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Guide for completing the

Enquiry - Crown land form

Gordon Stephenson House, 140 William Street Perth Western Australia 6000 PO Box 1143 West Perth Western Australia 6872

Telephone (08) 6552 4400 Facsimile (08) 6552 4417 Freecall: 1800 735 784 (Country only) Email: info@lands.wa.gov.au Website: www.lands.wa.gov.au

ABN: 68 565 723 484

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Contents

Purpose of the Enquiry – Crown land form ............................................................................................... 3

Section 1. Enquirer details ........................................................................................................................ 4

Section 2. Land details ............................................................................................................................. 4

Section 3. Purpose of request for land enquiry ......................................................................................... 9

Section 4. Lessee, management body and consent ............................................................................... 10

Section 5. Detail of proposal ................................................................................................................... 10

Section 6. Additional information ............................................................................................................ 10

Section 7. Declaration ........................................................................................................................... 10

Submission of an Enquiry - Crown land ................................................................................................... 11

Appendix ................................................................................................................................................ 12

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Purpose of the Enquiry – Crown land form

The Enquiry – Crown land form is for enquiries about Crown land in relation to:

Purchasing Crown land

Leasing Crown land

Roads

Reserves

Easements

Other

The Enquiry – Crown land form can be completed by hand or online and can be accessed at www.lands.wa.gov.au/Crown-Land.

Handwritten submission

1) Open the form and select the print option.

2) Use a blue or black pen to complete the form.

3) Attach supporting information.

4) Sign and date the form.

5) Scan as PDF and submit via email, mail or facsimile.

Online submission

1) Click on the link and select “save a copy” and save on your computer.

2) Complete the details using the prompts.

3) Complete the Electronic and Auto-lock signature when completed (Enquirer Declaration, Section 7).

4) Save as a PDF and submit via email, mail or facsimile.

For licenses to access or use Crown land for events or functions go to:

www.lands.wa.gov.au/Crown-Land/Crown-land-use-for-events-and-functions

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Section 1. Enquirer details

Complete section 1. If the enquiry is on behalf of a registered entity or corporation, provide reasons and authorisation to enquire on behalf of the entity and details of the contact person.

ABN (Australian Business Number) details can be access at abr.business.gov.au/HelpPublicDetails

ACN (Australian Company Number) details can be accessed at abr.business.gov.au/EntityType

ICN (Indigenous Corporation Number) details can be accessed at www.oric.gov

Section 2. Land details

Land details can be accessed through Landgate and the Local government authority (City, Town or Shire) in which the land resides. Queries on using Landgate services can be directed to its Customer Service Centre on (08) 9273 7341 or by email Landgate Customer Service Staff at customerservice@landgate.wa.gov.au. Crown land that is a park, reserve or managed conservation land does not have title details registered at Landgate. The local government authority can provide information on this form of land.

Section 2.1 Street description and description of land

Provide the street address of the land and any other information that will assist in processing the enquiry.

2.1 The street address can be identified using Landgate’s Map viewer. There is a help portal on the

FAQ link. The Map viewer can find the location of land using the following criteria:

Address;

Certificate of Title;

Coordinates;

Crown Allotment;

Lot on Survey; or

Reserve.

Figure 1: Search engine on Landgate Map Viewer (top left).

1) Use the search in default (Address) setting.

2) Enter the address and select Locate.

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Hover the mouse over the land and this will bring up the address details. The boundary of the land is marked by a red polygon (see figure 2). Coordinate references appear in a blue box (see figure 3). Information on the Zone, Northing and Easting coordinate references is shown on the bottom left of the screen (see figure 4). Maps and aerial photographs can be purchased from Landgate. The documentation is attached to the form.

Figure 2: Sample result on 31 Seabrook St Dianella WA 6059. Zone: 50 Northing: 6,772,021 Easting: 394,366

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Figure 3: View of Map Viewer search using coordinate references and appears in a blue box.

Figure 4: A Northing and Easting coordinate reference is shown at the bottom left of the Map Viewer.

