guide to creating webpages on the sandwell website...training delivered by transform sandwell have...

Transform Sandwell Customer Services Guide to creating webpages on the Sandwell website Sandwell.gov.uk Version 1.0

Guide to creating webpages on the Sandwell Website

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Document Details Creation Date 6 September 2010 Last updated 6 September 2010 Version 1.0 Review Reviewed by Date Matthew Johnson 6 September 2010 Alex Hind 7 September 2010 Tom Davies 7 September 2010 Susan Chandler 7 September 2010 Dan Thain 7 September 2010 Document History Version Summary of Changes Status Date 0.1 First draft by T Davies Draft 22 July 2010 0.2 Revised by M Johnson Draft 6 September 2010 0.3 Revised following Web Team

feedback Draft 7 September 2010

1.0 Document approved by Web Services Team

Approved 7 September 2010

1.1 Changed login link Approved 10 December 2010


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Contents Introduction ................................................................................................................................ 4 Logging in to Jadu ..................................................................................................................... 5

About your Username and Password .................................................................................... 5 Control Centre ........................................................................................................................... 6

Publishing Menu .................................................................................................................... 6 Creating a Document................................................................................................................. 7

Document Title ....................................................................................................................... 8 Categories.............................................................................................................................. 8

Adding an LGNL category .................................................................................................. 8 Adding an IPSV category ................................................................................................. 10 Removing categories........................................................................................................ 10

Metadata .............................................................................................................................. 11 Standard Metadata........................................................................................................... 11 Content Scheduling .......................................................................................................... 12 Document Password and Document Access Level ......................................................... 12

Creating Pages within a Document ..................................................................................... 14 Page Image ...................................................................................................................... 14 Page Title ......................................................................................................................... 14 Page Text ......................................................................................................................... 15 CMS Editor ....................................................................................................................... 16 Making links to other websites or pages .......................................................................... 17 Previewing your page....................................................................................................... 18 Submit for Proofing........................................................................................................... 19 Adding multiple pages ...................................................................................................... 19

Editing a Document and/or Page............................................................................................. 20 Editing the Document Header.............................................................................................. 21 Amending pages within a Document ................................................................................... 21 Submitting for approval ........................................................................................................ 21

Downloads ............................................................................................................................... 22 Creating a Download ........................................................................................................... 22

1) Title of download: ......................................................................................................... 23 2) Assign Categories to a Download................................................................................ 23 3) Description of Download .............................................................................................. 23

Adding a file to a Download ................................................................................................. 23 File Title ............................................................................................................................ 24 File Selection.................................................................................................................... 24 Adding multiple files to a Download ................................................................................. 25 Deleting a file from a Download ....................................................................................... 25 Changing a file within a Download ................................................................................... 25 Submitting your Download for approval ........................................................................... 25

Amending a Download......................................................................................................... 25 System Utilities ........................................................................................................................ 27

Task List............................................................................................................................... 27 To do list ........................................................................................................................... 27 Awaiting Action................................................................................................................. 27 Content Schedule............................................................................................................. 27

Change your password ........................................................................................................ 27 Logout of Jadu CMS ............................................................................................................ 27

Support .................................................................................................................................... 28


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Introduction Sandwell Council has invested in a new Content Management System (CMS) to update the Sandwell Council website - www.sandwell.gov.uk. The selected CMS is Jadu and is used by many local authorities in the UK. Roles have been identified within themes so that services can control and update their own web content. In practice this means a Web Content Editor creates or amends web pages on the Sandwell Website using the Jadu CMS and sends it to a Web Publisher within their theme for approval. The Web Publisher will approve the page(s) and make them live directly on sandwell.gov.uk if they meet certain pre-determined conditions (as outlined in the Sandwell Council Web Standards). Only Web Content Editors and Web Publishers who have received the training delivered by Transform Sandwell have permission to use the Jadu CMS. This guide is to assist both Web Content Editors and Web Publishers in their role of updating the Sandwell website. This guide compliments the training that has already been received by Web Content Editors and Web Publishers. Further support is available from the Web Team – by emailing [email protected] or by calling Susan or Steve on 0121 569 3445/3418. The latest version of this guide will always be available on the Sandwell Council Intranet. This guide should be used in conjunction with the agreed Sandwell Council Web Standards and Sandwell Council Style Guide – up to date versions of both documents can be found on the Intranet.


