GTJHS BAND 2013-2014Commitment Form

Dear GTJHS Band students and parents,

Thank you for considering membership in the GTJHS marching band. We are all very excited about the upcoming season! In order to effectively plan and execute our marching show for the upcoming season, we ask that you review all practice and performance dates and times as you consider joining band. Some conflicts are unavoidable, and we’d like to be flexible whenever possible. Please consider the schedule of events below. The Google calendar is updated to reflect the most current schedule. The calendar is available on the band website www.tjband.org.

Pre-Season Mini Camp Dates: June 24 5:00-9:00 pm (Leadership report at 3:00 pm), June 25-26 9:00 am- 9:00 pm

Monday July 1, 8, and 15 6:00- 9:00 Full Band, Wednesdays at the discretion of leadershipBand Camp:

July 22- July 25 9:00 am- 9:00 pm July 29- August 1 9:00 am- 9:00 pm

Monday, August 5 and 12 Full Band 6:00- 9:00 pm Weekly practice: Begins August 19 – Monday Perc, Tuesday Winds/Colorguard,

Wednesday Full Band 6:00- 9:00 pmAdditional Practices: Saturday, August 24, August 31, 9:00am – 4:00pm

Saturday, September 3, 3:00- 9:00 pmSaturday, September 14, 9:00 am- 4:00 pm PARENT PREVIEW SHOW in Stadium

Saturday, October 5 3:00-9:00 pmHome Football Games:

Fridays—September 6, 13, 27, October 4, 11Parades:

Thursday, August 15 Libertytown Volunteer Fire Co. ParadeSunday, November 3 81st annual Veterans Day Parade, Brunswick, MD

Friday, December 13, Kris Kringle Procession, Frederick, MD

USBands Competitions: Century HS 9/21, Marine Corps Invitational 9/28, Northwest HS 10/12, Chesapeake Challenge

Towson 10/19, Reservoir HS 10/26, USBands States Annapolis 11/2. USBands Nationals Allentown, PA 11/9 OR 11/10 (TBD)

**Competitions are generally an all day event**FCPS Festival Monday, October 14

CONCERTS: Winter Concert December Thursday, December 19

SIGN ME UP! I’d like to join the Governor Thomas Johnson High School Marching Band!

Forms must be received by the end of Minicamp on June 26, 2013.

Please print all information

Student Name__________________________________________ Grade (fall/2013)__________

Marching Instrument___________ Concert Instrument(s)______________ Color Guard______

Student Signature_____________________________Date__________________________________

Parent name(s)______________________________________________________________________

Parent Signature____________________________________ Date___________________________

Address______________________________________________ City/State____________________

E-mail________________ Parent’s E-mail___________________ Home Phone_______________

Welcome to the 2013-2014 GTJHS Marching Band and Colorguard! As band camp is quickly approaching, there are some important things to know so that you can be prepared to have a fun and safe experience. As a reminder, here are the dates and times:

Mini-Camp Monday, June 24 *5:00 pm - 9:00 pm (Leadership report at 3:00 pm) *This is a time change

Tuesday and Wednesday, June 25-26 9:00 am - 9:00 pmMonday, July 22- Thursday, August 25 9:00 am - 9:00 pm FULL BAND CAMPMonday, July 29- Thursday, August 1 9:00 am- 9:00 pm FULL BAND CAMP

*ALL members of the marching band and colorguard are required to attend all band camp days.

Full Band Camp Daily Schedule (pending changes at staff discretion)9:00- 9:40 – Physical Training/Conditioning/Stretching9:45- 11:30 – Marching Fundamentals/Set Show Drill11:30-12:00 – Team Building Activities12:00- 1:00 – Lunch1:00- 2:30 – Music Sectionals2:30- 4:00 – Full Band Music Rehearsal4:00- 5:30 – Dinner Break5:30- 8:55 – Set Drill8:55 – Story Time/Clean Up

Note: Rehearsal ends promptly at 9 pm. This means your band member will be dismissed from the field on or before 9:00. It may take them some time to disassemble their instrument and clean up, therefore please be conscious of this and respect that we make every effort to maximize our time and have them done by 9:00 on the dot.

