April 4, 2016

GREATER VANCOUVER REGIONAL DISTRICT

MAYORS COMMITTEE

REGULAR MEETING

Friday, April 8, 2016 1:00 PM

2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia

A G E N D A1 1. ADOPTION OF THE AGENDA

1.1 April 8, 2016 Regular Meeting Agenda That the Mayors Committee adopt the agenda for its regular meeting scheduled for April 8, 2016 as circulated.

2. ADOPTION OF THE MINUTES

2.1 April 24, 2015 Regular Meeting Minutes That the Mayors Committee adopt the minutes of its regular meeting held April 24, 2015 as circulated.

3. DELEGATIONS 4. INVITED PRESENTATIONS

4.1 Linda Lupini - Executive Vice President, PHSA and BC Emergency Health Services and Jodi Jensen - Chief Operating Officer, BC Emergency Health Services Subject: Demand Analysis of BCAS Service Delivery

5. REPORTS FROM COMMITTEE OR STAFF

1 Note: Recommendation is shown under each item, where applicable.

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Mayors Committee Regular Agenda April 8, 2016

Agenda Page 2 of 2

5.1 All Hazard Integrated Regional Concept of Operations: Role of Elected Officials as

Spokesperson in Regional Emergency Events Designated Speaker: John Leeburn, Co-Chair of the IPREM Steering Committee

That the GVRD Board endorse the following protocol: a) In regional emergencies, the Metro Vancouver Board Chair, or alternate, be the

designated regional spokesperson; and b) In sub-regional emergencies, the status quo be maintained and that Elected

Officials from each affected Local Authority will speak on behalf of that Local Authority.

6. INFORMATION ITEMS 7. OTHER BUSINESS 8. BUSINESS ARISING FROM DELEGATIONS 9. RESOLUTION TO CLOSE MEETING

Note: The Committee must state by resolution the basis under section 90 of the Community Charter on which the meeting is being closed. If a member wishes to add an item, the basis must be included below.

That the Mayors Committee close its regular meeting schedule for April 8, 2016 pursuant to the Community Charter provisions, Section 90 (1) (c) as follows: “90 (1) A part of the meeting may be closed to the public if the subject matter being

considered relates to or is one or more of the following: (c) labour relations or other employee relations.”

10. ADJOURNMENT/CONCLUSION

That the Mayors Committee adjourn/conclude its regular meeting of April 8, 2015.

Membership: Moore, Greg (C) – Port Coquitlam Robertson, Gregor (VC) – Vancouver Baldwin, Wayne – White Rock Becker, John – Pitt Meadows Brodie, Malcolm – Richmond Buhr, Karl – Lions Bay Clay, Mike – Port Moody Corrigan, Derek – Burnaby

Coté, Jonathan – New Westminster Drew, Ralph – Belcarra Froese, Jack – Langley Township Harris, Maria – Electoral Area A Hepner, Linda – Surrey Jackson, Lois – Delta McEwen, John – Anmore Mussatto, Darrell – North Vancouver City

Read, Nicole – Maple Ridge Schaffer, Ted – Langley City Skeels, Murray – Bowen Island Smith, Michael – West Vancouver Stewart, Richard – Coquitlam Walton, Richard – N Vancouver Dist Williams, Bryce – Tsawwassen

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Minutes of the Regular Meeting of the GVRD Mayors Committee held on Friday, April 24, 2015 Page 1 of 4