Section 2.2 Area and size of land enquired (Approximate boundary and area, in m² or ha)

Provide details on the parcel of Crown land including dimensions of the land in metres in either direction and, where possible, the total area in metres square (m²) or (ha) and the centre point of the land. Example: 300m by 200m, 60,000m². Centre point at Zone: 50 Northing: 6,772,021 Easting: 394,366

Section 2.3 Local government name

Use the drop down selection in Section 2.3 to identify the local government authority (see Appendix 1). Details of Regions and Local Government Areas are also available on the Department of Lands website here. Example: Shire of Collie

Section 2.4 Local government consultation

You are encouraged to consult with the local government authority where the land resides as they have information on planning proposals in their areas. Documentation on planning or other approvals or correspondence from the local government authority may assist your Crown land enquiry. Local government authorities hold information on parks, reserves and managed conservation lands. Land may also reside with a management body, government department or the local government authority.

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Section 2.5 Landgate title search

Figure 5: Sections 2.5, 6 and 7 of the Enquiry – Crown land form. Additional and alternative land description portals and methodology to assist enquiry direct parties to assist collation of key material to substantiate an enquiry.

Landgate holds information on Titles and Records with land title and tenure details. A Certificate of

Title includes ownership details, interests registered against the land and a legal land description. The

Map Viewer identifies if a title exists for a block of land and a copy can be purchased from Landgate.

Figure 6: A block of land at Collie with Map Viewer (bound by red polygon for Lot 2814 On Plan 90215).

Section 2.6 Landgate cadastral map and reference

Layers

Section 2.1 of this guideline details the access and basic functionality of Map Viewer. The Geographic Information Systems (GIS) generates layers of information on the block of land.

1) At the top of the Map Viewer tool, select the Layer icon.

2) Expand the layers by selecting the cross and individually enable the GIS search engines (Figure 8).

3) Use the view icon (eye) and data (ticket or label icon) to view information such as local

government authority. Crown allotment and town and ward boundaries are displayed in the

Cadastre and Administrative Areas layers.

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Figure 7: Select layer icon.

Figure 8: Layers that can be selected.

Figure 9: Detail available on the Administrative Areas layer in Map View. It has information on reserves,

Management details, Deposited Plan details, area and spatial details, colour coded use and management protocols

and orders.

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The Administrative Areas layer provides details on reserves, management details, Deposited Plan

details, area and spatial details, colour coded use and management protocols and orders (see figure 9).

Section 2.7 PIN location identifier

Non verified GIS search portals and land identifiers.

Provide a precise description of the land. Liaise with the appropriate body where details on tenure and title are held by private entities or there are interested parties in the land. A Parcel Identification Number (PIN) may be sufficient where title has not been granted and there are no details with the local government authority or Landgate. If the requirements for sections 2.4 to 2.6 are met, the PIN can be used for section 2.7. GIS information can be sourced through Google Maps.

1) Locate the Crown land location and scroll/pan in to clearly identify the land.

2) Right click on the mouse and select “Directions to here”. This will drop a PIN.

3) Right click on the mouse and select “What’s here”. This will provide coordinates as Decimal degrees (DD):

Figure 10: Recovery and details of PIN (spatial locator) for Lot 10660 Alexander Ave Helena Valley WA 6056. -31.925759,116.042898

4) Click “more” and the coordinate details can be attached (via copy and paste) to the Form.

Section 3. Purpose of request for land enquiry

Section 3 sets out the purpose of the enquiry. Some of the reasons that may be cited include:

Access for development

Creating an easement

Access to a land locked property

Use, lease or purchase Crown land for an enterprise

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Example: I have a residence and hold title at Lot 100 on Plan 45637, 81 Wandena Place Claymore WA 6287. To the north of me on DP:104456, R 10017 2817 is a Reserve that I understand is held for forest activities. I wish to develop an easement and light roadway to access my property as shown in Attachment 6.1. This will involve approximately 20m of road creation.

Section 4. Lessee, management body and consent

Detail the approach to management of the land or third parties who have interest or involvement in the land. Example: The local government (City of Ashmore referred me to the Department of Water on 20 June 2014. Unfortunately I have been unable to identify the appropriate referral place. Attachment 6.2 is a copy of the letter I forwarded detailing my plan for an easement to access my property referred to in Section 6.1 through undeveloped Industrial land at the rear of the Wellington Industrial centre. I was also advised that there would be issues in my application as I need to obtain native title parties approval, however I have been unable to locate these groups.