**NEW FOR 2013: For continuous safety, we are asking for parents to

volunteer to “chaperone” during the band camp hours. We need a parent to be available to sit with a child inside if necessary, or to assist if a heat-

related emergency occurs. Please consider helping a few hours during band camp. Please contact the chaperone coordinator to sign up. Thank

you for your assistance in keeping our kids safe**

Things to Bring to Camp

1. All equipment: Instruments, sticks, reeds, music, coordinate sheets, flags, rifles, sabres, etc.

2.Pencil for drill and music notes3.Hats4.Sneakers!!! (No skateboard shoes, Converse All-Stars, flip-flops, sandals,

open heels, Ugg boots; must be closed toe!)5.Sunglasses/sunscreen, bugspray6.Towels (to protect instruments outside AND sweat!)7.Medication8.Water bottle/jug9. Food: please pack a bag lunch and dinner (see Bob Fowle dinner option).

Pack foods that will restore energy NOT weigh you down. Make sure to eat enough! Stay away from greasy food, NO fast food, NO pizza, NO SODA!! Students may NOT leave campus to get food at any point during the day.

10.Your passion and excitement for a new season of marching band!

Please remember that attendance is critical for the development of our show. Refer to the Attendance Policy in the handbook regarding excused and unexcused absences. Please let Ms. Sandifer know in case of emergencies: kimberly.sandifer@fcps.org.

www.tjband.org

**IMPORTANT HEAT ACCLIMATION PROCEDURES AND PRECAUTIONS**

We ask for your support and assistance in our efforts to keep all students safe during the week of band camp. Per FCPS, we take precautions to be prepared for unexpected emergencies, but prevention begins at home, well before camp begins.

First, please understand that marching band and colorguard are extremely physically demanding activities. PLEASE encourage your student to be working out on a regular basis. Running, jogging, swimming, weightlifting, spinning regularly (guard), hiking, biking, yoga, etc. are all STRONGLY ENCOURAGED. We can challenge our students with visual design if they are fit and healthy. Your student will find enjoyment in the activity if they are successful! Help us plan for success.

Secondly, during camp (and before) the importance of eating breakfast is extremely important. Students MUST eat before arriving at camp in the morning. A breakfast with carbohydrates will provide energy for the morning hours. Heavy, greasy, foods can cause illness. Ask Ms. Sandifer if you need healthy suggestions. For lunch this year and in the future: NO pizza, NO fast food, NO soda. Subway is acceptable.

HYDRATE! HYDRATE! HYDRATE! We make sure to provide many opportunities throughout the day for students to drink water. Please encourage your student to drink water before camp and after getting home at night. Do not go to sleep dehydrated. An occasional sports drink is okay, but should be accompanied with water. NO SODA DURING CAMP.

TJHS Band will provide the following preparations: training to recognize symptoms of heat-related illness, continuous water and ice source, shaded and/or indoor area for rest, appropriate breaks for rest and hydration. Emergency treatment can include rapid submission in ice tub, water consumption, and transportation to hospital via ambulance.

2013TJ Band Camp Dinners

Dear Band Parents,The summer two week band camp is coming quickly, and as Ms. Sandifer makes her final arrangements for a successful camp so should you. One option that we would like to offer you is a hot meal for your child on the Monday – Thursday nights of band camp.

As you know our students will only have about a 1 1/2 hour window between their day and night practice. To make this an easier time for you, Bob Fowle has volunteered to provide an optional meal for your student each night.The menu is attached. Each meal is $5. The dinner will be served around 4:00pm. There is no obligation; you can choose 1

meal, 8 meals or none. We ask that you send in the attached form, signed and checked with the nights you want your child served; along with money to cover the total cost of the selected meals. For example, if you were only going to eat 4 of the meals, you would send in $20.This is in no way mandatory, simply an option.

Payments must be made in cash or check (made out to TJ Band Boosters) by Monday, July 15, 2013. This cannot be taken out of your child’s account. If you have any questions or can help with food purchasing and serving, please call Bob Fowle at 301-694-6866 or email at bobif@yahoo.com.

