 Materials and Supplies400 Equipment500 Contributions, etc. 200,000 200,000 200,000 200,000800 Payments to Other Funds

Total 200,000 200,000 200,000 200,000

08 100 Employee Compensation a) Personal Services 934,269 948,946 866,196 909,506 43,310 b) Employee Benefits 72,595 66,264 69,577 3,313200 Purchase of Services 232,966 8,929 3,178 3,337 159300 Materials and Supplies 4,082 3,620 2,778 2,917 139400 Equipment 1,103 1,500 570 598 28500 Contributions, etc.800 Payments to Other Funds

Total 1,172,420 1,035,590 938,986 985,935 46,949

100 Employee Compensation a) Personal Services b) Employee Benefits200 Purchase of Services300 Materials and Supplies400 Equipment500 Contributions, etc.800 Payments to Other Funds

Total

100 Employee Compensation a) Personal Services b) Employee Benefits200 Purchase of Services300 Materials and Supplies400 Equipment500 Contributions, etc.800 Payments to Other Funds

Total

100 Employee Compensation a) Personal Services 4,894,684 4,691,795 4,657,154 4,645,056 (12,098) b) Employee Benefits 72,595 66,264 69,577 3,313200 Purchase of Services 1,183,788 472,975 506,858 706,383 199,525300 Materials and Supplies 37,366 55,474 54,632 56,071 1,439400 Equipment 1,103 3,891 2,961 2,989 28500 Contributions, etc. 582,076 200,000 200,000 200,000800 Payments to Other Funds

Total 6,699,017 5,496,730 5,487,869 5,680,076 192,20771-53B (Program Based Budgeting Version)

DepartmentalTotal

All Funds

RevenueGrants

GeneralScholarship

Department

Mayor's Office

General

CITY OF PHILADELPHIADEPARTMENTAL SUMMARY BY FUND

FISCAL 2018 OPERATING BUDGET

Section 2 3

No.

05

Class Class Class Class OtherBudget Comments 100 200 300/400 500 Classes Total

(1) (2) (3) (4) (5) (6) (7)

General FundRestoration of FY17 Target Budget Reduction 10,366 10,366Transfer Commission on Disabilities from MDO 14,000 1,300 15,300Commission of ADA Study 75,000 75,000Annualization of 3% Raise - Exempt Employees 69,894 69,894Full Funding - Lobbyist Contracts 100,000 100,000Transfer 2 Positions to Mayor's Office of Labor (194,468) (194,468)Full Funding Requirements 69,166 69,166

Total - General Fund (55,408) 199,366 1,300 145,258Grants FundMayor's Commission on AgingAll line items increased 5% in anticipation of 46,623 159 167 46,949additional funding

Total - All Funds (8,785) 199,525 1,467 192,207

71-53C (Program Based Budgeting Version)

Department

Mayor's Office

CITY OF PHILADELPHIA DEPARTMENTAL SUMMARYINCREASES AND DECREASES

FISCAL 2018 OPERATING BUDGET ALL FUNDS

Section 2 4

Increase Increase

Line Actual Actual Budgeted Estimated Increment Budgeted Department (Decrease) (Decrease)

No. Category Positions Obligations Positions Obligations Run Positions Request in Pos. in Requirements

6/30/16 12/14/16 (Col. 8 less 5) (Col. 9 less 6)

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)

1 Lump Sum 239,487 173,124 69,581 (103,543)2 Full Time - Civilian 47 3,810,958 47 3,703,825 47 48 3,730,175 1 26,3503 Bonus, Gross Adj. 4,930 48,109 69,894 21,7854 PT, Temp/Seas, Bd , SCG 839,309 732,096 775,406 43,3105 Overtime - Civilian

6 Holiday Overtime - Civilian

7 Shift/Stress

8 H&L, IOD, LT-Sick

9

47 4,894,684 47 4,657,154 47 48 4,645,056 1 (12,098)

1 Lump Sum

2 Full Time - Uniform

3 Bonus, Gross Adj.

4 PT, Temp/Seas, Bd , SCG

5 Overtime - Uniform

6 Unused Uniform Leave

7 Shift/Stress

8 H&L, IOD, LT-Sick

9

1 Lump Sum 239,487 173,124 69,581 (103,543)2 Full Time - Civilian 44 3,692,814 44 3,569,725 44 45 3,596,075 1 26,3503 Bonus, Gross Adj. 4,930 48,109 69,894 21,7854 PT, Temp/Seas, Bd, SCG 23,1845 Overtime - Civilian

6 Holiday Overtime - Civilian

7 Shift/Stress

8 H&L, IOD, LT-Sick

9

44 3,960,415 44 3,790,958 44 45 3,735,550 1 (55,408)

1 Lump Sum

2 Full Time - Uniform

3 Bonus, Gross Adj.

4 PT, Temp/Seas, Bd , SCG

5 Overtime - Uniform

6 Unused Uniform Leave

7 Shift/Stress

8 H&L, IOD, LT-Sick

9

71-53D (Program Based Budgeting Version)Total

Total

C. Summary by Object Classification - General Fund

Total

D. Summary of Uniformed Personnel Included in Above - General Fund

A. Summary by Object Classification - All Funds

Total

B. Summary of Uniformed Personnel Included in Above - All Funds

Fiscal 2016 Fiscal 2017 Fiscal 2018

Department

Mayor's OfficeNo.

05

CITY OF PHILADELPHIA DEPARTMENTAL SUMMARYPERSONAL SERVICES


Section 2 5

Section 2 6

No. No.

05 AA

Fiscal 2016 Fiscal 2017 Fiscal 2017 Fiscal 2017 Fiscal 2018Year-End Target Year-to-Date Year-End Target

12/31/16 Estimate(2) (3) (4) (5) (6)

Comments:11 12 7 12 12

Comments:N/A N/A N/A N/A 14

Comments:

Comments:

Comments:

Fiscal 2016 Fiscal 2017 Fiscal 2017 Fiscal 2018 IncreaseFund Fund Actual Original Estimated Proposed orNo. Obligations Appropriations Obligations Budget (Decrease)(1) (2) (3) (4) (5) (6) (7)

01 General 2,182,576 1,259,424 1,313,558 1,213,981 (99,577)

2,182,576 1,259,424 1,313,558 1,213,981 (99,577)

Fund Actual Positions Fiscal 2017 Increment Run Fiscal 2018 Inc. / (Dec.)No. Fund 6/30/16 Budgeted Positions 12/14/16 Budgeted Positions (Col. 6 less 4)(1) (2) (3) (4) (5) (6) (7)

01 General 12 12 12 12

12 12 12 1271-53E (Program Based Budgeting Version)

Total Full Time

This is a new measure for FY18. The department will begin tracking data on July 1, 2017.

