Green IT on Campus:A Panel Discussion

Ross School of Business

Ed AdamsDirector of Computing Services

Ross School of Business

Green IT at the Ross School

• PC Power Management

• Printing

• Information Signage

• Building Directories

• Facilities

PC Power Management

• Study in Spring 2009 of all Ross servers,

desktops and laptops (makes and models)

• Classroom, Lab, Faculty and Staff PCs

• Estimate: $50,000 and 1.3 million in CO2

• Presented to Dean w/ Budget submission

• Implemented power management based

on Windows AD Group Policies

• Good start; Not ideal

PC Power Management

PC Power Management

• Participating in Climate Saver BigFix pilot

• More flexibility to manage individual power

management vs. group policy

• Wake-on-LAN for remote desktop users

• Better reporting

• Today: Clients pushed out to all PCs

Waiting for “reporting freeze”

Printing

• 2002 – MBA and BBA students print 4

million sheets of paper

• 2003 – Year long study shows 92% of

students print under 1,600 sheets

• 2004 – Partnered with UM Housing to

connect MCard to Xerox MFD

• Printing reduced to 1.8 million sheets

• Students still print to multiple Xerox – Bad!

Printing

• 2008 – Pilot virtual queue with Equitrac

• 2009 – 26 high-speed, Xerox

print/scan/copy/fax devices equipped with

virtual queue technology

• 1.2 million sheets

Located in all faculty,

staff and student areas.

Printing

• Using ScanFlowStore product to connect

Xerox with Windows file store and

SharePoint

• Reduce copying More digital

Digital Signage

• 11 touch-panel information displays

• One at each entrance to Ross buildings

• People, Events, Maps, Posters

• Way-faring

• Built on top of existing Business Apps

• All in Real-time

• Paper posters = $25-30,000 per year

Digital Signage – Not This!

Digital Signage –This Instead!

Digital Signage – Portal Link!

Green Facilities

• High Efficiency lighting; controlled by IT

• Occupancy sensors automatically adjust

heating and cooling

• Non-ozone refrigerant system for cooling

• Green roofs insulate the building

• Recycled rainwater

• Cork flooring

• 94% of former buildings were recycled

University of MichiganHealth System

Joan McCollumMCIT Manager-Enterprise

Engineering & Management

Roger WilfongSystems Programmer/Analyst

Lead

University of Michigan Health System

GreenIT

PC Power ManagementProject Status

July 16, 2009

18

Objectives

• Continue to provide predictable, reliable, and secure managed computers, otherwise known as CoreImage

• Reclaim energy costs from inactive computer displays

• Reclaim energy costs from unused computers during off-hours

• Implemented in phased approach

19

How we approached this effort

• Measured desktop power consumption

• Obtained Michigan utility rate averages

• Assessed technology options

• Evaluated which changes were possible and appropriate

• Determined quantity of desktops affected by each proposed modification

• Reviewed our analysis with Facilities

20

Power Management of UMHS Computers

• Develop UMHS communication campaign led by Public Relations and Marketing Communications

• Established Power Management Policy: UMHS GreenIT Policy 01-04-506

• Established standard operating procedure for those computers that should be exceptions

21

Work completed thus far

• Phase 1 – Monitors put into „stand-by‟ after 15 minutes of inactivity Savings realized – approximately $420K/year

• Phase 2 – Introduction of nightly power shutdown to UMHS managed computers Savings realized – approximately $225K/year

Shutdown occurs at completion of maintenance

• Phase 3 – Introduction of computer wake up Savings realized – approximately $280K/year

Shutdown at end of business

Expanded scope to include our ambulatory care computers

22

Phase 4 and beyond

• Revisit all previously excluded areas Anticipate 10-20% can be included

• Developing temporary exclusion utility Allows staff to exclude their computer for up to 7 days at a time.

• Investigating options for remote wake up How to perform and how to manage

Evaluate to whom do we provide this ability

• Assessing addition opportunities Printers

Thin clients to replace our Kiosk computers

Campus Computing Sites

Robert JonesSites Printing Coordinator and

Green Coordinator

+

How green are we?

A short talk about Campus Computing Sites

effort to move toward greener computing.

+

Where do we begin?

700 Macs

1325 PC’s and Monitors

7 Dell model types

8 Apple model types

Over 27,000,000 pages printed/year

261 Printers

+

Findings

All 2025 Sites computers costs $135,463 a year to

power.