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http://www.sandwell.gov.uk/

mailto:[email protected]

http://intranet.sandwell.gov.uk/content/policy-and-corporate-governance/performance-management/web-services/docs/Website%20Standards_1-0.pdf

http://intranet.sandwell.gov.uk/content/policy-and-corporate-governance/performance-management/web-services/docs/Website%20Standards_1-0.pdf

http://int.sandwell.gov.uk/Documents/adult-and-community-services/communications/publications/sandwell-style-guide-final.doc

Logging in to Jadu

To create or amend documents and downloads on the Sandwell website you firstly need to log in to the Jadu CMS - http://www.sandwell.gov.uk/jadu Go to the link above in your web browser (Internet Explorer) and you will see the Login box below.

First tip for you: Add the login page to your “Favourites” in Internet Explorer so that you get to it easily – right click on the log in page, select “Add to Favourites”, call it whatever you want and click “Add”. Now you can click on favourites (that yellow star on the top left in Internet Explorer) and find the Control Centre link from the list.

Just enter your “Username” and “Password” in the boxes provided and click the “Login” button to access the Jadu CMS Control Centre.

About your Username and Password You will have been issued with a Username and Password at to your CMS training session. Your Username is the first part of your email address (before the @sandwell.gov.uk bit) but without the underscore. For example: the email address [email protected] will have the Jadu CMS Username of fredbloggs.

Note: Usernames and passwords are case sensitive.

When you first start using the CMS your Password is set by default to “Password1” (without the quotes). You should’ve changed this at training.


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http://www.sandwell.gov.uk/jadu

Control Centre

Once you have successfully logged in you will be in the main Jadu CMS Control Centre – your screen should look similar to the one above. This is the starting point for any new web publishing tasks you have for sandwell.gov.uk.

Publishing Menu Pretty much everything you need to access for web publishing within the Jadu CMS can be found under the “Publishing” menu on the black horizontal bar that runs across the top of the screen. Other bits and pieces on the right are:

Tasks list (with number of outstanding tasks in brackets)

Change your password

Logout of Jadu CMS

These functions are detailed at the end of this guide.


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Creating a Document Most webpages on the website are “Documents” – these are the main pages that contain text and images – the other main ones on the site are “Downloads” – which are for things like PDFs and Word documents – don’t worry about them for now, we’ll come on to them later.

To create a document click on “Publishing” then select “Document Pages”.

This will bring you to the main Document Pages screen. If this is the first document you have created you will see the message below: Click on ‘Create one now!’

If you have already created a document on the system or have pages assigned to your for ownership, you will see your existing documents listed. To create a new one click the “Create New Document” button as shown below.

The first thing you need to do is complete the details for the “Document Header” for example, Document title, categories, metadata.


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Document Title Enter a Title for the Document that you are creating in the box. This title will need to reflect the content on the page, it’s mandatory so you’ve got to do it!

TIP: If a field is marked with an asterisk it means it’s a mandatory field so make sure you complete these as you won’t be able to get very far without them.

Categories Click the “Assign Categories” button

Every document on the website needs to be assigned to at least one category for LGNL (Local Government Navigation List) and IPSV (Integrated Public Service Vocabulary). Both LGNL and IPSV are mandatory requirements (see, there’s that asterisk again!) of the system and are required by Government —if you don’t add at least one of each you won’t be able to create a document.

Adding an LGNL category First up – let’s add an LGNL category. You can browse categories by clicking on a “Top Level Category” (Advice and benefits, Business, Community and living, Council and democracy etc.). Drill down through the categories to find the most appropriate one for your content. If you don’t fancy browsing through the categories you can find the category from the A-Z list (see below) - just click on a letter of the alphabet to find all categories beginning with that letter.