Mayor, Chief of Staff and Executive Office

Program Description

Summary by Fund

TotalSummary of Full Time Positions by Fund

N/A

This program sets and manages the overall strategy and agenda for the Administration. The Chief of Staff coordinates with senior staff within the Mayor's Office and with Cabinet members and other senior staff to carry out the Mayor's agenda. The Executive Office manages the day-to-day activities of the Mayor and his Office while also providing administrative support for the entire Mayor's Office.

Program Objectives

- Oversee bi-annual performance reviews to ensure 75% completion for all Mayors Office employees by the designated deadline, and the remaining 25% completion by the required make-up date.- Plan and host 12 monthly senior leadership meetings for cabinet members and department heads and develop leadership retreat for senior management.- Assure all scheduling requests receive responses within two weeks.

Performance Measures

Department Program

Mayor's Office

CITY OF PHILADELPHIAPROGRAM SUMMARY - ALL FUNDS


Average response time to scheduling requests (days)

Description

(1)

Number of senior leadership meetings

Section 2 7

No. No.

05 AA

Fiscal 2016 Fiscal 2017 Fiscal 2017 Fiscal 2018 IncreaseFund Fund Actual Original Estimate Proposed orNo. Revenues Budget Budget (Decrease)(1) (2) (3) (4) (5) (6) (7)

01 General 21,390 3,000 103,000 103,000

Dept. Carry Fiscal 2017 Fiscal 2017 Fiscal 2018 Fiscal 2018Where Description Forward Original Approp. Original Approp. Proposed Budget Proposed Budget

Appropriated (GO Only) (All Other Sources) (GO Only) (All Other Sources)(1) (2) (3) (4) (5) (6) (7)

Dept. Fiscal 2016 Fiscal 2017 Fiscal 2017 Fiscal 2018 IncreaseWhere Description Calculated Calculated Calculated Calculated or

Appropriated Obligations Appropriations Obligations Budget (Decrease)(1) (2) (3) (4) (5) (6) (7)

Finance Employee Benefits - Civilian 477,538 423,010 423,010 428,326 5,316Finance Employee Benefits - Uniform

71-53E (Program Based Budgeting Version)

Selected Associated Operating Costs

Department Program

Mayor's Office Mayor, Chief of Staff and Executive OfficeSelected Associated Non-Tax Revenues by Fund

Selected Associated Capital Projects


FISCAL 2018 OPERATING BUDGET (CONTINUED)

Section 2 8

No. No.

05 AANo.

01

Fiscal 2016 Fiscal 2017 Fiscal 2017 Fiscal 2018 IncreaseClass Description Actual Original Estimated Proposed or

Obligations Appropriations Obligations Budget (Decrease)(1) (2) (3) (4) (5) (6) (7)

100 Employee Compensation a) Personal Services 1,345,565 1,127,999 1,142,499 1,058,915 (83,584) b) Employee Benefits200 Purchase of Services 424,036 87,571 127,205 120,571 (6,634)300 Materials and Supplies 30,899 43,854 43,854 32,104 (11,750)400 Equipment 2,391 2,391500 Contributions, Indemnities and Taxes 382,076700 Debt Service800 Payments to Other Funds900 Advances and Misc. Payments

2,182,576 1,259,424 1,313,558 1,213,981 (99,577)

Actual Fiscal 2017 Increment Fiscal 2018 IncreasePositions Budgeted Run Budgeted or

Code Category 6/30/16 Positions 12/14/16 Positions (Decrease)(1) (2) (3) (4) (5) (6) (7)

101 Full Time - Civilian 12 12 12 12105 Full Time - Uniform

12 12 12 12

Fiscal 2016 Fiscal 2017 Fiscal 2017 Fiscal 2018 IncreaseActual Original Estimate Proposed or

Revenues Budget Budget (Decrease)(2) (3) (4) (5) (6)

21,390 3,000 103,000 103,000 100,000

71-53F (Program Based Budgeting Version)

StateOther GovernmentsOther Funds

Description

(1)

LocalFederal

Summary by Class

TotalSummary of Positions

TotalSelected Associated Non-Tax Revenues by Type

Fund

General

CITY OF PHILADELPHIAPROGRAM SUMMARY

FISCAL 2018 OPERATING BUDGETDepartment Program

Mayor's Office Mayor, Chief of Staff and Executive Office

Section 2 9

No. No.

05 AANo.

01

Fiscal Fiscal Fiscal Inc.Salary 2016 2017 Increment 2018 Annual (Dec.)

Line Class Range Actual Pos. Budgeted Run Budgeted Salary (Col. 8No. Code (in dollars) 6/30/16 Positions 12/14/16 Positions 7/1/17 less Col. 6)(1) (2) (4) (5) (6) (7) (8) (9) (10)

1 M200 218,255 1 1 1 1 218,2552 C157 150,000 1 1 1 1 150,0003 D176 95,000 1 1 1 1 95,0004 D176 85,000 1 1 1 1 85,0005 E695 82,800 1 1 1 1 82,8006 S024 55,000 1 1 1 1 55,0007 E695 55,000 1 1 1 1 55,0008 E695 38,000 1 1 1 1 38,0009 B450 40,000 1 1 1 1 40,00010 E695 30,000 1 1 1 1 30,00011 S245 27,820 1 1 1 1 27,82012 S469 90,000 1 1 1 1 90,000

22,45969,581

12 12 12 12 1,058,915

1,058,915

Inc. / (Dec.) Inc. / (Dec.)

Line Actual Actual Budgeted Estimated Increment Budgeted Department in Require. in Bud. Pos.

No. Positions Obligations Positions Obligations Run Positions Request (Col. 9 (Col. 8

6/30/16 12/14/16 less Col. 6) less Col. 5)

(1) (3) (4) (5) (6) (7) (8) (9) (10) (11)

1 239,487 173,124 69,581 (103,543)

2 12 1,077,964 12 954,875 12 12 966,875 12,000

3

4 4,930 14,500 22,459 7,959

5 23,184

6

7

8

9

10

11

12

12 1,345,565 12 1,142,499 12 12 1,058,915 (83,584)71-53J (Program Based Budgeting Version)

Total

BRIEFING BOOK COORDINATOREXECUTIVE ASSISTANTSENIOR MESSENGER

Shift/Stress

H&L, IOD, LT-Sick

(2)

Lump Sum

Full Time - Civilian

Full Time - Uniform

Fiscal 2016

PT, Temp/Seas, Bd, SCG

Overtime - Civilian

Overtime - Uniform

Holiday Overtime - Civilian

Unused Uniform Leave

Bonus, Gross Adj.