Printers only draw significant power when printing, otherwise

negligible.

Costs $51.60 to operate a Mac/year.

Costs $71.97 to operate a PC + Monitor/year.

A single Printer (HP 4515) costs about $38.46/year to operate.

Ran 6-week paper waste analysis during busiest (printing) time of the year, 1%

abandonment rate!!!

Total power consumption = 1,557,045.5 kWh/year

Mac = 593.2 kWh/year (avg.)

PC + Monitor = 861.74 kWh/year (avg.)

Printers = negligible

+

Changes and Challenges

WHAT DID WE DO?*Made Green a priority

Monitor sleeps after 20 minutes.

Hard Drive spins-down after 30 minutes.

System sleep after 1 hour.

THESE CHANGES OCCUR ON BOTH PLATFORMS.

Challenges*How do we update a sleeping computer?

*No measurable results

*Does duplex printing really result in environmental savings?

+

Other

What are our savings?Total power consumption = 1,557,045.5 kWh/year.

This costs the University $135,463.

We believe our clients are in power-save AT LEAST 1/3 of time.

This means a savings of $45,154/yearly for the University

Or

519,015 kWh/year

*This is the equivalent of 48.7 average American

homes completely powered-down for a year.

+

Where do we go from here?

*Big Fix?

*Virtual Sites

Printing changes (100% PC paper, further

duplex testing, more efficient Rover routes)

+

Contact

Information and Technology Services

Infrastructure ServicesCampus Computing Sites

Sites Printing Coordinator

Bob Jones – rjonesii@umich.edu

Medical School Dean’s Office

Suzanne WeintraubSearch/Review Specialist

Green IT

Presented by MSIS

Current Energy Usage in Pilot

0 5 10 15 20

kWH

kWH

Current Energy Usage in Pilot

Total energy consumption/week for pilot

machines: 138.53 kWH

$720 a year in energy costs for 14

computers ($51/person).

$35,700 a year in energy costs for all

MSIS-supported machines! (not including all the other computers, servers, networking

equipment, etc it requires to make those computers work!)

Pop Quiz

Your computer must be kept on at night

in order to receive updates

FALSE

Turning on and off your computer

repeatedly can wear out your computer;

it is therefore better to leave it on

FALSE

Pop Quiz

My computer’s screen saver helps save

energy when I am not using my computer

FALSE

Laptops use less energy than desktops

TRUE!

But…

What MSIS is doing to help…

• Computer Patch and Power

Management

• Virtualization and DataCenter Power

Management

• Paper cost reduction

• Motion Sensing power strips

• More efficient computers

What we ask from you…

• Turn off your monitor when not in use

• Shut down your machines at night

• 6 Month Incentive Program

• Celebration

Goals

Become a catalyst of change throughout

the Medical School and University of

Michigan as a whole

Reduce energy costs in the Dean’s Office

Environmental Sustainability@ U-M

Ken KeelerOffice of Campus Sustainability

Environmental Sustainability at the University of Michigan

Climate Savers @ U-M

Green IT Symposium

October 07, 2009

ENERGY USE

Source: Utilities and Plant Engineering

University of Michigan Total Energy Use By Energy Source-FY2009

Natural Gas (75%)

Electricity (23%)

Propane (<1%)

Transportation Fuel (2%)

ENERGY USE

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

FY2004 FY2005 FY2006 FY2007 FY2008 FY2009

University of Michigan Total Energy Usein Billions BTU

6,620 6,370 6,860 6,330 6,340 6,510

Source: Utilities and Plant Engineering

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

FY2004 FY2005 FY2006 FY2007 FY2008 FY2009

University of Michigan Total Energy Use Normalized to Population and Building Square FootageBTU/Person/Square Foot

3.22 3.03 3.19 2.71 2.60 2.62

ACADEMIC

•Teaching•Center for Sustainable Systems•Center for the Study of Complex Systems•Frederick A. and Barbara Erb Institute•Graham Environmental Sustainability Institute

•Research•Michigan Memorial Phoenix Energy Institute

•Students•Student Sustainability Initiative•Solar Car Team

OPERATIONS

•AEC•Health System•Housing•OSEH•P&T Services•Plant Operations•Purchasing

ENVIRONMENTAL SUSTAINABILITY

Questions???For More Information on

University of Michigan Campus Sustainability

please visit:

www.sustainable.umich.edu