GREATER VANCOUVER REGIONAL DISTRICT MAYORS COMMITTEE

Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) Mayors Committee held at 1:05 p.m. on Friday, April 24, 2015 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Vice Chair, Mayor Gregor Robertson, Vancouver Mayor Wayne Baldwin, White Rock Mayor John Becker, Pitt Meadows Mayor Malcolm Brodie, Richmond Mayor Karl Buhr, Lions Bay Mayor Mike Clay, Port Moody Mayor Derek Corrigan, Burnaby Mayor Jonathan Coté, New Westminster Mayor Ralph Drew, Belcarra Director Maria Harris, Electoral Area A Mayor Lois Jackson, Delta Mayor Darrell Mussatto, North Vancouver City Mayor Nicole Read, Maple Ridge Mayor Ted Schaffer, Langley City Mayor Michael Smith, West Vancouver Mayor Richard Stewart, Coquitlam (arrived at 1:08 p.m.) Mayor Richard Walton, North Vancouver District MEMBERS ABSENT: Chair, Mayor Greg Moore, Port Coquitlam Mayor Jack Froese, Langley Township Mayor Linda Hepner, Surrey Mayor John McEwen, Anmore Mayor Murray Skeels, Bowen Island Chief Bryce Williams, Tsawwassen STAFF PRESENT: Carol Mason, Commissioner/Chief Administrative Officer Deanna Manojlovic, Assistant to Regional Committees, Board and Information Services, Legal and

Legislative Services

2.1

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Minutes of the Regular Meeting of the GVRD Mayors Committee held on Friday, April 24, 2015 Page 2 of 4

1. ADOPTION OF THE AGENDA

1.1 April 24, 2015 Regular Meeting Agenda It was MOVED and SECONDED That the Mayors Committee adopt the agenda for its regular meeting scheduled for April 24, 2015 as circulated.

CARRIED 2. ADOPTION OF THE MINUTES

No items presented. 3. DELEGATIONS

3.1 David Beattie and Allan Hunt, New Way Community Society David Beattie and Allan Hunt, representatives of New Way Community Society, provided the Committee with an overview of the “HELLO Project”. Members were informed about the project’s purpose to counter and erode social isolation, and that the program is currently operating as a pilot project in the City of Surrey.

1:08 a.m. Mayor Stewart arrived at the meeting.

3.2 Peter Watson, Chair and CEO of the National Energy Board (NEB) Roger Girouard, Assistant Commissioner of the Canada Coast Guard (CCG), Western Region Peter Watson, Chair and CEO of the National Energy Board (NEB), provided the Committee with a verbal presentation on pipeline safety and the role of the NEB, and informed members about: NEB staff complement Mandate of NEB panel Recent opening of satellite NEB offices in Vancouver and Montreal NEB-hosted pipeline safety conference scheduled for June in Calgary Public report that will be produced to capture key ideas from the cross-

country meetings to improve the oversight role of the NEB In response to a question, Mr. Girouard informed the Committee that the spill response protocol relies on Port Metro Vancouver to confirm, verify and make initial assessment in the event of a reported spill. Members noted the following concerns: Handling of the 2007 oil spill in Burnaby NEB assessment process Lack of consideration given to the upstream and downstream impacts of oil

pipelines Current spill response time Potential impacts on the region’s tourism industry

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Minutes of the Regular Meeting of the GVRD Mayors Committee held on Friday, April 24, 2015 Page 3 of 4

4. INVITED PRESENTATIONS No items presented. 5. REPORTS FROM COMMITTEE OR STAFF

5.1 RAAC BC Emergency Health Services Sub-Committee

Francis Cheung, Chief Administrative Officer, City of Langley and David Stuart, Chief Administrative Officer, City of North Vancouver, updated the members on the RAAC BC Emergency Health Services Sub-Committee. Members were informed about: Diverse viewpoints on the role of first responders within the continuum of

care Status of the draft Terms of Reference for the Sub-Committee BC Emergency Health Services study currently underway

Members offered comments about:

Exchanging municipal data for BC Emergency Health Services data Paid on-call vs full-time fire-fighter service model Technical aid offered by first responders benefitting ICBC Potential costs associated with increasing the role and responsibility of

municipal first responders 6. INFORMATION ITEMS

It was MOVED and SECONDED That the Mayors Committee receive for information the following information items: 6.1 Correspondence dated April 1, 2015 from the City of Burnaby regarding Mayors

