gssgc delegate training 2009

Council Delegate Training

Girl Scouts of San Gorgonio Council

Learning Objectives

Describe & demonstrate the differences between Governance & Operations

Describe the organizational structure of GSSGC Identify delegates responsibilities Identify delegate role at Annual Meeting Demonstrate basic knowledge of parliamentary

procedure

Governance vs. Operations

GovernanceIssues relating to major policy decisions and government of the affairs of the Council

OperationsIssues relating to the day-to-day management and operation of the Council

Governance or Operations?

• Determine the dollar amounts to be allocated for specific expense items in the Council budget.– Operations

• Approve the Council budget.– Governance

• Decide which bakery will get the Council's cookie sale contract.– Operations

• Discuss the number of canoes needed for resident camp.– Operations

Governance or Operations?

• Approve revised Volunteer Policies & Procedures– Governance

• Discuss community needs and whether the council might respond to those needs.– Governance– Operations

• Participate in fund development activities.– Governance– Operations

How We Fit in the National Organization

Elects

Elects Delegates to the Charters

Girl Scouts of the USA charters

Girl Scouts of San Gorgonio Council

(we’re our own

501(c) 3)

Board of Directors

National Delegates

Southwest Region Chair

Delegates

Low Desert Region Chair

Delegates

High Desert Region Chair

Delegates

Central Region Chair

Delegates

Central West Region Chair

Delegates

Girl Scouts of San Gorgonio Council Governance Structure Overview

As defined by Girl Scouts of San Gorgonio Council’s Bylaws, the voting members of the council include the members of the board of directors, the national council delegates, the region chairs, and the delegates. The number of delegates is determined by the level of membership in each region, as defined by the Bylaws. Delegates are nominated by the Region chairs and elected by their regions at each Annual Meeting. Delegates serve a term of two years. Delegates vote on the election of new members of the board of directors. Pink = voting member of the council

Girl Scouts of the USA charters

Girl Scouts of San Gorgonio Council (we’re our own 501(c) 3)

Board of Directors

CEO

Staff

Support Volunteers & Provide Direct

Programming to

Girls

Southwest

RegionTroops Girl

s and Leaders

Low Dese

rt RegionTroops Girl

s and Leaders

High Dese

rt RegionTroops

Girls

and Leaders

Central

RegionTroops

Girl

s and Leaders

Central

West RegionTroops Girl

s and Leaders

Girl Scouts of San Gorgonio Council General Structure Overview

Pink = Volunteer PositionsPurple = Staff Positions

Girl Scouts of San Gorgonio CouncilRegional Structure Overview

Southwest Region

•Formerly:•Temecula•Lake Stars•Murrieta•French Valley •Spirit of the Valley

Central Region

•Formerly•River Rock•Valley Stars•Coyote Trails•Rim•Big Bear•Redlands

Central – West Region

•Formerly•Raincross•River Crossing•Town N Country•Golden Hills

High Desert Region

•Formerly•Apple Valley•Desert Breeze•Desert Mirage•Snowline•Needles•Ft. Irwin•Hesperia

Low Desert Region

•Formerly•Coachella•Morongo Basin•Blythe•Pass Blue Skies•Ramona

This diagram shows which former Service Areas make up each region.

CEO

Executive Assistant

VP of Retail and Product Sales

Product Sales

Manager

Retail Shop

Manager

Shop Clerk/Reception LD

Shop Clerk/Reception HD

Shop Clerk/Reception SW

VP of Fund Development

Special Events Manager

VP of Finance

Finance Assistant

VP of Human Resources

VP of Marketing and

Communications

Interactive

Marketing Manager

Art Direct

or

Business

Services Speciali

st

VP of Property Management

Ranger

Ranger

Ranger

Resource Development Department

Works with Manager –

Events Pathway & Product Sale

Program

In P

artn

ersh

ip w

ith

C

ust

om

er S

ervi

ce

Dep

t.GSSGC Organizational Chart Part 1

CEO

VP of Community Development

Community Director – High Desert

Community Director – Low Desert

Community Director – Southwest

Community Director – Central

Community Director – Central West

VP of Customer Experience

Registration Manager

Program and

Training Registra

r

Registrar

Receptionist/Data Entry Clerk

Customer Service Rep/Placement

Specialist – C/CW

Customer Service Rep/Placement Specialist - SW

Customer Service Rep/Placement Specialist - LD

Customer Service Rep/Placement Specialist - HD

Volunteer Specialist – LD

Volunteer Specialist– HD

Volunteer Specialist – SW

Volunteer Specialist –

Central West

Volunteer Specialist –

Central

VP of Training & Development

Training Specialist

VP of Program & Advocacy

Manager – Troop & GS My Way Pathways

Manager – Camp & Travel Pathways

Manager – Events Pathway & Product Sales Program

Research & Outcomes Specialist

Grant Funded Program Specialist (funded through 12/31/2009)

