group i - day care
TRANSCRIPT
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Group Members:Kamran AzharRozina IqbalMirabel DSouzaSamrah-tul-MehdiZakia Siddiqui
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PROJECT SCOPE MANAGEMENT Collect requirement
Define Scope
Create WBS
Verify Scope
Control Scope
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1. COLLECET REQUIREMENT
The process of defining the stake holders needstomeet project requirements.
1. The increase in the number of working mothers
2. Nuclear family type
3. Security threats related to child minder
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COLLECET
REQUIREMENT..(continue)Purpose of a CHILD CARAE
Providing social needs of the working women
Providing the educational needs
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2.DEFINE SCOPEDefining the detailed description of the project and product
Our Program
We offer stimulating, high quality care and education tochildren 0 months to 7 years. Qualified staff membersencourage children to develop problem-solving skills, creativity,a sense of responsibility, independence and a positive sense ofself worth. Our centre offer stimulating play activities that are
organized into interest areas such as blocks, art activities, sand-and-water area, and outdoor play. Consistent daily routines helpchildren feel safe and secure and include opportunities for themto plan their own activities.
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DEFINE SCOPE.. Continue .(CORE VALUES)
we understand that each child is unique andimportant
we encourage children to become independent,responsible, and confident
we support children to become active learners, withstaff as their guides
we provide activities that promote and enhancephysical, social, emotional, language and intellectualdevelopment.
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3.WORK BREAK DOWN
STRUCTUREWBS mainly consist of 4 M
MANPOWER MACHINARY
MATERIAL
METHODS
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WBS..continue
1 MANPOWER
The staff would be familiar with the emotional,
physical, intellectual and language development ofchildren between 0 to 7 years of age.
2. MACHINARY
There will be close circuit cameras in the rooms as well asin the out door to keep an eye on the children
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WBS..continue
3 .MATERIAL
Adequate space is provided for children to storetheir personal belongings.
Toilets, soap and water (for drinking and washing)are accessible to the children.
All rooms are well-lighted and well-ventilated.4. METHODS
Health and Safety
Nutrition and Food Service
Staff Family Interaction
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VERIFY AND CONTROL SCOPEVERIFICATION CONTROL
After 3 months the admissionrate will be analyzed.
There will be periodicevaluations of every childslearning skills, creativity andconfidence level
Promotion activities will beincreased accordingly.
If there is a lack, extraattention will be given torespective children.
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PROJECT TIME AND COST
MANAGEMENT
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Location Decision
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Data Results
Profit Low Demand High Demand EMV Minimum MaximumProbability 0.8 0.2
Small Facility 13790500 1500000 11332400 1500000 13790500
Large Facility 12008500 1600000 9926800 1600000 12008500
Maximum 11332400 1600000 13790500
Expected Value of Perfect Information
Column best 13790500 1600000 11352400