Declaration on Kinder Morgan National Energy Board Process 6.2 Metro Vancouver Issues Brief – National Energy Board

CARRIED 7. OTHER BUSINESS No items presented. 8. BUSINESS ARISING FROM DELEGATIONS No items presented. 9. RESOLUTION TO CLOSE MEETING

It was MOVED and SECONDED That the Mayors Committee close its regular meeting scheduled for April 24, 2015 pursuant to the Community Charter provisions, Section 90 (1) (c) and 90 (2) (b) as follows:

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Minutes of the Regular Meeting of the GVRD Mayors Committee held on Friday, April 24, 2015 Page 4 of 4

“90 (1) A part of the meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (c) labour relations or other employee relations

90 (2) A part of a council meeting must be closed to the public if the subject matter being considered relates to one or more of the following: (b) the consideration of information received and held in confidence relating

to negotiations between the regional district and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.”

CARRIED 10. ADJOURNMENT/CONCLUSION

It was MOVED and SECONDED That the Mayors Committee adjourn its regular meeting of April 24, 2015.

CARRIED (Time: 2:25 p.m.)

____________________________ ____________________________ Deanna Manojlovic, Gregor Robertson, Vice-Chair Assistant to Regional Committees 11238909 FINAL

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To:

From:

Date:

Mayors Committee

Regional Administrators Advisory Committee

April 4, 2016 Meeting Date: April 8, 2016

Subject: All Hazard Integrated Regional Concept of Operations: Role of Elected Officials as Spokesperson in Regional Emergency Events

RECOMMENDATION That the GVRD Board endorse the following protocol: a) In regional emergencies, the Metro Vancouver Board Chair, or alternate, be the designated

regional spokesperson; and b) In sub-regional emergencies, the status quo be maintained and that Elected Officials from each

affected Local Authority will speak on behalf of that Local Authority.

At its March 24, 2016 meeting, the Regional Administrators Advisory Committee considered the attached report titled “All Hazard Integrated Regional Concept of Operations: Role of Elected Officials as Spokesperson in Regional Emergency Events”, dated March 16, 2016 prepared by the Integrated Partnership for Regional Emergency Management (IPREM) Steering Committee.

Following discussion, the Committee discussed amendments to the recommendation and subsequently amended the recommendation as presented above for consideration by the Board.

Attachment “All Hazard Integrated Regional Concept of Operations: Role of Elected Officials as Spokesperson in Regional Emergency Events”, dated March 16, 2016

17868498

5.1

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Page 1 of 2

To: Metro Vancouver Regional Administrator Advisory Committee

From: John Leeburn, Chief Administrative Officer, City of Port Coquitlam and Co‐Chair, IPREM

Date: March 16, 2016 Meeting Date: March 24, 2016

Subject: All Hazard Integrated Regional Concept of Operations: Role of Elected Officials as Spokesperson in Regional Emergency Events

RECOMMENDATION: That the Metro Vancouver Regional Administrators Advisory Committee endorse the following protocol:

a) In regional emergencies, the Metro Vancouver Board Chair, or alternate, be the designatedregional spokesperson and that Elected Officials of affected Local Authority(s) support andamplify messages put out by the Board Chair; and

b) In sub-regional emergencies, the status quo be maintained and that Elected Officials from eachaffected Local Authority will speak on behalf of that Local Authority.

PURPOSE: The purpose of this report is to determine the role of Elected Officials as spokesperson for regional emergency events.

BACKGROUND: In fall of 2015, the Integrated Partnership for Regional Emergency Management (IPREM) tested and confirmed the All Hazard Integrated Regional Concept of Operations (Con Ops), a process for Greater Vancouver Regional District (‘Metro Vancouver’) Chief Administrative Officers (CAOs) to collectively agree on how Local Authorities will share information, collaborate on regional decisions and coordinate resources during an event of regional significance within Metro Vancouver.