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However you find your relevant category, whether by browsing or via the A-Z list, you need to make sure that you “Add” it – in this example we will be adding the LGNL category of “Birth – Registering” when we click the “Add: Birth – Registering” button – that’s the grey button below with “Add: Birth – Registering” written on it, however, yours won’t have the text “Birth – Registering” on it – it should have the text of the category that you selected – unless you’re the Web Content Editor for the Register Office and you’re adding some exciting content about registering a birth.

Top tip: This is something the Web Team have found to be really useful. It’s a link to the ESD (electronic service delivery) Toolkit where they have a searchable list of all LGNL categories, just enter a term and it will offer a list of suitable categories – a Godsend if you’ve spent the last 10 minutes trying to find a category - ESD Toolkit Category finder.

Once you’ve added an LGNL category it will appear on the right-hand side of the screen under the “Selected LGNL Categories:” see below.

ANOTHER TOP TIP: It’s sometimes useful to have a look around other council websites to see what they have categorised information under – most use the LGNL to categorise content, all of Jadu’s customers do so try having a look around some of these cool council websites www.manchester.gov.uk, www.lichfielddc.gov.uk or www.cheltenham.gov.uk.


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http://doc.esd.org.uk/LocalGovernmentNavigationList/3.09.html

http://www.manchester.gov.uk/

http://www.lichfielddc.gov.uk/

Note: Do not categorise any content under any of the Top Level Categories, these are the following categories:

• Advice and benefits • Business • Community and living • Council and democracy • Education and learning • Environment and planning • Housing • Jobs and careers • Leisure and culture • Health and social care • Transport and streets

Adding an IPSV category We mentioned earlier that you need to add two different types of category to your content – don’t blame us – the Government made us do it! So we’ve added LGNL, now we need to add IPSV. Sometimes the system is really clever and when you add an LGNL it automatically adds a relevant category (or categories) for IPSV, if so - you’re in luck, if not you have to add one at least IPSV category yourself – but don’t worry, it’s really easy to do. To add an IPSV category just select “IPSV” from the dropdown menu as seen on the right and do the same thing that you did to add LGNL categories - not forgetting to click the “Add” button so that it appears on the right under “Selected IPSV Categories:”

TOP TIP: Similar to the funky searchable LGNL category finder thing – those kind folk at ESD Toolkit have a similar gizmo for IPSV – ESD Toolkit category finder.

To apply the categories to the page click on the “Apply categories” button – once you’ve done this you’re finished with categories.

Removing categories If you have added the wrong category by mistake you can easily remove it by clicking the “Remove” button next to the category. Also – it some dodgy IPSV categories have been automatically added you can remove them in the same way.


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http://doc.esd.org.uk/IPSV/2.00.html

http://doc.esd.org.uk/IPSV/2.00.html

Metadata Metadata is used to describe content on a website, all content needs metadata so you have to fill in a few fields here. To start adding Metadata click on “Assign Metadata” button.

Standard Metadata The first thing in Metadata that you need to do is add the Standard Metadata – this is for Additional Keywords and Description, the basic Standard Metadata box looks like the one below.

The Additional Keywords field lets you describe what your content is about, using words that you may not have used in the content (when entering additional keywords make sure they are all comma separated and are all entered in lower case). Next – you need to add something in the Description box (yes, another mandatory field so make sure you enter something here). The content for this does not appear on the webpage so just repeat the title of the Document here (like we’ve done in the screenshot above). Once you have completed the appropriate fields within the Standard Metadata area you have a choice of either assigning the Metadata you have already entered by clicking the “Assign Metadata” button or you can continue to add “Content Scheduling”.


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Content Scheduling You may create content that will have a limited life span and will need to be removed from the website on a specific date, for example any content regarding seasonal information or information about a specific event or campaign. Content scheduling allows you to specify the period for which your content is relevant and will automatically remove that content from public view on the date specified. Even if your content is not time limited we recommend that you use this feature to give you a reminder to check to see if it is up to date – maybe add a date 6 months in the future. In order to view the Content Schedule boxes click the “(show)” link next to the section on the Metadata screen.