Section 5. Detail of proposal

Outline any planning activity with the implications, benefits and timeframes if tenure is granted. In clear language, explain what you intend doing, how you would acquire the land including the terms of a lease, why the proposal is suitable. Include maps, timelines, stages and supporting material as appropriate. Example: I propose accessing the land identified in Section 6.1 for an expanded car park and truck stop for my caravan park at lot 102 Great Northern Highway, Bindale. This site is shown on Maps at Attachment 6.2. The building and construction period is (subject to approval) June 2015 to April 2016 and includes covered parking and a facility for minor amenities. I have commissioned some initial plan diagrams and attached at Attachments 6.3 and 6.4 and a construction schedule Gantt chart is at attachment 6.5. I anticipate that I would enter into a lease for the land and pay the state for land access over a nominated 20 year period.

Section 6. Additional information

Review the form using the checkboxes to confirm that all of the requirements have been met. Identify the information that will be provided in sections 2.1 to 2.7 and outline your endeavors to consult the relevant local government authority and the use of Landgate systems. Additional plans, descriptions, consultation and interaction with parties related or having interest or management authority in this land. Please clearly identify on attachment scans, facsimile or mail correspondence when submitting this enquiry to which reference these attachments support your land enquiry.

Section 7. Declaration

Review the declaration. You may wish to consult a legal professional prior to submitting your enquiry as there may be costs associated with the land dealing. Only use the Electronic and Auto-lock signature when the form is completed.

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Submission of an Enquiry - Crown land

The completed and signed form can be returned by any of these methods:

Electronically scan and e-mail to: proposals@lands.wa.gov.au

Or: Post to: “Proposal - Crown land” Department of Lands

PO Box 1143 WEST PERTH WA 6872

Or: Facsimile: +61 8 6552 4417

If you have any questions regarding this application form, please contact the Department of Lands:

