group 8 suggestion scheme
TRANSCRIPT
PRESENTATION ON:SUGGESTIONS SCHEMES FOR
IMPROVEMENT
Aravali Institute of Management
Presented By:Group-8
Presented To:Prof. J.M-Panth
Introduction
An employee suggestion scheme is a formal mechanism, which encourages employees to contribute constructive ideas for improving their organization
It is a common tool used for factory improvement and as a way to develop better workplace relations
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PROBLEM ADDRESSED
Employee suggestion schemes provide a way to capture employees’ ideas on areas that are often not within their control
Prospective Users: Any factory team that wishes to achieve cost savings,
improve product quality, workplace efficiency, customer service, and working conditions
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Process
Typically the process involves workers writing their suggestion on a piece of paper and placing it in a box that is easily accessible
A designated manager publicly empties the suggestion box on a regularly scheduled basis, such as once a week, and reads the suggestions
A committee then decides which suggestions to implement and responds to suggestions
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Steps for Implementation
Place a suggestion box in a public space. This should be in a strategic and convenient location for employees to drop their suggestions
Explain to workers that they can write their suggestions on how to improve operations either within their own work area or the factory in general on a piece of paper and place it in the suggestion box. Many enterprises provide a theme for each month. For example, one month is for quality improvement suggestions, while another month focuses on energy conservation or canteen improvements.
Have a designated manager who is senior enough to demonstrate commitment to the mechanism empty the suggestion box on a regularly scheduled basis, such as once a week, and read out loud the suggestions
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Steps for Implementation
Create a committee to review all suggestions and determine which ones should be implemented based on pre-define criteria. The committee should comprise both men and women from all parts of the organization and representing various demographic groups, Including management, supervisors, line managers and workers
Follow through with the suggestions, implementing those ideas that can benefit the enterprise and respond to those suggestions that cannot be implemented.
Reward workers for their suggestions and do not penalize them for any critical suggestions
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RESOURCES REQUIRED
A box (or several boxes, depending on size and layout of factory) to receive suggestions, placed in a strategic and convenient location for employees to drop their suggestions
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POSITIVE IMPACT
An employee suggestion scheme can help a factory: become a high performance employee focused
organization achieve best value improve efficiency, performance, productivity and service delivery improve morale and the working environment for employees improve health and safety
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CHALLENGES AND PITFALLS
An ill-conceived, hastily launched, undefined employee suggestion scheme can turn people off and generate ill will, cynicism and misunderstanding. It is therefore crucial to put in place a set of guidelines for planning out how the scheme will work and also for communicating the process to others
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Guidelines should cover
Logistics (where the boxes will be placed, how often they will be emptied etc.)
Process (who can participate, deadline for submissions etc.)
Criteria (types of suggestions, how suggestions will be judged etc.)
Incentives (what rewards may be available for submissions)
Committee members (who is involved)
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Other Challenges
Another challenge is to ensure that there is full management support for the employee suggestion scheme.
Top management must demonstrate buy- in and show enthusiasm and commitment toward the scheme if it is to generate the desired results
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INDICATORS FOR MONITORING
There should be continuous monitoring and review of the suggestion scheme in order that problems are detected at the earliest opportunity and employees continue to have faith in and participate in the scheme
Finally, it is important to respond to suggestions promptly and provide timely feedback in order to demonstrate to employees that ideas are taken seriously and employees whose suggestions are not accepted are not deterred from making further suggestions.
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AMBUJA CEMENT
Smart ways to trap dust The Ambuja Nagar plant has three raw mills for
grinding limestone. The process of grinding limestone generates a lot of dust.
It is imperative that this dust is prevented from getting into sensitive parts of the raw mill like its bearings
Due to insufficient seal air pressure, finer dust particles entered the bearings, causing the system to trip. Such frequent tripping caused losses in production
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AMBUJA CEMENT
The Ambuja engineers studied the problem. After careful observation, they diagnosed that the hose pipe that brought air to the station was smaller in diameter than necessary. With great skill, the engineers replaced the small hose pipe by a bigger one thereby increasing the air pressure.
They also removed some unnecessary valves besides reducing the length of the pipe to allow greater flow of air.
These measures successfully increased the air pressure and eliminated the dust menace. This simple yet smart solution obviated the need of an extra blower.