GSSGC Organizational Chart

Interconnected/Collaborative Relationship

Interconnected/Collaborative Relationship

Interconnected/

Collaborative

Relationship

Co-Supervises Shop Clerks/Receptionists

Collaborates with Product Sale Manager

Part 2

Officers of the Board of Directors

• Dawn Meade Duffy, Chair/President• Kristin Varner, First Vice President• Richard Aquino, Second Vice President• Brenda Keeling, Secretary• Jamie Robinson, Treasurer• Jessica Lawrence, CEO (non-voting member)

Members-at-Large of the Board of Directors

• Hillary Angel • Andy Avery• Lynn Cantrell• Patti Cotton Pettis• Dee Covey• Mary Perry• Irene Rodriguez• Michael Salazar• Dr. Wesley Sanders• Debbie Gradias

Region Chairs

• Region Chairs participate in Board of Directors meetings as non-voting members.

• They are elected by the delegates in their regions to represent the needs and interests of their regions to the board of directors.

Region Chairs:• Beth Newton – Low Desert Region• Karen Early – High Desert Region• Paula McGaugh – Southwest Region• Shannon Ng – Central Region• Rena Skelskey – Central West Region

High Desert Region

Region Region Chair Staff Cities

High Desert Karen Early

Community DirectorJewel Wilmoth

Volunteer SpecialistMary Smithers

Customer Service Rep/

Retail Shop ClerkLeiticia Wyche

AdelantoApple ValleyBaldy MesaBarstowDaggettEl MirageFt. IrwinHelendaleHesperia

HinkleyLenwoodLucerne ValleyNeedlesNewberry SpringsOak HillsPhelanPiñon Hills

Central Region


Central Shannon Ng

Community DirectorShauna Epting

Volunteer SpecialistCyndi Fehler

Customer Service RepAshley Hudson

Retail Shop ManagerStephanie Miller

Angelus OaksArrowbearBig Bear CityBig Bear LakeBloomingtonBlue JayCedar GlenCedarpines ParkColtonCrestlineCrest ParkDevore

FawnskinForest FallsFontanaGrand TerraceHighlandHomelandLake ArrowheadLakeviewLoma LindaMentoneMoreno Valley

RedlandsRialtoRim ForestRunning SpringsSan BernardinoSky ForestSugarloafTwin Peaks

Central West Region


Central West Rena Skelskey

Community DirectorTracy Bobertz

Volunteer SpecialistDenise Desirello

Customer Service RepAshley Hudson

Retail Shop ManagerStephanie Miller

CoronaEastvaleJurupaMira Loma NorcoPedleyRiversideRubidoux

Southwest Region


Southwest Paula McGaugh

Community DirectorAsucena Olivera

Volunteer SpecialistPaula Dorsey

Customer Service RepDonna Floth

Retail Shop ClerkStephanie Boydstun

AguangaAnzaCanyon LakeFrench ValleyHomelandLake ElsinoreLakeviewMead ValleyMenifee

MurrietaNuevoPerrisQuail ValleyRomolandSun CityTemeculaWildomarWinchester

Low Desert Region


Low Desert Beth Newton

Community DirectorOpen

Volunteer SpecialistMichele Penn

Customer Service RepOpen

Retail Shop ClerkDevon Spira

BanningBeaumontBlytheCabazonCalimesaCathedral CityCherry ValleyCoachellaDesert CenterDesert Hot SpringsEagle MountainHemetIdyllwild

Indian WellsIndioJoshua TreeLa QuintaMorongo ValleyPalm DesertPalm SpringsRancho MirageSalton SeaSan JacintoThermalThousand Palms

Twentynine PalmsTwentynine Palms Marine Corps Base (MCAGCC), Wonder ValleyYucaipaYucca Valley

What A Delegate Does

Delegate Job Description:1. Adheres to council policies, standards and

procedures and council affirmative action policy2. Participate in delegate training3. Attend council Annual Meeting4. Get constituents reactions to issues5. Vote on election of board members and officers

and members of the nominating committee, vote on policy changes.