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Pert Chart (Project Management)
Startnode End node
Optimistictime
Most Likelytime
Pessimistictime
Activitytime
StandardDeviation Variance
Taking Building on the rent 1 2 10 15 25 15.83 2.5 6.25
Licensing 2 3 8 11 15 11.17 1.17 1.36
Hiring Project team 3 4 10 15 20 15 1.67 2.78
Ads for staff and personnel 4 5 7 10 14 10.17 1.17 1.36
Recruiting 5 6 10 14 22 14.67 2 4
Ordering Furniture and
Supplies 6 7 6 10 14 10 1.33 1.78
Selection 7 8 7 9 15 9.67 1.33 1.78
Orientation and Training 8 9 7 9 11 9 0.67 0.44
Painting and decorating the
Rooms 9 10 15 20 30 20.83 2.5 6.25
Ads For Admission 10 11 14 20 25 19.83 1.83 3.36
Admission open 11 12 45 55 65 55 3.33 11.11
Session start 12 13 7 10 15 10.33 1.33 1.78
Project results
Total of critical Activities 42.25
Square root of total 6.5
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Pert Chart (Project Management)Start
node End node
Activity
time
Early
Start
Early
Finish Late Start
Late
Finish Slack
Standard
DeviationProject 201.5 6.5
Taking Building on
the rent 1 2 15.83 0 15.83 0 15.83 0 2.5
Licensing 2 3 11.17 15.83 27 15.83 27 0 1.17
Hiring Project team 3 4 15 27 42 27 42 0 1.67
Ads for staff andpersonnel 4 5 10.17 42 52.17 42 52.17 0 1.17
Recruiting 5 6 14.67 52.17 66.83 52.17 66.83 0 2
Ordering Furniture
and Supplies 6 7 10 66.83 76.83 66.83 76.83 0 1.33
Selection 7 8 9.67 76.83 86.5 76.83 86.5 0 1.33
Orientation and
Training 8 9 9 86.5 95.5 86.5 95.5 0 0.67
Painting and
decorating the
Rooms 9 10 20.83 95.5 116.33 95.5 116.33 0 2.5
Ads For Admission 10 11 19.83 116.33 136.17 116.33 136.17 0 1.83
Admission open 11 12 55 136.17 191.17 136.17 191.17 0 3.33
Session start 12 13 10.33 191.17 201.5 191.17 201.5 0 1.33
Pert Chart (Project Management)
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Pert Chart (Project Management)
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Pert Chart (Project Management)
Center Fee Worksheet
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Center Fee Worksheet(entire data in yellow cells)
Classrooms Ages # children Tuition/week Annual Income Total
Infant Room 1 0-24 months 10 PKR 2,700.00 PKR 1,350,000.00
Infant Room 2 0-24 months 10 PKR 2,700.00 PKR 1,350,000.00
otal Infant Fees PKR 2,700,000.00
Toddler Room 1 24-36 months 10 PKR 2,500.00 PKR 1,250,000.00
Toddler Room 2 24-36 months 10 PKR 2,500.00 PKR 1,250,000.00
otal Toddler Fees PKR 2,500,000.00
Preschool Room 1 Three year olds 12 PKR 2,500.00 PKR 1,500,000.00
Preschool Room 2 Four year olds 12 PKR 2,500.00 PKR 1,500,000.00
Preschool Room 3 Five year olds 12 PKR 2,500.00 PKR 1,500,000.00
otal Preschool Fees PKR 4,500,000.00
Kindergarten 15 PKR 2,700.00 PKR 2,025,000.00
School-age (school-term) 15 PKR 2,700.00 PKR 1,579,500.00
School-age (summer) 15 PKR 2,700.00 PKR 486,000.00
otal School-age Fees PKR 4,090,500.00
otal Center Income 121 PKR 26,000.00 PKR 13,790,500.00
Start up Budget Worksheet
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Start-up Budget WorksheetIncome Items Description Expense
Bank Loan Loans From Personal bank for the commercial use PKR 300,000.00
Personal
investmentpersonal saving PKR 1,000,000.00
TOTAL
INCOMEPKR 1,300,000.00
Expense Items Description Expense
Personnel Expenses
Program DirectorStaff who plans and implements start-up period which could be as long as 6-
12 monthsPKR 360,000.00
Staff Staff employed up to a month before children are enrolled PKR 50,000.00
Staff trainingAn intensive multi-day all-staff orientation should be conducted before
opening.PKR 15,000.00
Professional Services Architect, attorney, contractors, etc. PKR 300,000.00