If you schedule an item of content to expire on a certain date the content in question will be displayed in your Content Schedule section of your Task List in the Jadu CMS Control Centre.

Document Password and Document Access Level The next two bits are easy.


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Enable Document Password We’re not using this feature of the system (at the moment) so leave this set as “No” Document Access Level We’re not using this bet either yet so keep it to the default access of “1”. You are now ready to save your Document Header information so click on the “Save Document” button.

Note: If you have missed any mandatory fields (marked with *) in the Document Header you will not be able to continue until you have gone back and completed them, so if you’ve missed anything go back and fix it then “Save Document” again.

Well done, you have now created a Document, but don’t submit for proofing just yet as it doesn’t have any page, we’ll sort that out now though.


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Creating Pages within a Document All documents need one or more pages – you can’t have an empty document on the website – that would be silly. To create the first page of your document click the “Create one now” link as shown below.

You’ll then see the “Page Details” screen – which is conveniently split into three different sections.

Page Image

Pages look better with a good associated image on them. The first option we have on the Page Details screen is to add a “Page Image”. Click on the “Image Library” to find a suitable image for your page. When you’ve found an image click the “Use This Image” button. An Image is not mandatory, so if you don’t want one – don’t add one! The system has restrictions on images that can be used in the new website. If the image that you require is not in the library (in the early period this is very likely) you will need to contact the Web Team.

Page Title Every page needs a title so give your page a suitable title. This will appear at the top of your page when viewed live on the website.

Tip: If you are just having one page within a document the Page Title can be the same as the Document Title – don’t worry about both titles appearing on the screen and duplicating the information – the system is clever enough to realise that it only needs to appear once when it is viewed on the live site – pretty smart eh?


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Page Text Ok, so you’ve now got an image and a title now all you need to do is add the content or “Page text” as it says in the system.

The Page Text is the main text that people visiting the website have come to read and will probably be the bit that requires the most attention. We also refer to this as the page content. You will have been advised on how to create good customer friendly and accessible web pages from your training in both Web Awareness and CMS Training – this is where you’ll be putting those new found skills into practice. Here are a few snippets that I’m sure you remember from your training but are worth repeating as a reminder:

• Group related page content under Headings or Subheadings – and always remember you need to have a Heading before you can use a Subheading – obvious really.

• Bullets are good for lists (like this one!) • AVOID USING ALL CAPITALS – IT MAKES IT DIFFICULT TO READ

AND ANNOYS PEOPLE – DON’T YOU THINK? YES, THOUGHT SO, I’LL STOP NOW, SORRY!

• For normal text use the “Normal” format – easy one to remember that one!

• Always Expand Acronyms (AEA) the first time you use them • Use paragraphs to make the text easier to read • Only use good quality images that you have copyright and permission

to use • Don’t use Council Jargon or “business speak” – make sure the “man on

the street” can understand what you’re writing – so forget about writing about “units of non-illuminated street furniture” and “household waste receptacles” and write about bollards and bins.


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CMS Editor Luckily the Jadu CMS comes with a very simple to use editor that is similar to Microsoft Word. This lets you easily add the main content to a webpage so you don’t have to learn all that techno-geek stuff that web whizz kids had to learn in the past. Some of the functionality of the CMS editor has been locked down so as to ensure that content follows web standards – that means you can’t do silly things like make all the text green, underline words that aren’t links or change the font to MS Comic Sans. Most of the icons you’ll already be familiar with from Microsoft Word like bold, undo, bullets, copy and paste and so on, but here’s a round up of the ones available and what they do. Text Editor Icons:

Maximize/minimize editor: maximizes or minimizes the editor screen.

Print document: Allows you to print your content out.

Undoes your last action: Undoes the last action you performed.

Re-does your last action: Re-does the last action you performed.

Copy selection: Copies the area you have selected.

Paste from clipboard: Pastes the content you have copied to your clipboard.

Cut selection: Cuts the area you have selected.

