guide to school bus - purchasing 1 patricia snell, director of transportation broward county public...
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Guide To School Bus - Purchasing
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Patricia Snell, Director of Transportation Broward County Public Schools
Introduction
The FDOE - Pricing and Ordering Guide www.faptflorida.org
• Purchase Order (P.O.) Deadlines• Payment Instructions• Purchase Order Information• Checklist for bus ordering• Bus seating capacities• Dealer Contact Information
Determine size and type of bus
Review age and type of existing fleet Analysis of current routes for efficiency SPED Needs: CONVENTIONAL vs. LIFT ABO for last three years Geographic Make-up of the District Optimization of Runs and Routes Bell time analysis
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Needs Analysis
Analyze the following bus specific needs:
Capacity Vehicle Type Fuel Type Specific Equipment
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Needs Analysis
Large Bus
More students transported per driver (Higher Student-to-Driver Ratio)
Beneficial for large loads and field trips Possibility of increase ABO since the state denotes
all buses as 65 passenger for funding purposes Lower cost per seat on initial purchase when
looking at conventional configuration
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Capacity
Small Bus
Lower initial cost, but higher cost per seat Easy to maneuver (Tight Spaces) Harder to coordinate when using tiering of
schools when routing Not compatible with large loads or sizeable field
trips More buses, drivers and attendants needed to
accommodate large number of students
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Capacity
Conventional
Classic school bus look with the front wheels in front the driver and the engine compartment and hood in front of the windshield
Transit
Traditionally have the driver in front of front wheels and either the engine in the rear or inside the front cab
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Vehicle Type
Additional equipment may include:
Wheelchair lifts (Standard and Heavy Duty) AM/FM Radios with public address systems Video Equipment Flat Floors Track Seating
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Specific Equipment
Increased fuel tank sizes Air Ride Suspension Air Conditioning/Types Brakes Increased Amp Alternator Global Positioning System (GPS)
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Specific Equipment
Create a basic spreadsheet to enter costs of all buses that offer the specific needs of the District
Gather data on cost of maintaining and operating buses that meet your districts needs
Compare data for cost avoidance and cost savings over the life of the vehicles
Compare down times on different types of buses
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Initial Cost &Cost of Maintaining
Total cost of ownership
Average annual miles Years vehicle will be in service Current price of fuels (diesel, auto-gas, natural gas) Mpg equivalents for all types of fuels Oil change interval and cost per change Cost of DEF fluid Cost of engine tune-up
Initial Cost & Cost of Maintaining
Injector replacement costs (Average over life of bus) EGR Cooler replacement costs (Average over life of bus) Fuel filter costs (Average over life of bus) Cost of turbo Transmission fluid costs Coolant costs Rebate for engine change if going to Alternative fuels Up Charge for engine if changing to alternate fuels Cost of fuel including up charge for delivery (minus any
rebates)
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Initial Cost & Cost of Maintaining
Location of repair facility or capability to service on site
Trust and knowledge of partner for life of vehicle
History of delivery performance off of state bid
Confidence in fiscal responsibility
Additional Considerations
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Decision Time
• Establish committee to evaluate choices• Make your decision• Presentation to the School Board
– Cost savings/$back into classroom– Safety upgrades– Environmental benefits– Employee morale
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Projected Fuel & Maintenance Savings
Fleet Statistics: 135 propane buses
total 12 years in service
est. 16,470 miles per
year $1.55 per gallon in fuel costs savings
$1.05/gal for propane vs. $2.60/gal for diesel $0.41 per mile savings (or $0.52 with Federal fuel credit) $6,723 per bus per year in fuel and maintenance savings $10,891,396 over 12 years in fuel and maintenance
savings Approximately 3 months return on investment