Staff recruitment Signs, classified ads, etc PKR 30,000.00
Building/renovation All costs such as rent, construction, and/or renovation. PKR 720,000.00
Furniture/
Equipment
For kids Toys etc PKR 1,500,000.00
Office PKR 200,000.00
Kitchen and cleaning Commercial kitchen equipment will be required PKR 300,000.00
Other
Advertising/marketingMoney spent on making the program visible such as signage and attractive
landscaping will be worth the investment.PKR 200,000.00
Licensing fees PKR 30,000.00
TOTAL EXPENSES PKR 3,705,000.00
Salary Expense Worksheet
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y p(entire data in yellow cells)
Hours Salary Annual Mandated
per Week per Hour Wage Benefits Total Total
(enter # hrs) (enter wage) w/o Benefits at .6% Benefits Expense
Room One (8 infants)
Lead Teacher 54 PKR 100.00 PKR 280,800.00 PKR 33,696.00 PKR 33,696.00 PKR 314,496.00
Assistant staff 54 PKR 45.00 PKR 126,360.00 PKR 15,163.20 PKR 15,163.20 PKR 141,523.20
Assistant staff 54 PKR 45.00 PKR 126,360.00 PKR 15,163.20 PKR 15,163.20 PKR 141,523.20
Room Two (8 infants)
Lead Teacher 54 PKR 100.00 PKR 280,800.00 PKR 33,696.00 PKR 33,696.00 PKR 314,496.00
Assistant staff 54 PKR 45.00 PKR 126,360.00 PKR 15,163.20 PKR 15,163.20 PKR 141,523.20Assistant staff 54 PKR 45.00 PKR 126,360.00 PKR 15,163.20 PKR 15,163.20 PKR 141,523.20
Total Infant Staff Salaries PKR 1,195,084.80
Room Three (10 toddlers)
Lead Teacher 54 PKR 92.00 PKR 258,336.00 PKR 31,000.32 PKR 31,000.32 PKR 289,336.32
Assistant staff 54 PKR 40.00 PKR 112,320.00 PKR 13,478.40 PKR 13,478.40 PKR 125,798.40
Assistant staff 54 PKR 40.00 PKR 112,320.00 PKR 13,478.40 PKR 13,478.40 PKR 125,798.40
Room Four (10 toddlers)
Lead Teacher 54 PKR 92.00 PKR 258,336.00 PKR 31,000.32 PKR 31,000.32 PKR 289,336.32
Assistant staff 54 PKR 40.00 PKR 112,320.00 PKR 13,478.40 PKR 13,478.40 PKR 125,798.40
Assistant staff 54 PKR 40.00 PKR 112,320.00 PKR 13,478.40 PKR 13,478.40 PKR 125,798.40
Total Toddler StaffSalaries PKR 1,081,866.24
Room Five (14 3-4 year olds)
Lead Teacher 54 PKR 92.00 PKR 258,336.00 PKR 31,000.32 PKR 31,000.32 PKR 289,336.32
Assistant staff 54 PKR 40.00 PKR 112,320.00 PKR 13,478.40 PKR 13,478.40 PKR 125,798.40
Assistant staff 54 PKR 40.00 PKR 112,320.00 PKR 13,478.40 PKR 13,478.40 PKR 125,798.40
Room Six (20 5-year olds)
Lead Teacher 54 PKR 92.00 PKR 258,336.00 PKR 31,000.32 PKR 31,000.32 PKR 289,336.32
Assistant staff 54 PKR 40.00 PKR 112,320.00 PKR 13,478.40 PKR 13,478.40 PKR 125,798.40
Assistant staff 54 PKR 40.00 PKR 112,320.00 PKR 13,478.40 PKR 13,478.40 PKR 125,798.40Total Preschool StaffSalaries
PKR 1,081,866.24
Room Seven (School-age)Lead Staff 15 PKR 100.00 PKR 78,000.00 PKR 9,360.00 PKR 9,360.00 PKR 87,360.00
Assistant staff 15 PKR 40.00 PKR 31,200.00 PKR 3,744.00 PKR 3,744.00 PKR 34,944.00
Assistant staff 15 PKR 40.00 PKR 31,200.00 PKR 3,744.00 PKR 3,744.00 PKR 34,944.00
Total School-age Salaries PKR 157,248.00
Adminstration and Support
Director 6 PKR 1,600.00 PKR 499,200.00 PKR 59,904.00 PKR 59,904.00 PKR 559,104.00
Receptionist 54 PKR 23.00 PKR 64,584.00 PKR 7,750.08 PKR 7,750.08 PKR 72,334.08
Cook 54 PKR 23.00 PKR 64,584.00 PKR 7,750.08 PKR 7,750.08 PKR 72,334.08
Accountant (2) 36 PKR 22.00 PKR 41,184.00 PKR 4,942.08 PKR 4,942.08 PKR 46,126.08
peon (5) 270 PKR 14.00 PKR 196,560.00 PKR 23,587.20 PKR 23,587.20 PKR 220,147.20
TotalAdmininstration/Support PKR 970,045.44
TOTAL SALARYEXPENSES
4,486,111
Annual Operating Budget
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Annual Operating Budget(Complete yellow cells. Blue cells link with fee and salary worksheets.)