Fiscal 2017 Fiscal 2018

Category

Plus: Longevity

Less: (Vacancy Allowance)Total Budget Request

Summary of Personal Services

Total Gross Requirements

Plus: Earned Increment

SPECIAL ASSISTANT TO THE MAYOR

3% RAISE - EXEMPT EMPLOYEESLUMP SUM PAYMENTS

EXECUTIVE ASSISTANTSCHEDULEREXECUTIVE ASSISTANTEXECUTIVE ASSISTANT

MAYORCHIEF OF STAFFDEPUTY CHIEF OF STAFFDEPUTY CHIEF OF STAFF

(3)

Department Program

Mayor's Office Mayor, Chief of Staff and Executive OfficeFund

General

Title

CITY OF PHILADELPHIA SCHEDULE 100LIST OF POSITIONS

FISCAL 2018 OPERATING BUDGET BY PROGRAM

Section 2 10

No. No.

05 AANo.

01

Fiscal 2016 Fiscal 2017 Fiscal 2017 Fiscal 2018 IncreaseCode Description Actual Original Estimated Departmental or

Obligations Appropriations Obligations Request (Decrease)(1) (2) (3) (4) (5) (6) (7)

201 Cleaning & Laundering202 Janitorial Services205 Refuse, Garbage, Silt and Sludge Removal209 Telephone & Communication 873210 Postal Services 356 1,194 1,194 (1,194)211 Transportation 48,986 8,435 8,435 35,000 26,565215 Licenses, Permits & Inspection Charges216 Commercial off the Shelf Software Licenses220 Electric Current221 Gas Services222 Steam for Heating230 Meals (non-travel) & Official Entertaining 15,108 3,442 3,442 (3,442)231 Overtime Meals240 Advertising & Promotional Activities 8,262250 Professional Services 316,381 25,525 65,159 64,000 (1,159)251 Professional Svcs. - Information Technology252 Accounting & Auditing Services253 Legal Services254 Mental Health & Intellectual Disability Services255 Dues 2,475 2,475 (2,475)256 Seminar & Training Sessions 3,500 3,500 (3,500)257 Architectural & Engineering Services258 Court Reporters259 Arbitration Fees260 Repair & Maintenance Charges 26,350 20,000 20,000 16,000 (4,000)261 Repaving, Repairing & Resurfacing Streets262 Demolition of Buildings264 Abatement of Nuisances265 Rehabilitation of Property266 Maint. & Support - Comp. Hardware & Software 440 23,000 23,000 5,571 (17,429)275 Juror Fees276 Juror Expenses277 Witness Fees280 Insurance & Official Bonds282 Lease Purchase - Computer Systems283 Lease Purchase - Vehicles284 Ground & Building Rental285 Rents - Other 7,281286 Rental of Parking Spaces290 Payments for Care of Individuals295 Imprest Advances298 Payments for Burials & Graves299 Other Expenses (not otherwise classified)

424,036 87,571 127,205 120,571 (6,634)71-53K (Program Based Budgeting Version)

Schedule 200 - Purchase of Services

Total

Department Program


General

CITY OF PHILADELPHIA SCHEDULE 200PURCHASE OF SERVICES


Section 2 11

No. No.

05 AANo.

01



301 Agricultural & Botanical302 Animal, Livestock & Marine303 Bakeshop, Dining Room & Kitchen304 Books & Other Publications 2,306 3,262 3,262 3,500 238305 Building & Construction306 Library Materials307 Chemicals & Gases308 Dry Goods, Notions & Wearing Apparel309 Cordage & Fibers310 Electrical & Communication311 General Equipment & Machinery312 Fire Fighting & Safety313 Food 4,954 6,000 6,000314 Fuel - Heating & Cooling316 General Hardware & Minor Tools317 Hospital & Laboratory318 Janitorial, Laundry & Household320 Office Materials & Supplies 14,544 23,608 23,608 12,604 (11,004)322 Small Power Tools & Hand Tools323 Plumbing, AC & Space Heating324 Precision, Photographic & Artists 1,000 1,000 (1,000)325 Printing 9,095 15,984 15,984 10,000 (5,984)326 Recreational & Educational328 Vehicle Parts & Accessories335 Lubricants340 #2 Diesel Fuel341 Compressed Natural Gas (CNG)342 Liquid Propane Gas (LPG)345 Gasoline399 Other Materials & Supplies (not otherwise classified)

30,899 43,854 43,854 32,104 (11,750)

405 Construction, Dredging & Conveying410 Electrical, Lighting & Communications411 General Equipment & Machinery412 Fire Fighting & Emergency417 Hospital & Laboratory420 Office Equipment423 Plumbing, AC & Space Heating 2,391 2,391424 Precision, Photographic & Artists426 Recreational & Educational427 Computer Equipment & Peripherals428 Vehicles430 Furniture & Furnishings499 Other Equipment (not otherwise classified)

2,391 2,39171-53L (Program Based Budgeting Version)

Schedule 300 - Materials & Supplies

TotalSchedule 400 - Equipment

Total

Fund

General

CITY OF PHILADELPHIA SCHEDULE 300 - 400MATERIALS, SUPPLIES & EQUIPMENT

FISCAL 2018 OPERATING BUDGET BY PROGRAMDepartment Program


Section 2 12

No. No.

05 AANo.

01



501 Celebrations504 Meritorious Awards505 Contributions to Educational & Recreational Org.506 Payments to Prisoners512 Refunds513 Indemnities515 Taxes

0571N Auto-Motor Vehicle 8,673579N Other-Non-Automotive 12,968583 Contract Claims 351,360588 Civil Rights 9,075

382,076

701 Interest on City Debt - Long Term702 Principal Payments on City Debt - Long Term703 Interest on City Debt - Short Term704 Sinking Fund Reserve Payment705 Commitment Fee Expense706 Arbitrage Payments

801 Payments to General Fund803 Payments to Water Fund804 Payments to Capital Projects Fund805 Payments to Special Funds806 Payments to Bond Fund807 Payments to Other Funds809 Payments to Aviation Fund812 Payments to Grants Revenue Fund

901 Advances to Create Working Capital Funds902 Miscellaneous Advances

71-53M (Program Based Budgeting Version)Total

Total

Schedule 700 - Debt Services

Total

Schedule 800 - Payments to Other Funds

Total

Schedule 900 - Advances and Other Miscellaneous Payments

Schedule 500 - Contributions, Indemnities & Taxes

517 Contributions to Other Govt. Agencies and Non-Profit Org. not Educational or Recreational

Fund

General

CITY OF PHILADELPHIASCHEDULE 500 - 700 - 800 - 900



Section 2 13

No. No.