Thank you,

Cooking Crew of GTJHS Band

Sloppy Joe

Spaghetti

Hamburger

Pork BBQ

2013TJ Band Camp Dinner

Sign Permission Letter

My child, ____________________________________, has permission to have dinner at school. Enclosed is $________ to cover the cost of the following meals.

** Please print child’s name **

___________________________ __________Parent Signature Date

Please check the nights you want your child to be served dinner.

Week 1

_____Monday BBQ Chickenmashed potatoes, apple, brownie, drink

_____Tuesday Sloppy Joe SandwichMac-n-Cheese, veggie tray, strawberry, cookie, drink

_____Wednesday Spaghetti/Tomato Sauce (No Meat)bread, grapes, cookie, drink

_____Thursday Hamburger(tomato, lettuce), pasta salad, chips, veggie tray, watermelon, Oreo, drink

Week 2

_____Monday Pulled Pork SandwichCole slaw, veggie tray, apple, brownie, drink

_____Tuesday Meatball SubMac-n-Cheese, veggie tray, strawberry, cookie, drink

_____Wednesday Beef Tacos(cheese,salsa,sour cream,tomatoes,lettuce), rice, grapes, cookie, drink

_____Thursday Hamburger(tomato, lettuce), pasta salad, chips, veggie tray, watermelon, Twinkie, drink

----- Return this form with the check -----

2013TJ Band Camp Dinners

Parent Help Signup

I could use a few parents each evening to help setup, serve, and cleanup. We arrive at TJ High school around 3:30pm each evening of band camp, serve the kids at about 4:00pm and are done with service and clean-up usually before 5:00pm.

If you can help on any of the days, please fill out this form by checking the box next to the days you can help and return it with your child’s dinner order.

Name:_________________________________________________

__________________________________________________

_

E-Mail:_________________________________________________

__________________________________________________

_

Phone:_________________________________________________

__________________________________________________

_

Week 1Week 1Mon:Mon:Tue:Tue:

Wed:Wed:Thu:Thu:

Week 2Week 2Mon:Mon:Tue:Tue:

Wed:Wed:

Thu:Thu:

----- Return this form with the check -----

GOVERNOR THOMAS JOHNSON HIGH SCHOOL MUSIC DEPARTMENTACTIVITIES AND MEDICAL TREATMENT AUTHORIZATION FORM

Student Name ______________________Grade ______Birthdate__________Student E-mail ___________________________________________________Address___________________________Town______________Zip_________Parent/Guardian Names ___________________________________________Home telephone number _________________Cell number_______________Business telephone number ________________________________________Parent E-mail ____________________________________________________Emergency Contact____________________Telephone number ___________Family doctor_________________________ Telephone number __________Name of medical insurance company_________________________________Policy/cert. number________________________________________________

Allergies_________________________________________________________________________________________________________________________

Treatment________________________________________________________________________________________________________________________

Date of last tetanus shot ______________Contact Lenses: ____Yes ____ No

Pertinent medical history: ________________________________________________________________________________________________________________________________________________________________________________________________

Current Medications: Any prescription/OTC medication that is to be dispensed at events must be brought in its original container: ________________________________________________________________

I hereby give my permission for my son/daughter to participate in all Governor Thomas Johnson High School Music Department sponsored activities and functions. In case of medical emergency, I understand every effort will be made to contact parents/guardian. In the event I cannot be reached, I hereby give permission to the physician selected by the director of the Governor Thomas Johnson High School Music Department to hospitalize, secure proper treatment for, order injections, anesthesia, or surgery for my child.Signature of Parent/Guardian:

___________________________________Date_______________________

Gov. Thomas Johnson High School Music DepartmentPhoto Release Form

Due to the nature of the ensembles in the Governor Thomas Johnson High School Music Department, we are often taking photos of our students and using them in a variety of ways. They are used regularly on our website and in fundraisers and they serve as wonderful positive publicity for our organization. To respect each individual student and their family, we ask that permission be granted for the use of your child in these photographs. Please circle each release below with either a yes or no.