The solution has lead to substantial savings running into lakhs of rupees
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The I CAN Rationale The ‘I Can’ spirit signifies that each person contributes his
potential to achieve the goal. It does not mean that he is the only one responsible for the achievement of the goal
For example a person working under an engineer in a plant has a right to give a suggestion which if worthwhile is appreciated by the person above him and then the whole team works together to achieve the goal
This process of tapping individual initiative for team synergy is at the heart of the culture nurtured over the years
Give a man orders and he will do the task reasonably well. But let him set his own targets, give him freedom and authority and his task becomes a personal mission: I Can.
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Lafarge India
Preface Suggestion Box scheme aims to give opportunity
to even grass root workers for participating in continuous improvement process by giving their innovative and creative idea and getting them implemented for achieving business excel ence.
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Objective Lafarge IndiaTo develop creative and constructive attitude &
aptitude among all the non-officers and officers up to senior executive level as well as contractor employees
To enhance performance culture and bring continuous improvement
To generate sense of belonging among the employeesTo eliminate even small losses and implement best
practicesTo improve industrial relations through employees
participation To promote greater involvement, participation and
ownership of the employees in planning and implementing one’s idea
Respect the Group’s principles and promote its image Lead the industry in integrating sustainable
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ELIGIBILITY OF SUGGESTOR
All the Lafarge as well as contractor employees, other than those listed below, are eligible for offering the suggestions under this scheme: Asst. Manager and above Employees falling within the category of research
work Employees involved in Industrial Engineering Employees, who are in the privileged position
of having at their disposal, information obtained from special investigation and studies or have been assigned to work on special problems
Task force members
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CRITERIA FOR ACCEPTANCE OF A SUGGESTION
Suggestor offer suggestions in respect of matters coming within the jurisdiction of the plant can lead to: Improvement in working and environmental
conditions including removal of hazards to health and possibilities of accidents
Increased production, higher productivity, cost reduction or improvement in products or their design
Improvement in methods, machinery, equipment, or tools and layouts, processes, or procedures
Reduction of waste or spil age.
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CRITERIA FOR ACCEPTANCE OF A SUGGESTION
Reduction in the frequency of idle time or repairs and maintenance of machinery, equipment or tools
Increase in the utility, quality, yield or output of products
Conservation of materials, energy or time in processes or their utilization for better purpose
Improvement in the quality of service Any suggestion, which is beneficial to the company The suggestion should be to improve performance
in terms of saving ( E V A ) reduction or elimination of losses
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RULES
Suggestion is to be submitted in writing in the prescribed Suggestion Form and details can be attached in plain paper
Suggestions can be submitted by individual or jointly by a team
If an employee has a suggestion, he should drop his suggestion to the improvement Suggestion boxes, located in various prominent locations of the plant
Suggestions should be submitted before implementation
Due to urgency, if the suggestion has been implemented with the approval of H.O.D., the certified suggestion should reach improvement Suggestion Box Committee within 30 days of first implementation
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Rules
Suggestion originating from job methods course or works simplification can also be forwarded to improvement suggestion Box Committee
For the purpose of accepting suggestion, the date of receipt at Improvement
Suggestion Box Committee will be treated as the date on which the suggestion is given
Correspondence from the Improvement Suggestion Box Committee is sent back to him through Section In charge / Departmental heads
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AWARD SYSTEM
A token gift (Pen / Key ring with Lafarge logo) for every feasible / registered suggestion shall be given in recognition of his participation
Awards on implementation, at plant level :- After evaluation by Improvement Suggestion Box Committee the awards shall be classified in two categories. Award in Safety Award in other Discipline
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AWARD SYSTEM
For intangible benefits a minimum of Rs.250/- and maximum of Rs.1500/- will be given
For tangible benefit a minimum of Rs.500/- and maximum of Rs.2500/- will be given
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AWARD SYSTEM
Higher reward per year for 10 best suggestion will be given at B U level
Award for suggestion on Safety shall be distributed on first of every month during safety pledge at the plant main gate
Award in other category of improvement suggestion shall be given through the departmental head as per the decision taken in Suggestion Box Committee monthly meeting.
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EVALUATION AND FEEDBACK SYSTEM
Annual function in the month of January every year will be held at Business Unit level with the following agenda: - Awarding ten best suggestions during the year Report on the Suggestion Box Scheme for the
previous year giving details of suggestions, received, implemented, rejected, impact on KPI’s / cost saving from the implemented suggestions
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EVALUATION AND FEEDBACK SYSTEM
Department wise suggestions received and implemented. Recognition and shield to the best department for contributing maximum to the Improvement Suggestion Scheme in terms of number of suggestions, percentage of employees covered and benefit achieved
Difficulties faced and Suggested Improvement Action Plan
Target / Budget setting for the next year
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