05 AANo.

01

Fiscal 2016 Fiscal 2017 Fiscal 2017 Fiscal 2018 IncreaseActual Original Estimated Department or

Class Obligations Appropriation Obligations Request (Decrease)(1) (3) (4) (5) (6) (7)

250s 316,381 25,525 65,159 64,000 (1,159)

290

Minor Name of Contractor Fiscal 2016 Fiscal 2017 Fiscal 2017 Fiscal 2018Object or Provider Actual Original Estimated DepartmentCode Obligations Appropriation Obligations Request

250 TBD 16,409 16,409250 Blais & Associates 25,000250 Language Line Services 87,000250 Nationalities Service Center 12,500250 Rosales Assocaites 20,000250 Language Services Associates 28,000250 Geneva Worldwide 2,500250 Tembo 60,000250 Fairmount 25,000250 Philadelphia Museum of Art 1,200250 Totiana Roundtree 2,000250 Whitney Williams 3,000250 Cozen & O'Connor 36,330250 Sharnea Vinson 5,000250 Transperfect Translation 50250 Pro-Shred 764250 Miscellaneous 8,037250 TBD 9,116 48,750 50,000250 TBD 14,000 Commission on Disabilities

TOTAL 316,381 25,525 65,159 64,000

71-53N (Program Based Budgeting Version)

Grant WritingLobbying ServicesTranslation ServicesTranslation ServicesTranslation Services

Describe purpose or scope ofservice provided. Include, if

applicable, unit cost of service.

Translation Services

Translation Services2015 Education Data AnalysisGrant WritingPhotographs for Toss Your CapsEchoes of AfricaEchoes of AfricaDNC Letter of Credit CounselEchoes of AfricaTranslation ServicesShredding ServicesMiscellaneousEchoes of Africa

(2)

Professional Services (250-254, 257-259)

Payments for Care of Individuals

Description

Department Program


General

CITY OF PHILADELPHIA SUPPORTING DETAIL:PROFESSIONAL SERVICES AND

FISCAL 2018 OPERATING BUDGET CARE OF INDIVIDUALS, BY PROGRAM

Section 2 14

No. No.

05 AANo.

08



100 Employee Compensation a) Personal Services 34,902 b) Employee Benefits200 Purchase of Services 219,368300 Materials and Supplies400 Equipment500 Contributions, Indemnities and Taxes700 Debt Service800 Payments to Other Funds900 Advances and Misc. Payments

254,270



101 Full Time - Civilian105 Full Time - Uniform



254,270


Total

Fund

Grants Revenue


FISCAL 2018 OPERATING BUDGETDepartment Program


Summary by Class

Other Funds

Description

(1)

LocalFederal

Summary of Positions


StateOther Governments

Section 2 15

No. No.

05 AANo.

08

FederalStateOther Govt.

x Local (Non-Govt.)

Fiscal 2016 Fiscal 2017 Fiscal 2017 Fiscal 2018 IncreaseClass Actual Original Estimated Obligation or

Obligations Appropriations Obligations Level (Decrease)(1) (3) (4) (5) (6) (7)

100 a) 34,902100 b)

200 219,368300400500800900

254,270

Fiscal 2016 Fiscal 2017 Fiscal 2017 Fiscal 2018 IncreaseCode Actual Original Estimated Obligation or

Obligations Appropriations Obligations Level (Decrease)(1) (3) (4) (5) (6) (7)100200300400 254,270

254,270

Actual Pos. Fiscal 2017 Incr. Run Fiscal 2018 Inc. / (Dec.)Code @ 6/30/16 Budgeted Pos. 12/14/16 Budgeted Pos. Col. 6 less Col. 4

(1) (3) (4) (5) (6) (7)101111

71-53P

Full TimePart Time

Total

Summary of Positions

Category(2)

Total

Advances and Misc. PaymentsTotal

Summary by Funding Source

Category

(2)FederalStateOther GovernmentsLocal (Non-Governmental)

Payments to Other Funds

Class 189 - Medicare Tax Class 190 - Pension Obligation Bonds Class 191 - Pension Contributions Class 192 - FICA Class 193 - Health / Medical Class 194 - Group Life Class 195 - Group Legal

Summary by Class

Description

Class 187 - Worker's Comp. - Disability

Purchase of ServicesMaterials and SuppliesEquipmentContributions, Indemnities and Taxes

Class 188 - Worker's Comp. - Medical

(2)Personal ServicesFringe Benefits - Total Class 186 - Flex Cash Pmts.

MAYOR'S CHALLENGE G05L04Award Period Type of Grant

7/1/13-6/30/16Grant Objective

Department

Grants Revenue

Funding Sources Grant Title Grant Number

Program


CITY OF PHILADELPHIAGRANT INFORMATION SUMMARY

FISCAL 2018 OPERATING BUDGET WITHIN PROGRAM

Section 2 16

No. No.

05 BB


12/31/16 Estimate(2) (3) (4) (5) (6)

N/A 75.0% 40.0% 60.0% 80.0%

Comments:N/A N/A N/A N/A 80.0%

Comments:N/A N/A N/A N/A 14

Comments:Comments:

Comments:


01 General 543,411 531,000 537,555 573,690 36,135

543,411 531,000 537,555 573,690 36,135


01 General 8 8 8 8


Average response time to constituent inquiries (days)New measure for FY18. No data from FY17.

Percent of social media managers in compliance with

reporting metrics

New measure for FY17. No data from FY16. Compliance is defined as reporting metrics on a monthly basis to the digital director.

Percent of inquires responded to within two-week timeframeNew measure for FY18. No data from FY17.

Total Full Time

Summary by Fund



Description

(1)



Program Description

This program creates and implements comprehensive communications strategies to inform Philadelphians about their government, to expand access to City services, and to provide residents with critical information in times of breaking news, or of emergency. The program also works to promote Philadelphia to those beyond the Citys borders. The Communications team specifically facilitates media access to the Mayor and members of his administration and also coordinates communications messaging and objectives across departments. The Digital team designs and executes a digital strategy to engage citizens and ensure that key information about the City is available to residents.