Bold: Allows you to add bold text.

Format (Example of drop down menu options are Heading, Subheading, Normal, Address): Allows you to use predetermined font styles and colours for the different elements of your content such as headings and normal text.

Insert/Modify link: Allows you to insert a link to another site or item of content or to modify a previously added link.

Remove web link: Allows you to remove a previously added link to another site or item of content.

Ordered list: Allows you to add a numbered list.

Bulleted list: Allows you to add a bulleted list.

Blockquote: Allows you to add blockquoted text.

Abbreviation: Allows you to define the full meaning of an abbreviated term.

Justify left: Justifies your text to the left of the page.

Decrease indent: Allows you to decrease the text indent.


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Increase indent: Allows you to increase the text indent.

Insert/Modify image: Allows you to insert an image or to modify the properties of a previously added image.

Insert/Modify multimedia object: Allows you to insert an image or to modify a previously added multimedia object.

Insert special character: Allows you to insert a special character into your text, such as the copyright symbol.

Horizontal rule: Allows you to add a horizontal line.

Insert time: Allows you to add the current time.

Insert date: Allows you to add the current date.

Insert table: Allows you to insert a table.

Spell check document: Allows you to check the spelling of you content.

Calculate readability: Performs a readability score and informs you of the average reading age of your content.

Find and replace: Allows you to search for a specific word or phrase and replace all occurrences with another word or phrase.

Content statistics: Performs a word and paragraph count.

Note: Do not copy and paste text direct from Word or directly off a Webpage to the Editor as it adds horrible pieces of code and messes the system up. Please copy any text first to Notepad and then copy it again ready to paste in to the Editor.

Making links to other websites or pages One of the best bits that makes websites work are linking to other pages (or other websites). Rather than re-typing information that is available elsewhere it’s really easy just to link to that information, we’ll now show you how to do that in Jadu CMS. How to create a link within the CMS Editor:

1) Highlight the area of text that you wish to make into the link.

2) Click the Insert/Modify Link button and the Insert Link window will open (as shown below).


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In the Web or Email Address field enter the website address (or URL- that’s Uniform Resource Locator for those who were wondering) you wish the text to link to (your best bet is to cut and paste this from your web browser). As the observant of you may have noticed you can also use this to add an email address – just enter the full email address in the field as above – but Jadu is so clever it works out when an email address is used on a page and it automatically makes it into a link – that’s why we didn’t bother showing you that in training – either that or we forgot! In the Title field you can insert a more detailed description of the content that the link points to. This will be visible if the cursor is placed over the link on your website and will aid accessibility. Once you have entered your information into the “Web or Email Address” field and you are happy with your link details, press the “Insert Link” button. Once pressed the window will close and you will notice that your highlighted text in the Editor will now be coloured and underlined – this means it’s now a link.

TIP: To link to existing pages on the Sandwell website – find the page on the “Live” website and copy the web address from the address bar at the top of your browser. This is a different web address to any that are viewed as previews so make sure it’s the right one on the “Live” site. You may sometimes have to wait until your pages have been approved by your Web Publisher before you can link to them – just give them a shout if you need them urgently.

Once you’ve added all your text to the page, done the formatting and inserted the relevant links you need to save the page. This is really important – and seems an obvious thing to say but it is really important that you click on the “Save Page” button to save the page – if you don’t you’ll lose everything you’ve done and will scream abuse at the screen and your colleagues will frown at you.

Previewing your page Once you’ve saved your page you can get an idea what it looks like and make small amendments by clicking on “Preview” link. This will open a new browser window and will give you a preview of your page. It’s not an exact preview as it will look slightly different once the page appears live on the website. You can make a few text edits in Preview mode but not much else – if you do make changes and you want to keep them – click on the pink “Save changes” button to save your changes.


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If you need to make more amendments than the preview allows just go back to the page by clicking on the page title – this will take you back to the Page Details screen (the one with the Editor).

Submit for Proofing If you are happy with the way your page looks you can now “Submit for proofing” by selecting “Yes” from the dropdown list at the top of the page.