Income Items Description Expense
uition Consider a reduced utilization rate (85-95%)
Infant we are expecting 10 infants per month PKR 2,700,000.00
Toddler we are expecting 10 toddlers per month PKR 2,500,000.00
Preschool we are expecting 21 preschool children per month PKR 4,500,000.00
School-age we are expecting 29 school age children per month PKR 4,090,500.00
Fundraising expecting it in future
Grants expecting it in future
OTAL INCOME PKR 13,790,500.00
Expense Items Description Expense
Salaries
Infant Staff one lead teacher and two assistants PKR 1,195,084.80Toddler Staff one lead teacher and two assistants PKR 1,081,866.24
Preschool Staff one lead teacher and two assistants PKR 1,081,866.24
School-age Staff one lead teacher and two assistants PKR 157,248.00
Admin/Support Staff one director,one receptionalist,one cook,two accountants and 5 peons PKR 970,045.44
Staff Training Include workshop fees, substitutes and staff library PKR 15,000.00
OccupancyAll costs arising from use of a building and land such as rent, mortgage,real estate taxes, lawn services, mechanical maintenance, etc.
PKR 960,000.00
Utilities Contact utility provider to inquire about projected fee increases. PKR 300,000.00
Phone/internet access PKR 60,000.00
Loan payment PKR 36,000.00
Supplies PKR 2,500,000.00
Equipment PKR 100,000.00
Repair/maintainance PKR 50,000.00
Advertising PKR 200,000.00
OTAL EXPENSES PKR 8,707,110.72
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Break Even Quantity (#of Students)
Doddlers Day Care Solution Column1 Column2 Column3
Cost Type Costs Revenues
Fixed Costs Fixed 5249711 xxxxxx
Variable costs Variable 104743 xxxxxx
Revenue per unit Variable xxxxxx 113971
BREAKEVEN POINTS Units Dollars
Costs vs Revenues 568.89 64836890
Volume analysis @ 121
Total Fixed Costs 5249711 0
Total Variable Costs/Revenues 12673900 13790490
Total Costs 17923610 13790490
Net Cost 4133119
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Break Even Quantity (# of
Students)
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Advertising budget breakup
Advertising Start Date End Date Budget
Yellow Pages 1/1/2011 12/1/2011 Rs40000
Newapapers 1/1/2011 6/1/2011 Rs75000
MotherCare News
Letter campaign #11/1/2011 6/1/2011 Rs25000
Strategic Alliance
development1/1/2011 12/1/2011 Rs60000
Total Advertising
BudgetRs200,000
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QUALITY MANAGEMENT PROCESSES
Process Project Phase Key Deliverables
Plan Quality Planning Quality Management Plan,
Perform Quality Assurance Execution Change Requests
Perform Quality Control Monitoring and Controlling Quality control measurements
The quality of child care varies widely and childrens outcomes differ depending upon the quality of their child
care experiences.
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ADVANTAGES OF DOODLE DAY CARE CENTRE
o More affordable than nanny care
o Ample supervision
o Toddlers can socialize with other children of same or other age groups
o Staff members are trained in early childhood education
o Licensed and regulated
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QUALITY EVALUATION & ASSURANCE OF DOODLE DAY CARE
ENVIRONMENT
Safe, clean and uncluttered.
Colorful and inviting atmosphere. Child size furniture and accessible displays.
STAFF
One-on-one interaction with children in a warm, responsive way.
Low rate of staff turnover.
LICENSING
Doodle day care is in compliance with all licensing regulations.
SAFETY & HEALTH Clean and well ventilated environment.
Safe and proper functioning toys.
Staff trained in CPR and first aid.
Policies regarding injuries and emergencies.
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THE PROGRAN/CURRICULUM
Play activities that enhance development.
Both small and large group activities. Balance between rest and activity.
FAMILY INVOLVEMENT
Encouragement to parents for joining B.O.D.
Parents suggestions for Doodle day cares policies.
Openness to parents visits.
FACILITY
Safe indoor and outdoor areas and equipments. Classrooms based on age.
Airy, well-lit and attractive rooms with bright colors.
Sanitary bathrooms and diaper-changing areas.
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DOODLE DAY CARES QUALITY CHECKLIST
AVAILABILITY
Questions to ask:
What ages are accepted? What time can I drop my child off?
What is the latest time that I can pick up my child?
Do you have space available for my child?
Can I visit the facility without an appointment?
Do you have a list of references that I can call?
STAFF TRAINING & FACILITY LICENCING
Questions to ask:
Are you licensed and accredited?
How long has your facility been providing daycare?
Does your staff have training in early childhood development?
Are teachers trained in first aid and CPR?
What is your staff turnover?
Are background checks completed on staff members?
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DAILY ACTIVITIES & SCHEDULES
Questions to ask:
Are nap times provided? What time and where?