Program Objectives

- Respond to 80% of constituent inquiries submitted via mail, or email, within two weeks, and 95% within a month.- Achieve 90% compliance among social media managers to report metrics for social media accounts that are under their supervision.- Increase by 25% national television coverage promoting the City of Philadelphia.

Department Program

Mayor's Office Communications & Digital

Section 2 17

No. No.

05 BB










Department Program

Mayor's Office Communications & DigitalSelected Associated Non-Tax Revenues by Fund



Section 2 18

No. No.

05 BBNo.

01



100 Employee Compensation a) Personal Services 510,000 510,000 516,555 545,010 28,455 b) Employee Benefits200 Purchase of Services 33,411 20,000 20,000 27,680 7,680300 Materials and Supplies 1,000 1,000 1,000400 Equipment500 Contributions, Indemnities and Taxes700 Debt Service800 Payments to Other Funds900 Advances and Misc. Payments

543,411 531,000 537,555 573,690 36,135




8 8 8 8




Other GovernmentsOther Funds

Description

(1)

LocalFederalState

Department Program

Mayor's Office Communications & DigitalFund

GeneralSummary by Class





Section 2 19

No. No.

05 BBNo.

01



1 D506 100,000 1 1 1 1 100,0002 D742 95,000 1 1 1 1 95,0003 D260 85,000 1 1 1 1 85,0004 D260 85,000 1 1 1 1 85,0005 D476 48,600 1 1 1 1 48,6006 P403 40,000 1 1 1 1 40,0007 D477 46,900 1 1 1 1 46,9008 D612 35,000 1 1 1 1 35,000

9,510

8 8 8 8 545,010

545,010




6/30/16 12/14/16 less Col. 6) less Col. 5)

(1) (3) (4) (5) (6) (7) (8) (9) (10) (11)

1

2 8 510,000 8 510,000 8 8 535,500 25,500

3

4 6,555 9,510 2,955

5

6

7

8

9

10

11

12

8 510,000 8 516,555 8 8 545,010 28,45571-53J (Program Based Budgeting Version)

Total


Overtime - Civilian

Overtime - Uniform



Bonus, Gross Adj.

Shift/Stress

H&L, IOD, LT-Sick

(2)

Lump Sum


Full Time - Uniform

Category

Plus: Longevity






DIGITAL ASSOCIATEPRESS AIDEDIGITAL ASSISTANTDIRECTOR OF CORRESPONDENCE

3% RAISE - EXEMPT EMPLOYEES

DEPUTY COMMUNICATIONS DIRECTOR

Title

(3)

DIRECTOR OF COMMUNICATIONSDIGITAL DIRECTORDEPUTY COMMUNICATIONS DIRECTOR

Fund

General




Section 2 20

No. No.

05 BBNo.

01



201 Cleaning & Laundering202 Janitorial Services205 Refuse, Garbage, Silt and Sludge Removal209 Telephone & Communication210 Postal Services211 Transportation 36 1,000 1,000 1,000215 Licenses, Permits & Inspection Charges216 Commercial off the Shelf Software Licenses220 Electric Current221 Gas Services222 Steam for Heating230 Meals (non-travel) & Official Entertaining231 Overtime Meals240 Advertising & Promotional Activities250 Professional Services 33,375 19,000 19,000 26,680 7,680251 Professional Svcs. - Information Technology252 Accounting & Auditing Services253 Legal Services254 Mental Health & Intellectual Disability Services255 Dues256 Seminar & Training Sessions257 Architectural & Engineering Services258 Court Reporters259 Arbitration Fees260 Repair & Maintenance Charges261 Repaving, Repairing & Resurfacing Streets262 Demolition of Buildings264 Abatement of Nuisances265 Rehabilitation of Property266 Maint. & Support - Comp. Hardware & Software275 Juror Fees276 Juror Expenses277 Witness Fees280 Insurance & Official Bonds282 Lease Purchase - Computer Systems283 Lease Purchase - Vehicles284 Ground & Building Rental285 Rents - Other286 Rental of Parking Spaces290 Payments for Care of Individuals295 Imprest Advances298 Payments for Burials & Graves299 Other Expenses (not otherwise classified)

33,411 20,000 20,000 27,680 7,68071-53K (Program Based Budgeting Version)


Total

Department Program


General



Section 2 21

No. No.

05 BBNo.

01



301 Agricultural & Botanical302 Animal, Livestock & Marine303 Bakeshop, Dining Room & Kitchen304 Books & Other Publications305 Building & Construction306 Library Materials307 Chemicals & Gases308 Dry Goods, Notions & Wearing Apparel309 Cordage & Fibers310 Electrical & Communication311 General Equipment & Machinery312 Fire Fighting & Safety313 Food314 Fuel - Heating & Cooling316 General Hardware & Minor Tools317 Hospital & Laboratory318 Janitorial, Laundry & Household320 Office Materials & Supplies 1,000 1,000 1,000322 Small Power Tools & Hand Tools323 Plumbing, AC & Space Heating324 Precision, Photographic & Artists325 Printing326 Recreational & Educational328 Vehicle Parts & Accessories335 Lubricants340 #2 Diesel Fuel341 Compressed Natural Gas (CNG)342 Liquid Propane Gas (LPG)345 Gasoline399 Other Materials & Supplies (not otherwise classified)

1,000 1,000 1,000

405 Construction, Dredging & Conveying410 Electrical, Lighting & Communications411 General Equipment & Machinery412 Fire Fighting & Emergency417 Hospital & Laboratory420 Office Equipment423 Plumbing, AC & Space Heating424 Precision, Photographic & Artists426 Recreational & Educational427 Computer Equipment & Peripherals428 Vehicles430 Furniture & Furnishings499 Other Equipment (not otherwise classified)

71-53L (Program Based Budgeting Version)



Total

Fund

General




Section 2 22

No. No.

05 BBNo.

01



250s 33,375 19,000 19,000 26,680 7,680

290


250 MailChimp 1,875 1,875 1,875250 TVEyes 1,500 1,500 1,500250 JPG Photography 20,000 6,800 6,800250 TBD 1,875250 TBD 1,500250 TBD 4,800250 TBD 15,000250 TBD 3,505250 Miscellaneous 10,000 8,825 8,825

TOTAL 33,375 19,000 19,000 26,680


Graphic DesignSubscription to papers

Translation Services




Email press clipsNews CoveragePhotography ServicesEmail press clipsNews Coverage


Department Program


General

Description(2)



Section 2 23

Section 2 24

No. No.