Once you’ve submitted a page for proofing it will appear in the Task list of your Web Publisher. The Web Publisher will check your page to make sure it is OK to go live on the website ensuring that it meets the council’s requirements and standards – if it does they will make it live, if not they will get back to and let you know what you need to do to make it right.

Adding multiple pages Sometimes it makes sense to split up content into multiple pages within a Document – that way it becomes easier to find from search engines and saves people having to wade through a long page of text to find the specific content they are looking for. In Jadu CMS it is very easy to create extra pages within a Document. If you’ve already got the Document open it’s as easy as clicking a button that says “Create New Page”. Here’s what to do – find a button that says “Create New Page” > Click it. There you go, told you it was easy! Now just do what you did to create the first page and you’re done. You can continue to add further pages to a document. Once live the system creates the links to and from each page within a Document.


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Editing a Document and/or Page To edit a document or page on the website the first thing you need to do is find the relevant document. Go to the Jadu Control Centre and select “Document Pages” from the Publishing menu.

You should see a list of all the documents that you have authored on the screen. The screen by default collates documents in groups of 10 - if you have more than 10 documents just click next to browse the rest of your documents.

TIP: If you have many pages to browse through it may be easier to perform a search to find the relevant page—to do this use the “Find a page or document” feature and enter criteria relevant to your content to find it for example, keyword (author, title, description), category or date created.

To begin editing a document, click on the relevant “Document title” from the list of your documents. This is shown in the screenshot below – to edit the document entitled “Oak House” you click on the words “Oak House”.


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Editing the Document Header To edit the things in the Document Header, for example Document title, Category or Metadata click on the “Edit” link (see below).

Now go and amend the details as necessary (this is the same as when you create a document - see previous instructions on how to do that). When you’re done don’t forget to click “Save Document”.

Amending pages within a Document Click on the relevant page to begin editing the content. Editing a page is pretty straightforward—you can easily amend the “Page Title” or “Page Text” from the relevant sections on the screen—this is the same process as for Creating a page as outlined in earlier in this guide so go and have a look at how we did it there if you’ve forgot. Remember to “Save Page” when you’re finished!

Submitting for approval If you’re happy with the page and have finished your amendments send it for approval by selecting “yes” from the dropdown menu next to “Submit for proofing”. This will then go to the task list for your Web Publisher.


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Downloads If you have any content that you wish to add to your site in the form of leaflets or published documents then you may wish to make these available as “Downloads”. These will generally be PDF (or Portable Document Format for those acronym anoraks among you).

Creating a Download From the Jadu CMS Control Centre click on ‘Publishing’ then select ‘Downloads’ from the menu.

This will take you to the main Downloads page. If this is the first Download you will be creating you will see the text below – so click on “Create one now!” to create your Download.

If you have already created a Download, you will see your existing downloads listed. To create a new, one just click on the “Create New Download” button (like the one below).

All Downloads need three things; a title, a category and obviously a file. The Downloads page is conveniently split into three sections to let you add this information easily. We’ve broken it down for you:


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1) Title of download: This is not the name of the individual downloadable file, but the name that you would give to the collection of files – because you can have more than one file in a Download. For example, ‘Backdated Claims Form’ is the individual downloadable file, but the title of download could be ‘Benefits forms’.

2) Assign Categories to a Download

Assigning Categories to a download is exactly the same as assigning categories to a Document so go back to the notes for that section if you need to.

3) Description of Download Now add a description. The description should indicate what kind of files you are storing in the download.

Note: There’s a 200 character limit on the description of the Download, the system lets you know how many characters you have remaining when you start typing text in the box – in the example above there are 162 characters left.

Click on to continue. Now you can add a file (or files) to your Download.

Adding a file to a Download When you first create a Download there won’t be any files assigned to it – so you’ll see a message like the one below.


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To add (or “assign” using the Jadu lingo) a file to the download you’ll need to upload it – by using the niftily named “Upload New File” button.