Phone: (08) 6552 4400 Email: proposals@lands.wa.gov.au

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Appendix

Section 2.3 Local government entities reference list

Local Government Authority Region

City of Albany Great Southern

City of Armadale Metropolitan

City of Bayswater Metropolitan

City of Belmont Metropolitan

City of Bunbury South West

City of Busselton South West

City of Canning Metropolitan

City of Cockburn Metropolitan

City of Fremantle Metropolitan

City of Gosnells Metropolitan

City of Greater Geraldton Midwest

City of Joondalup Metropolitan

City of Kalgoorlie-Boulder Goldfields-Esperance

City of Kwinana Metropolitan

City of Mandurah Peel

City of Melville Metropolitan

City of Nedlands Metropolitan

City of Perth Metropolitan

City of Rockingham Metropolitan

City of South Perth Metropolitan

City of Stirling Metropolitan

City of Subiaco Metropolitan

City of Swan Metropolitan

City of Wanneroo Metropolitan

Shire of Ashburton Pilbara

Shire of Augusta-Margaret River South West

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Shire of Beverley Wheatbelt

Shire of Boddington Peel

Shire of Boyup Brook South West

Shire of Bridgetown-Greenbushes South West

Shire of Brookton Wheatbelt

Shire of Broome Kimberley

Shire of Broomehill / Tambellup Great Southern

Shire of Bruce Rock Wheatbelt

Shire of Capel South West

Shire of Carnamah Midwest

Shire of Carnarvon Gascoyne

Shire of Chapman Valley Midwest

Shire of Chittering Wheatbelt

Shire of Christmas Island Wheatbelt

Shire of Cocos (Keeling) Islands Wheatbelt

Shire of Collie South West

Shire of Coolgardie Goldfields-Esperance

Shire of Coorow Midwest

Shire of Corrigin Wheatbelt

Shire of Cranbrook Great Southern

Shire of Cuballing Wheatbelt

Shire of Cue Midwest

Shire of Cunderdin Wheatbelt

Shire of Dalwallinu Wheatbelt

Shire of Dandaragan Wheatbelt

Shire of Dardanup South West

Shire of Denmark Great Southern

Shire of Derby-West Kimberley Kimberley

Shire of Donnybrook-Balingup South West

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Shire of Dowerin Wheatbelt

Shire of Dumbleyung Wheatbelt

Shire of Dundas Goldfields-Esperance

Shire of East Pilbara Pilbara

Shire of Esperance Goldfields-Esperance

Shire of Exmouth Gascoyne

Shire of Gingin Wheatbelt

Shire of Gnowangerup Great Southern

Shire of Goomalling Wheatbelt

Shire of Halls Creek Kimberley

Shire of Harvey South West

Shire of Irwin Midwest

Shire of Jerramungup Great Southern

Shire of Kalamunda Metropolitan

Shire of Katanning Great Southern

Shire of Kellerberrin Wheatbelt

Shire of Kent Great Southern

Shire of Kojonup Great Southern

Shire of Kondinin Wheatbelt

Shire of Koorda Wheatbelt

Shire of Kulin Wheatbelt

Shire of Lake Grace Wheatbelt

Shire of Laverton Goldfields-Esperance

Shire of Leonora Goldfields-Esperance

Shire of Manjimup South West

Shire of Meekatharra Midwest

Shire of Menzies Goldfields-Esperance

Shire of Merredin Wheatbelt

Shire of Mingenew Midwest

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Shire of Moora Wheatbelt

Shire of Morawa Midwest

Shire of Mount Magnet Midwest

Shire of Mt Marshall Wheatbelt

Shire of Mukinbudin Wheatbelt

Shire of Mullewa Midwest

Shire of Mundaring Metropolitan

Shire of Murchison Midwest

Shire of Murray Peel

Shire of Nannup South West

Shire of Narembeen Wheatbelt

Shire of Narrogin Wheatbelt

Shire of Ngaanyatjarraku Goldfields-Esperance

Shire of Northam Wheatbelt

Shire of Northampton Midwest

Shire of Nungarin Wheatbelt

Shire of Peppermint Grove Metropolitan

Shire of Perenjori Midwest

Shire of Pingelly Wheatbelt

Shire of Plantagenet Great Southern

Shire of Quairading Wheatbelt

Shire of Ravensthorpe Goldfields-Esperance

Shire of Roebourne Pilbara

Shire of Sandstone Midwest

Shire of Serpentine-Jarrahdale Peel

Shire of Shark Bay Gascoyne

Shire of Tammin Wheatbelt

Shire of Three Springs Midwest

Shire of Toodyay Wheatbelt

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Shire of Trayning Wheatbelt

Shire of Upper Gascoyne Gascoyne

Shire of Victoria Plains Wheatbelt

Shire of Wagin Wheatbelt

Shire of Wandering Wheatbelt

Shire of Waroona Peel

Shire of West Arthur Wheatbelt

Shire of Westonia Wheatbelt

Shire of Wickepin Wheatbelt

Shire of Williams Wheatbelt

Shire of Wiluna Midwest

Shire of Wongan-Ballidu Wheatbelt

Shire of Woodanilling Great Southern

Shire of Wyalkatchem Wheatbelt

Shire of Wyndham-East Kimberley Kimberley

Shire of Yalgoo Midwest

Shire of Yilgarn Wheatbelt

Shire of York Wheatbelt

Town of Bassendean Metropolitan

Town of Cambridge Metropolitan

Town of Claremont Metropolitan

Town of Cottesloe Metropolitan

Town of East Fremantle Metropolitan

Town of Mosman Park Metropolitan

Town of Narrogin Wheatbelt

Town of Port Hedland Pilbara

Town of Victoria Park Metropolitan

Town of Vincent Metropolitan

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© Government of Western Australia

This document is copyright. You may download, display, print and reproduce this material in unaltered form only (retaining this notice) for your personal, non-commercial use or use within your organisation. Apart from any use as permitted under the Copyright Act 1968, all other rights are reserved. Requests and enquiries concerning the Enquiry – Crown land Guide and its reproduction should be addressed to the Manager Communications and Stakeholder Relations, WA Department of Lands.