05 CC


12/31/16 Estimate(2) (3) (4) (5) (6)

N/A 100.0% 20.0% 100.0% 100.0%

Comments:100.0% 100.0% 100.0% 100.0% 100.0%

Comments:100.0% 100.0% 33.0% 100.0% 100.0%

Comments:

Comments:


01 General 425,628 430,391 435,725 510,015 74,290

425,628 430,391 435,725 510,015 74,290


01 General 6 6 6 7 1

6 6 6 7 171-53E (Program Based Budgeting Version)

Total Full Time

Currently, there are approximately 7-8 boards and commissions that each have monthly or bi-monthly public meeting requirements.

The target timeframe is one week.

Summary by Fund


Program Description

Mayor Kenney created the new Office of Public Engagement (OPE) to enhance the City's community outreach and engagement efforts. This Office aims to establish an infrastructure of trust between community and its government, and plays a key role in raising awareness about how the City can serve residents, particularly those who are most in need, and in facilitating opportunities for the public to provide input that helps the Administration plan work and organize its priorities. OPE works with residents to make City government accessible and to ensure that everyones voice is heard when the City is drafting and implementing policies. The Office oversees several of the Mayors offices and commissions, all of which serve as conduits to engage the community. These offices and commissions include the Youth Commission, the Office of Black Male Engagement (including President Obamas My Brothers Keeper initiative and the Mayors Commission on African American Males), the Commission for Women, the Mayor's Commission on Asian American Affairs, and two new initiatives: the Millennial Advisory Committee, and the forthcoming Mayors Commission on Religious and Civic Affairs. OPE also serves as a first stop for many city residents who are unable to find the correct City department for their needs and represents the Mayor and the Administration at community events citywide.

Program Objectives

- Convene with at least two new organizations/sectors monthly to implement the strategic plan using the Collective Impact Model.- Produce annual reports from all boards and commissions under the Office of Public Engagement.- Assure that each board and commission has a monthly meeting and posts meeting minutes within three weeks of each meeting.


Department Program

Mayor's Office Public Engagement



Percent of entities that met meeting goals

Percent of meeting minutes posted within target timeframe

Description

(1)

Percent of annual reports publishedNo annual reports were published in FY16.

Section 2 25

No. No.

05 CC










Department Program

Mayor's Office Public EngagementSelected Associated Non-Tax Revenues by Fund



Section 2 26

No. No.

05 CCNo.

01



100 Employee Compensation a) Personal Services 415,000 415,000 420,334 477,015 56,681 b) Employee Benefits200 Purchase of Services 10,509 9,000 9,000 25,000 16,000300 Materials and Supplies 119 4,000 4,000 8,000 4,000400 Equipment 2,391 2,391 (2,391)500 Contributions, Indemnities and Taxes700 Debt Service800 Payments to Other Funds900 Advances and Misc. Payments

425,628 430,391 435,725 510,015 74,290



101 Full Time - Civilian 6 6 6 7 1105 Full Time - Uniform

6 6 6 7 1





Description

(1)

LocalFederalState

Department Program

Mayor's Office Public EngagementFund






Section 2 27

No. No.

05 CCNo.

01



1 D746 150,000 1 1 1 1 150,0002 D734 75,000 1 1 1 1 75,0003 E771 75,000 1 1 1 1 75,0004 E770 58,300 1 1 1 1 58,3005 P861 40,000 1 1 1 1 40,0006 C484 35,000 1 1 1 1 35,0007 TBD 35,000 1 35,000 1

8,715

6 6 6 7 477,015 1

477,015




6/30/16 12/14/16 less Col. 6) less Col. 5)

(1) (3) (4) (5) (6) (7) (8) (9) (10) (11)

1

2 6 415,000 6 415,000 6 7 468,300 53,300 1

3

4 5,334 8,715 3,381

5

6

7

8

9

10

11

12

6 415,000 6 420,334 6 7 477,015 56,681 171-53J (Program Based Budgeting Version)



Total

EXECUTIVE DIRECTOR OF THE YOUTH COMMISSIONEXECUTIVE DIRECTOR WOMENS COMMISSION

(2)

Lump Sum


Full Time - Uniform

Fiscal 2016 Fiscal 2017


Overtime - Civilian

Overtime - Uniform



Bonus, Gross Adj.

Shift/Stress

H&L, IOD, LT-Sick

Fiscal 2018

Category

Plus: Longevity




DIRECTOR OF BLACK MALE ACHIEVEMENTDEPUTY MAYOR FOR PUBLIC ENGAGEMENT

PUBLIC ENGAGEMENT ANALYSTCOORDINATOR BLACK MALE ENGAGEMENTCOORDINATOR

(3)

Department Program


General

Title



Section 2 28

No. No.

05 CCNo.

01



201 Cleaning & Laundering202 Janitorial Services205 Refuse, Garbage, Silt and Sludge Removal209 Telephone & Communication210 Postal Services211 Transportation 264 4,000 4,000 10,000 6,000215 Licenses, Permits & Inspection Charges216 Commercial off the Shelf Software Licenses220 Electric Current221 Gas Services222 Steam for Heating230 Meals (non-travel) & Official Entertaining 244231 Overtime Meals240 Advertising & Promotional Activities250 Professional Services 10,000 5,000 5,000 5,000251 Professional Svcs. - Information Technology252 Accounting & Auditing Services253 Legal Services254 Mental Health & Intellectual Disability Services255 Dues256 Seminar & Training Sessions257 Architectural & Engineering Services258 Court Reporters259 Arbitration Fees260 Repair & Maintenance Charges 10,000 10,000261 Repaving, Repairing & Resurfacing Streets262 Demolition of Buildings264 Abatement of Nuisances265 Rehabilitation of Property266 Maint. & Support - Comp. Hardware & Software275 Juror Fees276 Juror Expenses277 Witness Fees280 Insurance & Official Bonds282 Lease Purchase - Computer Systems283 Lease Purchase - Vehicles284 Ground & Building Rental285 Rents - Other286 Rental of Parking Spaces290 Payments for Care of Individuals295 Imprest Advances298 Payments for Burials & Graves299 Other Expenses (not otherwise classified)



Total

Department Program


General



Section 2 29

No. No.