I hereby give permission to:

1. Publish my child's photograph on the Governor Thomas Johnson HS “Patriot” Band website and other booster supported TJ Band sites.

Yes No

2. Use my child’s photograph in fundraising projects (ex. Cookbook, Calendar, Scrapbooks, etc…)

Yes No

3. Publish my child's first name with the picture on the Internet or in the specific project.

Yes No

Parent Name ____________________________________________

Parent Signature _________________________________________

Student Name ___________________________________________

Grade _________________________________________________

Instrument _____________________________________________

GTJHS Band Boosters Membership and Student Information Form 2013-2014

Please print the following information:

Student’s Name___________________________________ Grade Fall 2013 _____________

Address_______________________________________________________________

Telephone:________________________ Students e-mail:_____________________________

Marching Instrument: ____________________________ Concert Instrument:___________________

Mother/Guardian’ s Name _________________ Father/Guardian’s Name __________________

Address___________________________ Address_____________________________

__________________________________ __________________________________(If different from students) (If different from students)

Telephone_________________________ Telephone________________________

Mothers e-mail:_____________________ Fathers e-mail _____________________

Please initial here if you wish NOT to be included in the band directory___________All contact information will be used for Band purposes only.

Booster QuestionnaireIt takes many volunteers to run our Booster organization. Some work many hours, some work

only a few hours from time to time but all are essential to keep the band marching and the various programs running.

Below is a partial list of tasks that may need volunteers this year. Please check any that you would be interested in helping with. You will be contacted as needs arise or check with any Board member if you think you can help with a project (whether or not you have signed up previously). _______Chaperoning _____Sewing ______Event Planning

_______Pit Crew _______Fundraiser chairperson _______ Uniforms

_______Spirit Committee/PR _______Carpentry (Prop building) _____Soliciting for Sponsors

____ Rehearsal Chaperone (band camp)

Other:

_______Contact me whenever you think I can help.

_______I would also be interested in ________________________________________

Governor Thomas Johnson High School-Band Permission Slip-

The Governor Thomas Johnson High School Music Department travels to competitions most Saturdays throughout the school year. Should the band director or chaperones need to contact you in the event of an emergency while on a band field trip, we ask that you provide the following information. This will be kept on file for the duration of the band travel season. Should there be a need to change information, please contact the band director at 240-236-8353.

Thank You,Ms. Sandifer

Student Name __________________________ Grade _______ Age ______Has my permission to travel with the band to competitions via school transportation. The following information is provided to be used in an emergency situation.

In the event of need to contact us, our home phone is __________________A cell/work phone where we could be reached is ______________________An alternate emergency number, which could be called is _______________Relationship and name of person at this number ______________________

I understand that Frederick County Public Schools, as well as Governor Thomas Johnson High School employees, chaperones, and volunteers associated with band trips, cannot be held responsible for events or conditions beyond their control. I am also aware that all GTJHS and FCPS student conduct policies are in effect for these activities.

________________________ _______________________ __________Parent Name (print) Parent Signature Date

Gov. Thomas Johnson High School Marching Band 2013-2014 PERFORMANCE / REHEARSAL EXCUSED ABSENCE REQUEST

FORM THIS FORM SHOULD BE SUBMITTED AT LEAST TWO WEEKS PRIOR TO THE SCHEDULED

ACTIVITY

Date

Student’s Name Grade

Instrument or Position I am requesting permission for my son/daughter to be excused from the activity listed below according to the policies outlined in the 2013-2014 band handbook regarding excused absences. on INDICATE THE SPECIFIC PERFORMANCE EVENT OR REHEARSAL HERE DATE OF THE EVENT Briefly state the reason you are requesting your student be excused from this Scheduled Band Activity below. ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Parent’s Signature Phone # REQUEST FOR EXCUSED ABSENCE GRANTED BY MS. SANDIFER ON REQUEST FOR EXCUSED ABSENCE DENIED BY MS. SANDIFER ON THIS FORM WILL BE KEPT ON FILE FOR REFERENCE DURING THE BAND SEASON