File Title Now enter a Title for the file - this is mandatory (I know you know this already because you’ve noticed the asterisk but thought I’d just say for those who aren’t that observant).

File Selection Now you need to select “Upload a new file” from the “File selection” dropdown (we never use the other method – in fact we don’t have a clue what it does to be honest so forget about that one!).

Next step is to “Browse” for the file off your computer (or network drive) so do that by clicking on the “Browse” button, select the file you want then click “Open”. Once you’ve done that click on “Save file”

Note: There is a 16 megabyte (MB) limit on all files added to Downloads. Anything bigger than this will not go on the system – but 16 MB is a massive size anyway and we’re sure there won’t be a need to add large files to the site – if there were imagine how long a 16 meg file would take to download via a modem… ZZZZzzzz! If your file is larger than 16MB you’ll need to split in up somehow – making each part less than 16MB. Web Standards state that files should be no larger than 3MB.

Once you’ve successfully uploaded a file the details will appear on the screen – similar to the screenshot below – but maybe not with any shoe references.


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Adding multiple files to a Download One of the benefits of Jadu CMS is that you can add multiple files to a single download – making it quick and easy to get files onto the system. Just click on the “Upload New File” button and repeat the previous steps to add a new file.

Deleting a file from a Download If you need to delete the file just tick the box next to it and click the “Delete” button.

Changing a file within a Download If you need to amend the file – for example – you’ve just been given a more up to date version just click on the “File title” and extra fields will appear below. Tick the box for “Change file” – then upload the revised version – using what you learnt above then “Save File”.

Submitting your Download for approval As with Documents and Pages – all Downloads need to be approved by your Web Publisher before they go live on the website so when you’re done adding all your files scroll up to the top of the screen and select “Yes” from the dropdown next to “Submit for proofing”.

Amending a Download If you ever need to add, remove or amend a document within a download - just find the relevant download by selecting “Downloads” from the “Publishing” menu of the Jadu control centre. Your downloads will be listed on the screen—you can browse through the list to find the relevant download or use the “Find a download” link near the top of the screen to find downloads via keyword (author, title, description) or via category). Click on the name of the download to edit it. You can amend the “title of the download”, “categories” and “description of download” in the relevant sections on the page. To add more files to an existing download please refer to instructions earlier in this section.


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Don’t forget to click “Save Download” once you’ve made your amendments! Once you’ve finished amending the Download you’ll need to submit it for approval – you’ve already been told how to do that just a few paragraphs earlier.


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System Utilities The three icons on the right of the Control Centre offer system utilities, these are explained in more detail below.

Task List (with number of outstanding tasks in brackets)

Change your password

Logout of Jadu CMS

Task List If you have any outstanding tasks they will be listed here.

To do list These are tasks that require your attention – this will mainly be used by Web Publishers where it will show content waiting for their approval.

Awaiting Action This will display all items of content that you have submitted for approval. If you no longer require approval for any items or if you decide you don’t want them approved and published on the website – just click on the “Terminate” button to terminate the task.

Content Schedule If you have scheduled content to go live or expire it will be listed here.

Change your password To change your password, just click on the key icon. For security purposes you will be asked for your existing password and asked to enter your new password – and then confirm and then click “Submit Password”.

Logout of Jadu CMS To log out of the system just click on the Logout button. Please remember to log out of the CMS after each session.


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Support Web Content Editors are able to call on their Web Publisher for support for assistance or any problems you have with adding content to the website using the Jadu CMS. There are also Thematic Web Champions who provide feedback to the Web Steering Group, the four champions are:

• Adult and Community Services: Wendy Dale • Children and Families: Lorraine Jones • Finance and Corporate Services: Mark Jones • Urban Regeneration: Phil Coughlan

Transform Sandwell has created a Web Services area on the Intranet to help Web Content Editors and Web Publishers, try this first – if you still need help you can email [email protected] or call Susan or Steve in the Web Team on 0121 569 3418 or 0121 569 3445.


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http://int.sandwell.gov.uk/content/policy-and-corporate-governance/performance-management/web-services/index.htm

mailto:[email protected]