Elected Officials have clear roles before, during and after an emergency within their own municipalities, as defined by each individual Local Authority. In the Con Ops, the role of Elected Officials has not been defined, including the process to determine how a spokesperson is identified for regional or sub-regional emergencies.

The direction to develop the role of regional and sub-regional spokesperson is captured in the After Action Report (recommendation #8) from the fall 2015 Tabletop exercise #4 testing the Con Ops.

REGIONAL SPOKESPERSON ROLE: In an emergency of regional significance, such as an Earthquake, Severe Weather event or Marine Oil Spill, communication to the public will be critical to effective emergency management. Establishing a regional spokesperson role that can speak to the emergency from a regional perspective will help provide clear and consistent messaging to the Metro Vancouver public.

Following the August 2015 Windstorm that affected much of the Metro Vancouver region, Metro Vancouver Board Chair and Port Coquitlam Mayor Greg Moore assumed a dual role, speaking to his own jurisdiction as well as the region. Mayor Moore was able to address issues within his own city as well as within Metro Vancouver as Board Chair, and provided important information about emergency

ATTACHMENT

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Page 2 of 2 Integrated Partnership for Regional Emergency Management 14292 Green Timbers Way, Surrey BC V3T 0J4 info@iprem.ca

preparedness and the regional impacts of the emergency. The Board Chair is the most appropriate elected official to fill this role as it is part of their legislative responsibility. Examples from other regions, including the Capital Regional District and Waterloo Regional District formally identify the Regional Board Chair, or designate, as the regional spokesperson in emergencies.

SUB-REGIONAL SPOKESPERSON ROLE: Currently, for smaller, localized events, each involved Local Authority supports the emergency with its own spokesperson based on its own policies and procedures. IPREM staff looked for viable alternatives to the current approach to enable the establishment of sub-regional spokespersons. A significant challenge is the lack of formalized sub-regional boundaries in Metro Vancouver for emergency management. Categorizing the region into geographic sub-areas (e.g. North Shore, South of Fraser, Tri-Cities), was seen as too rigid as emergencies cross these boundaries and may impact several sub-regional areas. A recent example is the March 2015 container fire at Port Metro Vancouver; the impacts of the fire were concentrated in the City of Vancouver, but there were potential impacts on the North Shore and east into Burnaby. If geographic sub-regions were applied to this event, the North Shore would likely be in a different sub-region than Vancouver and Burnaby and this emergency would have had two sub-regional spokespersons when there were only three jurisdictions impacted. In addition, the IPREM Con Ops focus is on incidents that apply to the broader region.

ALTERNATIVES: 1. That the Metro Vancouver Regional Administrators Advisory Committee endorse the following protocol:

a) In regional emergencies, the Metro Vancouver Board Chair, or alternate, be the designated regional spokesperson and that Elected Officials of affected Local Authority(s) support and amplify messages put out by the Board Chair; and

b) In sub-regional emergencies, the status quo be maintained and that Elected Officials from each

affected Local Authority will speak on behalf of that Local Authority.

2. That the IPREM Steering Committee receive the report dated March 15, 2016, titled “All Hazard Integrated Regional Concept of Operations: Role of Elected Officials as Spokesperson in Regional Emergency Events” for information and provide alternate direction.

FINANCIAL IMPLICATIONS: There are no anticipated financial implications at this time.

SUMMARY/CONCLUSION:

In fall of 2015, the Integrated Partnership for Regional Emergency Management (IPREM) tested and confirmed the All Hazard Integrated Regional Concept of Operations, a process for Metro Vancouver Chief Administrative Officers to collectively agree on how Local Authorities will share information, collaborate on regional decisions and coordinate resources during an event of regional significance within Metro Vancouver. This report makes recommendations that propose to clarify the Elected Official Regional Spokesperson role in a regional and sub-regional emergency, will provide improved coordination within Metro Vancouver during emergencies and will align with the All Hazard Integrated Regional Concept of Operations.

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