05 CCNo.

01



301 Agricultural & Botanical302 Animal, Livestock & Marine303 Bakeshop, Dining Room & Kitchen304 Books & Other Publications305 Building & Construction306 Library Materials307 Chemicals & Gases308 Dry Goods, Notions & Wearing Apparel309 Cordage & Fibers310 Electrical & Communication311 General Equipment & Machinery312 Fire Fighting & Safety313 Food 5,000 5,000314 Fuel - Heating & Cooling316 General Hardware & Minor Tools317 Hospital & Laboratory318 Janitorial, Laundry & Household320 Office Materials & Supplies 119 4,000 4,000 3,000 (1,000)322 Small Power Tools & Hand Tools323 Plumbing, AC & Space Heating324 Precision, Photographic & Artists325 Printing326 Recreational & Educational328 Vehicle Parts & Accessories335 Lubricants340 #2 Diesel Fuel341 Compressed Natural Gas (CNG)342 Liquid Propane Gas (LPG)345 Gasoline399 Other Materials & Supplies (not otherwise classified)

119 4,000 4,000 8,000 4,000

405 Construction, Dredging & Conveying410 Electrical, Lighting & Communications411 General Equipment & Machinery412 Fire Fighting & Emergency417 Hospital & Laboratory420 Office Equipment 2,391 2,391 (2,391)423 Plumbing, AC & Space Heating424 Precision, Photographic & Artists426 Recreational & Educational427 Computer Equipment & Peripherals428 Vehicles430 Furniture & Furnishings499 Other Equipment (not otherwise classified)

2,391 2,391 (2,391)71-53L (Program Based Budgeting Version)



Total

Fund

General



Mayor's Office Public Engagement

Section 2 30

No. No.

05 CCNo.

01



250s 10,000 5,000 5,000 5,000

290


250 Mayor's Fund for Philadelphia 10,000 5,000 5,000 5,000





VISTA


Department Program


General

Description(2)



Section 2 31

Section 2 32

No. No.

05 DD


12/31/16 Estimate(2) (3) (4) (5) (6)

N/A N/A N/A N/A 75%

Comments:N/A N/A 7 8 16

Comments:Comments:

Comments:

Comments:


01 General 1,300,875 1,164,325 1,174,850 1,292,662 117,812

1,300,875 1,164,325 1,174,850 1,292,662 117,812


01 General 9 9 9 9


Description

(1)

Total Full Time

Summary by Fund


Number of departments in compliance with submitting

testimony

New measure for FY18.

Number of external partnershipsNew measure for FY17.

Program Description

This program develops and implements the Mayors policy priorities in coordination with other senior members of the Administration, fostering policy innovation and the use of data-driven, evidence-based policies to maximize the impact of government resources. The Legislation team drafts and reviews all legislation, and is a close partner in working with City Council. The Intergovernmental Affairs team liaises between the City and other governmental entities and elected officials, and works to foster clear and constructive communication between and among local, state, and federal government entities.

Program Objectives

- Achieve 75% passage of Administration bills and resolutions within the target timeframe for each bill established by the Mayors Office.- Achieve 75% compliance in obtaining testimony from departments four business days prior to scheduled hearing.- Increase external partnerships developed to achieve research and evaluation goals by 50%.- Maintain positive relationships with state and federal partners through bi-monthly calls with the Governors Office and other policy and legislative offices in both the Commonwealth and Federal governments.


Department Program

Mayor's Office Policy, Legislation and Intergovernmental Affairs



Section 2 33

No. No.

05 DD










Department Program

Mayor's Office Policy, Legislation and Intergovernmental AffairsSelected Associated Non-Tax Revenues by Fund



Section 2 34

No. No.

05 DDNo.

01



100 Employee Compensation a) Personal Services 818,850 818,850 829,375 857,662 28,287 b) Employee Benefits200 Purchase of Services 481,458 343,475 343,475 433,000 89,525300 Materials and Supplies 568 2,000 2,000 2,000400 Equipment500 Contributions, Indemnities and Taxes700 Debt Service800 Payments to Other Funds900 Advances and Misc. Payments

1,300,875 1,164,325 1,174,850 1,292,662 117,812




9 9 9 9





Description

(1)

LocalFederalState

Department Program

Mayor's Office Policy, Legislation and Intergovernmental AffairsFund






Section 2 35

No. No.

05 DDNo.

01



1 D741 150,000 1 1 1 1 150,0002 D740 150,000 1 1 1 1 150,0003 D562 117,000 1 1 1 1 117,0004 D489 103,000 1 1 1 1 103,0005 D743 90,000 1 1 1 1 90,0006 D343 DEPUTY DIRECTOR-LEGISLATIVE AND COMMUNITY AFFAIRS 72,100 1 1 1 1 72,1007 A752 ASSISTANT POLICY DIRECTOR 58,500 1 1 1 1 58,5008 E695 EXECUTIVE ASSISTANT 61,500 1 1 1 1 61,5009 P309 POLICY ANALYST 40,800 1 1 1 1 40,800

14,762

9 9 9 9 857,662

857,662




6/30/16 12/14/16 less Col. 6) less Col. 5)

(1) (3) (4) (5) (6) (7) (8) (9) (10) (11)

1

2 9 818,850 9 818,850 9 9 842,900 24,050

3

4 10,525 14,762 4,237

5

6

7

8

9

10

11

12

9 818,850 9 829,375 9 9 857,662 28,28771-53J (Program Based Budgeting Version)

Total


Overtime - Civilian

Overtime - Uniform



Bonus, Gross Adj.

Shift/Stress

H&L, IOD, LT-Sick

(2)

Lump Sum


Full Time - Uniform

Category

Plus: Longevity






DIRECTOR OF BOARDS AND APPOINTMENTS


DIRECTOR OF POLICY

Title

(3)

DEPUTY MAYOR OF LEGISLATION AND POLICYDEPUTY MAYOR OF INTER-GOVERNMENTAL AFFAIRSDIRECTOR OF LEGISLATIVE AFFAIRS

Fund

General



Mayor's Office Policy, Legislation and Intergovernmental Affairs

Section 2 36

No. No.