What activities will be available for my child? Is there an education curriculum?
MEALS
Questions to ask:
Are meals provided by the daycare? Are snacks provided by the daycare?
Are they nutritious meals and snacks?
ENVIRONMENT
Questions to ask:
Do you have an outdoor playground?
Are there personal cribs for each infant?
Are there separate rooms for each age group?
Is the staff allowed to smoke on facility premises?
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SAFETYQuestions to ask:
Is there a safety plan in place in case of an emergency?
Does the playground equipment meet safety standards?
Are hazardous materials kept out of reach of children?
Is there a first aid kit?
SANITATION
Questions to ask:
How often are toys washed? What do you use to clean them?
Are children taught to wash their hands before eating and after using the toilet?
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QUALITY ASSURANCE AND CONTROL
The provider reviews their service against agreed quality standards. Investigation of complaints or concerns regarding a health and safety
issues.
Technical assistance provided by quality assurance teams.
Parental access to online child care licensing inspections. Parental access to online licensing complaints.
Monthly inspection of Doodles day cares programs and facilities.
Fulfillment of staff requirements.
Educational requirements of teachers and volunteers.
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Developing HumanResource in Child
Care Centre
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Project Human Resource
Management Develop Human Resource Plan
The process of identifying and documenting projectroles, responsibilities, and required skills, reportingrelationships, and creating a staffing managementplan
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Project Human Resource
Management Acquire Project Team
It ensures the availability of the team to complete theproject achieve the project objective on time
There must be a minimum of one qualified staff in eachdefined group of childrenShe/he must have completed at least a two year early
childhood education program from a community collegeThere are no specified educational qualifications for
assistants under the Day Nurseries ActStaff training has been identified as a key indicator ofquality child care.
Resource Teachers are available in some centers
Project Human Resource
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Project Human Resource
Management
Develop Project Team
it require the development of capabilities in suchareas as formulating business and HR strategies
Child care centres may also employ support staffIn a high quality program, all staff strive to meet
the physical, social, emotional and needs of theyoung children in their care
Project Human Resource
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Project Human Resource
Management Manage Project Team
It involves tracking the team member performance and providefeedback to ensure that the team is :
Implementing with speed, flexibility and teamwork
Obtaining lasting results that continue to grow improved staff-to-child ratios to ensure each child gets attention
Influence Project Team
It includes factors which impact the project like: Team environment Geographical location Cultural issues or the factors which can alter project performance new staff qualification requirements to ensure staff skills
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Age Group Staff to child ratio
Long Day Care
and Preschool
Birth to 24months
1 staff to4 children
25 to 35 months 1 staff to5 children1
36 months toschool age
1 staff to11 children
Family DayCare
Mixed agegroups
A proportional formulawill be applied
Mixed age
groups ofchildren
1 staff member to
7 children with amaximum of fourchildren
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Project Human Resource
Management Professional & Ethical Behavior
The project management team should be aware of
and ensure that all team members follow ethicalbehavior
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Day Care Communication Plan
Identify Stakeholders
Plan Communication
DistributeInformation
Manage Stakeholderexpectations
Report performance
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Identifying Stakeholders
Owner
Parents
Teachers
Qualified staff
Children
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Plan Communication Communication Objective To reach nuclear
families with children and educated working parentsbelonging to SEC A & B. This group has the money forchild care, and are willing to spend a little extra to get ahigher level of care.
Media We will be following a pull approach.Advertisements will be printed in newspaper, journals formothers and magazines.
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Distribute Information
The Doodles Day Care willrun advertisements innewspaper, journals formothers and magazines.
Two different campaigns willbe used. The first will be amultifaceted advertisingcampaign, the second will be
the formation of strategicalliances.
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Managing Stakeholder expectations
Selection: A complete service
offering of child care and learningdevelopment for children aged 0 to6 years.
Accessibility: The facility iscentrally located and is open from 9
a.m.- 6 p.m. Customer service: Treating the
customer like they are the mostimportant customer thatThe Doodles Day Care has is
reinforced in all employee trainingprograms.
Competitive pricing: The pricingis reasonable relative to the servicesoffered@ less than 3000/week
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Report Performance
Standards Grow the number of customers
by 10% annually.
Build customer loyalty throughsuperior service andeducational/development systems.
Build The Doodles Day Care
brand to the point where itbecomes a household brandsynonymous with superiorchild care/development in theDoodles area.
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