Bylaws

• The Bylaws are the key policy document that describes how Girl Scouts of San Gorgonio Council is governed.

• Council delegates must approve any changes to the Bylaws

Attending Council Annual Meeting

• It is very important that all delegates attend the annual meeting each year

• Delegates who don’t attend the annual meeting are not able to vote on changes to the Bylaws, and on the election of members of the board of directors

• All delegates receive a delegate packet in advance of the meeting detailing the slate of board members to be elected (if applicable), any policy changes (if applicable), and the agenda for the meeting.

Parliamentary Procedure at Annual Meeting

Standing Rules• Representation. Those members eligible to debate make motions and vote at the

business meeting are: the delegates elected by each Association, the chair of each Association, officers and members of the Board of Directors, delegates to the National Council and members of the Council Nominating Committee.

• Credentials. Delegates listed above must use their voting cards, issued at registration, in order to speak and vote during the business meeting.

• Motions and resolutions offered by delegates shall be in writing, signed by the maker and the second, both of whom shall be registered delegates, and shall be given to the Council Chairman of the Board/President.


Standing Rules Cont.• Debate. No delegate shall speak in debate more than once on the same question, or

longer than two minutes, until all delegates who wish to speak have done so.

• Use of Cards. Delegates should use colored cards in the following manner:

GREEN to vote in support of a motion or resolution.

or to indicate that they wish to speak in support of a motion or

resolution.

RED to vote against a motion or resolution.

or to indicate that they wish to speak in opposition of a motion

or resolution.

YELLOW to indicate that they wish to raise a point of order or privilege.


Standing Rules Cont.• Nominating. Nominations may NOT be made from the floor.

• Reports. All reports and materials for the permanent record of the Annual Meeting shall be sent in writing to the Council Secretary within one week following the adjournment of the Annual Meeting.

• Rules of Order. The parliamentary rules followed will be current edition of Robert’s Rules of Order, Newly Revised where applicable and not inconsistent with the Council Bylaws and Standing Rules as stated above.

Items for Vote at 2009 Annual Meeting:

Bylaws Change

Article I – Section 5

Previous Statement

The Annual meeting of the council shall be held in October. In years where the

Girl Scout National Conference is held in October, the council Annual meeting will

be held within 45 calendar days of the close of the national conference. Notice of

the time, place, and purpose of the meeting, together with a description of the

general nature of the matters to be voted on and the slate and biographical sketch

of nominees for all offices or positions to be filled pursuant to these bylaws, shall

be handed personally, mailed or electronically transmitted to each voting member

of the council not more than 90 and not less than 30 calendar days before the

meeting. The only matters that may be voted upon at any regular meeting actually

attended by less than one-third of the voting power are the matters of which notice

of their general nature was given, as provided above in this Section 5.


Bylaws Change

New Statement

The Annual meeting of the council shall be held once each fiscal year.

Notice of the time, place, and purpose of the meeting, together with a

description of the general nature of the matters to be voted on and the

slate and biographical sketch of nominees for all offices or positions to

be filled pursuant to these bylaws, shall be handed personally, mailed or

electronically transmitted to each voting member of the council not more

than 90 and not less than 30 calendar days before the meeting. The

only matters that may be voted upon at any regular meeting actually

attended by less than one-third of the voting power are the matters of

which notice of their general nature was given, as provided above in

this Section 5.


Bylaws Change

RationaleThe stipulation that the Annual meeting be held each year in October was found to be too restrictive. A mandated October meeting meant that fiscal and council membership information being presented lacked relevance because it was over a year old when it was presented. Mandating that a meeting be held at least once per fiscal year instead provides the council with flexibility in meeting dates and allows the council to hold the meeting at a time of year when the data being presented will be more relevant to the voting membership.

Review of the Learning Objectives

Describe & demonstrate the differences between Governance & Operations

Describe the organizational structure of GSSGC Identify delegates responsibilities Identify delegate role at Annual Meeting Demonstrate basic knowledge of parliamentary

procedure

gssgc delegate training 2009

Self Improvement