05 DDNo.

01



201 Cleaning & Laundering202 Janitorial Services205 Refuse, Garbage, Silt and Sludge Removal209 Telephone & Communication210 Postal Services211 Transportation 438 4,000 4,000 8,000 4,000215 Licenses, Permits & Inspection Charges216 Commercial off the Shelf Software Licenses220 Electric Current221 Gas Services222 Steam for Heating230 Meals (non-travel) & Official Entertaining 377231 Overtime Meals240 Advertising & Promotional Activities250 Professional Services 396,000 252,000 252,000 340,000 88,000251 Professional Svcs. - Information Technology252 Accounting & Auditing Services253 Legal Services254 Mental Health & Intellectual Disability Services255 Dues 84,642 87,475 87,475 85,000 (2,475)256 Seminar & Training Sessions257 Architectural & Engineering Services258 Court Reporters259 Arbitration Fees260 Repair & Maintenance Charges261 Repaving, Repairing & Resurfacing Streets262 Demolition of Buildings264 Abatement of Nuisances265 Rehabilitation of Property266 Maint. & Support - Comp. Hardware & Software275 Juror Fees276 Juror Expenses277 Witness Fees280 Insurance & Official Bonds282 Lease Purchase - Computer Systems283 Lease Purchase - Vehicles284 Ground & Building Rental285 Rents - Other286 Rental of Parking Spaces290 Payments for Care of Individuals295 Imprest Advances298 Payments for Burials & Graves299 Other Expenses (not otherwise classified)



Total

Department Program


General



Section 2 37

No. No.

05 DDNo.

01



301 Agricultural & Botanical302 Animal, Livestock & Marine303 Bakeshop, Dining Room & Kitchen304 Books & Other Publications305 Building & Construction306 Library Materials307 Chemicals & Gases308 Dry Goods, Notions & Wearing Apparel309 Cordage & Fibers310 Electrical & Communication311 General Equipment & Machinery312 Fire Fighting & Safety313 Food314 Fuel - Heating & Cooling316 General Hardware & Minor Tools317 Hospital & Laboratory318 Janitorial, Laundry & Household320 Office Materials & Supplies 568 2,000 2,000 2,000322 Small Power Tools & Hand Tools323 Plumbing, AC & Space Heating324 Precision, Photographic & Artists325 Printing326 Recreational & Educational328 Vehicle Parts & Accessories335 Lubricants340 #2 Diesel Fuel341 Compressed Natural Gas (CNG)342 Liquid Propane Gas (LPG)345 Gasoline399 Other Materials & Supplies (not otherwise classified)

568 2,000 2,000 2,000

405 Construction, Dredging & Conveying410 Electrical, Lighting & Communications411 General Equipment & Machinery412 Fire Fighting & Emergency417 Hospital & Laboratory420 Office Equipment423 Plumbing, AC & Space Heating424 Precision, Photographic & Artists426 Recreational & Educational427 Computer Equipment & Peripherals428 Vehicles430 Furniture & Furnishings499 Other Equipment (not otherwise classified)

71-53L (Program Based Budgeting Version)



Total

Fund

General



Mayor's Office Policy, Legislation & Intergovernmental Affairs

Section 2 38

No. No.

05 DDNo.

01



250s 396,000 252,000 252,000 340,000 88,000

290


250 Holland & Knight 100,000 100,000 100,000250 Gray Global 100,000250 Kinser 130,000250 Loeper 66,000250 TBD 152,000 152,000 340,000

TOTAL 396,000 252,000 252,000 340,000





Lobbying ServicesLobbying ServicesLobbying ServicesLobbying ServicesLobbying Services


Department Program


General

Description(2)



Section 2 39

No. No.

05 DDNo.

01


255 US Conference of Mayors 45,569 45,569 45,569 45,569255 National League of Cities 39,073 39,073 39,073 39,073255 Miscellaneous 2,833 2,833 358

TOTAL 84,642 87,475 87,475 85,000

71-53O (Program Based Budgeting Version)

DuesDues

Department Program


General



CITY OF PHILADELPHIA SUPPORTING DETAIL:CLASSES OTHER THAN

FISCAL 2018 OPERATING BUDGET 250s AND 290, BY PROGRAM

Section 2 40

No. No.

05 EE

Fiscal 2016 Fiscal 2017 Fiscal 2017 Fiscal 2017 Fiscal 2018

Year-End Target Year-to-Date Year-End Target

12/31/16 Estimate

(2) (3) (4) (5) (6)

N/A N/A N/A N/A 1

Comments:

2 8 4 9 12

Comments:N/A N/A N/A N/A TBD

Comments:N/A N/A N/A N/A 50%

Comments:N/A N/A N/A N/A 100%

Comments:N/A 1 1 1 1

Comments:


01 General 433,073 435,000 440,527 643,373 202,846

433,073 435,000 440,527 643,373 202,846


01 General 5 5 5 7 2

5 5 5 7 271-53E (Program Based Budgeting Version)

Total Full Time

The goal is to have 50% of departmental leaders trained by FY18, and 100% trained by FY19. Measure will be tracked starting in FY18.

These reports are submitted to the Office of Diversity and Inclusion. Measure will be tracked starting in FY18.

The goal is to issue one report each year.

Summary by Fund


Program Description

N/A

This program, which oversees the Office of LGBT Affairs, reinforces the Administrations commitment to promoting diversity and inclusion both across City government and citywide. The Office works to ensure that the services provided and dollars expended by local government are a strong and vibrant model of fairness among the diverse groups that make up the neighborhoods of Philadelphia. The Office analyzes the Citys workforce, developing strategies to close disparities among different races, between genders, and wherever barriers for employee success might exist. The Office also evaluates and improves programs addressing disparities in contracting, working in close cooperation with the Office of Economic Opportunity (OEO).

Program Objectives- Develop a strategic plan to increase the accessibility of City services that is consistent with the Americans with Disabilities Act. - Convene monthly meetings with the Mayor's Commission on People with Disabilities and assure that meetings have strategically-based outcomes. - Convene regular meetings through the Commission of LGBT Affairs.- Implement inclusion trainings for departmental leadership. - Meet quarterly with all City department/office heads and evaluate their participation in the Mayors program to increase opportunities for racial and ethnic minorities. - Develop and release the annual Workforce Profile Report.


Description

(1)Number of RFPs issued for the development of a strategic

Department Program

Mayor's Office Diversity & Inclusion



Percent of departmental leaders trained

% depts who submitted quarterly workforce reports

Number of annual reports released

plan to increase accessibility to city services

Measure will be tracked starting in FY18. The goal is to issue one RFP in FY18.Number of monthly meetings convened by the Mayor's Commission on People with Disabilities

Regular meetings convened by the Comm. of LGBT Affairs

Regular will be defined by the newly appointed Director of LGBT Affairs, who started employment on 3/6/17. Measure will be tracked starting in FY18.

Section 2 41

No. No.

05 EE



Appropriated (GO Only) (Al

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